Mendeley Desktop Reference Manager

How to use Mendeley Desktop
Procedure and Guidelines
Dr. Sajjad Ullah
Institute of Chemical Sciences
University of Peshawar
December 02, 2015

Why Research ?
Quality of
Life
Identifying Problems
Understanding Facts
Finding Solutions
Social aspects
Skill Development
Critical Thinking
Social Recognition
Sense of accomplishment
Personal aspects

Why Publish your findings?
“Unpublished work is as if not being done at all”
“Publish or Perish!” (obligation!)
 Opportunity to expand or share knowledge/ideas in a chosen field
 Ensure recognition of “ownership” of a particular idea or theoretical advance
 Career-enhancing (Publish or perish!)
 Secure funding opportunities
 Personal gratification
 Acquire valuable practice in working with the written word

 Synopsis
 Proposal
 Thesis
 Dissertation
 Research articles
 Book
 etc

Parts of a Research Article
 Abstract
 Introduction
 Materials and methods
 Results and discussions
 Conclusions
 References

Referencing while writing a document!

 Homology model building of Pheasant’s hemoglobin
 INTRODUCTION: Hemoglobin (Hb)’s structural and functional correlation is extensively studied,
especially in nonhuman animals, that has provided the basic knowledge to this field [1, 2].
 Materials and methods: The model was created using Modeller [3].
 Results and discussion: The predicted model consisted of seven beta sheets just like the template
three D structure [4].
 References:
 1. Weber RE, Voelter W, Fago A, Echner H, Campanella E, Low PS: Modulation of red cell
glycolysis: interactions between vertebrate hemoglobins and cytoplasmic domains of band 3 red cell
membrane proteins. American journal of physiology Regulatory, integrative and comparative
physiology 2004, 287(2):R454-464.
 2. Perutz MF: Species adaptation in a protein molecule. Molecular biology and evolution 1983,
1(1):1-28.
 3. Stepuro TL, Zinchuk VV: Nitric oxide effect on the hemoglobin-oxygen affinity. J Physiol
Pharmacol 2006, 57(1):29-38.
 4. Hourdez S, Weber RE: Molecular and functional adaptations in deep-sea hemoglobins. J
Inorg Biochem 2005, 99(1):130-141.

especially in nonhuman animals, that has provided the basic knowledge to this field [4].
three D structure [1, 2].
 References:
Inorg Biochem 2005, 99(1):130-141.
Pharmacol 2006, 57(1):29-38.
physiology 2004, 287(2):R454-464.
1(1):1-28.

especially in nonhuman animals, that has provided the basic knowledge to this field [1].
three D structure [3, 4].
 References:
Inorg Biochem 2005, 99(1):130-141.
Pharmacol 2006, 57(1):29-38.
physiology 2004, 287(2):R454-464.
1(1):1-28.

Oh other are problems!
 The style of references is not according to the journal
or the university recommended style.
 You have to rewrite the references in another style.
 You also need to change the in text citation style
For example from [1] to (Author, year)

Don’t worry!
 Computer programmers have developed programs that
can do all that stuff with few clicks
 i.e.
 The Reference management software (Mendeley)

Reference Management Software
What is that?

Reference management software,
or
citation management software
or
personal bibliographic management software
 A software for scholars and authors to use for
recording and utilizing bibliographic citations
(references). Once a citation has been recorded, it can
be used time and again in generating bibliographies,
such as lists of references in scholarly books, articles
and essays.

Some examples of reference
managers
 Software Free or not Windows
 1. EndNote No Yes
 2. Bebop Yes Yes
 3. BibDesk Yes No
 4. Citavi No Yes
 5. Jabref Yes Yes
 6. Mendely Yes Yes
 7. Papers No Yes
 8. Referencer Yes No
 9. SciRef No Yes
 10. Zotero Yes Yes

Organize. Collaborate. Discover. www.mendeley
17
Introduction to Mendeley

Desktop
Web
Mobile
Free Academic Software
Cross-Platform (Win/Mac/Linux/Mobile)
All Major Browsers
What is Mendeley?

Mendeley
 Mendeley is a FREE reference management software
package, used to manage bibliographies and
references when writing essays and articles.
 It’s unique features include its USER FRIENDLY nature
and its role as a SOCIAL NETWORK for collaborating
and sharing documents between groups .
 It allows you to promote yourself and your research
while connecting with over four million other
users from around the world.

20
How does Mendeley Help?
Mendeley acts as a repository for your
reference information
Materials you add
to your library are
then stored in the
cloud

Applications of Mendeley
 Downloading/Searching references online
 Inserting references into a document (Reference Manager)
 Changing reference styles
 Arranging references in a document (Add and Organize)
 Downloading full text of articles (free articles only)
 Read multiple articles (pdf) easily (Read and Annotate)
 Highlight text, copy text etc.
 Share thoughts on papers with colleagues (Collaborate)
 Automatically back up and sync your files between different computers
(Backup, Sync and Mobile)
 Discover papers, people and public groups. (Network)
 https://www.mendeley.com/features/

In this presentation
1. How to download Mendeley?
2. Installing Mendeley.
3. Creating the library in Mendeley
4. Downloading the references into the library
5. Manually entering the reference (if not available
online)
6. Inserting the references into your document.
7. Selecting journals/changing the style of references.

