{LIKE} 3rd PM PPT
1 like283 views
This document summarizes the agenda and activities of the 3rd project meeting of the LIKE project in Santander, Spain on November 26-27, 2012. The meeting agenda covered providing an overall status update, discussing work packages related to project management, developing business concepts for age management, quality assurance, awareness raising activities, and dissemination of results. It also reviewed the projects' action plan and the roles and timelines of different work packages led by various partner organizations. Key activities discussed included developing models and guides for age management in enterprises, conducting pilot projects, and organizing workshops, seminars and study tours to raise awareness about age management concepts among various stakeholders.
{LIKE} 3rd PM PPT
- 1. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMP “Learning through Innovative management concepts to ensure transfer of Knowledge of Elderly people” – LIKE 3rd Project Meeting Santander, 26th-27th November 2012 Dimitris Raftopoulos - Project Coordinator
- 2. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMP Meeting Agenda • Overall Status Update • WP.1: Project Management • WP.3: Developing Business Concepts for Age Management & Investment in the HR Sector • WP.5: Quality Assurance • WP.6: Awareness raising activities • WP.7: Dissemination of results • Next Steps
- 4. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMP Projects’ Action Plan • Implementation Methodology – PMI Project Life Cycle • WP1 - Project Management | Lead: 3LRI • WP2 - Defining Ageing and Employment Trends in EU | Lead: University of Social Sciences • WP3 - Developing Business Concepts for Age Management & Investment in the HR sector | Lead: UoS • WP4 - Pilot Projects | Lead: FU-Uppsala • WP5 - Quality Assurance | Lead: 3LRI • WP6 - Awareness raising activities | Lead: Documenta • WP7 - Dissemination of Results | Lead: 3LRI • WP8 - Mainstreaming and results exploitation | Lead: 3LRI
- 5. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMP WP.1 Project Management 1.2 Web-based system 1.4 Progress reports & List of Indicators
- 6. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMP WP.3: Developing Business Concepts for Age Management & Investment in the HR Sector University of Strathclyde
- 7. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMP WP.3: Developing Business Concepts for Age Management & Investment in the HR Sector • 3.1 Designing model for enterprises on age management: Uni. of Strathclyde • 3.2 Guide for management optimisation performance: Uni. Of Social Sciences • 3.3 Development of measurable performance indicators: FU- Uppsala • 3.4 Analysis of older workforce work traits: Documenta
- 8. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMP WP.3-Act.3.1-3.2 Activity 3.1: Designing model for enterprises on age management • Focus on the development of innovative business concepts related to age management processes. To this end, a study will be conducted to design a model for enterprises on introducing age management concepts, flexible working arrangements and succession management, using the finding of the report already elaborated in WP2. • Duration: M15, 1 month • Budget: 13.627,00€ • The 40 pages report will be firstly available in English and in electronic version and then translated in Greek, Spanish, Polish and Swedish Activity 3.2: Guide for management optimisation performance • The above guide will cross examine the management systems currently deployed in the companies of the EU with those suggested in the first action of WP3 and will lead to the development of a methodological guide which will point what actions need to be taken in order to optimize the performance of management systems used in the EU market. • Duration: M17, 1 month • Budget: 2.674,00€ • The 40 pages report will be available in English
- 9. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMP WP.3-Act.3.3-3.4 Activity 3.3: Development of measurable performance indicators • In order to examine the effectiveness of the proposed systems, a guide will be elaborated stating the measurable performance indicators that are needed in order to estimate the effectiveness of the management concepts. This will offer the opportunity for perfective maintenance actions as well as identification of further needed actions that need to be taken. • Duration: M19, 1 month • Budget: 7.797,00€ • The 40 pages report will be available in English Activity 3.4: Analysis of older workforce work traits • An analysis of the work traits of the aged workforce (strengths and weaknesses) will be conducted in order to identify the EU labour market employment opportunities for the aged workforce. The SWOT analysis will be conducted under the perspective of the “new skills for new jobs report”, thus the findings of it will point the set of questions needed to be asked so to start transforming older workers to become more productive again for their companies/ organizations. • Duration: Μ20, 1 month • Budget: 7.785,00€ • The 40 pages report will be available in English and then translated in Greek, Spanish, Polish and Swedish
- 10. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMP WP.3-Act.3.5 Activity 3.5: Employment opportunities for older workers • Employment opportunities will be the results of the previous report and will be examined in relation to the EQF system along with the national qualifications systems. The aim of the report is to examine how to adapt the approach of potential employment opportunities for aged personnel to the local labour market. The report will examine how the different levels of the professional framework systems can become the starting point for changing the perception towards aged personnel and their skills. It will also demonstrate the required actions in terms of training issues for older workers. • Duration: Μ22, 1 month • Budget: 6.944,00€ • The 40 pages report will be available in English
