Microsoft Project in Manufacturing and Resources - Presented by Atidan
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The document discusses the transformation of project management in manufacturing and resource sectors, highlighting tools for innovation management, resource allocation, and operational cost management. It emphasizes collaboration among teams, risk assessment, and the use of data for optimizing product portfolios, along with testimonials from leading companies like Intelbras, Volvo, and Airbus. The document concludes with next steps for engagement with project management workshops and webcasts to enhance organizational capabilities.
Microsoft Project in Manufacturing and Resources - Presented by Atidan
- 1. David J. Rosenthal President & CEO, Atidan March 11, 2015 Microsoft MTC, New York City Transforming Project Management in Manufacturing & Resources
- 2. Project scenarios in manufacturing & resources Innovation Management Product Portfolio Management (PPM) Resource Management Operational Cost Management
- 3. Evaluate new ideas and collaborate with colleagues to optimize product portfolio during INNOVATION MANAGEMENT
- 4. Submit new ideas and view all submissions in central repository Determine governance workflow and approvals for new ideas Define and prioritize strategic business drivers for comparing ideas Workflows Business Drivers Ideas Benefits Streamline idea submission process Increase visibility across submitted ideas Improve quality control Define governance process and submit ideas Innovation Management
- 5. Benefits Reduce subjective decision-making Enable faster what-if analysis Realize optimal ideas portfolio Identify idea costs (e.g., test runs, actual production, etc.) and potential value Costs Build business case for ideas, and identify portfolio with maximum value Portfolio Value Analyze and compare ideas portfolio against business drivers and strategic objectives Strategic Alignment Engage with colleagues to discuss, expand, refine and rate ideas Collaboration Lync Collaborate, evaluate and optimize idea portfolio Innovation Management
- 6. Manage product lifecycle workflows to improve financial return on R&D investments with PPM
- 7. Analyze resources, costs, etc., for all existing and upcoming products Define, assess, escalate and resolve risks throughout product lifecycle Product Analysis Risk Evaluation Benefits Realize optimal product mix Identify and address risks early Assess competing products and potential risks PPM — Risk Management
- 8. Benefits Help ensure products are delivered on-time Reduce scheduling conflicts Increase production efficiencies Build and edit schedules, and identify inefficiencies throughout product lifecycle Build Schedules View timelines, deadlines and resource tasks in single location, and address potential risks Manage Task & Risks Assess resources and build teams that align with product requirements Build Teams Enable instant team collaboration and communication on any device Collaborate Lync Build and manage teams, and enable collaboration PPM — Teams, Schedules and Collaboration
- 9. Assess resources and costs, then build and manage teams throughout project lifecycle with RESOURCE MANAGEMENT
- 10. Benefits Gain visibility across resources Enhance collaboration Reduce subjective resource planning Build teams comprising internal and external resources that align to project requirements Build Teams Assess resources, both human and material, against project requirements Assess Resources Share suggested resource assignments with executive team for funding allocation based on budgets Allocate Funding Assess resources and build teams Resource Management
- 11. Benefits Improve PMO efficiencies Reduce scheduling conflicts Improve project success rate Define resource KPIs and develop progress reports for executive team review Assign tasks and monitor resource activities in real-time View competing projects to understand resource priorities and deadlines Real-Time Monitoring Custom InsightsProject Comparisons Manage resources throughout project Resource Management
- 12. Track project performance and surface valuable data to create and share reports with OPERATIONAL COST MANAGEMENT
- 13. Benefits Anticipate changes in project expenses Deliver profitable, on-time projects Reduce IT burden Surface data from various financial systems Lines of Business IntegrationBudget to Cost Comparison Establish project baselines, and compare budgeted vs. actual material and labor costs Track project performance across financial systems Operational Cost Management
