Mail Merge.pptx
- 12. Mail Merge /ˈmāl ˌmərj/ •the automatic addition of names and addresses from a database to letters and envelopes in order to facilitate sending mail, especially advertising, to many addresses www.google.com/dictionary
- 13. Form Document •First component of mail merge document •The document that contains the main body of the message we want to convey or send •The main body of the message is the part of the form document that remains the same no matter whom you send it to from among your list •It is literally a “form” that you will fill out with individual information
- 14. FORM DOCUMENT
- 15. Place holders • Also referred as data fields or merge fields • Marks the position on your form document where individual data or information will be inserted • The place holders are denoted or marked by the text with double-headed arrows << >> on each side • This will be the underlined spaces that you need to fill out
- 16. Place Holder
- 17. List or Data File •Second component of mail merge document •This is where the individual information or data that needs to be plugged in (merged) to the form document is places and maintained •You can easily add, remove, modify, or extract your data more efficiently by using other data management applications
- 20. Label Generation •Included in mail merge feature •It creates a blank form document that simulates either a blank label or envelope of pre-defined size and will use the data file that you selected to print the information ,typically individual addresses