Me toolkit eng

0
MONITORING AND EVALUATION TOOLKIT
For M&E Network Members
Volume 2
Primary Education
(Version 2.0)
KHAMKEUNE VANASOUK
PHOUTSAVAD VONGPACHAN
ALEXANDER G. FLOR
THOMAS GADSDEN
VISIANE XAYASENSOUK
EDITED BY:
KHANTHALY SIRIPHONGPHANH
Department of Inspection
Ministry of Education and Sports
Vientiane
May 2014

M&E Toolkit Volume 2. Primary Education Version 2.0
1
TABLE OF CONTENTS
PREFACE: How to Use this Toolkit
CHAPTER 1. Introduction 4
A. Background 4
B. Rationale 4
C. Objectives 5
D. Users 5
CHAPTER 2. The M&E Network 6
A. Membership 6
B. Tasks, Duties and Responsibilities 6
C. Competencies 7
D. Network Configuration 8
CHAPTER 3. The M&E Framework 10
A. ESDP Theory of Change 10
B. Performance Assessment Framework 11
C. Procedural Framework 12
CHAPTER 4. The M&E Indicator System 15
A. Introduction to the Indicator System 15
B. PAF’s Table of Key Indicators 15
C. ESDP Core Indicators 21
CHAPTER 5. Monitoring and Assessment Tools 24
A. Introduction to the DOI Monitoring and Assessment Tools 26
B. School Level Core Indicator Data Collection Tool 26
C. District Level Tools 29
D. Provincial Level Tools 36
E. Central Level Tools 43
CHAPTER 6. Evaluation Tool 52
A. Introduction to the DOI Evaluation Tool 53
B. Evaluation Tool for Primary Education 54
CHAPTER 7. M&E Reporting Tools 72
A. Core Indicator Reporting Matrix 73
B. ESDP Annual Performance Report 80

2
PREFACE
How to Use this Toolkit
This volume presents a set of data collection, analysis and reporting tools to
monitor and evaluate the progress of the Lao PDR Education Sector. Written for the
primary education level, it constitutes Volume 2 of a series of toolkits that also cover
early childhood, nonformal, secondary, TVET and higher and education. The users of
this toolkit are members of the M&E Network coordinated by the Department of
Inspection of the Ministry of Education and Sports.
By definition, a toolkit is a collection of tools, each with its own special uses,
advantages and disadvantages. The choice of tool to use will depend upon the
situation and conditions of application. Good tools are useful, user-friendly,
versatile and appropriate. For purposes of monitoring and evaluation, a tool is
useful only if it efficiently captures the data required. It is user-friendly if it is
uncomplicated and simple enough to be used by the school principal. It is versatile if
it can fulfill more than one purpose. It is appropriate if it fits the conditions or
circumstances within which it is being used.
This toolkit was prepared (and should be used) with two things in mind.
Firstly, the M&E tools contained herein are simplified versions. We recognize
that M&E in the Lao education sector is a seasonal activity and that its practitioners
are not fulltime M&E personnel. They perform primary duties and responsibilities
other than M&E. Multi-tasking is the norm among officers and staff of the Lao PDR
Ministry of Education and Sports. The school teacher, the school principal, the
district officer, the provincial officer and the central officer all perform
simultaneously occurring tasks often with simultaneous deadlines. Adding another
layer of responsibility in the form of monitoring and evaluation may adversely
factor into organizational efficiencies. Hence, this toolkit was conceived as a “light”
version of conventional M&E tools. The tools are uncomplicated and the user should
be able to perform his/her monitoring and evaluation responsibilities efficiently and
effectively with the least amount of effort involved.
Secondly, these tools are flexible. They are not cut in stone. The user is
encouraged to “tweak” them as the situation requires. Take note that this is merely
Version 1 of the toolkit.
The toolkit is made up of seven sections. Chapter 1 gives the background,
rationale and objectives. It identifies the toolkit’s user, members of the M&E
Network, the composition of which is discussed in Chapter 2. Chapter 3 lays out the
foundation of the Lao PDR education sector M&E initiative while Chapter 4
enumerates the output and outcome indicators that form part of the M&E system.
Chapters 5, 6 and 7 present the monitoring and assessment tools, the evaluation tool
and the reporting tools, respectively.

3
It is a product of collaborative work among core members of the M&E
Network, staff of the Department of Inspection and DOI M&E technical advisers, past
and present.
KHAMKEUNE VANASOUK
PHOUTSAVAD VONGPACHAN
ALEXANDER G. FLOR
THOMAS GADSDEN
VISIANE XAYASENSOUK

4
CHAPTER 1. Introduction
A. Background
In 2011, the Ministry of Education and Sports (MoES) began implementing a
plan that should take Lao PDR off the list of the world’s least developed countries by
2020. This plan is called the Education Sector Development Plan (ESDP). It guides
the design and implementation of development undertakings and policy reform for
the entire education sector. Within the next five years, all educational development
programs, projects and activities are to be situated under ESDP.
To ascertain if ESDP is meeting its targets, education sector stakeholders
agreed on a Performance Assessment Framework (PAF) to monitor and evaluate the
plan. These stakeholders include relevant Government ministries, nongovernment
organizations and donor partners. A range of multilateral and bilateral donors
including the World Bank, the Asian Development Bank, AusAID, JICA, UNICEF and
UNESCO supports ESDP and has endorsed the PAF.
The PAF is operationalized by a Monitoring and Evaluation (M&E) System
coordinated by the MoES Department of Inspection (DoI). The M&E System employs
a results-based management approach. It has the following components:
1. an M&E Network;
2. an M&E Framework;
3. an Indicators System; and
4. a set of M&E tools contained in a series of sub-sector specific toolkits.
Each of these elements is discussed more extensively in the next chapters.
B. Rationale
Primary education is the foundation of education. Performance in primary
education often determines success in basic education, technical-vocational
education and training and higher education. Primary education occupies both a key
and a critical position in the entire education sector. Nationwide, this subsector is
currently made up of a total of 8927 primary schools, 6570 of which offer full
primary education. Given its importance, its progress should be evaluated, its
performance should be assessed, and the results of its ESDP interventions should be
monitored to input into the policy and planning processes, respectively.
Monitoring and evaluation requires a set of tools and instruments. The
toolkit series is a collection of such tools and instruments that would assist the
members of the M&E Network to discharge their functions efficiently and effectively
from the early childhood education to the higher education levels. This manual
constitutes Volume 2 of the M&E Toolkit series and it covers primary education.

5
C. Objectives
After studying this toolkit, the user should be able to:
1. Identify who compose the members of the M&E Network;
2. Enumerate the tasks, responsibilities and competencies of the members of the
M&E Network;
3. Discuss the framework of the M&E system;
4. Recall the output and outcome indicators of the M&E system;
5. Gather, analyze and track core indicator data using the monitoring and
assessment tools;
6. Assess sector performance using the sector performance scorecard;
7. Utilize the evaluation tool for the primary education sector; and
8. Write M&E reports at their respective levels.
D. Users
The primary users of the Toolkit are members of the M&E Network.
Secondary users include school principals and stakeholders of the education sector.

6
CHAPTER 2. The M&E Network
A. Membership
Two national policies mandated the establishment and composition of the
Lao Education Sector M&E Network. These are Ministerial Decree 4353 signed on
23 November 2012 and Ministerial Decree 3411 signed on 23 August 2013.
The M&E Network is composed of central, provincial and district MoES staff
members.
At the central level, the Network is made up of the M&E staff from the
Department of Inspection and two representatives from each MoES implementing
unit (IU). These IUs are:
1. The Cabinet
2. The Department of Planning (DoP)
3. The Department of Finance (DoF)
4. The Department of Pre-Primary and Primary Education (DPPE)
5. The Department of Secondary Education (DSE)
6. The Department of Technical Vocational Education and Training (DTVET)
7. The Department of Nonformal Education (DNFE)
8. The Department of Higher Education (DHE)
9. The Research Institute for Education and Science (RIES)
10. The Education and Sports Research Center (ESRC)
11. The Education Standards and Quality Assurance Center (ESQAC)
12. The Education and Statistics Center (ESC)
13. Information and Communication Technology Center (ICTC)
At the provincial level, the Network is made up of two provincial staff of the
DoI. At the district level, two district inspectors are represented in the Network. Lao
PDR is divided into18 provinces and 145 districts. With two representatives from
each of these as well as the IUs, the number of members of the M&E Network would
total 375 including the assigned DoI staff.
B. Tasks, Duties and Responsibilities
The functions of the M&E Network include: the collection of monitoring data;
the analysis of data at all levels; and the write-up of ESDP Annual and Quarterly
M&E Reports. These tasks are guided by a procedural framework discussed in the
next chapter.
In terms of reporting responsibilities, however, the Ministerial Decree
outlines the following specific assignments:
1. The DoI reports the results of the annual Joint Sector Review Mission.

7
2. The DoP reports the results of monitoring the ESDP.
3. The DoF reports on results of research & budget allocations for the
Education and Sports Sector.
4. The REIS reports on assessments of the effectiveness of the curriculum,
student learning outcomes in basic education.
5. The ESRC reports on statistical data derived from analysis and research.
6. The ESQAC reports on the monitoring and evaluation of the technical
implementation of the Education Quality Standards.
7. The Education and Sports Research Center reports on the results of
research for education and sports development following the policy and
strategy of the education and sports sector.
8. All other offices, divisions and departments of the Ministry will report on
the monitoring and evaluation of their respective implementation
strategies.
C. Competencies
In a series of workshops conducted from December 2013 to March 2014, the
Department of Inspection and key representatives from other implementing units
identified the knowledge and skills competencies of M&E Network members.
A member of the M&E Network should be knowledgeable with the following
subjects:
1. ESDP
1.1. Three Pillars (Access, Quality, Governance)
1.2. Programs
1.3. Eight Tools of PAF (focus on policy)
1.4. Results Based Monitoring and Evaluation
1.5. Results Based Planning
1.6. Results Based Budgeting
2. Indicators
3. Education Quality Standards
Furthermore, he/she should possess the following skills:
1. Computer Literacy
1.1. Use of lao.edu.info, email, Internet
1.2. MS Word, MS Excel, PPT
2. Research Methodologies
2.1. Data collection, cleaning and entry
2.2. Data analysis and interpretation
2.3. Statistics
2.4. Report Writing
3. Language Skills (English)
4. Toolkit utilization

8
5. Documentation Skills
5.1. Photography
5.2. Videography
D. Network Configuration
Ministerial Decree 4353 that established the M&E Network did not prescribe
a specific structure for the organization.
Technically, it is a network. Generally, a network is a structure made up of
nodes and links. It is informal in nature and does not provide lines of authority. It is
a flat organization. Responsibility and authority is distributed among the nodes.
Found below is the M&E Network configuration if it adopts an informal
network structure.
FIGURE 1. Informal Non-Hierarchical Network
However, in reality, the M&E Network functions like a hierarchical
organization. Authority is still centralized at the national level with the DOI.
Although the implementing units do not possess direct line authority, they are still
considered to be near the top of the pyramid. The national level has authority over
the provincial level and the district level. Similarly, the provincial level exercises
authority over the district level.
The following organogram depicts the structural and functional relationships
among the members of the M&E Network more accurately.

