Lessons Learned from Coaching 50+ Teams
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The document discusses lessons learned from coaching over 50 Kanban teams. It describes how to introduce the Kanban method through a one day workshop and follow-up sessions. Kanban helps teams visualize their work, limit work-in-progress, and identify continuous improvement opportunities. For organizations to fully adopt Kanban at scale, managers must become engaged with coaching their teams to drive real improvements, rather than just obvious changes.
Lessons Learned from Coaching 50+ Teams
- 1. Lessons Learned from Coaching 50+ Kanban Teams Nirvana Excellence, Perfection 100% Value created, 100% Fun Woods of Lost Managers Here be Monsters Here be Monsters Chasm of Re-org Christophe Achouiantz Lean/Agile Coach http://leanagileprojects.blogspot.se @ChrisAch The Way of the Kanban Marsh of Change Resistance Christophe Achouiantz @ChrisAch – LKCE13 http://leanagileprojects.blogspot.se
- 2. Lessons Learned • • • • • Why Kanban? The Kanban Method Introducing and supporting Kanban Creating a Culture of Continuous Improvements Scaling Coaching Christophe Achouiantz @ChrisAch – LKCE13 http://leanagileprojects.blogspot.se
- 3. Lessons Learned on THE KANBAN METHOD Christophe Achouiantz @ChrisAch – LKCE13 http://leanagileprojects.blogspot.se
- 4. Context is Everything Some visual policies (ticket design, colours, etc.) % of Policies reusable between Kanban Systems Christophe Achouiantz @ChrisAch – LKCE13 http://leanagileprojects.blogspot.se
- 5. You Grow a Kanban System You do not Summon It Yes! No! Christophe Achouiantz @ChrisAch – LKCE13 http://leanagileprojects.blogspot.se
- 6. 2 Qualities that Matter in the Long Run Resilient Compensate lack of Leadership Sustainable Stickiness Clarity Aligned with Purpose Fact-based management Improvement Opportunities (Smart Moves) Christophe Achouiantz @ChrisAch – LKCE13 http://leanagileprojects.blogspot.se
- 7. You are Here THE CONTEXT Christophe Achouiantz @ChrisAch – LKCE13 http://leanagileprojects.blogspot.se
- 8. The Context Sandvik www.sandvik.com Christophe Achouiantz @ChrisAch – LKCE13 http://leanagileprojects.blogspot.se
- 9. The Context The Origin Story Johan Nordin Support Manager at Sandvik IT Christophe Achouiantz @ChrisAch – LKCE13 http://leanagileprojects.blogspot.se
- 10. The Context The Key to Minimizing most of our Problems is Flow Control Christophe Achouiantz @ChrisAch – LKCE13 http://leanagileprojects.blogspot.se
- 11. Lessons Learned on INTRODUCING THE KANBAN METHOD Christophe Achouiantz @ChrisAch – LKCE13 http://leanagileprojects.blogspot.se
- 12. Kanban Packaging Kanban Time needed to establish a Kanban System Sustainable Level ”Sticky!” Effort needed to reach sustainability Probability Boosts! Time a manager is willing to let go for starting with Kanban Time 1 day The Kick-start Workshop Christophe Achouiantz @ChrisAch – LKCE13 http://leanagileprojects.blogspot.se
- 13. Understand the Team Who cares? Energy Level Now I get it! Why have we never discussed that before? Assess Depth of Kanban Manage Demand The Kick-Start Workshop (1 day) Limit WIP Measure Flow Follow-Up Close the Scene Run First Planning Meeting Set Planning Meeting Policies Limit WIP Set Way-of-Working Policies Create & Populate the Board Set Visualization Policies Explain Board Mechanics Identify Work Types Discover what the Team does Define a Shared Vision Share Current Concerns Set the Scene Kanban The Kick-start & Boosts Boosts Ouch! Now I understand why I feel stressed! Now we work SMART! Time Christophe Achouiantz @ChrisAch – LKCE13 http://leanagileprojects.blogspot.se
- 14. The team is in charge 1000000 Low on Theory, High on Practice in Context Emotional: Engaged to see MY stuff on the board 100000 Clarity of Purpose Efficiency Stickiness Team Focused and Team Driven Interest Kanban Keys to Maximizing Stickiness & Clarity of Kick-starts Shared common view of Team’s purpose and context. ”Service Oriented” 10000 Do this a.s.a.p. during the kickstart! 1000 100 Do this a.s.a.p. during the kickstart! 10 1 Some Expert creates the Kanban System Theory ZZzzz Christophe Achouiantz @ChrisAch – LKCE13 http://leanagileprojects.blogspot.se
- 15. Kanban The Kanban Kick-start Field Guide Get it at: http://leanagileprojects.blogspot.se Christophe Achouiantz @ChrisAch – LKCE13 http://leanagileprojects.blogspot.se
- 16. Lessons Learned on ASSESSING KANBAN Christophe Achouiantz @ChrisAch – LKCE13 http://leanagileprojects.blogspot.se
- 17. Kanban The 5 Dimensions Feedback Loops Explicit Policies Limit WIP Visualize Manage Flow Christophe Achouiantz @ChrisAch – LKCE13 http://leanagileprojects.blogspot.se
- 18. Kanban Depth of Kanban to Evolve Smart Feedback Loops Explicit Policies Limit WIP Visualize Manage Flow Christophe Achouiantz @ChrisAch – LKCE13 http://leanagileprojects.blogspot.se