- 14. Capture project data in central repository for portfolio analysis Access reports and other project data from multiple devices Translate data into highly visual reports and dashboards for executive analysis Centralized Project Data Reports and Dashboards Devices Access Benefits Improve data organization, analysis Reduce subject decision-making Enable access to data from any device Create and share cost reports Operational Cost Management
- 15. — Rafael Farias, Budget and Cost Analyst, Intelbras Intelbras, which manufactures telecommunications equipment for Latin America and Africa, chose Project for its accelerated reporting capabilities, compatibility with multiple browsers, and seamless interoperability with other Microsoft tools, like SharePoint and Lync. Benefits Faster decision-making and follow-up with reports produced in minutes, not weeks Increase efficiency and data safety with centralized data repository Improve team collaboration with SharePoint and Lync interoperability
- 16. — Kirt Eberts, IT Manager, Enterprise Scheduling Team, Intel Intel, the world’s largest semiconductor chip manufacturer, chose Project to consolidate disparate project management tools, increase project flexibility and realize environmental benefits from virtualization. Benefits Realize cost-savings from consolidating disparate, user-designed project management tools Enable more robust project management with flexible features Reduce carbon footprint with virtualization of scheduling environment Increase user adoption and satisfaction (95% of people who started using Project were still using it six months later)
- 17. — Stéphane Perrin, Director, Product Planning and Project Management Solutions, Volvo IT Volvo IT, the group responsible for project management at the Volvo Group, chose Project to improve resource planning and save time entering project data. Benefits Improve anticipation of internal and external resource demands, and allocate appropriately Reduce time spent entering data, such as project summaries and time- reporting information, by 40% Enable customization to meet demands specific to the Volvo Group
- 18. Airbus Group, an aerospace and defense corporation, chose Project to optimize the management of its complex international projects, and to enhance insight into progress and costs. Benefits Seamless integration between SAP and project management, scheduling and financial systems Better insight across project activities to enable project managers to spot issues faster Standardized best practices and tools to increase the success of process implementations — Christian Borel, Central PMO Manager, Airbus Group (formerly the EADS Group)
- 19. Next steps: project@Atidan.com Proof of Concept Atidan will lead a demonstration and working session that focuses on the value of Project specific to your organization. Atidan Workshop During this workshop, Atidan will demonstrate Project and how its capabilities can specifically benefit your organization. Monthly Webcasts Join our monthly webcasts to learn about new capabilities, and how specific solutions within Project can help your organization thrive. CIE Our Customer Immersion Experience (CIE) will give you hands-on experience with Project, and help you better understand how its robust and integrated features can benefit your organization. Social Channels Follow Project on Twitter, Facebook and LinkedIn. msftproject@project microsoft-project
- 20. Challenges in manufacturing & resources Collaborating with external partners Addressing unexpected project changes Accelerating product development and time-to-market Finding the best-available project resources Completing projects under budget Driving new products and services into market
- 21. Trends in project management 17% According to PMI, fewer than two-thirds of projects meet their goals and business intent, while about 17% fail outright1 94% According to PWC, nearly 94% of organizations agree that project management enables business growth2 $135M According to PMI, for every $1 billion spent on a failed project, $135 million is unrecoverable1 17% According to PWC, effective communications increase the likelihood of finishing a project within budget by 17%2 1. “PMI’s Pulse of the Profession: The High Cost of Low Performance.” Project Management Institute. 2013. Hyperlink to PDF. 2. “Insights and Trends: Current Portfolio, Programme, and Project Management Practices.” PricewaterhouseCoopers. 2012. Hyperlink to PDF.
