Modules of instruction events management nc iii

MODULES OF INSTRUCTION
BASIC COMPETENCIES
EVENT MANAGEMENT SERVICES NC III

BASIC COMPETENCY : COMMUNICATIONS
UNIT OF COMPETENCY : LEAD WORKPLACE COMUNICATION
MODULE TITLE : LEADING WORKPLACE COMMUNICATION
MODULE DESCRIPTOR : This module covers the knowledge, skills and attitudes
required to prepare different reports required in the
workplace.
NOMINAL DURATION : 4 hours
QUALIFICATION LEVEL : NC III
SUMMARY OF LEARNING OUTCOMES:
Upon completion of this module the students/trainees will be able to:
LO1. Communicate information about workplace processes.
LO2. Lead workplace discussions.
LO3. Identify and communicate issues arising in the workplace.
- 2 -` CBC Events Management NC III

LO1. COMMUNICATE INFORMATION ABOUT WORKPLACE PROCESSES
ASSESSMENT CRITERIA:
1. Appropriate communication method is selected.
2. Multiple operations involving several topic areas are communicated.
3. Questions are used to gain extra information.
4. Correct sources of information are identified.
5. Information is selected and sequenced correctly when required.
6. Verbal and written reporting are maintained in both familiar and unfamiliar
situations.
CONTENTS:
• Method of communication
• Communication skills
• Communication tools
• Questioning techniques
CONDITIONS:
The students/trainees must be provided with the following:
• Simulated workplace environment
• Variety of information
METHODOLOGIES:
• Discussion
• Role play
• Brainstorming
ASSESSMENT METHODS:
• Direct observation
• Interview
Events Management Services NC III - 3 -

LO2. LEAD WORKPLACE DISCUSSIONS
1. Responses to workplace issues are sought.
2. Response to workplace issues are provided when sought.
3. Constructive contributions are made to workplace discussion on such issues as
production, quality and safety.
4. Goals and aims of actions under taken in the workplace are communicated.
CONTENTS:
• Method/techniques of discussion
• How to lead discussion
• How to solicit response
CONDITIONS:
• Variety of information’s
METHODOLOGIES:
• Discussion
• Role play
• Brainstorming
ASSESSMENT METHODS:
• Interview

LO3. IDENTIFY AND COMMUNICATE ISSUES ARISING IN THE WORKPLACE
1. Issues and problems are identified as they arise.
2. Information regarding problems and issues are organized coherently to ensure
clear and effective communication.
3. Dialog is initiated with appropriate personnel.
4. Communication problems and issues are addressed as they arise.
CONTENTS:
• Identify problems and issues
• Organizing information on problem and issues
• Relating problems and issues
• Communication barriers affecting workplace discussions.
CONDITIONS:
• Variety of information’s
METHODOLOGIES:
• Discussion
• Role play
• Brainstorming
ASSESSMENT METHODS:
• Interview

BASIC COMPETENCY : TEAM WORK
UNIT OF COMPETENCY : LEAD SMALL TEAM
MODULE TITLE : LEADING SMALL TEAM
required to lead small team including setting and maintaining
team and individual performance standard.
LO1. Provide team leadership.
LO2. Assign responsibilities among members.
LO3. Set performance expectation for team members.
LO4. Supervise team performance.

LO1. PROVIDE TEAM LEADERSHIP.
1. Work requirements are identified and prescribed to members.
2. Reasons for instructions and requirements are properly disseminated to team
members.
3. Team members questions, problems, concerns are recognized, discussed and
dealt accordingly.
CONTENTS:
• Communication skills required for leading small team
• Skills and techniques in promoting team building
• Negotiating skills
• Up to date dissemination of instruction and requirements to members.
• Art of listening and treating individual team members concern
CONDITIONS:
• Learning materials
- team building manual
- catalogs
- brochures
• Simulated team
METHODOLOGIES:
• Traditional/lecture
• Demonstration
• Case studies

LO2. ASSIGN RESPONSIBILITIES AMONG MEMBERS.
1. Duties and responsibilities are allocated in respect to the skills, knowledge and
attitudes of every team member.
2. Duties are allocated having regard to individual preference, domestic and
personal considerations.
3. Duties and responsibilities of each member are properly identified and defined.
CONTENTS:
• Duties and responsibilities of each team member
• Skills in identifying individual skills ,knowledge and attitude as basis for allocating
responsibilities
• Knowledge in identifying each team member duties and responsibilities
CONDITIONS:
• Learning materials
- relevant legal requirements
- manuals
METHODOLOGIES:
• Demonstration

LO3. SET PERFORMANCE EXPECTATION FOR TEAM MEMBERS
1. Performance expectations are established based on client needs and according
to assigned requirements.
2. Performance expectations are based on individual team member’s duties and
responsibilities.
3. Performance expectations are discussed and disseminated to individual team
member.
CONTENTS:
• Knowledge and skills in setting individual performance target/expectation
• Team members duties and responsibilities
• Employee policies and procedures
• Defining performance expectations criteria
CONDITIONS:
• Performance expectation worksheet
• Relevant legal requirements
METHODOLOGIES:
• Demonstration
• Case studies

LO4. SUPERVISE TEAM PERFORMANCE
1. Monitor team member’s performance in respect to the defined performance
criteria.
2. Provide team members with feedback, positive support and advice on strategies
to overcome any difficulties.
3. Inform team members of any changes in the priority allocated to assignment or
task.
4. Provide communication follow-up on all issues affecting the team.
CONTENTS:
• Knowledge and skills in monitoring team member performance
• Monitoring team operation to ensure client needs and satisfaction
• Methods of monitoring performance
• Informal/formal counseling skills
CONDITIONS:
• Performance expectation worksheet
• Relevant legal requirements
METHODOLOGIES:
• Demonstration
• Modular
ASSESSMENT METHODS:
• Written examination

UNIT OF COMPETENCY : DEVELOP AND PRACTICE NEGOTIATION SKILLS
MODULE TITLE : DEVELOPING AND PRACTICING NEGOTIATION SKILLS
MODULE DESCRIPTOR : This module covers the skills, knowledge and attitudes
required to collect information in order to plan and participate
in the negotiation.
Upon completion of this module the students/ trainees will be able to:
LO1. Identify relevant information in planning negotiations
LO2. Participate in negotiations
LO3. Document areas for agreement