- 19. Kanban Depth of Kanban to Evolve Smart Christophe Achouiantz @ChrisAch – LKCE13 http://leanagileprojects.blogspot.se
- 20. Lessons Learned on CONTINUOUS IMPROVEMENTS Christophe Achouiantz @ChrisAch – LKCE13 http://leanagileprojects.blogspot.se
- 21. Improvements Kanban and Continuous Improvements Improve Vision The Kanban Method Baseline Kanban comes with an Implicit Vision • Low WIP • Liquid Flow • 100% Value Kanban help you identify improvement opportunities • Trailing (lead-times) and Leading (board) indicators You have Focus • Controlled WIP (less task-switching) • Clarity of Purpose (Service Oriented) Kanban helps create the ”Baseline” • Current Condition is known • Leading & trailing Indicators (Facts) • Common Standard (Policies) Christophe Achouiantz @ChrisAch – LKCE13 http://leanagileprojects.blogspot.se
- 22. Dis-Continuous Improvement? Level of Improvements Improvements Patterns of Continuous Improvements Ceiling There is always a Ceiling! Move the ceiling: Manager un-engaged • Strech your value streams! Get in control of upstream & downsteam • Get a sponsor higher up in the org! To compensate the lack of political influence of the managers beyond a certain point Manager not present ”Obvious” improvements ”Real” improvements Time • Peer-to-peer coaching! To increase commitment and curiosity from manager Christophe Achouiantz @ChrisAch – LKCE13 http://leanagileprojects.blogspot.se
- 23. Improvements Creating Curiosity with Peer-to-Peer Coaching Christophe Achouiantz @ChrisAch – LKCE13 http://leanagileprojects.blogspot.se
- 24. Lessons Learned on SCALING Christophe Achouiantz @ChrisAch – LKCE13 http://leanagileprojects.blogspot.se
- 25. Kanban Coached 60+ Teams ”Suppliers Teams” Development Teams working with AM & Projects Christophe Achouiantz @ChrisAch – LKCE13 http://leanagileprojects.blogspot.se
- 26. Scaling A Strategy to Trigger a Culture Change % of Culture 100 Change 100 % of ”Kanbanized” Teams Christophe Achouiantz @ChrisAch – LKCE13 http://leanagileprojects.blogspot.se
- 27. Scaling Scaling Coaching Team coaches coaches Black Belt Jedi Master Coach coaches Lean Coach Team Flow Manager Team Christophe Achouiantz @ChrisAch – LKCE13 http://leanagileprojects.blogspot.se
- 28. Scaling The Goal: Get Rid of the Coaches! Managers Team Team Team Team Team Team Team Coaches A Scafolding to be removed when Managers have become coaches Christophe Achouiantz @ChrisAch – LKCE13 http://leanagileprojects.blogspot.se
- 29. What’s Next? • Focus over End-2-End flows • Peer-2-peer coaching: enabling curiosity • Dis-continuous improvements: How? Christophe Achouiantz @ChrisAch – LKCE13 http://leanagileprojects.blogspot.se
- 30. SUMMARY Christophe Achouiantz @ChrisAch – LKCE13 http://leanagileprojects.blogspot.se
- 31. 2 Qualities that Matter in the Long Run Resilient Compensate lack of Leadership Sustainable Stickiness Clarity Aligned with Purpose Fact-based management Improvement Opportunities (Smart Moves) Christophe Achouiantz @ChrisAch – LKCE13 http://leanagileprojects.blogspot.se
- 32. Summary Kanban is the Fastest (highest RoI) way to increase your team’s Capability Christophe Achouiantz @ChrisAch – LKCE13 http://leanagileprojects.blogspot.se
- 33. Assess Depth of Kanban Manage Demand The Kick-Start Workshop (1 day) Limit WIP Measure Flow Follow-Up Close the Scene Run First Planning Meeting Set Planning Meeting Policies Limit WIP Set Way-of-Working Policies Create & Populate the Board Set Visualization Policies Explain Board Mechanics Identify Work Types Discover what the Team does Define a Shared Vision Share Current Concerns Set the Scene Understand the Team Summary Easy to ”Sell” Kanban using 1 day Workshop and Boosts Boosts Christophe Achouiantz @ChrisAch – LKCE13 http://leanagileprojects.blogspot.se
- 34. Summary Depth of Kanban to Identify the most meaningfull (highest RoI) next improvement Christophe Achouiantz @ChrisAch – LKCE13 http://leanagileprojects.blogspot.se
- 35. Vision Improve Summary The Deeper you Go with Kanban, the more it forces you to improve continuously The Kanban Method Baseline Christophe Achouiantz @ChrisAch – LKCE13 http://leanagileprojects.blogspot.se
- 36. Dis-Continuous Improvement? Level of Improvements Summary You Need Curious Managers for ”Real” Improvements Ceiling Manager un-engaged Manager not present ”Obvious” improvements ”Real” improvements Time Christophe Achouiantz @ChrisAch – LKCE13 http://leanagileprojects.blogspot.se
- 37. Summary We Scale with a Temporary Coach Chain until the Managers take over Managers Team Team Team Team Team Team Team Coaches A Scafolding to be removed when Managers have become coaches Christophe Achouiantz @ChrisAch – LKCE13 http://leanagileprojects.blogspot.se
- 38. Thanks for your Time! Christophe Achouiantz @ChrisAch Get the slides here: http://leanagileprojects.blogspot.se Christophe Achouiantz @ChrisAch – LKCE13 http://leanagileprojects.blogspot.se