9
FIGURE 2. Formal Pyramidal Structure

10
CHAPTER 3. The M&E Framework
A. ESDP Theory of Change
The Education Sector Development Plan is based upon the assumption that
the Lao education sector needs change.
This change must be managed. It must be planned by the Ministry. It must be
targeted. It must adopt a strategy that involves a set of interventions. It must be
measureable. Finally, it must follow a certain logic or a theory of change.
ESDP contributes to the goal of moving Lao PDR from Least Developed Status
to industrialization and modernization by 2020. It submits that it can achieve this
change through three strategies, which are called pillars:
1. Pillar 1 - expand equitable access
2. Pillar 2 - improve quality and relevance
3. Pillar 3 - strengthen planning and management and strengthen sector
performance monitoring and inspection.
All education development projects are situated within these three pillars.
The following chart gives ESDP’s pathway to change or results chain:
Long-Term Goal (2020)
Outcomes
Outputs
Intervention
FIGURE 3. ESDP Pathway to Change
INDUSTRIALIZATION
AND
MODERNIZATION
Expanded Access
to Education
Improved Quality
of Education
Strengthened
Governance
EDUCATION SECTOR DEVELOPMENT PLAN
School buildings Qualified teachers SIPs
Block grants Trained VEDC members School Principals
Scholarships, etc. Trained EQS staff, etc. School Records, etc

11
B. Performance Assessment Framework
Earlier, we described the ESDP Performance Assessment Framework or PAF
as the mutually agreed framework for all stakeholders to measure progress of the
plan. By definition, the PAF assesses the performance of the entire Lao education
sector. It does so with a set of eight instruments that are used selectively to measure
progress in areas of interest or concern. These eights instruments of PAF are:
1. An annual assessment process
2. An assignment of responsibilities
3. A sector reporting framework
4. A policy action matrix
5. A monitoring and evaluation matrix
6. A table of core sector indicators
7. A development partner profile matrix
8. A sector performance assessment
The ESDP M&E System draws upon these instruments and operationalizes
them. However, we are using a phased approach at fully operationalizing these
instruments inconsideration of the absorptive capacity of the M&E Network.
In its current version, the M&E System has fully operationalized its
monitoring and evaluation matrix and its table of core sector indicators. It has
partially operationalized the annual assessment process, the assignment of
responsibilities, the sector reporting framework, and the sector performance
assessment. However, it has only minimally operationalized the policy action matrix
and the development partner profile matrix. When fully operationalized the PAF
should provide a collective, impact-level assessment of all investments made under
the ESDP umbrella expressed in simplified reporting terms for all ESDP
stakeholders.
The following table gives the current phase of operationalization for each of
the PF instruments.
PAF INSTRUMENTS Current Phase of Operationalization
FULL PARTIAL MINIMAL
An annual assessment process √
An assignment of responsibilities √
A sector reporting framework √
A policy action matrix √
A monitoring and evaluation matrix √
A table of core sector indicators √
A development partner profile matrix √
A sector performance assessment √
TABLE 1. Status of PAF Operationalization

12
C. Procedural Framework
Considering that the M&E Network is composed of 375 members from 15
central units, 18 provinces and 145 districts, operational procedures would
encounter formidable logistical challenges. For these to work effectively, the
procedural framework should be: resource efficient; sensitive to existing MoES
organizational realities and dynamics; duplication averse; and network synergy
generating.
In a workshop conducted in January, members of the M&E Network at the
central level proposed a procedural framework that outlines member
responsibilities at the central, provincial and district levels in terms of data
collection, data analysis and report preparation. This matrix is found below:
NETWORK
LEVEL
DATA COLLECTION DATA ANALYSIS REPORT
PREPARATION
Central DOI will prepare tools
Gather all information
Maintain database (as
part of the EMIS)
Coordinate M&E activities
and JSRM
Summarize M&E work
DOF is in charge of M&E
data on finance
DP is in charge of M&E
data for planning
REIS is in charge of M&E
data for ASLO and EGRA
ESQAC is in charge of data
on EQS
ES Research Center
Use tools to analyze key
issues
Compare information with
concerned departments
Use appropriate analytical
tools
Use appropriate analytical
tools
ASLO and EGRA analysis
EQS analysis
Analysis on areas that
requires research
Summarize reports
for FG3 and 4
Report as per decree
Report to FG4
Provincial Data collection of
secondary school
Supervise data collection
at district level
Coordinate with other
units in the PES
Compile data from
Use descriptive stats for PES
planning purposes
Categorize data according to
key indicators
Identify targets achieved and
failed
Determine causes and
Prepare report for
PES approval
Submit all reports to
DOI for certification
Report should be
twice a year.

13
schools into
Collect district level
outcome data
Submit data to DOI
Validate data
solutions
concerned units on problems
and solutions
Submit analytical info to DOI
District Supervise data collection
Support principal to do
data collection
units in the DEB
Compile data from
schools into
Collect district level
outcome data
Submit data to PES
Validate data
Use descriptive stats for DEB
planning purposes
Collect school info
Track key indicators
Submit analytical info to PES
Identify targets achieved and
failed
Determine causes and
solutions
concerned units on problems
and solutions
Prepare report for
DEB approval
Submit all reports to
PES for certification
Report should be
twice a year.
School Training on use of tools
Accomplish tools 1&2
Record keeping
Accomplish EMIS form
16 areas of concern/tasks
Interpretation of school level
data: enrollment and
promotion
Compare to targets
Find causes
Find solutions
Action on solutions
Write school level
M&E Report
Input M&E findings
to school plan
Send results to DEB
TABLE 2. M&E Network Procedural Framework
The procedural framework provides a general delineation of responsibilities among
the members of the M&E Network based on Ministerial Decrees 4253 Series of 2012
and 3411 Series of 2013. A flowchart that traces the data collection, analyses and
write-up tasks at the central, provincial and district levels has been included in this
section. Although at this point, the tools have not yet been discussed, they form part
of the flowchart to illustrate when they will actually be employed in the process.
These tools will be discussed extensively from Chapters 5 to 7.

14
FIGURE 4. M&E Procedural Flowchart
START
CORE
INDICATOR
DATA
COLLECTION
DISTRICT
DATA SET
REPORTING
TOOLS
PREPARATORY
ACTIVITIES
lao.edu.info
END
ANALYSIS
EVAL
TOOL
INTEGRATED
M&E DATA
COLLECTION
MONIT
TOOL
District
MONIT
TOOL
Province
MONIT
TOOL
Central
ASSESS
TOOL
District
ASSESS
TOOL
Province
ASSESS
TOOL
Central
DATA
SET
CENTRAL
TRACKING DATA
CENTRAL
DATA SET
DISTRICT
TRACKING DATA
PROVINCIAL
TRACKING DATA
PROVINCE
DATA SET
EMIS,
ETC.
MONIT
TOOL
School

15
CHAPTER 4. The M&E Indicator System
A. Introduction to Indicators
As members of the M&E Network, we study change. We analyze how ESDP is
changing the Lao education sector.
How do we detect change?
We detect change through outcomes of our interventions. Outcomes are
conditions that result from our outputs. Outputs are goods, products or services
generated by our projects under ESDP.
How do we measure outcomes and outputs?
We measure outcomes and outputs by quantifying these. We quantify these
through indicators.
Since outcomes are conditions, outcome indicators are expressed in rates,
ratios or percentages. Since outputs are tangible goods, products or services, output
indicators are expressed in numbers.
What makes a good indicator?
Good indicators are measurable and comparable. They are made up of
available data and, thus, can be collected. They should represent the outcome or the
output concerned. They are not redundant or repetitive. Most of all, good indicators
can be attributed to the intervention. We can be sure that it is caused by ESDP.
B. PAF’s Table of Key Sector Indicators
One of the instruments provided by the Performance Assessment Framework
is a table of key sector indicators. Table G in the PAF document, it gives a
comprehensive list of output and outcome indicators classified under each pillar of
ESDP.
Table G, in its complete form covering all education sub-sectors, is found
below.

16
TABLE 3. KEY SECTOR INDICATORS
Code Sub-Sector | Indicator Baseline
Annual
Performance
Targets
Comment
Code
ref1
Core sub-sector indicators to be maintained as EMIS output
The official start of
the ESDF. [To be
completed by STEIC]
To be set from the
government annual
SOP. Columns to be
added by year
Assessor evaluation of annual
performance against the target
ece Early Childhood Education and Care
ece1 Number of pre-primary schools as a percent of primary schools
ece2 NER of 3-4 year olds in kindergarten
ece3 NER of 5 year olds in pre-primary
ece4 Number of in-service programs delivered
ece5 Student unit cost
pe Primary Education
pe1 Intake rate for grade 1
pe2 Percent of children never attending school
pe3 Survival rate to Grade 3
pe4 Survival rate to Grade 5
pe5 Repetition rate for Grade 1
pe6
Percent of schools with 1 teacher and percent of over-staffed schools
PTR less than 15:1)
pe7
Variance of pupil to teacher ratios at different levels – percent of schools
with ratio less than 15:1 and percent of schools with ratio greater than
70:1
pe8
Percent of new teacher trainees who are from remote areas and are of
ethnic background
pe9 Percent of qualified teachers
pe10 Average number2 of instructional hours for pupils
pe11 Number of in-service programs for content upgrading delivered
pe12 Number of in-service programs for pedagogy delivered
pe13 Number of in-service programs for multigrade pedagogy delivered
pe14 Percent of schools with feeding programs
pe15 Percent of students receiving a scholarship
pe16
Percent of schools meeting minimum standards to be called “child
friendly”
1
2
Actual rather than mandated therefore teacher absenteeism must be noted.

17
Annual
Performance
Targets
Comment
pe17
Percent of grade 5 students reaching level 6 competency in ASLO for Lao
language
pe18
Percent of grade 5 students reaching level 6 competency in ASLO for
Mathematics
pe19
language
pe20
Mathematics
pe21 Student unit cost
lse Lower Secondary Education
lse1 Transition rate from primary to lower secondary
lse2 Net enrolment rate
lse3 Percent of students receiving a scholarship
lse4 Percent of schools with pupil to teacher ratio of greater than 60:1
lse5
Percent of qualified lower secondary teachers (excluding qualified
primary teachers who have received additional in-service
lse6 Number of in-service programs for content upgrading delivered
lse7 Number of in-service programs for pedagogy delivered
lse8
language3
lse9
Mathematics
lse10
language
lse11
Mathematics
lse12 Percent of schools with library meeting minimum standard
lse13 Percent of schools with at least one functioning science laboratory
lse14 Student unit cost
use Upper Secondary Education
use1 Transition rate from lower to upper secondary
use2 Net enrolment rate
use3 Percent of students receiving a scholarship
use4 Percent of schools with pupil to teacher ratio of greater than 60:1
3
ASLO is yet to be developed for grades 8 and 11 but is in process.

