MICROSOFT EXCEL.pptx
- 2. OBJECTIVES: • Defining terms Worksheet and Spreadsheet • Identify the parts of worksheet • Start Excel open an existing workbook and save a workbook • Move the active cell in a worksheet • Select cells and enter data in a worksheet • Edit and replace data in a cell • Zoom, preview and print a worksheet • Close a workbook and exit Excel.
- 3. INTRODUCTION TO SPREADSHEETS • MS Excel is the spreadsheet program in MS Office • MS Excel is a spreadsheet program where one can record data in the form of tables. It is easy to analyze data in an Excel spreadsheet • A spreadsheet is a grid of rows and columns in which you enter text, numbers and the results of calculations • In Excel, a computerized spreadsheet is a worksheet. The file used to store worksheet is called a workbook.
- 5. How to open MS Excel? • To open MS Excel on your computer, follow the steps given below: • Click on Start • Then All Programs • Next step is to click on MS Office • Then finally, choose the MS-Excel option • Alternatively, you can also click on the Start button and type MS Excel in the search option available. • What is a cell? • A spreadsheet is in the form of a table comprising rows and columns. The rectangular box at the intersection point between rows and columns forms a cell. Given below is an image of a cell:
- 6. • What is Cell Address? • The cell address is the name by which is cell can be addressed. For example, if row 7 is interested in column G, then the cell address is G7. • Features of MS Excel: • Various editing and formatting can be done on an Excel spreadsheet. Discussed below are the various features of MS Excel. • Home • Comprises options like font size, font styles, font color, background color, alignment, formatting options and styles, insertion and deletion of cells and editing options • Insert • Comprises options like table format and style, inserting images and figures, adding graphs, charts and spark lines, header and footer option, equation and symbols
- 7. • Page Layout Themes, orientation and page setup options are available under the page layout option • Formulas Since tables with a large amount of data can be created in MS excel, under this feature, you can add formulas to your table and get quicker solutions • Data Adding external data (from the web), filtering options and data tools are available under this category • Review Proofreading can be done for an excel sheet (like spell check) in the review category and a reader can add comments in this part • View Different views in which we want the spreadsheet to be displayed can be edited here. Options to zoom in and out and pane arrangement are available under this category
- 8. Benefits of Using MS Excel • MS Excel is widely used for various purposes because the data is easy to save, and information can be added and removed without any discomfort and less hard work. • Easy To Store Data: Since there is no limit to the amount of information that can be saved in a spreadsheet, MS Excel is widely used to save data or to analyze data. Filtering information in Excel is easy and convenient. • Easy To Recover Data: If the information is written on a piece of paper, finding it may take longer, however, this is not the case with excel spreadsheets. Finding and recovering data is easy. • Application of Mathematical Formulas: Doing calculations has become easier and less time-taking with the formulas option in MS excel • More Secure: These spreadsheets can be password secured in a laptop or personal computer and the probability of losing them is way lesser in comparison to data written in registers or piece of paper. • Data at One Place: Earlier, data was to be kept in different files and registers when the paperwork was done. Now, this has become convenient as more than one worksheet can be added in a single MS Excel file. • Neater and Clearer Visibility of Information: When the data is saved in the form of a table, analyzing it becomes easier. Thus, information is a spreadsheet that is more readable and understandable.
- 9. MS Excel – Points To Remember • There are certain things which one must know with respect to MS Excel, its applications and usage: • An MS Excel file is saved with an extension of .xls • Companies with large staff and workers use MS Excel as saving employee information becomes easier • Excel spreadsheets are also used in hospitals where the information of patients can be saved more easily and can be removed conveniently once their medical history is cleared • The sheet on which you work is called a Worksheet • Multiple worksheets can be added in a single Excel file • This is a data processing application
- 10. MS Excel Questions and Answers • Q 1. The address that is obtained by the combination of the Row number and the Column alphabet is called ________. • Worksheet • Cell • Workbox • Cell Address • Column Address • Answer: (4) Cell Address • Q 2. Where is the option for page border given in the MS Excel spreadsheet? • Home • Insert • Format • View • Page Border cannot be added in excel worksheet
- 11. Answer: (5) Page Border cannot be added in excel worksheet Q 3. Excel workbook is a collection of _______ and _______. Worksheet and charts Graphs and images Sheets and images Video and audio None of the above Answer: (1) Worksheet and charts Q 4. What type of chart is useful for comparing values over categories? Bar Graph Column Chart Pie Chart Line Graph Such charts cannot be created in Excel Answer: (2) Column Chart
- 12. Q 5. There is an option to add comments in an Excel worksheet, what are the cells called in which comments can be added? Cell Tip Comment Tip Smart Tip Point Tip Query Tip Answer: (1) Cell Tip Q 6. Which of the following symbols needs to be added in the formula bar, before adding a formula? * $ % + = Answer: (5) = Q 7. Which keyboard key is used for Help in MS Excel? ctrl+H F2 F1 shift+H Alt+ctrl+home Answer: (3) F1 Q 8. How can you activate a cell in MS Excel? By clicking on it By pressing the arrow keys By pressing Tab key All of the above None of the above Answer: (4) All of the above
- 13. Frequently Asked Questions on Basics of MS Excel Q 1. What is the definition of MS Excel? Ans. MS Excel is a spreadsheet program where one can record data in the form of tables. This gives the user a more systematic display of data. Q 2. What are the main features of Microsoft Excel? Ans. The main features of MS Excel include inserting a pivot table, sorting of tabulated data, adding formulas to the sheet, and calculating large data. Q 3. What are the common MS Excel formulas? Ans. Given below are the common calculations which can be done using MS Excel: Addition Subtraction Average Maximum and Minimum Concatenate Count Q 4. What is a cell in Microsoft Excel? Ans. MS Excel comprises a spreadsheet is in the form of a table comprising rows and columns. The rectangular box at the intersection point between rows and columns forms a cell. Q 5. Can multiple sheets be added to a single spreadsheet? Ans. Yes, MS Excel gives an option to add multiple worksheets to a single spreadsheet. The user can rename each of these worksheets as per their requirements.