Managing Projects Slides
- 1. Managing Projects Harry Puckering
- 2. By the end of this training you will be able to (1): Define ‘project management’ List the essential features and stages of projects Describe how to create and evaluate SMART objectives and quality standards Explain the personal skills and business tools needed to manage projects List your stakeholders and explain why they are important Describe how to plan the use of resources and estimate expenditure and income throughout the lifecycle of the project
- 3. By the end of this training you will be able to (2): Assess your preferred team role and the roles of your colleagues Explain how to identify key stages and anticipate and solve problems through brainstorming List your ‘time bandits’ and describe techniques to combat them Describe how to monitor and report on the project Explain the common problems with business communication
- 4. By the end of this training you will be able to (3): List some general rules for improving communication effectiveness Describe how to brief and delegate effectively Explain how to successfully give and receive feedback Describe how to propose solutions upwards Create an action plan to implement what you learn
- 5. Two groups define Manage Project
- 6. Three groups unpack Plan Implement Review
- 7. SMART Objectives Time bound Realistic (relevant, reviewable, reviewable) Agreed (action-orientated, adds value, aggressive) Measurable Specific
- 8. Group objectives exercise Read the scenarios Pick one Write the overall objective(s) for the scenario you have chosen
- 9. Adair’s action-centred leader Plan Initiate Communicate Control Evaluate Action-centred leaders or action-centred leadership?
- 10. Stakeholders Define Who are your internal stakeholders? What do you need to do with them?
- 11. Internal stakeholder brainstorming exercise In your scenario groups, brainstorm the key stages of your chosen scenario
- 12. External stakeholders Market research Desk Qualitative Quantitative
- 13. Market research exercise In your scenario groups, create a market research spec for your chosen scenario
- 14. Time stealers List what causes you to lose or misuse time Total control Some control No control
- 15. Time management tips Ways to influence other people’s bad time management Managing the telephone (inc. mobiles and voicemail, sending and receiving) Managing meetings Managing email
- 16. Time management tips Understand your work and energy cycles Chunk your time (group similar tasks) Build in breaks, meals and a sensible leaving time Make yourself predictable (work to a regular pattern) Share and agree your TM strategies with your stakeholders
- 17. Belbin team roles Resource Investigator Plant Monitor Evaluator Completer Finisher Specialist Shaper Co-ordinator Implementer Team worker Learner
- 18. How do we monitor projects? Progress reports (monthly? weekly?) Frequent short progress meetings (implementers only) Project group meetings (able to assign resources and budgets) Steering group meetings (strategic)
- 19. Gantt exercise On a flip chart list your options and conclusions to the whole group. Discuss.
- 20. Style, delegation and briefing exercise In groups, discuss and record then present the management styles of… Kate Jackson James Lewis Senior Editors …paying close attention to delegation and briefing.
- 21. Rules for good communication on projects Briefing and delegating Giving feedback Proposing solutions upwards
- 22. Action plans What will you do? When will you do it? What obstacles do you foresee and how will you anticipate, avoid or eliminate them?