{LIKE} 2nd PM PPT
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This document outlines the work packages and activities for a project focused on age management and employment trends in the EU. It discusses 8 work packages covering project management, defining ageing trends, developing business concepts, pilot projects, quality assurance, awareness raising, dissemination of results, and mainstreaming results. For each work package, it provides details on the lead partner and timeline, and summarizes key activities such as developing a project website, conducting workshops and seminars, producing dissemination materials, and holding a final conference. The overall aim is to research trends in an aging workforce, develop strategies to address needs, raise awareness among businesses and employees, and broadly disseminate the results.
{LIKE} 2nd PM PPT
- 1. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMP 28-29 June 2012| Stockholm - Sweden Dimitris Raftopoulos Strategic Leadership Unit
- 2. Projects’ Action Plan Implementation Methodology – PMI Project Life Cycle WP1 - Project Management | Lead: 3LRI WP2 - Defining Ageing and Employment Trends in EU | Lead: University of Social Sciences WP3 - Developing Business Concepts for Age Management & Investment in the HR sector | Lead: UoS WP4 - Pilot Projects | Lead: FU-Uppsala WP5 - Quality Assurance | Lead: 3LRI WP6 - Awareness raising activities | Lead: Documenta WP7 - Dissemination of Results | Lead: 3LRI WP8 - Mainstreaming and results exploitation | Lead: 3LRI 2
- 3. Presentation of PPs and their activity 3L Research Institute, Greece University of Strathclyde, UK Folkuniversitetet, Sweden University of Social Sciences, Poland Documenta, Spain 3
- 4. Day 1 - Outline 4 Presentation of WP.1 Project Management Status Update Presentation of WP.2 defining ageing & employment trends Strategy plan (report) and Exchange information & knowhow (report) Presentation of WP.5 Quality Assurance Methodological guide for WP.3 Evaluation of the project Presentation of WP.6 Awareness raising activities Workshops for the age management concept benefits, Sensitising entrepreneurs, Seminars addressing HR managers, Sensitising the aged workforce Presentation of WP.7 Dissemination of results Website, brochures, flyer, poster, eNewsletters, press campaign, Dissemination Conference
- 5. Work Packages Analysis WP.1-2 Work Package / Deliverables Type Number Title WP1 Project Management 1.1 Consortium Agreement Other 1.2 Web-based system Service/Product 1.3 Project Partners Meetings Event 1.4 Progress Reports Report WP2 Defining Ageing and Employment Trends in EU 2.1 Analysing the demographic trends Report 2.2 Analysis of the aged workforce employability Report 2.3 Survey on the aged employed / unemployed workforce Report 2.4 Strategy plan to meet future demographic needs Report 2.5 Exchange information and know-how Report 6
- 6. WP.1-Act.1.2 1.2 Web-based system Link: http://management.lllprojects.eu/feng/# Logins sent to all partners’ personnel Instructions .doc file regarding the use of the web- system was sent as well Accessible through the website at the Members Area, top right Each responsible manager is to delegate activities to their personnel participating 7
- 7. WP.1-Act.1.3 Activity 1.3: PPs’ meetings Done Kick-off meeting - Athens: 13-14/12/2011 2nd meeting - Sweden: 28-29/06/2012 Remaining 3rd meeting - Spain: 29-30/11/2012 4th meeting - Poland: May XX-XX/05/2013 5th meeting - UK: December XX-XX/12/2013 Closing meeting - Brussels: September XX-XX/09/2014 8
- 8. WP.1-Act.1.4 Activity 1.4: Progress Reports 1st period: Oct.11 – Mar.12 2nd period: Apr.12-Sep.12 Financial excel files through individual Dropbox folders Problem? PPs Feedback!!! Every six (6) Month Financial & Progress Report FolkUniversitetet UoS Documenta University of Management 9
- 10. WP.2-Act.2.4-2.5 11 Activity 2.4: Strategy plan to meet future demographic needs The current strategy plan will be examined and worked in combination with the analysis of demographic trends, in order to see how companies could meet the future demographic. The focal point will be how to increase the positive aspects of ageing workforce, while decreasing the negative ones. That plan will define the steps needed to be followed and will be used as the basis on which the workshops will be conducted as well as the pilot actions. The analytical content of the report will be decided by the Consortium, setting up the methodology for conducting the research as well as quantitative and qualitative standards. Responsible PP: UoS Duration: M9, 1 month Activity 2.5: Exchange information & know-how The report will support the exchange of information and Know-How on building upon innovative processes in the sector of age management towards developing and testing alternative working conditions in enterprises. This will be based on the findings of the reports already conducted in the specific work package. Duration: M10, 1 month Responsible PP: Documenta