LO1. IDENTIFY RELEVANT INFORMATION IN PLANNING NEGOTIATIONS
1. Information in preparation for negotiation is identified and included in the plan
2. Information on creating non verbal environments for positive negotiations is
identified and included in the plan
3. Information on different questioning techniques is identified and included in the
plan
CONTENTS:
• Background information on other parties to the negotiation
• Observing differences between content and process
• Identifying bargaining information
• Applying strategies to manage process
• Applying steps in negotiating process
• Strategies to manage conflict
• Steps in negotiating process
CONDITIONS:
• Pertinent documents
• Simulated workplace
• Prepared recipes
• Paper and pencil
• Calculator
• Hands out
METHODOLOGIES:
• Lecturette
• Role playing
• practical exercises

LO2. PARTICIPATE IN NEGOTIATIONS
1. Criteria for successful outcome are agreed upon by all parties
2. Desired outcome of all parties are considered
3. Appropriate language is used throughout the negotiation
CONTENTS:
• Decision making and conflict resolution strategies procedures
• Problem solving strategies on how to deal with unexpected questions and
attitudes during negotiation
• Background information on other parties to the negotiation
• Observing differences between content and process
CONDITIONS:
• Supplies
• Calculator
• Hands out
METHODOLOGIES:
• Lecturette
• Role playing
ASSESSMENT METHODS:
• Written test/ questioning
• Demonstration

LO3. DOCUMENT AREAS FOR NEGOTIATION
1. The issues and processes are documented and agreed upon by all parties
2. Possible solutions are discussed and their viability assessed
3. Areas for agreement are confirmed and recorded
4. Follow-up action is agreed upon by all parties
CONTENTS:
• Procedure in documenting negotiations
• Managing information
• Filing documents
CONDITIONS:
The students/ trainees must be provided with the following:
• Supplies
• Calculator
• Hands out
METHODOLOGIES:
• Lecturette
• Role playing
ASSESSMENT METHODS:
• Written test/ questioning
• Demonstration

BASIC COMPETENCY : PROBLEM SOLVING
UNIT OF COMPETENCY : SOLVE WORKPLACE PROBLEM RELATED TO WORK
ACTIVITIES
MODULE TITLE : IDENTIFYING / DETERMINING FUNDAMENTAL CAUSE
OF PROBLEM
MODULE DESCRIPTOR : This module expresses the competency required to apply
problem solving techniques to identify/determine
fundamental cause problem.
LO1. Explain the analytical techniques.
LO2. Identify the problem.
LO3. Determine the possible cause/s of the problem.

LO1. EXPLAIN THE ANALYTICAL TECHNIQUES
1. Importance and application of analytical techniques are explained.
2. Analytical techniques such as brainstorming, cause and effects diagrams,
PARETO analysis, SWOT analysis, GANT chart, PERT CPM & graphs, and
scatter grams are defined.
CONTENTS:
• Observation, investigation & analytical techniques
• Brainstorming
• Cause and effect diagrams
• PARETO analysis
• SWOT analysis
• GANT chart
• PERT CPM & graph
• SCATTERGRAMS
CONDITIONS:
• Coursewares
• Learning materials/guides
• Computer
• OHP
METHODOLOGIES:
• Simulation /role playing
• Case studies
ASSESSMENT METHODS:
• Written
• Practical/performance test

LO2. IDENTIFY THE PROBLEM.
1. Variances are identified from normal operating parameters and product quality.
2. Extent, cause, and nature of the problem are defined based on observation,
investigation and analytical techniques.
3. Problems are clearly stated and specified.
CONTENTS:
• Normal operating parameters & product quality
• Identifying & clarifying the nature of problem
• Application of analytical techniques
CONDITIONS:
• Coursewares
• Computer
• OHP
METHODOLOGIES:
• Case studies
ASSESSMENT METHODS:
• Written

LO3. DETERMINE THE POSSIBLE CAUSE/S OF THE PROBLEM
1. Possible cause/s of problem are identified based on experience & the use of
problem solving tools/analytical techniques.
2. Possible cause statements are developed.
3. Fundamental causes are explained.
CONTENTS:
• Non-routine process and quality problems
• Teamwork and work allocation problem
• Safety and emergency situations and incidents
CONDITIONS:
• Courseware’s
• Computer
• OHP
METHODOLOGIES:
• Case studies
ASSESSMENT METHODS:
• Written

UNIT OF COMPETENCY : USE MATHEMATICAL CONCEPTS AND TECHNIQUES
MODULE TITLE : USING MATHEMATICAL CONCEPTS AND TECHNIQUES
required in the application of mathematical concepts and
techniques.
Upon completion of the module, the learner/students must be able to:
LO1. Identify mathematical tools and techniques to solve problems.
LO2. Apply mathematical procedure/solution.
LO3. Analyze results.

LO1. IDENTIFY MATHEMATICAL TOOLS AND TECHNIQUES TO SOLVE PROBLEMS.
1. Problem areas based on given condition are identified.
2. Mathematical techniques based on the given problem are selected.
CONTENTS:
• Four Fundamental Operations
• Steps in solving a problem
• Standard formulas
• Conversion
• Measurement
CONDITION:
The students/learners must be provided with the following:
• Manuals
• Hand-outs
• Problem set
• Conversion table
• Table of formulas
• Measuring tools
METHODOLOGIES:
• Lecturette
• Self-paced instruction
• Group discussion
ASSESSMENT METHODS:
• Written
• Demonstration

LO2. APPLY MATHEMATICAL PROCEDURE/SOLUTION
1. Mathematical techniques based on the problem identified are applied.
2. Mathematical computations are performed to the level of accuracy required for
the problem.
3. Results of mathematical computation based on job requirements is determined
and verified.
CONTENTS:
• Problem-based questions
• Estimation
• Use of mathematical tools and standard formulas
• Mathematical techniques
CONDITION:
• Manuals
• Hand-outs
• Calculator
• Measuring tools/devices
• Case problems
METHODOLOGIES:
• Lecturette
• Practical work approach
ASSESSMENT METHODS:
• Written
• Oral Interview

LO3. ANALYZE RESULTS
1. Results of application based on expected and required specifications and
outcome is reviewed.
2. Appropriate action in case of error is applied.
CONTENTS:
• Four Fundamental Operations
• Steps in solving a problem
• Standard formulas
• Conversion
• Measurement
CONDITION:
• Manuals
• Hand-outs
• Problem set
• Conversion table
• Table of formulas
• Measuring tools
METHODOLOGIES:
• Lecturette
• Research study
ASSESSMENT METHODS:
• Written
• Oral