18
Annual
Performance
Targets
Comment
use5
Percent of qualified upper secondary teachers (excluding qualified
primary teachers who have received additional in-service
use6 Number of in-service programs for content upgrading delivered
use7 Number of in-service programs for pedagogy delivered
use8 Percent of schools with library meeting minimum standard
use9 Percent of schools with at least one functioning science laboratory
use10
Lao language4
use11
Mathematics
use12
Lao language
use13
Mathematics
use14 Graduation rate from grade 11
use15 Student unit cost.
nfe Non-formal Education
nfe1 Youth literacy rate (15-24 years
nfe2 Adult literacy rate (15+ years)
nfe3 Number of graduates from primary equivalence programs
nfe4 Number of graduates from lower secondary equivalence programs
nfe5
Number of training programs delivered to villages without access to a
primary school
nfe Technical and Vocational Education and Training
tv1 Number of students per 100,000 inhabitants
tv2 Number of institutions and programs
tv3 Percent of programs which involve private sector as trainers
tv4 Percent of trainers who have a degree (Bachelor/ post-graduate)
tv5
Percent of vocational/technical teachers who have worked in the
relevant private sector for more than 3 years
tv6 Number of in-service programs for content upgrading delivered
tv7 Number of in-service programs for pedagogy delivered
tv8 Student unit cost
tt Teacher Training
4
ASLO is yet to be developed for grades 8 and 11 but is in process.

19
Annual
Performance
Targets
Comment
tt1
Percent of enrolments by level (early childhood, primary, lower
secondary, upper secondary)
tt2 Percent of enrolments by qualification level (5+4, 8+3, 11+1, 11+3,)
tt3
Percent of enrolments in special courses (as proportion of total
enrolments of teacher training and special courses)
tt4
Percent of teacher trainers who have taught as a teacher for more than 3
years
tt5 Percent of teacher trainers who have Masters (or higher) qualification
tt6
Number of in-service programs for lecturers for content upgrading
delivered
tt7 Number of in-service programs for lecturers for pedagogy delivered
tt8
Percent of teacher training graduates who take up a teaching position in
first year after graduation
tt9 Student unit cost
he Higher Education
he1 Number of students per 100,000 inhabitants
he2 Number of institutions and faculties
he3
Percent of post-graduate and specialist5 programs that are offered at
more than one institution,
he4
Percentage of students by level (Bachelor Post-graduate coursework
Postgraduate research)
he5
Enrolments by field of study (Education, Humanities, Law and Social
Sciences, Natural Sciences and Medical Sciences)
he6 Completion rates by faculty, subject, gender
he7 Average time taken for completion by faculty, subject, gender
he8 Percent of academic staff who have Masters qualification
he9 Percent of academic staff who have a PhD
he10 Student unit cost
am Administration and Management
am1 Teacher salary levels as a percent of per capita GDP
am2 Percent of GOL expenditure to education as percent of GDP
am3
Share of GOL expenditure to education as percent of total public
expenditure
am4 Proportion of recurrent to total expenditure for education
5
High-cost courses such as medicine, dentistry, engineering, law

20
Annual
Performance
Targets
Comment
am5 Proportion of recurrent budget to wages bill
am6
Proportion of education expenditure (investment and recurrent) by sub-
sector
am7 Percent of provinces who submit complete and correct MIS data to STEIC
am8
Gender parity index by sub-sector for students, administrators and
teachers/trainers
am9 Percent of administrators by all levels who are from ethnic groups6
am10
Number of students receiving out-of-country scholarships for Bachelor
study
am11
Number of students receiving out-of-country scholarships for post-
graduate study
am12
Number of MOE staff receiving out-of-country scholarships for post-
graduate study
am13
Percent of schools with teachers trained in inclusive education
approaches
am14
Percent of Districts where DEB staff have been trained in HIV/AIDS
education strategies
am15
Amount of formal and informal payments from families for “free basic
education”
am16
Percent of districts receiving subsidies through block grants to district
and/or schools (all levels)
am17 Tracking survey of graduates for post-primary sub-sectors
am18
Balance between supply and demand for labour market for post-basic
sub-sectors
am19
Percent of schools with sufficient textbooks and teaching aids that meet a
pre-defined minimum standard
am20
Percent of PES who submit annual plans and reports that are in
accordance with ESDF priority policies
6
Ethnic groups other than Lao.

21
C. Core Indicators
The list of output and outcome indicators found in Table G is comprehensive
and complete. However, its number is quite intimidating. Collecting and analyzing
data thus pose a huge challenge to the M&E Network. Other donor funded
educational development undertakings such as JICA’s Community Initiative for
Education Development Project 2 adopt a minimum set of indicators to be used for
planning at the school level using block grants. These are:
1. Access Indicators
1.1. Net enrollment rate of 5 years old
1.2. Net intake rate of Primary Education (6 yrs)
1.3. Net enrollment rate of primary education (6-10yrs)
2. Quality Indicators
2.1. Repetition Rate
2.2. Drop Out Rate
2.3. Survival Rate
Compared with the list found in Table 3 (or Table G of the PAF), this would
make the job of the M&E officer a lot simpler. However, it may not adequately
capture the breadth and depth of ESDP interventions.
From December 2013 to March 2014, the M&E Network revisited the list of
indicators found in Table G with the view of streamlining it to a manageable size.
They focused on indicators relevant to primary education only.
The following Guide Questions were used to identify the indicators to be
retained:
• Is the output/outcome represented by the indicator attributable to ESDP?
• Is the indicator measurable?
• Is the indicator available to the school principal? In EMIS? In laoeduinfo?
• Does it represent the output or outcome?
• Does it duplicate another indicator?
The resulting list is what we now refer to as core indicators for primary
education. It consists of 14 outcome indicators and 49 output indicators. A table of
core indicators for primary education is found below classified as outcome or
output under the three pillars of ESDP. Columns on data sources and levels have
been included for data collection purposes. The source “M&E Network” indicates
that the data is primary and will be collected by an M&E Network member.

22
TABLE 4. CORE INDICATORS FOR PRIMARY EDUCATION
OUTCOME INDICATORS Data Collection
Equity and Expansion of Access Outcome Sources Level
1. Net Enrolment Ratio EMIS District
2. Gross Enrolment Rate EMIS District
3. Intake Rate for Grade 1 EMIS District
4. Gross Intake Rate EMIS District
Quality, Relevance and Efficiency Outcome
5. Survival Rate EMIS District
6. Dropout Rate EMIS District
7. Repetition Rate EMIS District
8. Promotion Rate EMIS District
9. Teacher-Student Ratio EMIS District
10. Textbook-Student Ratio EMIS Central
11. EQS Compliance Rate SQAC Central
Resources Utilization Outcome
12. GDP Percentage of Government Expenditure on
Primary Education
DOP Central
13. Total Government Expenditure on Primary Education DOP Central
14. Per Capita Recurrent Expenditure DOP Central
OUTPUT INDICATORS Data Collection
Equity and Expansion of Access Outputs
Number of…
Sources Level
1. Classroom buildings constructed EMIS District
2. Old buildings renovated M&E Network School
3. Furniture packages distributed EMIS District
4. Schools with water supply EMIS District
5. Schools with latrines EMIS District
6. Block grants provided M&E Network School
7. Community grants provided M&E Network School
8. Scholarship grantees M&E Network School
9. Schools with feeding programs M&E Network School
10. Schools with free meals M&E Network School
11. Library packages distributed EMIS District
12. Disability study reports submitted M&E Network Central
13. Disability interventions done M&E Network Central
14. Multigrade teaching classes M&E Network School
15. Schools offering full primary EMIS District
Quality, Relevance and Efficiency Outputs
Number of…
16. VEDC members trained M&E Network School
17. PRESET Qualified teachers M&E Network School

23
18. Vacancies in teaching items M&E Network School
19. ASLO Reports completed RIES Central
20. EGRA Textbooks completed RIES Central
21. EGRA Trainees RIES Central
22. EGRA G3 Reports RIES Central
23. Special needs trained teachers M&E Network School
24. Qualified school principals EMIS Central
25. EQS trained principals M&E Network School
26. EQS Trained staff SQAC Central
27. EQS Assessed schools SQAC Central
28. Multigrade teachers trained M&E Network School
29. Training materials packages provided M&E Network School
30. Teacher training facilities upgraded DTI Central
31. Qualified teacher trainers DTI Central
32. Deployed TTC teachers EMIS Central
33. TTCs assessed DTI Central
34. Textbook distributed EMIS Central
35. Teaching guides distributed REIS Central
36. Standard packages distributed M&E Network School
37. Sports facilities constructed M&E Network School
38. Sports equipment distributed M&E Network School
39. Sports teachers trained M&E Network School
40. First aid kits distributed M&E Network School
41. Health checks conducted M&E Network School
Resource Utilization Outcomes
Number of…
42. School principals trained on RB planning M&E Network Central
43. Schools with School Investment Plans M&E Network School
44. School principals trained on RB budgeting M&E Network Central
45. School principals trained on financial mgt M&E Network Central
46. Schools maintaining proper financial records M&E Network School
47. School principals trained on data collection M&E Network School
48. School principals trained on M&E M&E Network School
49. Schools with RB monitoring plan M&E Network School

24
CHAPTER 5. Monitoring and Assessment Tools
Monitoring and evaluation has always been part and parcel of development
assistance projects in the past. Furthermore, it has gained more prominence when
the Millennium Development Goals were introduced in 2000. M&E would provide
the platform where we determine whether the MDGs are being met or not. Since
then M&E has been an indispensable element in the development project cycle.
However, since 2000, the M&E experience in most sectors, in many countries
has not been very encouraging. Many of the challenges relates to the capacity of
national agencies to implement monitoring and evaluation systems, which were
requirements for funding approval. The quantity and quality of M&E data collected
were poor. Somehow, rigorously designed M&E systems cannot take off. Studies
conducted in Bhutan, VietNam, Fiji and Nepal (Flor, 2005 to 2011) found that: the
more complicated the design for primary data collection, the less likely we get
accurate data; and the more cumbersome and detailed the methods, the less likely
we get representative data. And as we know, data accuracy and representativeness
are essential in M&E. Otherwise the data gathered will not lead to any sound or
credible conclusion. As they say, “Garbage in, garbage out.”
The M&E situation for the Lao education sector has been experiencing the
same difficulties. Considering the lessons learned from other countries, the solution
is to simplify.
Why Simplify?
We simplify to make others understand and appreciate monitoring and
evaluation better. We simplify to engage stakeholders and to create synergies within
the M&E network. We simplify to make things easier to do given existing realities
and dynamics. We simplify to avoid duplication. Lastly, we simplify to save time and
resources considering that M&E is not the fulltime job of the M&E network member.
The tools found in this toolkit beginning with DoI’s monitoring and
assessment tools were crafted with this primary consideration in mind.