- 11. Coffee Break 12
- 12. Work Packages Analysis WP.5-6 WP5 Quality Assurance 5.1 Methodological Guide for WP “Defining Ageing and Employment Trends in EU” Report 5.2 Methodological Guide for WP “Developing Business Concepts for Age Management & Investment in the HR sector” Report 5.3 Methodological Guide for Pilot Projects implementation Report 5.4 Methodological Guide for Awareness raising, Dissemination and Exploitation of results activities Report 5.5 Evaluation of the results of the project Report WP6 Awareness raising activities 6.1 Workshops for the age management concept benefits Event 6.2 Sensitising entrepreneurs Event 6.3 Seminars addressing HR managers Event 6.4 Sensitising the aged workforce Event 13
- 13. WP.5-Act.5.2 14 5.2: Methodological Guide for WP “Developing Business Concepts for Age Management & Investment in the HR sector” Status Update by University of Strathclyde Responsible PP: UoS
- 14. WP.5-Act.5.4 15 5.5: Evaluation of the results of the project Interim internal evaluation -> online questionnaire filled by PPs only (excluding PC) Status Update Final external evaluation -> external expert TBC for all PPs (including PC) Responsible PP: SWSPIZ
- 15. Lunch 16
- 16. WP.6-Act.6.1 Activity 6.1: Awareness raising activities Update by UoS on their workshop Discussion on the following four (4) workshops (one per country) that will involve local public and private actors, enterprises employees, customers, suppliers, employers and the community and will discuss as well as examine the benefits enterprises could have from the proposed strategies. Proposal to PPs. These workshops will last half a day and will be organised by each partner in each participating country, adapting the content to their language, their specific working conditions, labour market needs and specificities of the attendants. Duration: M10-M12, 3 months Budget: 29.706,00€ 17
- 17. WP.6-Act.6.2-6.3 18 Activity 6.2: Sensitising entrepreneurs Project partners will visit each other’s area and will visit businesses that operate with aged work force and have successful results, for exchanging experience. PPs will discuss with the personnel and owners, gaining valuable experience and know–how that they could bring back to their organizations as well as countries. Local business people will be part as well of the study tours. These study tours (5 in total, one per country), will last one day and will take place together with the project meetings, in order to save time and money from travelling. Duration: M2, M9, M15, M21, M27, 5 months Budget: 2.500,00€ (included in 6.1) Activity 6.3: Seminars addressing HR managers There will be organized 5 seminars, one in each different participating country, addressing to Human Resources Managers for implementing decisions on staff recruitment, retention and redundancy in view of the formulated Age Management Concepts. The proposed issues will be deriving from the reports already elaborated in the context of the project. Catch a minimum of 20 participants per seminar. These seminars will last half a day and will be organised by each partner in each participating country, adapting the content to their language, their specific labour market needs and conditions and specificities of the attendants. Duration: M18-M22, 5 months Budget: 1.700,00€ (included in 6.1)
- 18. WP.6-Act.6.4 19 Activity 6.4: Sensitising the aged workforce In parallel with the seminars organized focusing in HR managers, another 5 will be organized, addressing to aged workforce and Unemployed aged 50+, with special focus on sensitive social groups. It will explain the strengths they have as well as the skills that they need to gain, in order to remain competitive in the labour market they operate and even in the EU market. Catch a minimum of 20 participants per seminar These seminars will last half a day and will be organised by each partner in each participating country, adapting the content to their language, their specific labour market needs and conditions and specificities of the attendants. Duration: M18-M22, 5 months Budget: 1.700,00 € (included in 6.1)
- 19. Work Packages Analysis WP.7-8 WP7 Dissemination of Results 7.1 Developing a website Service/Product 7.2 Publicity campaign – Information and sensitisation brochures Other 7.3 Publicity campaign – Dissemination of events Other 7.4 Publicity campaign – Electronic Newsletters Other 7.5 Press campaign Other 7.6 Dissemination conference Event WP8 Mainstreaming and results exploitation 8.1 Mainstreaming and results exploitation action plan Report 8.2 Developing a business manual Report 8.3 Policies assessment Report 20