UNIT OF COMPETENCY : USE RELEVANT TECHNOLOGIES
MODULE TITLE : USING RELEVANT TECHNOLOGIES
required in selecting, sourcing and applying appropriate and
affordable technologies in the workplace.
LO1. Study/select appropriate technology
LO2. Apply relevant technology.
LO3. Maintain/enhance relevant technology

LO1. STUDY / SELECT APPROPRIATE TECHNOLOGY
1. Appropriate technologies are studied based on work requirements.
2. Appropriate technologies are identified and selected based on work
requirements.
CONTENTS:
• Machineries/equipment and their application
• Software/ programs
CONDITION:
• Manuals
• Hand-outs
• Multimedia
• Video tape
• Brochures
• CD’s
• Internet access
• Computer
METHODOLOGIES:
• Lecturette
• Film showing
ASSESSMENT METHODS:
• Written
• Interview

LO2. APPLY RELEVANT TECHNOLOGY
1. Relevant technology is used in carrying out function based on work requirements.
2. Applicable software and hardware is used as per job requirement.
3. Management concept are observed as per established industry practices.
CONTENTS:
• Office technology
• Industrial technology
• System technology
• Information technology
• Training technology
• Different software/hardware
• 5S (Proper House Keeping)
CONDITION:
• Manuals
• Hand-outs
• Multimedia
• Video tape
• Brochures
• CD’s
• Internet access
• Computer
METHODOLOGIES:
• Lecturette
• Film showing
ASSESSMENT METHODS:
• Written
• Interview

LO3. MAINTAIN / ENHANCE RELEVANT TECHNOLOGY
1. Maintenance of technology is applied in accordance with the industry standard
operating procedure, manufacturer’s operating guidelines and occupational
health and safety procedure
2. Updating of technology is maintained through continuing education or training in
accordance with job requirement.
3. Appropriate action for technology failure/ defect is immediately reported to the
concerned/ responsible person or section.
CONTENTS:
• Corrective and preventive maintenance
• Upgrading of technology
• Organizational set-up/work flow
CONDITION:
• Manuals
• Hand-outs
• Multimedia
• Video tape
• Brochures
• CD’s
• Internet access
• Computer
METHODOLOGIES:
• Lecturette
• Film showing
ASSESSMENT METHODS:
• Written
• Interview

COMMON COMPETENCIES
EVENT MANAGEMENT NCIII

UNIT OF COMPETENCY : ROSTER STAFF
MODULE TITLE : ROSTERING STAFF
MODULE DESCRIPTOR : This module covers the knowledge, skills, behavior and
motivations required to develop staff rosters. This role may
be carried out by operational supervisors and managers.
LO1. Develop and implement staff rosters
LO2. Maintain staff records

LO1. DEVELOP AND IMPLEMENT STAFF ROSTERS
1. Rosters are developed in accordance with company agreements and wage
budgets.
2. Operational efficiency and customer service levels are maximized while wage
costs are minimized in roster development.
3. Duties are combined where appropriate to ensure effective use of staff.
4. The available skills base is utilized appropriately to roster the most effective mix
of staff and to meet different operational requirements.
5. Rosters are presented in required formats to ensure clarity of information in
accordance with company standards.
6. Rosters are communicated to appropriate colleagues within designated timelines.
CONTENTS:
• The role of rosters and their importance in controlling staff costs
• Factors to be considered when developing rosters
• Formats for the presentation of staff rosters and details to be included
• Knowledge on area of operation for which roster is being developed.
• Organizing information
• Preparing staff rosters
• Communicating with colleagues about the developed rosters
CONDITIONS:
• Workplace/assessment location
• Computer
• Printed materials/handouts
• References
METHODOLOGIES:
• Lecture
• Case study
ASSESSMENT METHODS:
• Observation
• Interviews/questioning
• Written test
CBC Events Management NC III - 29 -

LO2. MAINTAIN STAFF RECORDS
1. Time sheets and other documentation are completed accurately and within
designated timelines.
2. Staff records are updated accurately and maintained or stored in accordance with
establishment procedures.
CONTENTS:
• Formats for the presentation of staff rosters and details to be included
• Knowledge on area of operation for which roster is being developed.
• Organizing information
• Preparing staff rosters
CONDITIONS:
• Writing materials
• References
• Handouts
• Workplace/assessment location
• Computer
• Printed materials/handouts
METHODOLOGIES:
• Lecture
• Simulation
ASSESSMENT METHODS:
• Observation
• Evaluation of reports submitted

UNIT OF COMPETENCY : CONTROL AND ORDER STOCK
MODULE TITLE : CONTROLLING AND ORDERING STOCK
MODULE DESCRIPTOR : This module covers the knowledge, skills, behavior and
motivations required to control and order stock in a range of
hospitality establishments. This role is generally carried out
by supervisors and team leaders.
SUMMARY OF LEARNING OUTCOMES
LO1. Maintain stock levels and records
LO2. Process stock orders
LO3. Manage stock losses
LO4. Follow-up orders
LO5. Organize and administer stocks

LO1. MAINTAIN STOCK LEVELS AND RECORDS
1. Stock levels are monitored and maintained according to company requirements.
2. Stock security is monitored and systems are adjusted as required.
3. Stock reorder cycles are monitored and adjusted as required.
4. Colleagues are informed of their individual responsibilities in regard to the
reordering of stock.
5. Records of stock storage and movement are maintained in accordance with
company procedures.
6. Stock performance is monitored and fast/slow-selling items are identified
and reported in accordance with company procedures.
CONTENTS:
• Stock recording systems
• Securing stocks
• Par stocks
• Monitoring slow moving items
CONDITIONS:
• References/Handouts
• Use of real stock items
• Stock cards and records
• Opportunity to deal or link with internal/external suppliers
• Computer with appropriate software, if any
METHODOLOGIES:
• Lecture/discussion
• Role-play
• Simulation
ASSESSMENT METHODS:
• Written or oral questions