Download Mendeley
 Mendeley can be downloaded from the following sites
 1. www.mendely.com (Free download)
 Click “create a free account” (simple!)
 Download (starts automatically)
 Install (as any other software)
 Its ready!
 Just click icon on desktop to start using it.

Step 1
Downloading/Installation

Mendeley Desktop Reference Manager

Download starts automatically!

Log in with the same email ID and password you provided during registration
Or online sign in: https://www.mendeley.com/sign-in/

This is how Mendeley looks like after you log in.
You can create a library and start to use it.

Microsoft Word-Mendeley Interface
Before doing any thing else, click on Tools and then on Install MS Word Plugin
You will this icon if the plug-in properly isntalled

Organize
Setting Up A Library
Before you could insert a reference into your documents
(thesis, manuscript etc.,), you need to add that reference
to Mendeley Desktop (i.e., create a library).

Mendeley library creation
 1. Open Mendeley
 2. Click on “Add File” (or any other version)
 3. Select the file/article you wish to add to library
 4. Click “open”
 5. You have added the file. Now you can read it in
Mendeley or insert it as reference in your thesis,
for example.

Adding Reference to the library
Simply drag the files/folder as shown below
Or click on add files, select file, then open

Mendeley Web (access your library online from everywhere)

Sync: store your Library into cloud storage
It’s a good idea to sync regularly to ensure that your documents and annotations are
saved in the cloud

Organize
Managing Your Library

Manage Your Library
Use column
headings
to order your
references
Mark entries
read or unread
Entries with
attached PDFs
can be opened
with the PDF
Reader
Star items to
mark them as
favorites
All items in
your personal
library
Items added
in the last two
weeks
Access your
recently read
items
All items you’ve
starred in your
library
Items in need
of review
Mendeley Desktop’s interface is fairly intuitive

38
Create and Use Folders
References not added to a folder
will appear in ‘unsorted’
Your folders will be listed below.
Drag and drop to re-order them.
Use ‘Create Folder’ to enter a
new folder name.

Search Your Documents
Enter your search term
in the search field
The main view will be
filtered accordingly
Click on a specific folder
to search within it
Use the clear button to
remove the search filter
Mendeley’s search tool
will look at reference
metadata, but will also
search within the full text
of PDF papers.

Search Your Documents
Add tags to papers in your
library which share a common
theme
Use the Filter Menu to filter
your library view to only include
tagged items
You can also filter by Author,
Author Keywords and
Publication

PDF Viewer
Highlight and Annotate Documents

Cite
Using the Mendeley Citation Plug-In

Generate In-Text Citations in Word
Position your cursor in the appropriate location and press the ‘Insert
Citation’ button which appears on the Mendeley toolbar. A window pops up.
Type author name or any Tag to select the desired reference. Click OK

Merging Citations
Just insert two separate citations, highlight them
both in the word processor and press ‘Merge
Citations’ to combine them.

You may install new citation styles
from database available online

Collaborate
Join and Create Groups to Share References

Create Groups
See the groups
you created, joined
or follow.
Add documents to
a group by
dragging and
dropping.

Private Groups
Collaborate with Your Research Team
Share full-text
documents with
members of your
private group
Share highlights
and annotations
Each group member is assigned a different color for highlighting

Browse & Join Public Groups
Browse by discipline to
discover new groups

Create your research profile
Connect with
colleagues
and join new
communities
Share your work
with other
researchers
Promote your
work and interests
to a global
audience
Receive personal
stats on how your
work is used

Showcase Your Publications
1. Add your own publications
2. Mendeley adds the PDFs to the
public database
3. Showcase them on your profile

Discover
New Research, Recommendations, and Impact

Literature Search
Search the
catalogue
If the full text is
available, you’ll
see a download
icon:
Save new
research to
your library
with one click

Search the Catalog Online
Conduct advanced searches or
browse by discipline
Find new research based on
what is popular or the most
recently added

Quickly Add New Research
If the article is freely
available, it’s a one-click
addition to your library
Or use Open URL to
locate the full text

Get Statistics
Social statistics help you
learn about others using
this paper

Related Documents
1. Select two or more articles
2. Click ‘Related Documents’
3. Receive customized recommendations

64
Resources
http://community.mendeley.com/guides

65
Support Feedback
http://support.mendeley.com http://feedback.mendeley.com

Organize. Collaborate. Discover. www.mendeley
66
Thank YOU!

Mendeley Desktop Reference Manager

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