Lou Fanglin's Document Control Procedure and DOC Experience Summary
- 1. Position Description of Employer &Project Duration Works Description Document controller for EPC contractor OTV Engineering Co., Ltd- Baoji 9KM&FJS Water Treatment Plants Rebuilding &Expansion Project 08/2005- 02/2007 *Receiving , registering, updating and filing all approved drawings from engineering contractor and distributing it respectively to subcontractors for the civil,mechanical and electrical works etc. *Receiving , registering, updating and filing all correspondence from/to project client,subcontractors and main equipment and materials suppliers and distributing it to each concerned department or dept.chief according to instructions of the site manager. Document Controller Chief for Construction Contractor SINOPEC Second Construction Company- EO/EG Project and Crude Oil Boiler Project( Jubail Industry City, KSA) 03/2007- 02/2010 *Development of Document Controlling Procedures as per the specifications and management procures from the EPC contractor CTCI, *Execution of the daily management & control of the correspondence , documents and drawings from/to the EPC contractor /subcontractors, as well as the daily management of the 4 document controllers from China and Philippine. Document Controller Chief for Construction Contractor SINOPEC Nangjing Engineering&Construction Inc.(SNEC)- RT1P Piperack Project ( Jubail Industry City, Kingdom of Saudi Arabian) 03/2013- 06/2014 *Development of Document Controlling Procedures as per the specifications and management procures from the EPC contractor Fluor, *Execution of the daily management & control of the documents/drawings from/to the EPC contractor /subcontractors, as well as the daily management
- 2. Philippine document controllers Document Control Procedure( SINOPEC Second Construction Company in EO/EG Project and Crude Oil Boiler Project( Jubail Industry City, KSA) * Receiving all approved construction drawings(in hard/soft copies) from document controllers of the engineering contractor CTCI (for EOEG project )and/or POL system(Project-on-line) of the Project Management Contractor FLUOR for Crude Oil Boiler Project, and all correspondence and documents from/to CTCI,FLUOR and subcontractor/suppliers. * Making/generating a drawings/document distribution instruction sheet and submit it to the site manager for further drawing/document distribution instructions while registering and updating drawing and document registration log * Distributing the drawings and documents respectively to departments/subcontractors for execution of the civil,mechanical,electrical.etc works on site according to the distribution instructions from the site manager; * Filing all approved drawings and documents in soft/hard copies:hard copies of drawings and document shall be filed in the files with different labels and the soft copies shall be filed in a Project Document&Drawing Control System,except for the documents containing confidential information/data. * Weekly emailing the project documents/correspondence registration log to the documents controller of the project engineering contractor CTCI , project management contractor FLUOR,subcontractors and supplier for confirmation of document/correspondence status(replied/closed or not); * Weekly emailing the updated project drawing registration log to the documents controller of the project engineering contractor CTCI , project management contractor FLUOR and subcontractors for confirmation of drawing status(drawing reversion) to ensure all newest revision drawings have been distributed to the construction contractor/subcontractor timely. Project Document&Drawing Control System For your information all documents and drawings ,either incoming or outgoing , will be filed in soft and hard copies .All soft/electronic copy of drawings and documents for the project,except the document containing confidential information/data, will be filed in a project document/drawing control system shared by all employees authorized (most of employees serving for this project will only be authorized to have access of checking and copying drawing/documents from this system,
- 3. only the document controllers are authorized to edit, copy and delete the documents in the system). In case the document/drawings are received only in hard copy/ies, the DOC have to make a scan of the documents to generating a soft copy and file it in the document control system.Regarding to the drawings only in hard copy, document controllers(DOC) shall strive to coordinate with the PMC or engineering contractor for obtaining the soft copy to ensure the completion of the DOC system. Three key points for a qualified documents: 1. Promptness&Accuracy: All documents and drawings shall be distributed to the right person/parties/department/subcontractors timely and promptly . 2. Integrity/completeness : All documents and drawings for the project shall be filed in soft and hard copies for ensuring its integrity and completeness. 3. Track&trace-ability: all document and drawings shall be traceable and it shall could be found easily and promptly while it is needed. Following are the simplest Structural Diagram for my Project Document Control System. traceability Project Document&Drawing Control System Project Drawings Incoming Documents Outgoing Documents AFC Drawings from PMC or Engineering Contractor Design Drawing to be submitted for approval of PMC Incoming Correspondence Incoming other documents Corresponden ce from PMC Correspondence from Subcontractors Other Corresponde nce Documents from PMC Documents from Supplier Documents from Subcontractors Documents submitted to PMC for approval Documents distributed to subcontractors for execution of construction Subcontractor /supplier Pre- qualifcation Documents Method Statements Procedures Other Documents to be submitted for approval Civil&Architectur al Drawing Structural Drawings Electrical Drawings