LO2. PROCESS STOCK ORDERS
1. Orders for stock are processed accurately and in accordance with company
procedures
2. Stock levels are maintained and recorded ensuring information is complete,
correct and current.
3. Incoming stock is checked against purchase and supply agreements and all
necessary details are recorded.
CONTENTS:
• Ordering/re-ordering stocks
• Handling incoming stocks
• Maintaining stock records
CONDITIONS:
• References/handouts
• Stock cards and records
• Opportunity to deal or link with internal/external suppliers
• Computer with appropriate software, if any
METHODOLOGIES:
• Lecture-discussion
• Role-play
• Simulation
ASSESSMENT METHODS:
• Observation
• Written test

LO3. MANAGE STOCK LOSSES
1. Stock losses are identified and recorded according to company procedures.
2. Losses are reported in accordance with company procedures.
3. Avoidable losses are identified and reasons behind these losses are established.
4. Solutions to loss situations are recommended and related procedures are
implemented to prevent future avoidable losses.
CONTENTS:
• Recording stock losses
• Reporting stock losses
• Preventing stock losses/stock control procedures
CONDITIONS:
Students/trainees must be provided with the following:
• Computer
METHODOLOGIES:
• Role-play
• Simulation
ASSESSMENT METHODS:
• Observation
• Written test

LO4. FOLLOW UP ORDERS
1. The delivery process is monitored to ensure agreed deadlines are met.
2. Continuity of supply is ensured by liaising with colleagues and suppliers.
3. Routine supply problems are followed up or referred to the appropriate person in
accordance with company policy.
4. Stock is distributed to agreed locations.
CONTENTS:
• Monitoring deliveries
• Controlling shortages or out of stock supplies
• Allocating deliveries and supplies
CONDITIONS:
• Project or work activities
METHODOLOGIES:
• Role-play
• Simulation
ASSESSMENT METHODS:
• Observation
• Written test
• Review of workplace reports and records related to stock control prepared by the
candidate

LO5. ORGANIZE AND ADMINISTER STOCKS
1. Stocks are organized at appropriate intervals according to company policy and
procedures.
2. Stocktaking responsibilities are allocated to staff.
3. Accurate stock reports are produced within designated timelines.
CONTENTS:
• Organizing stocks
• Stock taking/Inventory systems
• Inventory reports
CONDITIONS:
• References
• Handouts
• Access to stock rooms and real stock items
METHODOLOGIES:
• Role-play
• Simulation
ASSESSMENT METHODS:
• Review of activities undertaken by the candidate

UNIT OF COMPETENCY : TRAIN SMALL GROUPS
MODULE TITLE : TRAINING SMALL GROUPS
MODULE DESCRIPTOR : This module covers the requirements for planning, delivering
and reviewing training provided for the purposes of
developing competency on a one-to-one or small group
basis.
LO1. Prepare for trainings
LO2. Deliver training
LO3. Provide opportunities for practices
LO4. Review training

LO1. PREPARE FOR TRAININGS
1. Specific training needs are identified and confirmed through consultation with
appropriate personnel.
2. Training objectives are matched to identify competency development needs.
3. Training approaches are planned and documented.
CONTENTS:
• Training needs analysis
• Designing training and development plans
CONDITIONS:
• References
• Handouts
• Access to records, logbooks, reports and other sources of information about the
operation and/or the personnel
METHODOLOGIES:
• Role-play
• Simulation
ASSESSMENT METHODS:
• Written/oral examination
• Observation
• Written tests

LO2. DELIVER TRAINING
1. Training is conducted in a safe and accessible environment.
2. Training delivery methods appropriate to the participant(s) needs, trainer
availability, location and resources are selected.
3. Strategies and techniques which facilitate the learning process are employed.
4. Training objectives, sequence of activities and assessment processes are
discussed with training participant(s).
5. Systematic approach to training is undertaken to meet specific needs of training
participant(s).
CONTENTS:
• Different training delivery methods
• How to conduct training programs
• Presentation skills and proper use of equipment
• Strategies and techniques which facilitate the learning process
CONDITIONS:
• References
• Handouts
• Access to records, logbooks, reports, organizational plans and other sources of
information about the operation and/or the personnel
• OHP/Computer/LCD
• Audio visual learning materials
• Training materials
METHODOLOGIES:
• Role-play/group training activities and exercises
• Simulation
ASSESSMENT METHODS:
• Observation
• Written tests

LO3. PROVIDE OPPORTUNITIES FOR PRACTICES
1. Practice opportunities are provided to ensure that the participants achieve the
components of competency.
2. Variety of methods for encouraging learning is implemented to meet the
individual needs of participants.
CONTENTS:
• Importance of on the job exposure.
• Simulations and role plays
CONDITIONS:
• References
• Handouts
METHODOLOGIES:
• Role-play/simulation
• Case studies
ASSESSMENT METHODS:
• Observation
• Written tests

LO4. REVIEW TRAINING
1. Participants are encouraged to self evaluate performance and areas for
improvement are identified.
2. Participants’ readiness for assessment is monitored and assistance is provided
with the collection of evidence for satisfactory performance.
3. Training is evaluated against objectives in the context of self-assessment,
participant feedback, supervisor comments and measurements.
4. Training details are recorded according to enterprise and legislative
requirements.
5. Results of evaluation are utilized to guide further training.
CONTENTS:
• Importance of evaluating programs
• Methods of evaluating programs
• Performance review and analysis
CONDITIONS:
• Training materials
• References
• Handouts
• Records, logbooks, reports and other sources of information about the training
METHODOLOGIES:
• Role-play/simulation
• Case studies
ASSESSMENT METHODS:
• Observation
• Written tests

UNIT OF COMPETENCY : ESTABLISH AND CONDUCT BUSINESS
RELATIONSHIPS
MODULE TITLE : ESTABLISHING AND CONDUCTING BUSINESS
RELATIONSHIPS
MODULE DESCRIPTOR : This module deals with the skills and knowledge required to
manage business relationships with customers or suppliers
within a tourism or hospitality context. It focuses on the
relationship building and negotiation skills.
LO1. Establish and conduct business relationships
LO2. Conduct negotiations
LO3. Make formal business agreements
LO4. Foster and maintain business relationships

