Microsoft Office productivity hacks
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This document provides productivity tips for Microsoft Office, presented by Liz Sundet. It covers various tools and features such as keyboard shortcuts, PowerPoint design ideas, Outlook email management, calendar scheduling, and OneDrive functionality. The presentation emphasizes the importance of efficiency and offers resources for enhancing presentations and document management.
Microsoft Office productivity hacks
- 1. MICROSOFT OFFICE PRODUCTIVITY HACKS
- 2. MICROSOFT OFFICE PRODUCTIVITY HACKS PRESENTED BY: LIZ SUNDET—ADMINISTRATIVE PROFESSIONALS CONFERENCE APRIL 18, 2018
- 3. LIZ SUNDET Microsoft MVP, MBA, PMP, CBAP, CSM Adjunct Instructor – RCTC/Mayo Clinic Musician: Fur-baby: Biker—”Throttles Not Pedals” Email: liz@lizsundet.com Follow on Twitter: @percusn Connect with me on LinkedIn • http://www.linkedin.com/in/lizsundet
- 5. MY NINJA INSPIRATION: TOM DUFF • One Minute Office Magic • https://oneminuteofficemagic.c om/ • Office 365 Productivity Tips
- 6. Agenda: • Keyboard Shortcuts • PowerPoint • Email – Outlook • Calendar • OneDrive • Personal Favorites
- 8. CUT CTRL + X
- 9. COPY Ctrl + C (or Ctrl + Insert)
- 10. PASTE CTRL + V (OR SHIFT +
- 11. UNDO CTRL + Z
- 13. WINDOWS LOGO KEY + ALT + D Show/Hide Clock and Calendar
- 14. Open File Explorer Windows logo key + E
- 15. SWITCH BETWEEN OPEN APPLICATIONS = ALT + TAB
- 16. LOCK YOUR PC WHEN YOU WALK AWAY WINDOWS LOGO KEY + L If you don’t, other workplace Ninja’s will send emails out on your behalf that you are hosting the
- 17. SELECT ALL ITEMS IN A DOCUMENT OR WINDOW CTRL + A
- 18. CTRL + D (OR DELETE) DELETE THE SELECTED ITEM AND MOVE IT TO THE RECYCLE BIN
- 19. ZOOM IN OR OUT = CTRL + SCROLL WHEEL
- 21. Know the PowerPoint of a Ninja
- 22. TURN ON DESIGN IDEAS DESIGN TAB DESIGN IDEAS IN UPPER RIGHT MAKE AN AWESOME PRESENTATION Choose from one of the designs to try it out
- 23. MORPH
- 25. Zoom Feature
- 27. Use Pictures rather than words Free resources for pictures: • https://www.pexels.co m • https://pixabay.com • https://unsplash.com • https://everypixel.com • https://stocksnap.io • https://pixwizard.com
- 29. Outlook Magic
- 30. FILTER OUTLOOK EMAIL’S Help find what you’re looking for Home Filter Email (right hand side) Predefined options: Unread, Has Attachments, This Week, Categorized, Flagged, Important, Sent to: Me or CC: Me, View Items Expiring Soon
- 31. NEVER FORGET AN EMAIL ATTACHMENT AGAIN
- 32. REPLY TO AN EMAIL USING SKYPE CTRL + SHIFT + B
- 33. NO EXCUSE FOR BEING A POUR SPELLER Available in Outlook and Word
- 35. Calendar Zen
- 38. Available in Outlook 2013, Outlook 2016, Outlook Online, Outlook for Mac
- 41. DO NOT SEND A RESPONSE
- 42. SAVE A MEETING AS AN .ICS
- 45. ONEDRIVE FEATURES Log in with Microsoft Account Share with anyone Allow content expiration Allow token when sharing Your files are accessible from where ever you are Scan your documents (receipts, business cards or whiteboard notes) and store in OneDrive
- 47. GET THE APP FOR ONEDRIVE
- 48. Secret Weapons
- 49. POWER OF THE PEN
- 51. NEED SOME ICONS TO SPRUCE UP A PRESO? Cant get enough try using MetroStudio by Syncfusion https://www.syncfusion .com/downloads/metro
- 55. OFFICE LENS Take pictures of whiteboards or print documents Load to OneNote or OneDrive Enhances the photo by cropping, sharpening and straightening it End result is a scanned image
- 57. A True Ninja is a master of himself and his
Editor's Notes
- #32: File->Options area for Outlook click on Mail then scroll down to Send Messages. Then make sure the checkbox is selected for “Warm me when I send a message that may be missing an attachment”. When you use the words in the body of the message like “attached, attachment, enclosed” and there isn’t an attachment, a dialog box will appear “You may have forgotten to attach a file” and you have the choice if you want to send or not.
- #33: Use the Reply with IM to the right side of the Respond box. Skype will provide a link to bring up the original email that you selected to start the chat message
- #42: A little nuance when sending the decline and do not send a response. The organizer has no information if you have declined or not in the invites status…and they will not get an email stating you have declined the meeting. It works similarly for the attendee as it won’t show on your calendar and it acts like you were never invited. Be care when sending a Do not send a response.