- 20. WP.7-Act.7.1 21 Activity 7.1: Developing a website Presentation of the website. The website is available in all partners’ language and will be continuously updated by all partners. Duration: M3, 1 month Budget: 29.501,00€ http://like.lllprojects.eu/
- 21. Act.7.1: “website structure” 22 Structure Home Project overview Rationale EU added value Project objectives Deliverables Expected results & outcomes Project Meetings Project Calendar Media library Project Partners Documentation Center + Forum Online Questionnaire + Sitemap
- 22. WP.7-Act.7.2 23 Activity 7.2: Publicity campaign – Information and Sensitisation brochures Four brochures of 4pages will be produced, in the following languages: EN, ES, EL, SE, PL one presenting the project one sensitising the aged workforce one sensitizing enterprises and one presenting the project results The Lead Partner of the Work Package will create a common layout (with the approbation of all partners), including a project logo, to be used in all brochures and overall material, and a common text, but each partner will adapt the text to local conditions, needs and specificities Proposal for change in the development of the 2nd brochure Each brochure (A5) will be printed in 1000 items per country Duration: M3, M7, M33, 3 months Budget: 11.300,00€
- 23. WP.7-Act.7.3-7.4 24 Activity 7.3: Publicity campaign – Dissemination of events For each event organised (workshops, seminars, conference), each partner will produce and diffuse flyers and posters to disseminate the event in order to ensure the largest possible participation. This means that 6 different flyers and 6 different posters will be produced in each language. Each flyer (A5) will be printed in 200 items, each poster (A3) in 20 items. The Lead Partner of the Work Package will create a common layout (with the approbation of all partners), to be used in for flyers and posters, and a common text, but each partner will adapt the text to local conditions, needs and specificities. This dissemination will be done in an electronic way as well. Duration: M9, M17, M26, M28-29, 5 months Budget: 1.900,00€ (included in 7.1) Activity 7.4: Publicity campaign – Electronic Newsletters 6 newsletters on the employability of the aged workforce and presenting the project evolution and outputs during the project lifetime will be sent electronically, which will be used to promote the main Project initiatives, to inform the operators of interested sectors on the project implementation, the activity phases still in progress, the possibilities and modalities of participation, to sensitize the population towards the thematic at the focus of the debate, to spread the results obtained by the Project. The Lead Partner will have the overall coordination of the activity, but all partners will participate in the drafting of the newsletter and in its dissemination to all relevant EU, national, regional and local actors, not only within the 5 participating countries but also in other European countries, to ensure the largest possible dissemination. Duration: M3, M9, M15, M21, M27, M33, 6 months Budget: (included in 7.1)
- 24. WP.7-Act.7.5 25 Activity 7.5: Press Campaign The project will be presented to local actors and local press by each partner during a press-conference presenting the project and addressing specific issues relevant to the project theme and the local conditions. Each partner will decide on when organising the press-conference, in order to choose the most appropriate moment for a more effective and positive event (e.g. before an important event). During the press-conferences, folders will be distributed to the journalists with information about the project, the programme, the transnational actions and the local actions and added value of the project. Regional press-releases will inform target groups about the project and the organised events and will be issued after the press-conference and more often if possible. Project partners will launch a press and radio campaign trying to sensitise as many actors and target groups as possible. Duration: M1-M36, 36 months Budget: 250,00 € (included in 7.1)