LO1. ESTABLISH AND CONDUCT BUSINESS RELATIONSHIPS
1. Relationships are established in a manner that promotes goodwill and trust
between the enterprise, its customers and suppliers.
2. Trust and respect are built in business relationships through use of effective
communication skills and techniques
3. Opportunities to maintain regular contact with customers and suppliers are
identified and taken up.
CONTENTS:
• Types of formal agreements
• Establishing and building business contacts
• Conducting successful business negotiations
• Communication skills and techniques
• Interpersonal skills
CONDITIONS:
• Relationship-building and negotiation activities with a range of individuals with
whom the candidate has an actual or potential business relationship.
METHODOLOGIES:
• Role-play
• Simulation
ASSESSMENT METHODS:
• Observation
• Written tests

LO2. CONDUCT NEGOTIATIONS
1. Negotiations are conducted in a business-like and professional manner within the
relevant cultural context.
2. Negotiations are conducted in the context of the current enterprise marketing
focus.
3. Benefits for all parties in the negotiation are maximized through use of
established techniques and in the context of establishing long term relationships.
4. Feedback and input from colleagues are incorporated into the negotiation.
5. The results of negotiations are communicated to appropriate colleagues and
stakeholders within the appropriate timeframes.
CONTENTS:
• Professional business negotiations procedures
• Effective negotiating skills and techniques
• Presenting a proposal/Business proposal presentation skills
CONDITIONS:
• Handouts/brochures
• Sales kit/portfolios
• OHP/computer/LCD
• Relationship-building and negotiation activities with a range of individuals with
whom the candidate has an actual or potential business relationship.
METHODOLOGIES:
• Role-play
• Simulation
ASSESSMENT METHODS:
• Observation

LO3. MAKE FORMAL BUSINESS AGREEMENTS
1. Agreements are confirmed in writing using formal contracts and in accordance to
enterprise requirements.
2. Appropriate approvals for all aspects of formal agreements are checked and
obtained in accordance with enterprise procedures.
3. The need for specialist advice in the development of contracts is identified and
sought where appropriate.
CONTENTS:
• Importance of contracts/MOA
• Preparing contracts/MOA
• Legal issues in preparing contracts
CONDITIONS:
• Sample agreements and contracts
• Computer
METHODOLOGIES:
• Role-play
• Simulation
• Case study/written exercises
ASSESSMENT METHODS:
• Observation
• Written tests

LO4. FOSTER AND MAINTAIN BUSINESS RELATIONSHIPS
1. Information needed to maintain sound business relationships are pro-actively
sought, reviewed and acted upon.
2. Agreements are honored within the scope of individual responsibility.
3. Adjustments to agreements are made in consultation with the customer/supplier
and information is shared with appropriate colleagues.
4. Relationships are nurtured through regular contact.
CONTENTS:
• Legal issues in the performance of obligations in the contract
• Building and maintaining relationships
CONDITIONS:
• References
• Handouts
• Sample agreements and contracts
METHODOLOGIES:
• Role-play
• Simulation
• Case study
ASSESSMENT METHODS:
• Observation
• Interview/questioning
• Written tests

CORE COMPETENCIES
EVENT MANAGEMENT NC III

UNIT OF COMPETENCY : PLAN AND DEVELOP EVENT PROPOSAL OR BID
MODULE TITLE : PLANING AND DEVELOPING EVENT PROPOSAL OR BID
MODULE DESCRIPTOR : This module deals with the knowledge, skills, behavior and
motivations required to plan and develop proposals and bids
for the staging of meetings and events. Depending on the
context, this role could be performed by a wide range of
individuals including event managers, local or regional
tourism managers, venue managers and marketing
managers.
PREREQUISITE : There are no entry requirements for trainees or students
wishing to enter into training on the Events Management
Services NCIII qualification.
SUMMARY OF LEARNING OUTCOMES :
LO1. Interpret event brief
LO2. Develop proposal and bid details
LO3. Develop bid materials
LO4. Submit or present the bid or proposal on time

LO1. INTERPRET EVENT BRIEF
1. The contents of the event brief are accurately interpreted and the
company’s capacity to meet stated requirements is assessed.
2. Action required for the development of the proposal or bid is identified and
planned.
3. Liaison with customer is undertaken to clarify requirements when
appropriate.
CONTENTS:
• The proposal/bidding process for a specific meeting/event, including effective
assessment of the event brief, coordination of all details and resources to meet
the bid
• Requirements and professional presentation of bid materials and documents
• Typical bid/proposal requirements and formats.
• Industry practices relevant to event management
• Organizational skills in terms of event planning
• Communication skills to be able to present proposal or bid
CONDITIONS/RESOURCES:
EQUIPMENT
TOOLS AND
ACCESSORIES
SUPPLIES &
MATERIALS
LEARNING
MATERIALS
• LCD Projector
(optional)
• Overhead
Projector
(optional)
• Computer
• Printer
• Software for
presentation
skills
• Sample
proposal
• Sample
brochures and
other pertinent
document
relating to
proposal writing
• Books relating
to business
proposal
writing
METHODOLOGIES:
• Discussion
• Lecture
• Simulation
ASSESSMENT METHODS:
• Project to bid for a meeting or event being staged within a college or local
community
• Case studies to assess knowledge of the components required for inclusion in
different types of bids
• Review of portfolios of evidence and third party workplace reports of on-the-job

LO2. DEVELOP PROPOSAL AND BID DETAILS
1. Details for inclusion in the proposal/bid are developed after consultation
with suppliers and other relevant agencies.
2. Options to meet and where possible, exceed the expectations of the
customer are developed including integration of current and emerging
technology.
3. Possible competitors are evaluated and strategies to address competitive
issues are developed.
CONTENTS:
the bid
EQUIPMENT
TOOLS AND
ACCESSORIES
SUPPLIES &
MATERIALS
LEARNING
MATERIALS
• LCD Projector
(optional)
• Overhead
Projector
(optional)
• Computer
• Printer
• Software for
presentation
skills
• Sample
proposal
• Sample
brochures and
other pertinent
document
relating to
proposal writing
• Books relating
to business
proposal
writing
METHODOLOGIES:
• Discussion
• Lecture
• Simulation
ASSESSMENT METHODS:
community

LO3. DEVELOP BID MATERIALS
1. Bid materials are prepared within the designated time lines in accordance
with the requirements of the brief.
2. Materials are presented in a format that maximizes the use of presentation
and promotional techniques.
CONTENTS:
the bid
EQUIPMENT
TOOLS AND
ACCESSORIES
SUPPLIES &
MATERIALS
LEARNING
MATERIALS
• LCD Projector
(optional)
• Overhead
Projector
(optional)
• Computer
• Printer
• Software for
presentation
skills
• Sample
proposal
• Sample
brochures and
other pertinent
document
relating to
proposal writing
• Books relating
to business
proposal
writing
METHODOLOGIES:
• Discussion
• Lecture
• Simulation
ASSESSMENT METHODS:
community