- 13. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMP 5.2: Methodological Guide for WP “Developing Business Concepts for Age Management & Investment in the HR sector”: Univ. of Strathclyde 5.5: Evaluation of the results of the project: Uni. Of Social Sciences & 3L Research Institute
- 14. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMP WP.5-Act.5.2 • 5.2: Methodological Guide for WP “Developing Business Concepts for Age Management & Investment in the HR sector” • Status Update by University of Strathclyde • Responsible PP: UoS • 5.5: Evaluation of the results of the project • Status Update by 3L Research Institute • Responsible PP: 3L Research Institute
- 15. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMP Act. 5.5: External Evaluation of the results of the project University of Social Sciences
- 16. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMP • Role of the evaluator • Stages of the project evaluation • Types of evaluation • Project evaluation + quality next steps • Available tools for evaluation for the project Contents
- 17. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMP The evaluator must: • Set the context for open discussion on project performance • Identify strengths & weaknesses, obstacles to progress • Make recommendations to continue, modify, and/or delete • Assures and improves the quality of the project and project outcomes and of other actors • pursues a culture of quality assurance • Helps quantifying results • Predicts how the project activities will develop • Reduces the work of the Final Report Role of the evaluator
- 18. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMP • Start after the project approval • Make a logical schedule • Choose evaluation tools carefully structured and make indicators clear Stages of the project evaluation
- 19. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMP • Use the evidence to implement changes • Analyse results -if possible at a project meeting 1. What does this mean for the project? 2. What should we do next? 3. How will we manage changes to the project’s workplan? • Draw attention to the positives as well as challenges • Adapt: workplan, activities, communication platforms, management, budgets • Inform everyone involved -try not to impose! • Record all reasons for the changes Stages of the project evaluation
- 20. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMP • Internal Evaluation: performed by staff of partnership members, preferably directly involved in the project work • External Evaluation: performed by an expert not attached to any of the partnership members, who has no other task in the project Types of the evaluation 1/2
- 21. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMP Planning Evaluation Inception Report & a Quality A2 Plan Formative Evaluation Progress Reports & Quality Assurance Recommendations Summative Evaluation Impact Reports & Quality Assessment Types of Evaluation 2/2
- 22. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMP Planningevaluation • Send a questionnaire to all the participants before the event to assess their expectations Formativeevaluation • Enable the participants to reflect on the progress of the event (e.g. training, meeting, seminar) while it is taking place (e.g. through reflective diaries, individual interviews, post-it notes stuck on a wall, etc.) Summativeevaluation • Gather final evaluative information at the end of the event, discuss it, use to improve the next event Examples types of evaluation
- 23. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMP • What can we say about the object in our hands? 1. who will be responsible for evaluation across the partnership 2. agree on the priorities for evaluation 1. What are we going to evaluate? 2. The processes of the project? 3. The outputs of the project? 4. The outcomes of the project? 3. What tools we are going to use for all 3 types of evaluation Evaluation Quality next steps
- 24. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMP Evaluation Plan & Quality Indicators
- 25. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMP Evaluation Plan & Quality Indicators
- 27. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMP WP.6: Awareness Raising Activities • 6.1 Workshops for the age management concept benefits • 6.2 Sensitizing entrepreneurs • 6.3 Seminars addressing HR managers • 6.4 Sensitizing the aged workforce Employers Employees Entrepreneurs Managers Local Society Stakeholders
- 28. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMP WP.6-Act.6.1 Activity 6.1: Awareness raising activities • The five workshops (one per country) will involve local public and private actors, enterprises employees, customers, suppliers, employers and the community and will discuss as well as examine the benefits enterprises could have from the proposed strategies. It will reveal the strengths of aged work force and at the same time will demonstrate how enterprises can be prepared to face the “demographic bomb issue”. Invited speakers, expert on their fields, will elaborate on Age management concepts. • The target groups will be targeted by the partners through the general promotion of the project and directly by communicating with national and local stakeholders, through meetings, emails and phone calls in order to catch a minimum of 20 participants per workshop. • These workshops will last half a day and will be organised by each partner in each participating country, adapting the content to their language, their specific working conditions, labour market needs and specificities of the attendants. • Duration: M10-M12, 3 months • Budget: 29.706,00€