25
START
CORE
INDICATOR
DATA
COLLECTION
DISTRICT
DATA SET
REPORTING
TOOLS
PREPARATORY
ACTIVITIES
lao.edu.info
END
ANALYSIS
EVAL
TOOL
INTEGRATED
M&E DATA
COLLECTION
MONIT
TOOL
District
MONIT
TOOL
Province
MONIT
TOOL
Central
ASSESS
TOOL
District
ASSESS
TOOL
Province
ASSESS
TOOL
Central
DATA
SET
CENTRAL
TRACKING DATA
CENTRAL
DATA SET
DISTRICT
TRACKING DATA
PROVINCIAL
TRACKING DATA
PROVINCE
DATA SET
EMIS,
ETC.
MONIT
TOOL
School

26
A. Introduction to DOI’s Monitoring and Assessment Tools
In November 2013, a set of tools were developed to address the need for
national sectoral baseline data collection of national primary education data for
planning purposes. It consists of eight (8) tools: four (4) for data collection, three
(3) for analysis and one (1) for performance assessment at the school, district,
provincial and national levels for the primary education sub-sector.
In the spirit of simplicity, one tool, the Education Sector Performance
Assessment Tool, which will be presented last in this chapter, is in scorecard format.
The remaining seven tools (shaded orange in the flowchart given in the
previous page) are in Excel format. Except for the village level tool, they will be
utilized and populated electronically, not requiring hard copies to be administered
or accomplished. These seven tools focus on the ESDP Core Indicators found in
Table G of the PAF. Data gathered will be used in benchmarking or establishing
baseline values, monitoring results and tracking trends. They are employed
primarily for planning, setting and monitoring annual targets as well as progress
tracking purposes.
DOI’s monitoring and assessment tools clearly shows M&E’s link to planning.
The design and development of DOI’s monitoring and assessment tools were guided
by the results-based management process, which consists of: results-based planning
(RBP); results-based budgeting (RBB); results-based staffing (RBS); results-based
implementation (RBI); and results-based M&E (RBME), which then inputs into
results-based planning beginning another round of the cycle. As a matter of fact,
RBP begins with the baseline, which is part of RBME.
B. School Level Core Indicator Data Collection Tool
The School Level Core Indicator Data Collection Tool is the basic instrument
for gathering primary data. It is to be accomplished by the School Principal.
The first section of the tool carries details of the school, the school principal
and the data collection timeframe. Afterwhich, the tool is divided into three
columns. The first column gives the PAF code relevant to the indicator. The second
column lists the core outcome and output indicators per ESDP pillar. The last
column, to be filled up by the school principal, gives the observed value of the
indicator for the relevant monitoring period or school year.
The School Principal will not gather outcome indicator data. Although the
outcome indicators are included in the second column, the third column for these
items is blacked out. Gathering secondary outcome indicator date will be the
responsibility of the district M&E officer. He collects all the accomplished tools from
the school principals.

27
CORE INDICATOR DATA COLLECTION TOOL
1. SCHOOL LEVEL
School Year::____________________________________________
Province name & ID Code:___________________________________
District Name & ID Code:____________________________________
School Name & ID Code:____________________________________
Name & Surname of respondent:_______________________________
Job Position:_______________________________________________
Responsibilities:____________________________________________
Date:____________________________________________________
Remarks: Only write or enter data into the clear boxes. Do not mark the blacked out boxes.
No. Indicator Value
I Pillar 1. Equity and expansion of access
Outcomes: Enrolment trend (%) increased with equity
pe1 Net Enrollment Ratio
pe2 Net Intake ratio in Primary education
pe3 Gross enrollment ratio
pe4 Gross admission ratio
pe5
Percentage of new entrants in grade 1 of primary education with pre-
school experience
Output Indicators
1 Number of classrooms
2 Number of buildings to be renovate
3 Number of furniture packages (chair, table, bench...)
4 School has water supply (Has = 1, Does not have = 0)
5 School has latrines (Has = 1, Does not have = 0)
6 Number of scholarship grantees
7 School has feeding program (Has = 1, Does not have = 0)
8 School has free meals (Has = 1, Does not have = 0)
9 School has Reading room (Has = 1, Does not have = 0)
10 Number of multigrade teaching classes
11 School offers full primary (Yes =1, No = 0)
12 Number of disabled students
13 Disability interventions done
II Pillar 2. Quality, Relevance and Efficiency
Outcomes: Quality, Relevance and Efficiency improved
pe6 Survival rate to G5
pe7 Dropout rate
pe8 Promotion rate
pe9 Completion rate
pe10 Teacher-Student Ratio
pe11 Percentage of Qualified (8+3) Teachers
pe12 Text book-Student Ratio
pe13 EQS Compliance rate
pe14 Rate of Compliance to TTC Minimum Standards

28
Output Indicators
14 Number of PRESET Qualified Teachers
15 Number of Qualified Teachers needed for filling the gap
16 ASLO for G3 Report completed
17 Number of teachers and staff trained on EGRA
18 EGRA for G3 report finalised and shared
19 Number of INSET teachers received training in special needs
20 Qualified schools principals (Yes=1, No=0)
21 Number of school principals completed all EQS training programs
22 Number of EQS assessed schools
23 Number of multi-grade teachers
24 Number of training materials packages provided
25 Number of TTC facilities upgraded
26 Number of qualified teacher trainers
27 Number of TTC assessed using TTC minimum standard
28
Number of textbooks provided to schools to meet the norm of 1 set of
textbooks per one student
29 Number of full set of teaching guide provided to Teacher
30 Number of sport facilities constructed in school
31 Number of sport equipment constructed in school
32 Number of sports equipment distributed
33 Number of sports teachers trained
34 Number of art-music teachers trained
35 School has first aid kits (Has = 1, Does not have = 0)
36 Number of students got health checked up
III
Pillar 3. Governance, Accountability and Performance
Management
Outcomes: Resources used more timely, effectively and efficiently
pe15
The share of GDP accounted for by government expenditure on
primary education
pe16
The share of total government expenditure accounted for primary
education
pe17 Per capita recurrent expenditure
Output Indicators
37
Number of schools have School Development Plan (Have = 1, Do not
have = 0)
38
Number of schools have proper financial record (Have = 1, Do not
have = 0)
39 Number of schools have school mapping (Have = 1, Do not have = 0)
40 Number of schools have student record (Have = 1, Do not have = 0)
41
Number of schools principles who have been trained on management
(Trained =1, Not trained = 0)
42 Number of VEDC members completed training

29
C. District Level
1. Core Indicator Data Collection and Analysis Tool
The District Core Indicator Data Collection and Analysis Tool summarizes the
school data at the district level. Thus, the district M&E officer is responsible for data
cleaning at the school level. In addition, he gathers most of the outcome indicator
data at the district level.
This tool is in Excel format and will be accomplished electronically by the
district M&E officer. He enters output indicator data from all the schools in his
district with the data captured in the School Level Core Indicator Data Collection
and Analysis Tool. Additionally, he gathers district level outcome indicator data
from the district EMIS officer or, alternatively, from laoeduinfo.
The first column of the tool provides the PAF codes. The second column lists
the core output and outcome indicators. After the second column, each primary
school in the district is devoted one column duly utilizing EMIS school codes. This is
followed by an auto sum column and three columns providing the central tendency
functions of mean, median and standard deviation (SD).
The auto sum column represents the outcome and output indicator values at
the district level. Outcome indicator data at the district level will be entered by the
district M&E officer on this column while output indicator data at the district level
will be auto-generated by Excel. The mean column provides the average output
indicator data for schools in the district, giving the District Education and Sports
Bureau a sense of the district output. Similarly the median column provides a way of
comparing school output vis a vis the mean. And the SD column gives a sense on
how large the output discrepancies are among the schools. These information
enables the District Education and Sports Bureau to identify factors that may
determine the performance of each school such as resources available, VEDC
engagement, location and staff. The DESB would then be in a position to plan
adjustments and/or interventions within the district under the district level Annual
Costed Sector Education Plan (ACSEP).

30
Core Indicator Data Collection Tool For Primary Education
2. District Level
School Year:
Province name & ID Code:
District Name & ID Code:
Name & Surname of respondent:
Job Position:
Responsibilities:
Date:
Remarks: Please make sure you fill every clear box for both output and outcome
indicators.
No. Indicator School1
School2
School3
School4
School5
School6
School7
School8
Total
Mean
Median
Standard
Deviation
pe1 Net Enrollment Ratio ### ##### #####
pe2
Net Intake ratio in Primary
education
### ##### #####
pe3 Gross enrollment ratio ### ##### #####
pe4 Gross admission ratio ### ##### #####
pe5
Percentage of new entrants
in grade 1 of primary
education with pre-school
experience
### ##### #####
Output Indicators
1
Number of classrooms
### ##### #####
2
Number of buildings to be
renovate
### ##### #####
3
Number of furniture
packages (chair, table,
bench...)
### ##### #####
4 School has water supply 0 ## ### ###
5 School has latrines 0 ## ### ###
6
Number of scholarship
grantees
0 ## ### ###
7
School has feeding program
### ##### #####
8
School has free meals
### ##### #####
9 School has Reading room 0 ## ### ###

31
10
Number of multigrade
teaching classes
0 ## ### ###
11 School offers full primary 0 ## ### ###
12
Number of disabled
students
0 ## ### ###
13
Disability interventions
done
0 ## ### ###
### ##### #####
pe7 Dropout rate
### ##### #####
pe8 Promotion rate
### ##### #####
pe9 Completion rate
### ##### #####
### ##### #####
pe11
Percentage of Qualified
(8+3) Teachers
## ### ###
### ##### #####
### ##### #####
pe14
Rate of Compliance to TTC
Minimum Standards
### ##### #####
Output Indicators
14
Number of PRESET
Qualified Teachers
0 ## ### ###
15
Number of Qualified
Teachers needed for filling
the gap
0 ## ### ###
16
ASLO for G3 Report
completed
### ##### #####
17
Number of teachers and
staff trained on EGRA
### ##### #####
18
EGRA for G3 report
finalised and shared
### ##### #####
19
Number of INSET teachers
received training in special
needs
0 ## ### ###
20 Qualified schools principals 0 ## ### ###
21
Number of school
principals completed all
EQS training programs
### ##### #####
22
Number of EQS assessed
schools
### ##### #####