LO4. SUBMIT OR PRESENT THE BID OR PROPOSAL ON TIME
1. The proposal/bid is delivered within the prescribed time line.
2. Proposal/bid presentation is conducted with maximum visual/retention
impact.
CONTENTS:
the bid
• Communication skills to be able to present proposal or bid
EQUIPMENT
TOOLS AND
ACCESSORIES
SUPPLIES &
MATERIALS
LEARNING
MATERIALS
• LCD Projector
(optional)
• Overhead
Projector
(optional)
• Computer
• Printer
• Software for
presentation
skills
• Sample
proposal
• Sample
brochures and
other pertinent
document
relating to
proposal writing
• Books relating
to business
proposal
writing
METHODOLOGIES:
• Discussion
• Lecture
• Simulation
ASSESSMENT METHODS:
community

UNIT OF COMPETENCY : DEVELOP AN EVENT CONCEPT
MODULE TITLE : DEVELOPING AN EVENT CONCEPT
MODULE DESCRIPTOR : This module describes the knowledge, skills, behavior and
motivations required to develop the overall concept, theme
and format for a major event comprising multiple
components. An event manager would generally undertake
this process at the commencement of the event
management cycle in consultation with the stakeholders.
Sometimes the concept development phase is undertaken as
part of the bidding process.
LO1. Identify overall event objectives and scope
LO2. Establish event concept, theme and format

LO1. IDENTIFY OVERALL EVENT OBJECTIVES AND SCOPE
1. The key objectives of the event are identified, clarified and agreed with the
stakeholder.
2. Key information is analyzed and stakeholders are consulted to determine the
broad scope of the event including indicators for:
- size and numbers of guests/delegates
- audience/ participant needs
- location (s)
- duration
- financial investment and other resource issues.
3. Internal and external factors are analyzed which may impact on the event.
CONTENTS:
• Developing concept and format that reflects event objectives
• Developing a concept that is operationally practical and which results in the
achievement of objectives
• Typical formats for different styles of events
• Creative options to be considered when developing an event concept
• Key stakeholders for different types of event
• Internal and external factors to be considered when developing an event concept
• Key management issues that impact on development of an event concept
EQUIPMENT
TOOLS AND
ACCESSORIES
SUPPLIES &
MATERIALS
LEARNING
MATERIALS
• LCD Projector
(optional)
• Overhead
Projector
(optional)
• Computer
• Printer
• Software for
presentation
skills
• Sample
proposal
• Sample
brochures and
other pertinent
document
relating to
proposal writing
• Books relating
to business
proposal
writing
• Books relating
to event
management
METHODOLOGIES:
• Discussion
• Lecture
• Simulation
ASSESSMENT METHODS:
• Evaluation of concept, theme and format through a candidate presentation or
“bid” for an event
• Oral or written questions to assess knowledge of the range of key market factors
and management issues to be considered in the concept development phase
performance by the candidate.

LO2. ESTABLISH EVENT CONCEPT, THEME AND FORMAT
1. An overall event concept, theme and format are developed which reflect key
objectives and meet the needs of the potential audience.
2. Creative elements are incorporated into the event concept and theme.
3. Operational practicality and cohesiveness of the concept, theme and format are
verified through consultation and analysis.
4. A summary of key logistical requirements is developed based on the overall
concept, theme and format.
5. Accurate and complete information on the concept, theme and format is provided
to all relevant stakeholders to facilitate timely and effective planning and
implementation.
6. Approval from stakeholders is obtained prior to implementation.
CONTENTS:
• Typical formats for different styles of events
• Creative options to be considered when developing an event concept
• Key stakeholders for different types of event
• Technical and staging options for different types of event.
• Use of office electronic equipment
• Research skills to seek information associated with the event concepts and ideas
• Communication skills to be able to present proposed concept
EQUIPMENT
TOOLS AND
ACCESSORIES
SUPPLIES &
MATERIALS
LEARNING
MATERIALS
• LCD Projector
(optional)
• Overhead
Projector
(optional)
• Computer
• Printer
• Software for
presentation
skills
• Sample
proposal
• Sample
brochures and
other pertinent
document
relating to
proposal writing
• Books relating
to business
proposal
writing
• Books relating
to event
management
METHODOLOGIES:
• Discussion
• Lecture
• Simulation
ASSESSMENT METHODS:
• Evaluation of concept, theme and format through a candidate presentation or
“bid” for an event
• Oral or written questions to assess knowledge of the range of key market factors
and management issues to be considered in the concept development phase

UNIT OF COMPETENCY : DEVELOP AN EVENT PROGRAM
MODULE TITLE : DEVELOPING AN EVENT PROGRAM
motivations required to design an event program. Event
managers, either internal or external to the sponsoring
organization, would generally undertake this role.
LO1. Identify conference objectives
LO2. Design conference program
LO3. Finalize program details

LO1. IDENTIFY CONFERENCE OBJECTIVES
1. Overall context and scope of the conference are identified.
2. Specific conference objectives are developed and agreed with in
consultation with colleagues and/or guests.
CONTENTS:
• Conference session formats
• Provided a range of options for conference staging and venue set ups
• Could identify the needs of different market segments in relation to conference
activities (eg. Corporate, associations, government).
• Detailed knowledge of the range of options available to conference organizers in
terms of venues, staging, format and pre/post tour components.
• Use electronic equipment
EQUIPMENT
TOOLS AND
ACCESSORIES
SUPPLIES &
MATERIALS
LEARNING
MATERIALS
• LCD Projector
(optional)
• Overhead
Projector
(optional)
• Computer
• Printer
• Software for
presentation
skills
• Books relating
to event
management
• Books and
videos relating
to public
speaking
METHODOLOGIES:
• Discussion
• Lecture
• Simulation
• Case study
ASSESSMENT METHODS:
• Project to develop a program for a conference
• Questioning to assess knowledge of programming for different types of
conferences