- 22. Innovation management Use metadata to compare all projects in Project Center view Project Center’s timeline view is updated in real-time as project teams revise progress and adjust deadlines. Project managers can also sort projects on select metadata, helping them decide which projects to accelerate, delay or eliminate. Project managers can group current and upcoming projects under dozens of categories, making it easy to compare relevant metadata (e.g., capacity, cost, etc.). Screenshot from Project Online
- 23. Innovation management Compare products against business drivers with Strategic Impact Matrix Once executives determine the organization’s business drivers, project managers can select which drivers best apply to the portfolio they want to analyze. The Strategic Impact Matrix provides five default rankings: None, Low, Moderate, Strong and Extreme. Executives can define each of these to remove ambiguity from the ranking process. Rankings are later used determine priority scores for each project (see next slide). Screenshot from Project Online
- 24. Innovation management Use Efficient Frontier chart to determine optimal portfolio based on constraint thresholds The optimal number of projects and their combined strategic value, based on the Strategic Impact Matrix and cost constraint, is illustrated by the Efficient Frontier. In this example, achieving 100% strategic value — that is, undertaking all proposed projects — would violate the cost constraint by $70,000. Project managers can create their own cost constraints by which to determine the portfolio mix. In this case, projects are moved in and out of the portfolio as project managers change budget values. Projects are prioritized based on results from the Strategic Impact Matrix. Screenshot from Project Online
- 25. Product portfolio management Identify product risks, capture their potential impact and probability of occurrence with Risk Forms Risk Forms give project managers the opportunity to describe risks in great detail, and include text fields for Description, Mitigation Plan, Contingency Plan and Trigger Description. After defining the probability, impact and cost, project managers can create detailed reports to compare risks. Risk Forms help project managers identify and define project risks before they occur. Risk Forms can be stored in a central location so all involved stakeholders can access them. Screenshot from Project Online
- 26. Product portfolio management Store, search for and share product documents in central location with Project Team Sites Project and SharePoint’s interoperability with Lync enables project team members to see who’s available, and easily begin a video, chat or audio conversation. SharePoint’s search capabilities help project team members quickly find the documents they need when they need them. Project Team Sites, powered by SharePoint, enable project teams to share documents, deliverables, calendars and other important project resources in a central location. Screenshot from Project Online
- 27. Product portfolio management Highlight issues, identify their root cause, and resolve associated problems with Task Inspector The Task Inspector recommends corrective actions for resolving scheduling conflicts. Here, it suggests moving the task deadline to address the resource and due date issues. Scheduling conflicts are highlighted with red icons and underlines. Here, the proposed resource is over-allocated, while the due date conflicts with a necessary preceding task. Scheduling conflicts are also highlighted with a squiggly bar on the timeline. Screenshot from Project Professional 2013
- 28. Product portfolio management Review and approve all timesheets, task updates and administrative time requests with Approval Center The Approval Center allows projects managers to define what activities require approval, such as resource reassignments or status updates. Project managers can then view and approve all requests across multiple projects in a single location. Screenshot from Project Online
- 29. Resource management Capture all named resources and assess their metadata (e.g., skills, location, cost, etc.) in Resource Center view Resources can also be sorted by the same categories used for grouping. Here, the resources are first grouped by Type (i.e., Material or Work), and then sorted by their earliest available date, for which more information is available in the Resource Assignments view (next slide). Resources can be grouped by dozens of categories in up to three layers, making it easy to see how certain resource groups compare to others. Screenshot from Project Online
- 30. Resource management Assess resources across various project metrics (e.g., start dates, % work complete, etc.) with Resource Assignments Resource Assignments provides project managers with two views: Gannt Chart, shown here, and Timephased Data. The latter displays the Planned, Actual and Overtime costs for each resource per task, per day. Resources can be grouped by multiple categories, giving project managers more or less detail depending on their needs, and helping them determine resource assignments for upcoming projects. Screenshot from Project Online
- 31. Resource management Compare all project assignments in a single, interactive view with Team Planner With Team Planner’s interactive views, project managers can see the details of a specific task, and compare those details to other activities. Project managers can also easily drag and drop tasks between resources to optimize project efficiency. Task Inspector, which helps project managers identify and resolve scheduling conflicts, is also available in Team Planner. Here, the scheduling conflict is highlighted on the timeline by red brackets. Screenshot from Project Professional 2013