Microsoft excel features and function.pptx

Technological Competence for Teachers
Clarrisse Joy Bacla & Aldin
Vidal
MICROSOFT
EXCELL
Sir Roland V. Gadela

AGENDA
AGENDA
• What is Microsoft Excel
• Features
• Functions

WHAT IS MICROSOFT EXCEL?
• The industry leading
spreadsheet software
program.
• A powerful data
visualization and analysis
tool.

10 FEATURES
OF MS EXCEL
1.Worksheets and Workbooks
2.Formulas and Functions
3.PivotTables
4.Data Filtering and Sorting
5.Charts and Graphs
6.Conditional Formatting
7.Data Validation
8.Macros and VBA
9.Lookup and Reference Functions
10.Data Import and Export

WORKSHEETS AND WORKBOOKS
Worksheet- a single page or tab within an excel file when
you enter and manipulate data.
• Each worksheet contains a grid of cells organized in
rows and columns.
Workbook- the entire Excel File, and it can contain one or
more worksheets.
• what you save, open, and share.

WORKSHEETS AND WORKBOOKS
Addition
• a workbook can also contain any other components
such as charts, macros and VBA modules.
• The typical file extension for an Excel Workbook (for
versions 2007 and later) is .xlsx.
• if a workbook contains macros, it will have the
extension .xlsm.

FORMULAS AND FUNCTIONS IN
EXCEL
• Allows you to perform calculations and manipulate
data.
Formulas-is an expression that performs calculations on
values in your worksheet.
• always begins with an equal sign (=).
• can contain numbers like (like 2 or 5.5), arithmetic
operators like +,-,*,/,), cell reference like A1 or B2:C5,
and functions.

EXCEL

EXCEL
What are Functions- a predefined operation in Excel,
designed to simplify complex calculations.
• used within formulas to carry out their designated
task.

PIVOT TABLES IN EXCEL
• one of the most powerful tools, especially when
dealing with large amounts of data.
• allow users to reorganize, summarize, and extract
insights from data without requiring complex
formulas or functions.

EXAMPLE OF PIVOT TABLE IN
EXCEL

DATA FILTERING AND SORTING
IN EXCEL
• allow you to control the display of data and organize it in a
meaningful order.
Data Filtering-Excel provides drop-down arrows in the column
headers when the filter feature is activated. By selecting specific
criteria from these drop-downs, you can filter the rows in the
worksheet.
• seful when dealing with large datasets where you want to
focus on specific records, like sales of a particular product or
records from a specific date range.

CHARTS AND GRAPHS IN EXCEL
• you can organize your data into charts and graphs. These graphical features provide a
visual representation of data, making it easier to understand and analyze datasets.

SOME CHART TYPES IN EXCEL
1.Column and Bar Charts
2.Line Charts
3.Pie Charts
4.Area Charts
5.Scatter (or XY) Charts:
6.Doughnut Charts
7.Radar (or Spider) Charts
8.Bubble Charts
9.Stock Charts
10.Combo Charts

CONDITIONAL FORMATTING IN
EXCEL
• allows you to apply specific formatting to cells or
ranges of cells based on certain conditions or criteria.
• enables the automatic change of a cell’s appearance—
such as its background color, font color, or font style—
depending on the cell’s value or the outcome of a
formula.

CONDITIONAL FORMATTING IN
EXCEL

DATA VALIDATION IN EXCEL
• allows you to set specific rules and criteria to control
what data can be entered into a cell.
• This ensures that only valid and accurate data is
entered, reducing the risk of errors and inconsistencies
in your worksheets.

MACROS AND VBA IN EXCEL
• tools that allow you to automate tasks, enhance functionality, and develop
custom solutions within Excel.
• Excel offers a “Macro Recorder” feature that enables users to record a
sequence of actions without writing any code. Once recorded, the macro can
be replayed to repeat those actions as many times as needed.

MACROS AND VBA IN EXCEL
• VBA is a programming language developed by Microsoft that is used for
writing macros in Microsoft Office applications, including Excel. It’s a subset
of the Visual Basic programming language tailored specifically for Office
applications.

LOOK UP AND REFERENCE
FUNCTIONS
• designed to help you find specific values in a dataset,
retrieve related information, or reference specific parts
of a worksheet or workbook.
• crucial for data analysis, especially when working with
large datasets.

COMMON LOOKUP FUNCTIONS
• VLOOKUP (Vertical Lookup)
• HLOOKUP (Horizontal Lookup)
• LOOKUP
• XLOOKUP

COMMON REFERENCE FUNCTIONS
1.INDEX
2.MATCH
3.OFFSET
4.INDIRECT

DATA IMPORT AND EXPORT IN
EXCEL
• allows you to interact with a wide variety of data
sources and formats, facilitating data analytics,
reporting, and sharing.

DATA IMPORT AND EXPORT IN
EXCEL

Microsoft excel features and function.pptx

FUNCTIONS
OF
MICROSOFT
EXCEL
5 Basic Functions of
Excel
1.Sum
2.Average
3.If
4.Vlookup
5.Countif

SUM
SUM function adds up a range of cells. To input the
function, use parentheses to indicate the range of
cells. If you are summing up the numbers in cell A1
through A17, your formula would be:
=SUM(A1:A17).

AVERAGE
calculates the mean of the values of a range of
cells. For example: =AVERAGE (A1:A17).

IF
With the IF function, you can ask Excel to return
values based on a logical test. The syntax looks
like: IF(logical_test, value_if_true, [value_if_false]).
For example: =IF(A1>B1,”Over Budget”,”OK”).

VLOOKUP
allows you to search for anything in your
spreadsheet’s columns or rows. The syntax looks
like: VLOOKUP(lookup value, table array, column
number, Approximate match (TRUE) or Exact
match (FALSE)). For example:
=VLOOKUP([@Engineer],tbl_Engineers,7,TRUE).

COUNTIF
returns the number of cells that meet certain
criteria. The syntax looks like: COUNTIF(range,
criteria). For example: =COUNTIF(A1:A17,”San
Francisco”).

Microsoft excel features and function.pptx

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