LO2. DESIGN CONFERENCE PROGRAM
1. Dates and time are set to meet agreed objectives.
2. A theme is developed to complement event objectives.
3. Overall event format is developed within known budget, venue and staging
constraints.
4. Relevant components are identified, designed and integrated in the program.
5. The use of appropriate technological options are identified and integrated in
program development.
6. A business program is developed to incorporate an appropriate range of
activities.
CONTENTS:
• Designing a practical conference program to meet overall objectives and the
needs of the target audience within budget guidelines
• Use of technology and equipment for coordination of events and programs
• Communication skills to clarify information on procedures and systems to the
host organization
EQUIPMENT
TOOLS AND
ACCESSORIES
SUPPLIES &
MATERIALS
LEARNING
MATERIALS
• LCD Projector
(optional)
• Overhead
Projector
(optional)
• Computer
• Printer
• Software for
presentation
skills
• Books relating
to event
management
• Books and
videos relating
to public
speaking
METHODOLOGIES:
• Discussion
• Lecture
• Simulation
• Case study
ASSESSMENT METHODS:
conferences

LO3. FINALIZE PROGRAM DETAILS
1. The proposed event program is presented within required timeframe.
2. Approval of program details is obtained.
3. Appropriate actions are undertaken in relation to the dissemination and
publication of the event program.
CONTENTS:
• Conference session formats
• Provided a range of options for conference staging and venue set ups
• Detailed knowledge of the range of options available to conference organizers in
terms of venues, staging, format and pre/post tour components.
• Use electronic equipment
• Use of technology and equipment for coordination of events and programs
• Communication skills to clarify information on procedures and systems to the
host organization
EQUIPMENT
TOOLS AND
ACCESSORIES
SUPPLIES &
MATERIALS
LEARNING
MATERIALS
• LCD Projector
(optional)
• Overhead
Projector
(optional)
• Computer
• Printer
• Software for
presentation
skills
• Books relating
to event
management
• Books and
videos relating
to public
speaking
METHODOLOGIES:
• Discussion
• Lecture
• Simulation
• Case study
ASSESSMENT METHODS:
conferences

UNIT OF COMPETENCY : SELECT EVENT VENUE AND SITE
MODULE TITLE : SELECTING EVENT VENUE AND SITE
MODULE DESCRIPTOR : This module deals the knowledge, skills, behavior and
motivations required to undertake the venue/site selection
process for a major event comprising multiple components. It
requires the application of significant analytical and research
skills to complete the process of matching an event to a
particular site or venue.
LO1. Analyze venue or site requirements
LO2. Source event venues or sites
LO3. Confirm venue or site arrangements

LO1. ANALYZE VENUE OR SITE REQUIREMENTS
1. Venue or site requirements are analyzed based on the detailed requirements of
the proposed event with multiple components.
2. Accurate and complete specifications of the venue or site are developed to
facilitate the research process.
3. The needs of the stakeholders are integrated, including those with disabilities,
into venue or site specifications.
CONTENTS:
• Research and select an appropriate venue or site for a nominated event
comprising multiple components
• Interpreted the range of information used in the venue and site selection process
• Different venue and site options within the local area.
• The different styles of venues and sites, services offered and their suitability for
particular event types
EQUIPMENT
TOOLS AND
ACCESSORIES
SUPPLIES &
MATERIALS
LEARNING
MATERIALS
• LCD Projector
(optional)
• Overhead
Projector
(optional)
• Computer
• Printer
• Software for
presentation
skills
• Sample
brochures of
locations and
sites
• Books and
videos relating
to event
management
• Internet sites of
locations and
event places
METHODOLOGIES:
• Discussion
• Lecture
• Simulation
• Case study
ASSESSMENT METHODS:
• Evaluation of the suitability of a venue or site selected by the candidate through
attendance at the event
• Case studies to assess ability to source and select venues and sites for different
types of events
• Review of documentation and specifications prepared by the candidate

LO2. SOURCE EVENT VENUES OR SITES
1. Potential venues or sites are researched on using appropriate information
sources and research methods.
2. The suitability of venues or sites is assessed based on comparison of services
offered with specifications.
3. The need for and the nature of contingency planning required by the venues or
sites are assessed.
4. Venue or site capacity to deliver quality outcomes in relation to customer service,
cooperative management, and past experience is assessed.
5. Personnel from potential venues or sites is negotiated and liaised with to ensure
all event requirements can be met and to address potential problem areas.
6. The need for tentative bookings is assessed and prompt action is taken.
7. When required, multiple site and venue selection is coordinated in a logical
manner.
8. Clear and accurate briefings on venue or site options are provided to colleagues
and key stakeholders to include recommendation and rationale.
CONTENTS:
EQUIPMENT
TOOLS AND
ACCESSORIES
SUPPLIES &
MATERIALS
LEARNING
MATERIALS
• LCD Projector
(optional)
• Overhead
Projector
(optional)
• Computer
• Printer
• Sample
brochures of
locations and
sites
• Books and
videos relating
to event
management
locations and
event places
METHODOLOGIES:
• Discussion
• Lecture
• Simulation
• Case study
ASSESSMENT METHODS:
types of events

LO3. CONFIRM VENUE OR SITE ARRANGEMENTS
1. Venue or site arrangements are accurately confirmed in writing when the
selection process is finalized.
2. Venue or site contracts are reviewed and signed within appropriate timeframes
and within the scope of individual responsibility.
3. Specific venue and site planning issues are integrated into overall event
management systems promptly.
CONTENTS:
• The different styles of venues and sites, services offered and their suitability for
particular event types
• Presentation styles for venue and site information and interpretation of this
information
• The features and requirements of a typical venue or site contracts
• Typical operational structures within a venue including relevant personnel,
internal networks and interrelationships and reporting structures.
EQUIPMENT
TOOLS AND
ACCESSORIES
SUPPLIES &
MATERIALS
LEARNING
MATERIALS
• LCD Projector
(optional)
• Overhead
Projector
(optional)
• Computer
• Printer
• Sample
brochures of
locations and
sites
• Books and
videos relating
to event
management
locations and
event places
METHODOLOGIES:
• Discussion
• Lecture
• Simulation
• Case study
ASSESSMENT METHODS:
types of events