32
23
Number of multi-grade
teachers
0 ## ### ###
24
Number of training
materials packages provided
0 ## ### ###
25
Number of TTC facilities
upgraded
### ##### #####
26
Number of qualified teacher
trainers
### ##### #####
27
Number of TTC assessed
using TTC minimum
standard
### ##### #####
28
Number of textbooks
provided to schools to meet
the norm of 1 set of
textbooks per one student
0 ## ### ###
29
Number of full set of
teaching guide provided to
Teacher
0 ## ### ###
30
Number of sport facilities
constructed in school
0 ## ### ###
31
Number of sport equipment
0 ## ### ###
32
Number of sports
equipment distributed
### ##### #####
33
Number of sports teachers
trained
0 ## ### ###
34
Number of art-music
teachers trained
0 ## ### ###
35 School has first aid kits 0 ## ### ###
36
Number of students got
health checked up
0 ## ### ###
III Pillar 3. Governance, Accountability and Performance Management
pe15
The share of GDP
accounted for by
government expenditure on
primary education
### ##### #####
pe16
The share of total
government expenditure
accounted for primary
education
### ##### #####
pe17
Per capita recurrent
expenditure
### ##### #####
Output Indicators
37
School has Development
Plan
0 ## ### ###
38
School has proper financial
record
0 ## ### ###

33
39 School has school mapping 0 ## ### ###
40 School has student record 0 ## ### ###
41
School principal has been
trained on management
0 ## ### ###
42
Number of VEDC members
completed training
### ##### #####
2. Core Indicator Annual Tracking Tool
The District Core Indicator Annual Tracking Tool provides a quantitative
basis of ESDP progress at the district level. It tracks the district’s progress annually
and provides a clear picture of trends and patterns. This tool is in Excel format and
will be accomplished electronically by the district M&E officer. He/she copies the
sum column captured in the District Level Core Indicator Data Collection and
Analysis Tool and pastes it on the appropriate annual column.
the core output and outcome indicators. After the second column, each ESDP fiscal
year is devoted one column. Using the Excel line or bar graph functionality, the
District Education and Sports Bureau can visually track annual progress for each
core indicator. The DESB would then be in a position to plan adjustments and/or
interventions within the district in its ACSEP.
Core Indicator Annual Tracking Tool For Primary Education
5. District Level
Job Position:
Responsibilities:
Date:
Remarks: Please make sure you fill every clear box of both output and outcome
indicators.
No. Indicator
SchoolYear
2014-2015
SchoolYear
2015-2016
SchoolYear
2016-2017
SchoolYear
2017-2018
SchoolYear
2018-2019
SchoolYear
2019-2020
Outcomes: Enrolment trend (%) increased with
equity

34
pe5
Percentage of new entrants in grade 1 of primary
education with pre-school experience
Output Indicators
3
Number of furniture packages (chair, table,
bench...)
4 School has water supply
5 School has latrines
7 School has feeding program
8 School has free meals
9 School has Reading room
11 School offers full primary
pe7 Dropout rate
pe8 Promotion rate
pe9 Completion rate
Output Indicators
15
Number of Qualified Teachers needed for filling
the gap

35
19
Number of INSET teachers received training in
special needs
20 Qualified schools principals
21
Number of school principals completed all EQS
training programs
27
Number of TTC assessed using TTC minimum
standard
28
Number of textbooks provided to schools to meet
the norm of 1 set of textbooks per one student
29
Number of full set of teaching guide provided to
Teacher
35 School has first aid kits
pe15
The share of GDP accounted for by government
expenditure on primary education
pe16
The share of total government expenditure
accounted for primary education
Output Indicators
37 School has Development Plan
38 School has proper financial record
39 School has school mapping
40 School has student record
41 School principal has been trained on management

36
D. Provincial Level
The Provincial Core Indicator Data Collection and Analysis Tool summarizes
the district data at the provincial level. Also in Excel format, it will be accomplished
electronically by the provincial M&E officer. He/she cuts and pastes output and
outcome indicator data from all the districts within his province with the data
captured in the District Level Core Indicator Data Collection and Analysis Tool. It is
assumed that the data derived from the district has already undergone cleaning.
the core output and outcome indicators. After the second column, each district
within the province is devoted one column. This is followed by an auto sum column
four output indicator data (outcome indicator cells under this column are blacked
out) and three columns providing the central tendency functions of mean, median
and standard deviation (SD).
The auto sum column represents the output indicator values at the province
level. The mean column provides the average output indicator data for districts in
the province, giving the Provincial Education and Sports Service a sense of the
provincial output. Similarly the median column provides a way of comparing how
specific districts perform vis a vis the mean. And the SD column gives a sense on
how large (or small) the output discrepancies are among the districts within the
province. These information enables the Provincial Education and Sports Service to
identify factors that may determine the performance of each district such as
resources available, location and staffing. The PESS would then be in a position to
plan adjustments and/or interventions within the province in their ACSEP.

37
3. Province Level
School Year:
Job Position:
Responsibilities:
Date:
Remarks: Please make sure you fill every clear box of both output and outcome indicators.
No. Indicator
District1
District2
District3
District4
District5
District6
District7
Total
Mean
Median
Standard
Deviation
pe1 Net Enrollment Ratio 0 ## ### ###
pe2
Net Intake ratio in Primary
education
0 ## ### ###
pe3 Gross enrollment ratio 0 ## ### ###
pe4 Gross admission ratio 0 ## ### ###
pe5
Percentage of new entrants in
grade 1 of primary education with
pre-school experience
0 ## ### ###
Output Indicators
1 Number of classrooms 0 ## ### ###
2
Number of buildings to be
renovate
### #### ####
3
Number of furniture packages (
chair, table, bench...)
### #### ####
4 School has water supply 0 ## ### ###
5 School has latrines 0 ## ### ###
6 Number of scholarship grantees 0 ## ### ###
7 School has feeding program ### #### ####
8 School has free meals ### #### ####
9 School has Reading room 0 ## ### ###
10
Number of multigrade teaching
classes
0 ## ### ###
11 School offers full primary 0 ## ### ###
12 Number of disabled students 0 ## ### ###

38
13 Disability interventions done 0 ## ### ###
pe6 Survival rate to G5 0 ## ### ###
pe7 Dropout rate 0 ## ### ###
pe8 Promotion rate 0 ## ### ###
pe9 Completion rate 0 ## ### ###
pe10 Teacher-Student Ratio ## ### ###
pe11
Percentage of Qualified (8+3)
Teachers
## ### ###
pe12 Text book-Student Ratio ### #### ####
pe13 EQS Compliance rate ### #### ####
pe14
Rate of Compliance to TTC
Minimum Standards
### #### ####
Output Indicators
14
Number of PRESET Qualified
Teachers
0 ## ### ###
15
Number of Qualified Teachers
needed for filling the gap
0 ## ### ###
16 ASLO for G3 Report completed ### #### ####
17
Number of teachers and staff
trained on EGRA
### #### ####
18
EGRA for G3 report finalised and
shared
### #### ####
19
Number of INSET teachers
received training in special needs
0 ## ### ###
20 Qualified schools principals 0 ## ### ###
21
Number of school principals
completed all EQS training
programs
### #### ####
22 Number of EQS assessed schools ### #### ####
23 Number of multi-grade teachers 0 ## ### ###
24
Number of training materials
packages provided
0 ## ### ###
25
Number of TTC facilities
upgraded
### #### ####
26
Number of qualified teacher
trainers
### #### ####
27
Number of TTC assessed using
TTC minimum standard
### #### ####
28
Number of textbooks provided to
schools to meet the norm of 1 set
0 ## ### ###

39
of textbooks per one student
29
Number of full set of teaching
guide provided to Teacher
0 ## ### ###
30
Number of sport facilities
0 ## ### ###
31
Number of sport equipment
0 ## ### ###
32
Number of sports equipment
distributed
### #### ####
33 Number of sports teachers trained 0 ## ### ###
34
Number of art-music teachers
trained
0 ## ### ###
35 School has first aid kits 0 ## ### ###
36
Number of students got health
checked up
0 ## ### ###
pe15
The share of GDP accounted for
by government expenditure on
primary education
### #### ####
pe16
The share of total government
expenditure accounted for primary
education
### #### ####
pe17 Per capita recurrent expenditure ### #### ####
Output Indicators
37 School has Development Plan 0 ## ### ###
38 School has proper financial record 0 ## ### ###
39 School has school mapping 0 ## ### ###
40 School has student record 0 ## ### ###
41
School principal has been trained
on management
0 ## ### ###
42
Number of VEDC members
completed training
### #### ####

40
The Provincial Core Indicator Annual Tracking Tool provides a quantitative
basis of ESDP progress at the provincial level. It tracks the province’s progress
annually and provides a clear picture of trends and patterns. Also in Excel format,
this tool will be accomplished electronically by the provincial M&E officer. He/she
copies the auto sum data captured in the Provincial Level Core Indicator Data
Collection and Analysis Tool and pastes these on the appropriate annual column.
year is devoted one column. Using the Excel line or bar graph functionality, the
Provincial Education and Sports Service can visually track annual progress for each
core indicator. The PESS would then be in a position to plan adjustments and/or
interventions within the district on their ACSEP.
6. Province Level
Job Position:
Responsibilities:
Date:
Remarks: Please make sure you fill every clear box of both output and outcome
indicators.
No. Indicator
SchoolYear
2014-2015
SchoolYear
2015-2016
SchoolYear
2016-2017
SchoolYear
2017-2018
SchoolYear
2018-2019
SchoolYear
2019-2020I Pillar 1. Equity and expansion of access
pe5
Percentage of new entrants in grade 1 of
primary education with pre-school experience
Output Indicators
3
Number of furniture packages (chair, table,
bench...)