- 25. WP.7-Act.7.6 26 Activity 7.6: Dissemination Conference A dissemination conference of the project will be organized in Brussels to present the project results and disseminate all project products and outputs and to open the ground to new collaborations and partnerships for the continuity of the project activities. This conference will have as general objectives: To assure the largest information and raising awareness for the project by EU actors; To inform the public opinion on the role developed by local institutions, European Union and Project partners in the realization of the Project; To inform about the project’s outputs and results, the impact of the Project’s interventions, the findings of it. To communicate about age management concept, training of the aged workers and business organization issues The target groups (EU stakeholders, representatives of regions, lobbies, think tanks, representatives of enterprises, unions of enterprises, unions of employees, policy makers, social partners, training and education providers and agencies…) will be targeted by the partners through the promotion of the project and through direct communication via the events organised, meetings, emails and phone calls in order to catch a minimum of 80 participants. The conference will last half a day and will be organised by P1 in Brussels, for acceding EU decision-makers and for ensuring an easy access to attendants from all over Europe. Each partner will participate in it and bring about 10 national and local stakeholders in order to ensure transnationality to the event. Duration: M33, 1 month Budget: 37.800,00€
- 26. Dissemination & Valorisation WP 6, Awareness raising activities As in most cases aged persons are unaware of the fact that they are being discriminated, special activities aim at sensitizing both employers and aged workforce are planned to be implemented, such as workshops on age management concept benefits, study tours for sensitising entrepreneurs, seminars for HR managers and for aged workforce. WP7, Dissemination of results Following a methodology to be defined by the consortium, a communication plan will accompany the project all over its duration, that will include: a publicity campaign (website and discussion forum, brochures, flyers, posters, electronic newsletters, electronic dissemination of outputs) for paper and electronic dissemination of the project, a press campaign (press-conferences, press-releases, radio spots) and a Dissemination Conference. The Discussion Forum will be used as a tool for transferring outputs at regional, national and European level. WP8, Mainstreaming and results exploitation This work package will last one year, to prepare the project for its exploitation even after the end of the project life time. The mainstreaming of the project results and outputs is designed to limit early retirement and encourage the recruitment and retention of older workers. A Mainstreaming Action Plan is planned within the framework of the project in order to support the transfer of practices and methodologies experimented to different systems. Furthermore, a Results Exploitation Action Plan will be delivered in order to identify results to be utilised and transferred. The mainstreaming and exploitation strategy will be multilevel (from local to European) and multi-actor oriented. 27
- 27. Time Table 28
- 28. Indicators Review of the indicators list Partners problems, feedback Guide of the partners about the next indicators period 1st period: Oct.2011 – Marc.2011 2nd period: Apr.2012 – Sep.2012 3rd period: Oct.2012 – Marc.2013 29
- 29. Work Packages Analysis WP.3 WP3 Developing Business Concepts for Age Management & Investment in the HR sector 3.1 Designing model for enterprises on age management Report 3.2 Guide for management optimisation performance Report 3.3 Development of measurable performance indicators Report 3.4 Analysis of older workforce work traits Report 3.5 Employment opportunities for older workers Report 30
- 30. WP.3-Act.3.1-3.2 Activity 3.1: Designing model for enterprises on age management Focus on the development of innovative business concepts related to age management processes. To this end, a study will be conducted to design a model for enterprises on introducing age management concepts, flexible working arrangements and succession management, using the finding of the report already elaborated in WP2. Duration: M15, 1 month Budget: 13.627,00€ The 40 pages report will be firstly available in English and in electronic version and then translated in Greek, Spanish, Polish and Swedish Activity 3.2: Guide for management optimisation performance The above guide will cross examine the management systems currently deployed in the companies of the EU with those suggested in the first action of WP3 and will lead to the development of a methodological guide which will point what actions need to be taken in order to optimize the performance of management systems used in the EU market. Duration: M17, 1 month Budget: 2.674,00€ The 40 pages report will be available in English 31
- 31. Thank you for your attention 32