UNIT 3 Excel basics and concept part one
- 1. UNIT 3 Introduction to MS Excel
- 2. What is Excel? • Excel is pronounced "Eks - sel" • It is a spreadsheet program developed by Microsoft. Excel organizes data in columns and rows and allows you to do mathematical functions. It runs on Windows, macOS, Android and iOS. • The first version was released in 1985 Analysis Data entry Data management Accounting Budgeting Data analysis Visuals and graphs
- 3. Why Use Excel? •It is the most popular spreadsheet program in the world •It is easy to learn and to get started. •The skill ceiling is high, which means that you can do more advanced things as you become better •It can be used with both work and in everyday life, such as to create a family budget •It has a huge community support •It is continuously supported by Microsoft •Templates and frameworks can be reused by yourself and others, lowering creation costs
- 5. The Ribbon • The Ribbon provides shortcuts to Excel commands. A command is an action that allows you to make something happen. This can for example be to: insert a table, change the font size, or to change the color of a cell.
- 6. The Sheet The Sheet is a set of rows and columns. It forms the same pattern as we have in math exercise books, the rectangle boxes formed by the pattern are called cells. Hello world was typed in cell C4. The reference can be found by clicking on the relevant cell and seeing the reference in the Name Box to the left, which tells you that the cell's reference is C4.
- 7. Multiple Sheets You start with one Sheet by default when you create a new workbook. You can have many sheets in a workbook. New sheets can be added and removed. Sheets can be named to making it easier to work with data sets. Tip: You can use the hotkey Shift + F11 to create new sheets.
- 8. How to Export Data from Excel to Doc, PDF, CSV, XML, vCard • Click the File tab. • Click Save As> Browse. • Select CSV (Comma Delimited) in Save As Type > Choose the Folder Location> Enter the Folder Name> Click Save. • Link given below for more options How to Export Data from Excel to Doc, PDF, CSV, XML, vCard
- 9. Cut and Paste • You can cut using the hotkey CTRL+X(cut)/ CTRL+C(copy)/ and paste by CTRL+V. This saves you time. Or • Select the cells and Right click the marked area, and click on the "Cut" or “copy” command, which has scissors as its icon then go to desired cell and right click and select paste.
- 10. Paste Options
- 11. Add/Delete Data • Select the original cells and remove them by pressing the "Delete" button on the keyboard • Or Right Click as shown in image select option
- 12. Hide and Unhide cells •To hide: Right-click the column letter or row number and select Hide. •From the keyboard, select a row or column, and press Ctrl+9 for a row, or Ctrl+0 for a column. •To unhide: Select the column or row before and after the hidden one right-click, and select Unhide. •To unhide all rows or columns •select the arrow in the upper left to select the whole sheet, right-click a column letter and choose Unhide, and then right-click a row number and choose Unhide. Tip: You can also select Format > Hide & Unhide on the Home tab, and choose Hide Rows or Hide Columns.