- 30. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMP WP.6-Act.6.2-6.3 Activity 6.2: Sensitising entrepreneurs • Project partners will visit each other’s area and will visit businesses that operate with aged work force and have successful results, for exchanging experience. PPs will discuss with the personnel and owners, gaining valuable experience and know–how that they could bring back to their organizations as well as countries. Local business people will be part as well of the study tours. • These study tours (5 in total, one per country), will last one day and will take place together with the project meetings, in order to save time and money from travelling. • Duration: M2, M9, M15, M21, M27, 5 months • Budget: 2.500,00€ (included in 6.1) Activity 6.3: Seminars addressing HR managers • There will be organized 5 seminars, one in each different participating country, addressing to Human Resources Managers for implementing decisions on staff recruitment, retention and redundancy in view of the formulated Age Management Concepts. The proposed issues will be deriving from the reports already elaborated in the context of the project. • Catch a minimum of 20 participants per seminar. • These seminars will last half a day and will be organised by each partner in each participating country, adapting the content to their language, their specific labour market needs and conditions and specificities of the attendants. • Duration: M18-M22, 5 months • Budget: 1.700,00€ (included in 6.1)
- 31. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMP WP.6-Act.6.4 Activity 6.4: Sensitising the aged workforce • In parallel with the seminars organized focusing in HR managers, another 5 will be organized, addressing to aged workforce and Unemployed aged 50+, with special focus on sensitive social groups. It will explain the strengths they have as well as the skills that they need to gain, in order to remain competitive in the labour market they operate and even in the EU market. • Catch a minimum of 20 participants per seminar • These seminars will last half a day and will be organised by each partner in each participating country, adapting the content to their language, their specific labour market needs and conditions and specificities of the attendants. • Duration: M18-M22, 5 months • Budget: 1.700,00 € (included in 6.1)
- 32. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMP WP.7: Dissemination of results 3L Research Institute
- 34. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMP WP.7: Dissemination of results Publicity campaign • Dissemination of events • Press campaign • Logo • Posters Publicity campaign • Information and Sensitisation brochures • Electronic Newsletters
- 35. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMP WP.7-Act.7.2 Activity 7.2: Publicity campaign – Information and Sensitisation brochures Four brochures of 4pages will be produced, in the following languages: EN, ES, EL, SE, PL • one presenting the project • one sensitising the aged workforce • one sensitizing enterprises and • one presenting the project results • The Lead Partner of the Work Package will create a common layout (with the approbation of all partners), including a project logo, to be used in all brochures and overall material, and a common text, but each partner will adapt the text to local conditions, needs and specificities • Each brochure (A5) will be printed in 1000 items per country • Duration: M3, M7, M33, 3 months • Budget: 11.300,00€
- 36. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMP WP.7-Act.7.3 Activity 7.3: Publicity campaign – Dissemination of events • For each event organised (workshops, seminars, conference), each partner will produce and diffuse flyers and posters to disseminate the event in order to ensure the largest possible participation. • This means that 6 different flyers and 6 different posters will be produced in each language. Each flyer (A5) will be printed in 200 items, each poster (A3) in 20 items. • The Lead Partner of the Work Package will create a common layout (with the approbation of all partners), to be used in for flyers and posters, and a common text, but each partner will adapt the text to local conditions, needs and specificities. • This dissemination will be done in an electronic way as well. • Duration: M9, M17, M26, M28-29, 5 months • Budget: 1.900,00€ (included in 7.1)
- 37. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMP WP.7-Act.7.4 Activity 7.4: Publicity campaign – Electronic Newsletters • 6 newsletters on the employability of the aged workforce and presenting the project evolution and outputs during the project lifetime will be sent electronically, which will be used to promote the main Project initiatives, to inform the operators of interested sectors on the project implementation, the activity phases still in progress, the possibilities and modalities of participation, to sensitize the population towards the thematic at the focus of the debate, to spread the results obtained by the Project. • The Lead Partner will have the overall coordination of the activity, but all partners will participate in the drafting of the newsletter and in its dissemination to all relevant EU, national, regional and local actors, not only within the 5 participating countries but also in other European countries, to ensure the largest possible dissemination. • Duration: M3, M9, M15, M21, M27, M33, 6 months • Budget: (included in 7.1)
- 38. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMP WP.7-Act.7.5 Activity 7.5: Press campaign • The project will be presented to local actors and local press by each partner during a press-conference presenting the project and addressing specific issues relevant to the project theme and the local conditions. Each partner will decide on when organising the press-conference, in order to choose the most appropriate moment for a more effective and positive event (e.g. before an important event). • During the press-conferences, folders will be distributed to the journalists with information about the project, the programme, the transnational actions and the local actions and added value of the project. • Regional press-releases will inform target groups about the project and the organised events and will be issued after the press-conference and more often if possible. • Project partners will launch a press and radio campaign trying to sensitise as many actors and target groups as possible. • Duration: M1-M36, 36 months • Budget: 250,00 € (included in 7.1)
- 39. 517619-LLP-1-2011-1-GR-GRUNDTVIG-GMP Next Steps • 4th meeting - Poland: May XX-XX/05/2013 • 5th meeting - UK: December XX-XX/12/2013 • Closing meeting - Brussels: September XX-XX/09/2014 Study Tour