41
pe7 Dropout rate
pe8 Promotion rate
pe9 Completion rate
pe14
Rate of Compliance to TTC Minimum
Standards
Output Indicators
15
Number of Qualified Teachers needed for
filling the gap
17
Number of teachers and staff trained on EGRA
19
Number of INSET teachers received training
in special needs
21
Number of school principals completed all

42
24
Number of training materials packages
provided
27
Number of TTC assessed using TTC minimum
standard
28
Number of textbooks provided to schools to
meet the norm of 1 set of textbooks per one
student
29
Number of full set of teaching guide provided
to Teacher
30
Number of sport facilities constructed in
school
31
Number of sport equipment constructed in
school
pe15
The share of GDP accounted for by
government expenditure on primary education
pe16
Output Indicators
41
School principal has been trained on
management
42
Number of VEDC members completed
training

43
E. Central Level
The Central Core Indicator Data Collection and Analysis Tool summarizes the provincial
data at the national level. In addition, it gathers some outcome indicator data the relevant
implementing units (IUs). Also in Excel format, it will be accomplished electronically by DoI.
DoI enters output and outcome indicator data from all the provinces with the data captured in
the Provincial Level Core Indicator Data Collection and Analysis Tool. Additionally, DoI gathers
national level outcome indicator data from REIS, DoP, DoF, ESQAC and DoTT.
The first column of the tool provides the PAF codes. The second column lists the core
output and outcome indicators. After the second column, each province is devoted one column
totaling eighteen columns, one for each province. This is followed by an auto sum column and
three columns providing the central tendency functions of mean, median and standard
deviation (SD).
The auto sum column represents national output indicator values. The outcome
indicator cells under this column are blacked out. The mean column provides the average
output indicator data for provinces, giving the DoI a sense of the national output. Similarly the
median column provides a way of comparing how specific provinces perform vis a vis the
mean. And the SD column gives a sense on how large (or small) the output discrepancies are
among the provinces. These information enables the DoI to identify factors that may determine
the output of each province such as resources available, location and staffing. The Department
of Planning would then be in a position to plan adjustments and/or interventions at the
national level ACSEP.

44
4. Central Level
School Year:
Name and Surname of Respondent:
Job Position:
Responsibilities:
Date:
Remarks: Please only write or enter data into the clear boxes. Do not mark the blacked out boxes.
No. Indicator
province1
province2
province3
province4
province5
province6
province7
province8
province9
province10
province11
province12
province13
province14
province15
province16
province17
province18
Total
Mean
Standard
Deviation
Outcomes: Enrolment trend (%)
increased with equity
pe1 Net Enrollment Ratio ## ####
pe2 Net Intake ratio in Primary education ## ####
pe3 Gross enrollment ratio ## ####
pe4 Gross admission ratio ## ####
pe5
Percentage of new entrants in grade 1 of
primary education with pre-school
experience
## ####
Output Indicators
1 Number of classrooms 0 ## ####
2 Number of buildings to be renovate ### #####
3
Number of furniture packages (chair,
table, bench...)
### #####
4 School has water supply 0 ## ####

45
5 School has latrines 0 ## ####
6 Number of scholarship grantees 0 ## ####
7 School has feeding program ### #####
8 School has free meals ### #####
9 School has Reading room 0 ## ####
10 Number of multigrade teaching classes 0 ## ####
11 School offers full primary 0 ## ####
12 Number of disabled students 0 ## ####
13 Disability interventions done 0 ## ####
II
Pillar 2. Quality, Relevance and
Efficiency
Outcomes: Quality, Relevance and
Efficiency improved
pe6 Survival rate to G5 ## ####
pe7 Dropout rate ## ####
pe8 Promotion rate ## ####
pe9 Completion rate ## ####
pe10 Teacher-Student Ratio ## ####
pe11 Percentage of Qualified (8+3) Teachers ## ####
pe12 Text book-Student Ratio ### #####
pe13 EQS Compliance rate ### #####
pe14
Rate of Compliance to TTC Minimum
Standards
### #####
Output Indicators
14 Number of PRESET Qualified Teachers 0 ## ####

46
15
Number of Qualified Teachers needed for
filling the gap
0 ## ####
16 ASLO for G3 Report completed ### #####
17
Number of teachers and staff trained on
EGRA
### #####
18 EGRA for G3 report finalised and shared ### #####
19
Number of INSET teachers received
training in special needs
0 ## ####
20 Qualified schools principals 0 ## ####
21
Number of school principals completed all
### #####
22 Number of EQS assessed schools ### #####
23 Number of multi-grade teachers 0 ## ####
24
Number of training materials packages
provided
### #####
25 Number of TTC facilities upgraded ### #####
26 Number of qualified teacher trainers ### #####
27
Number of TTC assessed using TTC
minimum standard
### #####
28
Number of textbooks provided to schools
to meet the norm of 1 set of textbooks per
one student
0 ## ####
29
Number of full set of teaching guide
provided to Teacher
0 ## ####
30
Number of sport facilities constructed in
school
0 ## ####
31
Number of sport equipment constructed
in school
0 ## ####
32 Number of sports equipment distributed ### #####
33 Number of sports teachers trained 0 ## ####
34 Number of art-music teachers trained 0 ## ####

47
35 School has first aid kits 0 ## ####
36 Number of students got health checked up 0 ## ####
III
Pillar 3. Governance, Accountability
and Performance Management
Outcomes: Resources used more timely,
effectively and efficiently
pe15
The share of GDP accounted for by
government expenditure on primary
education
### #####
pe16
### #####
pe17 Per capita recurrent expenditure ### #####
Output Indicators
37 School has Development Plan 0 ## ####
38 School has proper financial record 0 ## ####
39 School has school mapping 0 ## ####
40 School has student record 0 ## ####
41
School principal has been trained on
management
0 ## ####
42
Number of VEDC members completed
training
### #####

48
The Central Level Core Indicator Annual Tracking Tool provides a
quantitative basis of ESDP progress at the national level. It tracks the country’s
progress annually and provides a clear picture of trends and patterns. Also in Excel
format, this tool will be accomplished electronically by the DoI. DoI copies the auto
sum output data and mean outcome indicator data captured in the Central Level
Core Indicator Data Collection and Analysis Tool and pastes these on the
appropriate annual column.
year is devoted one column. Using the Excel line or bar graph functionality, DoI and
DoP can visually track annual progress for each core indicator at the national level.
The DoP would then be in a position to plan adjustments and/or interventions for
the national ACSEP.
7. Central Level
Name and Surname of Respondent:
Job Position:
Responsibilities:
Date:
Remarks: Please only write or enter data into the clear boxes. Do not mark the blacked
out boxes.
No. Indicator
SchoolYear
2014-2015
SchoolYear
2015-2016
SchoolYear
2016-2017
SchoolYear
2017-2018
SchoolYear
2018-2019
SchoolYear
2019-2020
pe5
Percentage of new entrants in grade 1 of primary
education with pre-school experience
Output Indicators
3 Number of furniture packages (chair, table, bench...)

49
pe7 Dropout rate
pe8 Promotion rate
pe9 Completion rate
Output Indicators
15
Number of Qualified Teachers needed for filling the
gap
19
Number of INSET teachers received training in special
needs
21
Number of school principals completed all EQS
training programs

50
27 Number of TTC assessed using TTC minimum standard
28
Number of textbooks provided to schools to meet the
norm of 1 set of textbooks per one student
29
Number of full set of teaching guide provided to
Teacher
pe15
The share of GDP accounted for by government
expenditure on primary education
pe16
The share of total government expenditure accounted
for primary education
Output Indicators
41 School principal has been trained on management

51
3. Performance Assessment Tool
Primary subsector performance will be measured by DoI using the Annual
Primary Education Scorecard.
Every fiscal year, each core outcome indicator under the three pillars will be
situated within a five-point ordinal scale resulting in a score, determined by the
actual monitored performance value’s proximity to the target value. For instance, if
the national target for enrollment rate is 95 percent and the monitored performance
value is also 95 percent or above, the indicator gets a score of 5, the highest in the
five-point scale. If the actual performance value is 85 percent, then the indicator gets
a score of 3. If the monitored value is 75 percent, 20 percent lower than the target,
then the indicator gets a score of 1. The scores will be summed and averaged for
every ESDP pillar. The averages of the three pillars will likewise be summed and
averaged resulting in a performance rating with 5 as the highest and 1 as the lowest.
A final score of 5 would mean Excellent Sector Performance. A final score of 4 would
mean Good Sector Performance. A final score of 3 would mean Moderate Sector
Performance. A final score of 2 would mean Poor Sector Performance. And a final
score of 1 would mean Very Poor Sector Performance.
ANNUAL PRIMARY EDUCATION SCORECARD
STRATEGY TYPES CORE OUTCOME INDICATORS SCALE SCORE
1 2 3 4 5
Pillar 1 Access Access Outcome Indicator 1
Access Outcome Indicator n…
Equity Equity Outcome Indicator 1
Equity Outcome Indicator 2
Equity Outcome Indicator n…
TOTAL P1 SCORE
AVERAGE P1 SCORE
Pillar 2 Quality Quality Outcome Indicator n…
Relevance Relevance Outcome Indicator n…
TOTAL P2 SCORE
AVERAGE P2 SCORE
Pillar 3 Governance Governance Outcome Indicator 1
Governance Outcome indicator 2
Governance Outcome indicator n…
Accountability Accountability Outcome indicator 1
Accountability Outcome indicator 2
Accountability Outcome indicator n…
Management Management Outcome indicator 1
Management Outcome indicator 2
Management Outcome indicator n…
TOTAL P3 SCORE
AVERAGE P3 SCORE
OVERALL TOTAL
OVERALL PERFORMANCE RATING AVERAGE OF TOTAL

52
CHAPTER 6. Evaluation Tool
START
CORE
INDICATOR
DATA
COLLECTION
DISTRICT
DATA SET
REPORTING
TOOLS
PREPARATORY
ACTIVITIES
lao.edu.info
END
ANALYSIS
EVAL
TOOL
INTEGRATED
M&E DATA
COLLECTION
MONIT
TOOL
District
MONIT
TOOL
Province
MONIT
TOOL
Central
ASSESS
TOOL
District
ASSESS
TOOL
Province
ASSESS
TOOL
Central
DATA
SET
CENTRAL
TRACKING DATA
CENTRAL
DATA SET
DISTRICT
TRACKING DATA
PROVINCIAL
TRACKING DATA
PROVINCE
DATA SET
EMIS,
ETC.
MONIT
TOOL
School

53
A. Introduction to the DOI Evaluation Tool
In 2013, members of the M&E Network made a study visit to Cambodia to
learn how M&E data on basic education was collected in this country. Based on this
visit, the M&E Network developed a comprehensive tool (50 pages) patterned after
the Cambodian instrument covering education sector outputs and outcomes
inclusive of access, quality and management concerns.
This tool is very comprehensive since it goes beyond PAF core indicators and
incorporates Education Quality Standards. It adopts both results-based monitoring
and compliance monitoring approaches. Data utilization exceeds benchmarking,
results monitoring, performance assessment and progress tracking. Findings can be
used for EMIS data validation and triangulation, in-depth policy analysis and tracing
causal links. Similarly, analyses are not limited to tests of central tendency.
Correlation, regression and/or factor analyses may be applied on the data sets.
Thus, it is an evaluation tool.
How different is the evaluation tool from the monitoring tools? The matrix
below gives a comparison.
EVALUATION TOOL MONITORING TOOLS
PURPOSE Validation
Policy, In–depth analysis,
determines cause and effects
Planning
Benchmarking
Results Tracking
COVERAGE PAF Core Indicators, EQS PAF Core Indicators
SAMPLING
FRAMEWORK
Stratified Random Sampling National, All schools
Universe
DATA Primary Primary (Output indicators)
Secondary (from EMIS,
Outcome Indicators)
ANALYSES Correlation, Regression Central Tendency,
Descriptive Stats
PLATFORM Data base (Access, MS SQL) Excel
FREQUENCY As the need arises Annual
REPORT Comprehensive write-up Fact Sheets, Graphs/Bars

54
B. The Evaluation Tool
ANNUAL PLANING AND MONITORINF TOOL FOR PRIMARY EDUCATION
1. SCHOOL LEVEL
(School Year ..............-..............)
Village Name & ID Code:
School Name & ID Code:
Job Position:
Responsibilities:
Date:

55
Pillar 1 - Expand Equitable Access
1.1. Number of classrooms that require renovation
Grade
Number of classrooms
Total Unable
to be
Used
Requires
minor
renovations
Requires
moderate
renovations
Requires
large-scale
renovations
Unable to be Used Planned New classrooms
This
school
year
Next school
year
Single
classroom
Multi grade
classroom
Grade 1
Grade 2
Grade 3
Grade 4
Grade 5
Total
Remarks:
• Minor renovations: Amount required for renovations is less than 10% of the amount of the standard unit price. This amount can only be used for small repairs
such as windows and doors but not renovations to the building itself. This amount is…
• Moderate renovation: Amount required for renovation is between 10 to 30% of the amount of the standard unit price. This amount can be used for moderate
renovations to the classroom building such as the roof, the walls and expansion. An engineer should be consulted to calculate these plans.
• Large-scale renovation: Amount required for renovation is more than 30% of the amount of the standard unit price. This amount can be used for large-scale
renovations such as overall modifications to transform a classroom into a modern style or render a previously unusable room into an operational classroom.
An engineer should be consulted to calculate these plans.
• Single classroom: A classroom used for teaching students from one homogenous grade.
• Multi-grade classroom: A classroom used for teaching students from two or more different level grades.

56
1.2 Teaching-Learning Material: Number of furniture packages in the school
Grade Number of classrooms that have full package of teaching and learning material
Number of
classrooms
Student tables Chairs Blackboards Cupboards Shelves
Total Number
able to
used
Number
needed
Total Number
able to
used
Number
needed
Total Number
able to
used
Number
needed
Total Number
able to
used
Number
needed
Total Number
able to
used
Number
needed
1
2
3
4
5
Total
SCHOOL HYGIENE:
1.3.1 Availability ofclean water(EQS & EMIS)
Tick () in the appropriate box below:
Item Do not have Have Water source
Accessible Unaccessible
Clean drinking water
Clean water for daily use
is provided throughout the
year
Remarks:
 Please identify the source of the clean drinking water and water for daily use (water tank, hydrant water, well water)
 Clean drinking water and water for daily use should be available to teachers and students and not include drinking water brought from home.

57
1.3.2 Latrines in school (EQS & EMIS)
Note that 0 = none/do not have):
Item Do not
have
Have Remarks
Accessible/usable Inaccessible/not
able to use
Latrines for females
Latrines for males
Disability Latrine
Teacher Latrine
Remarks:: Disability Latrine - Latrine for disabled students
1.4 Number of scholarship grantees
Grade Number of Students Number of scholarship grantees Type of scholarships
Total Female Male Total Female Male
1
2
3
4
5
Total
Remarks: Scholarship grantees are students that are recieving government or non-government organisation support.

58
1.5 Number of reading areas
Area Do not have Have
Usable Not usable
Reading room
Library
Mobile library
Remarks: Mobile library: A box of books that can be moved
1.6 Number of multi-grade classes in the school.
Total number of multi-grade
classes
Number of multi-grade classes
combining2 different grades
Number of multi-grade classes
combining3 different grades
Other

59
1.7 Number of students of with disabilities
Gade Number of students with
low vision
Number of students with
speech and hearing
disabilities
cognitive/intellectual
disabilities
physical disabilities
multi-disabilities
Total Female Male Total Female Male Total Female Male Total Female Male Total Female Male
1
2
3
4
5
Total
Remarks:
- Low vision: Student has problems with eye sight such as blurred vision, lazy eyes, short and far sighted.
- Speech and hearing difficulties: Student has low hearing and difficulties speaking clearly and coherently.
- Intellectual disabilties: Student has cognitive difficulties such as short memory, poor comprehension and receptiveness.
- Physical disabilities: Student has physical disabilities such as paralysis, missing body parts, hunchback and other motor neuron difficulties.
- Multi-disability: Student has more than one type of disability.

60
Pillar 2– Improve Quality and Relevance
2.1 Student Information
Grade
Total number of students Number of drop-out students Number of promoted students
Total Female Male Total Female Male Total Female Male
1
2
3
4
5
Total
Grade
Promotion Rate
Total Female Male
1 - 2
2 - 3
3 - 4
4 - 5
Total

61
2.2 Student Absence
Grade
Absent less than 10 days Absent between 11 to 20 dasy Absent more than 20 days
Semester 1 Semester 2 Semester 1 Semester 2 Semester 1 Semester 2
Total F M Total F M Total F M Total F M Total F M Total F M
1
2
3
4
5
Total
Remarks: For calculating student absence 1 day is equivalent to six hours.
2.3 First Aid Kits in school
Tick () next to the appropriate answer below:
School has first aid kit: Yes No
First aid kit has adequate resources (bandages, medicine etc)? Yes No
Number of first aid kits in the school:
Grade
Number of students have had basic health check-ups
Total Female Male
1
2
3
4
5
Total

62
Remarks:
 First aid kit: Box that includes materials for basic first aid care such as bandages, cotton wool, scissors, oral hydration tablets, medicines, bandaids, dettol (anti-
bacteria) and so on.
 Basic health check-ups: Check includes eye sight, weight, height, hearing at least twice a year.
2.4 Student Teacher Ratio
Ratio (students per teacher) Ratio (student per classroom)
Recommended ratio Beginning of
Semester (October)
End of Semester
(May)
Recommended ratio Beginning of
Semester (October)
End of Semester
(May)
34:1 34:1
Remarks: Ratio should not include school principal.
2.5 Types of multi-grade classes and multi-grade teachers
Types of
multi-grade
class
Number of teachers thatteach multi-
grade classes
Number of teachers trained on multi-
grade teaching
Number of teachers need training on
multi-grade teaching
Total Female Male Total Female Male Total Female Male
Remarks:
 Type of multi-grade class: The make-up of the multi grade class. For instance, is the multi-grade class a combination of grade 1 and grade 2 or grade 3 and grade 4?
 Teachers need training on multi-grade teaching: These teachers may have received previous training on multi-grade teaching but may request to the repeat the
training.

63
2.6 Number of teachers that have recieved specific training on the following topics.
Remarks:
 General Inclusive Education: Classroom learning is inclusive of all students, those with and without disabilities, regardless of ethnicity and socio-economic background.
 EQS: The 6 compenents and 42 indicators of the Education Quality Standards
Grade Number of teachers Teaching and
Learning methods
EQS General Inclusive
Education
Braille Sign-language
Total F M Total Reci
eved
Train
ing
Need
Train
ing
Total Reci
eved
Train
ing
Need
Train
ing
Total Reci
eved
Train
ing
Need
Train
ing
Total Reci
eved
Train
ing
Need
s
Train
ing
Total Reci
eved
Train
ing
Nee
dTrai
ning
1
2
3
4
5
Total

64
2.7 Total number of Lesson Plans(required and already completed)
Grade Lao Language Mathematics World Around Us Physical Education
Required Completed Required Completed Required Completed Required Completed
1
2
3
4
5
Total
Art Education Art-music
Education
Handicraft Moral Education English Languages Foreign Languages
Required Completed Required Completed Required Completed Required Completed Required Completed Required Completed
Remarks:
 Required: Number of lesson plans required by the curriculum to be developed for each subject in each grade.
 Completed: The number of lesson plans already completed/delivered by the school teacher.

65
2.8 Average number of teaching hours
Content Recommended
Standards
Semester1 Semester2 Total
1 Total number of teaching hours required by
curriculum.
2 Total number of hours the school is officially
closed for public holidays.
3 Total number of hours of teacher absence.
4 Total number of lost teaching hours
5 Total number of activity hours used to make up
lost teaching hours
6 Average number of teaching hours per week
Remarks:
 1: The sum of all teaching hours required for each subject and every grade.
 3: The sum of all hours that teachers are absent during school hours.
 4: Teaching hours lost due to unplanned or externally imposed activities.
 5: Number of activity hours that were used for teaching.
2.9skoobtxet tneduts fo noisivorP

66
Grade
Number of
Students
Lao Language Mathematics
The World Around Us,
Moral & Ethical Studies
English Studies
Total F M Number
textbook
provided
Number
textbook
required
Number
textbook
provided
Number
textbook
required
Number
textbook
provided
Number
textbook
required
Number
textbook
provided
Number
textbook
required
1
2
3
4
5
Total
Remarks: Refers to textbooks provided by government only, not including other external providers.

67
2.10 Number of Teaching Guidelines Provided
Subject
Number of
Teachers
Grade 1 Grade 2 Grade3 Grade4 Grade5
Total Provided Required Provided Required Provided Required Provided Required Provided Required
Lao
language
Mathematics
World
Around Us,
Moral &
Ethical
Studies
Physical
Education
and
Handicraft
Art and
Music
Studies
English
Studies
x x x x
Remarks: Refers to teaching guidelines provided by government only, not including other external providers.

68
2.11 Number of home-work provided
Grade Lao Language subject Mathematics subject World Around Us subject
Individual work Group Work Individual work Group Work Individual work Group Work
Total
number
given
Number
marked
by
teacher
and
returned
to
student
Total
number
given
Number
marked
by
teacher
and
returned
to
student
Total
number
given
Number
marked
by
teacher
and
returned
to
student
Total
number
given
Number
marked
by
teacher
and
returned
to
student
Total
number
given
Number
marked
by
teacher
and
returned
to
student
Total
number
given
Number
marked
by
teacher
and
returned
to
student
1
2
3
4
5
Total

69
2.12 Sport faciltiies, equipment and areas
No. Type of sport
Resources
Balls Areas Posts Nets
Has Requires Has Requires Has Requires Has Requires
1 Football
2 Volleyball
3 Rattan ball
4 Other...
5 ...
2.13 Teaching and Learning materials for Art and Music Studies
Enter the number the school possesses next to each item:
Musical Instruments Art Equipment
Khen Crayon
Lao violin Paper
Drums Coloured Pencils
Xylophone Paintbrush
Ching Paint (watercolours)
Flute Mixing plate
Khim Clay
Sarp Oily clay
Harmonica
Piano

70
2.14 Number of Teachers recieved external curriculum training
Grade Sport Art & Music Agriculture Livestock
Received
Training
Need
Training
Received
Training
Need
Training
Received
Training
Need
Training
Received
Training
Need
Training
1
2
3
4
5
Total

71
Pillar 3- Strengthen Planning and Management (Governance)
3.1 School Development
Please tick () next to the appropriate answer below:
Item School has School does
not have
School Development Plan
Financial Report
School Mapping
Remarks: School Mapping: A map of the school and its surrounding area demonstrating the catchment area of students
that attend the school.
3.2 School principal has received school management training: Yes No
3.3 Village Education DevelopmentCommittee (VEDC) has received training VEDC training:
Yes No

72
CHAPTER 7. Reporting Tools
START
CORE
INDICATOR
DATA
COLLECTION
DISTRICT
DATA SET
REPORTING
TOOLS
PREPARATORY
ACTIVITIES
lao.edu.info
END
ANALYSIS
EVAL
TOOL
INTEGRATED
M&E DATA
COLLECTION
MONIT
TOOL
District
MONIT
TOOL
Province
MONIT
TOOL
Central
ASSESS
TOOL
District
ASSESS
TOOL
Province
ASSESS
TOOL
Central
DATA
SET
CENTRAL
TRACKING DATA
CENTRAL
DATA SET
DISTRICT
TRACKING DATA
PROVINCIAL
TRACKING DATA
PROVINCE
DATA SET
EMIS,
ETC.
MONIT
TOOL
School

73
A. Core Indicator Reporting Matrix
The district, provincial and central level monitoring and assessment tools
presented in Chapter 5 are not merely data collection, analysis and assessment
tools. They are likewise reporting tools with their measures of central tendency and
the graph functionalities of Excel.
Beyond these, a very useful reporting tool for planning purposes is the Core
Indicator Reporting Matrix for the three ESDP pillars. This reporting matrix has
been appended to the EFAFTI ISM Aide Memoire dated 14 October 2013 as the
reporting tool of choice for tracking ESDP progress. It makes use of PAF Table G
with an additional column to monitor annual performance achievements.
Found below is the Core Indicator Reporting Matrix.

74
PILLAR 1 CORE INDICATOR REPORTING MATRIX
ode Sub-Sector | Indicator Baseline
Annual Performance
Targets
Annual Performance
Achievements
Comment
Strategic Framework: Equity and expansion of access
Outcome: Enrolment trend (%) increased with equity
pe22 Net Enrolment Ratio (gender, ethnic, rural, urban, disabilities)
pe23 Intake rate for grade 1
pe3 Gross enrolment rate (gender, ethnic, rural, urban, disabilities)
pe4 Percentage of complete schools
Outputs indicators – to establish new schools (#) and phase out incomplete primary schools (#)
Program: Multi-grade Teaching
Number of newly multi-grade teaching classes
Number of newly trained multi-grade teachers
Program: School Construction
Number of 3 class room buildings constructed and equipped with
furniture
Number of 5 class rooms buildings to complete the incomplete
schools constructed and equipped with furniture
Textbook Provision Program
Number of textbooks provided to meet the norm for newly
established schools
Number of textbooks provided to meet the norm for current
schools
Program: School Block Grant
Number of Block Grants for newly established schools
Program: School Feeding
Number of school feeding program for newly established schools
Number of school feeding program for current schools
Program: PRESET
Number of PRESET Qualified Teacher Trained for newly established
schools (DEB)
Program: School Library
Number of library packages for newly established schools
Number of library packages for current schools
Program: Inclusive Education
Disability study completed
Interventions to support children with disability piloted

75
Code Sub-Sector | Indicator
Baseline (Oct
2013)
Annual Performance
Targets
Annual Performance
Achievements
Comment
Strategic Framework: Quality, Relevance, and Efficiency
Outcome: Quality, Relevance, and Efficiency Improved
pe6 Dropout rate
pe7 Repetition rate
pe8 Promotion rate
pe9 Completion rate
pe10
Percentage of G3 students reaching level 4-6 competency in ASLO
for Lao language
pe11
Percentage of G3 students reaching level 4-6 competency in ASLO
for Mathematics
pe12
Percentage of students who can read Lao Language in Grade 1-3
EGRA fluently (grade to focus and words per minute)
pe13 Percentage of schools meeting EQS
Output indicators
Program: PRESET
Number of PRESET Qualified Teacher Trained for filling the gap of
teachers in current schools
Program: Teacher Deployment
Number of TTC new graduates deployed to schools to meet
teacher norm
Program: Block Grant and Community Grant
Number of Block Grants provided
Number of Community Grants provided
School Meal Program
Number of schools have school meal program
Number of VEDC/SP received training to manage and operate the
program
Scholarship Program
Number of students received scholarships
Program: ASLO for Lao language and Mathematics
ASLO for G3 for Lao language and Mathematics
ASLO for G3 developed/revised for Lao language
ASLO for G3 conducted for Lao language
ASLO for G3 Report disseminated for Lao language
ASLO for G3 developed/revised for mathematics
ASLO for G3 conducted for mathematics
ASLO for G3 Report disseminated for mathematics
ASLO for G5 for Lao language and Mathematics

76
Baseline (Oct
2013)
Annual Performance
Targets
Annual Performance
Achievements
Comment
ASLO for G5 developed/revised for Lao language
ASLO for G5 conducted for Lao language
ASLO for G5 Report disseminated for Lao language
ASLO for G5 developed/revised for mathematics
ASLO for G5 conducted for mathematics
ASLO for G5 Report disseminated for mathematics
Early Grade Reading Assessment and Assistant program
EGRA Textbook developed
Number of EGRA textbooks printed and distributed to schools
Number of staff trained on EGRA monitoring
Number of teachers and staff trained on EGRA
EGRA for G3 report finalised and shared
Program: INSET Training
Number of teachers received training in special needs
Number of teachers received full package of So/EQS training
Number of teachers received training on teaching techniques
Percentage of teachers have updated lesson plans
Program: School Construction and Facilities
Number of classrooms constructed and equipped with furniture to
maintain 36 student in single grade and 40 students in multi-grade
Number of old buildings renovated and equipped with furniture
Number of school has water source (hand-pump / water tanks)
Number of latrines constructed to meet the need
Program: VEDC Training
Number of VEDC members completed So/EQS training
Program: School Principal Training and Deployment
Number of school principals have 8+3 qualification with 3 years
teaching experience deployed to schools
Number of school principals completed all So/EQS training
programs (7)
Program: School Quality Assurance System
So/EQS standards and assessment procedure finalised
Number of staff trained on So/EQS assessment
Number of schools assessed using So/EQS standards
Program: Multi-grade Teaching
Number of multi-grade teachers trained
Number of training materials packages provided
Program: Teacher Training Colleges Development
Number of teacher training facilities upgraded
Number of TTC teacher trainers received required courses
Number of TTC assessed using TTC minimum standard

77
Baseline (Oct
2013)
Annual Performance
Targets
Annual Performance
Achievements
Comment
Curriculum revised to meet the demand of skills
Program: Textbook, Teaching Guide and Materials Development and Provision
Number of textbooks provided to schools to meet the norm of 1
sets of textbooks per one student
Number of full set of teaching guide provided
Number of standard package of teaching materials provided to
schools
Program: School Based Management
Average number of instructional hours
Program: Sports
Number of sports facilities constructed/renovated
Number of sports equipment provided
Number of sports teachers trained and deployed to schools
Number of sports competition locally conducted
Program: School Health
Number of first aid kits provided to schools
Number of students got health checked up
Number of students regularly got deworming medicine

78
Baseline (Oct
2013)
Annual Performance
Targets
Annual Performance
Achievements
Comment
Strategic Framework: Governance, Accountability, and Performance Management
Outcome; Resources used more timely, effectively and efficiently
pe14 The share of GDP accounted for by government expenditure on
education
pe15 The share of total government expenditure accounted for by
education
pe16 Percentage of expenditure
pe18 Percentage share of education recurrent and investment budget
Output indicators
Program: Planning based on results
Number of staff (central, province, district, SP) trained on result
based planning
Number of PESs have result based sub-sector annual plan
Number of schools have School Improvement Plans
Central annual sub-sector review conducted
Program: Budgeting based on results
Number of staff (central, province, district, SP) trained on result
based budgeting
Percentage share of annual education budget to primary
education
Program: Implementation based on results
Number of policies developed to sustain the program
Number of procedures developed to guide program
implementation
Number of financial management systems revised to support
program implementation
Number of staff (central, province, district, SP) trained on financial
management
Number of rules (Prakas, Sub-decree) developed and approved
Number of impact evaluations conducted
Program: Monitoring and supervision based on results
Results based M&E system developed, piloted, and finalized
Number of staff (central, province, district, SP) trained on data
collection and data collected at the same time
Number of PESs have result based monitoring plan
Number of DEBs have result based monitoring plan
Number of staff (central, province, district, SP) trained on
conducting monitoring, reporting, and review

79
Baseline (Oct
2013)
Annual Performance
Targets
Annual Performance
Achievements
Comment
Number of central staff person days conducted result based
monitoring visits
Number of PES staff person days conducted result based
monitoring visits
Number of DEB staff person days conducted result based
monitoring visits
Number of research conducted
Program: Advance capacity building and exchange visits
Number of staff (central, province) travelled to study abroad
Program: Administrative and operational support
Number of administrative and human resource policies developed
Program: Financial Management
Number of schools have proper financial management records
Number of staff received financial management and procurement
training

80
B. Annual Primary Education Sub-Sector Performance Report
The Annual Primary Education Sub-Sector Performance Report will be written
utilizing the following format:
EXECUTIVE SUMMARY
1. Introduction
1.1. Background
1.2. Rationale
1.3. Objectives of the Report
2. Methodology
2.1. Design
2.2. Sampling
2.3. Instruments
2.4. Analysis
3. Findings
3.1. Pillar 1
3.1.1. Output
3.1.2. Outcome
3.1.3. Analysis
3.1.4. Recommendations
3.2. Pillar 2
3.2.1. Output
3.2.2. Outcome
3.2.3. Analysis
3.3. Pillar 3
3.3.1. Output
3.3.2. Outcome
3.3.3. Analysis
4. Summary and Conclusions
4.1. Summary
4.2. Annual Primary Education Performance Scorecard
4.3. Conclusions
5. Overall Recommendations
5.1. Planning Recommendations
5.2. Policy Recommendations

Me toolkit eng

More Related Content

What's hot (20)

Similar to Me toolkit eng (20)

More from Bernard Kipngetich Bett (6)

Recently uploaded (20)

Me toolkit eng