UNIT OF COMPETENCY : DEVELOP AND UPDATE EVENT INDUSTRY
KNOWLEDGE
MODULE TITLE : DEVELOPING AND UPDATING EVENT INDUSTRY
KNOWLEDGE
MODULE DESCRIPTOR : This module deals the knowledge, skills, behavior and
motivations required to develop and update general
knowledge of the meetings and events industry including
industry structure, legal issues and current technology. This
knowledge underpins effective performance in all meeting
and event organization and management roles.
LO1. Source and apply information on the structure and operation of the event industry
LO2. Source and apply information on ethical and legal issues for the event industry
LO3. Source and apply information on event industry technology
LO4. Update event industry knowledge

LO1. SOURCE AND APPLY INFORMATION ON THE STRUCTURE AND OPERATION
OF THE EVENT INDUSTRY
1. Sources of information on the event industry are identified correctly including
information relating to:
- industry structure
- different event types and staging elements
- event protocols
- major industry bodies/associations
- impacts of events on local economies
- career opportunities.
2. Knowledge of the event industry is used to enhance the quality of work
performance.
CONTENTS:
• Industry knowledge can be applied to work activities to maximize effective
performance
• Knowledge of ways to maintain currency of knowledge.
• Main types of events :
- objectives/roles
- scope
- nature of audience
- key stakeholders
- key elements of staging an event
• Structure and function of the events industry, including:
- relationships between the events industry and other industries
- entertainment
- businesses and organizations involved in the industry, and
- key motivations for hosting events
• The role and impact of events on local economies
• Legal and ethical issues that impact on event management including overview of
relevant
• legislation
• Current and emerging technology for different aspects of the event management
process.
• Research skills to seek information on industry developments

EQUIPMENT
TOOLS AND
ACCESSORIES
SUPPLIES &
MATERIALS
LEARNING
MATERIALS
• LCD Projector
(optional)
• Overhead
Projector
(optional)
• Computer
• Printer
• Books and
videos relating
to event
management
METHODOLOGIES:
• Discussion
• Lecture
• Simulation
• Case study
ASSESSMENT METHODS:
• Case studies and problem solving to assess application of knowledge to different
event organization situations and contexts
• Questions to assess knowledge of different aspects of the events industry as
detailed in the evidence guide

LO2. SOURCE AND APPLY INFORMATION ON ETHICAL AND LEGAL ISSUES FOR
THE EVENT INDUSTRY
1. Information on legal and ethical issues is obtained to assist effective work
performance.
2. Day-to-day event organization activities are conducted in accordance with
legal obligations and ethical industry practices.
CONTENTS:
performance
- objectives/roles
- scope
- key stakeholders
- entertainment
relevant
• legislation
process.
EQUIPMENT
TOOLS AND
ACCESSORIES
SUPPLIES &
MATERIALS
LEARNING
MATERIALS
• LCD Projector
(optional)
• Overhead
Projector
(optional)
• Computer
• Printer
• Books and
videos relating
to event
management
• Labor Code of
the Philippines
• Obligations and
contracts

METHODOLOGIES:
• Discussion
• Lecture
• Simulation
• Case study
ASSESSMENT METHODS:

LO3. SOURCE AND APPLY INFORMATION ON EVENT INDUSTRY TECHNOLOGY
1. Information on current and emerging technologies that impact on event
organization processes are obtained.
2. The potential effects of different technologies are assessed on the event
organization process.
3. Knowledge of current and emerging technology is applied in day-to-day work
activities.
CONTENTS:
performance
- objectives/roles
- scope
- key stakeholders
- entertainment
relevant
• legislation
process.
EQUIPMENT
TOOLS AND
ACCESSORIES
SUPPLIES &
MATERIALS
LEARNING
MATERIALS
• LCD Projector
(optional)
• Overhead
Projector
(optional)
• Computer
• Printer
• Books and
videos relating
to event
management
• Labor Code of
the Philippines
• Obligations and
contracts

METHODOLOGIES:
• Discussion
• Lecture
• Simulation
• Case study
ASSESSMENT METHODS:

LO4. UPDATE EVENT INDUSTRY KNOWLEDGE
1. A range of opportunities is identified and used to update knowledge of
events industry.
2. Monitor current issues of concern to the industry.
3. Current issues of concern to the industry are monitored.
4. Updated knowledge are shared with guests and colleagues as
appropriate, and incorporated into day-to-day work activities.
CONTENTS:
performance
- objectives/roles
- scope
- key stakeholders
- entertainment
relevant
• legislation
process.
EQUIPMENT
TOOLS AND
ACCESSORIES
SUPPLIES &
MATERIALS
LEARNING
MATERIALS
• LCD Projector
(optional)
• Overhead
Projector
(optional)
• Computer
• Printer
• Books and
videos relating
to event
management
• Labor Code of
the Philippines
• Obligations and
contracts

METHODOLOGIES:
• Discussion
• Lecture
• Simulation
• Case study
ASSESSMENT METHODS:

UNIT OF COMPETENCY : PROVIDE ON SITE EVENT MANAGEMENT SERVICE
MODULE TITLE : PROVIDING ON SITE EVENT MANAGEMENT SERVICE
motivations required to coordinate the final preparation and
set-up of a major event comprising multiple components and
to manage all aspects of the onsite operation. On-site
management requires considerable communication,
negotiation and problem solving skills and would normally be
undertaken by senior meeting or events personnel.
LO1. Prepare for on site management
LO2. Oversee meeting/event set up
LO3. Monitor meeting/event operation
LO4. Oversee meeting/event breakdown

LO1. PREPARE FOR ON SITE MANAGEMENT
1. Plans for on-site management are developed in accordance with agreed
procedures for the meeting or event.
2. Final arrangements for all aspects of the meeting or event are checked and any
discrepancies are attended to.
3. Materials are created and collated to facilitate effective on-site management.
4. An accurate briefing is provided to operational staff and contractors prior to the
meeting or event in an appropriate format including clarification of roles and
responsibilities.
CONTENTS:
• On-site operation of a meeting or event including all aspects of preparation, set
up, operation and move out
• Issues and problems that may arise during the conduct of meetings/events.
• Logistics for on site management including:
- Contractor communication mechanisms and protocols (e.g. main liaison
person within a venue, hierarchy of control, walkie-talkie options)
- Running sheets and how they are used
- The importance of and techniques for managing stress and time during
the operation of an event
- Characteristics of written contractor documentation including event order
and other technical specifications
- Safety/risk issues associated with the movement of numbers of people at
meeting and event venues.
• Presence of commercially-realistic time pressures related to the operation of an
event
EQUIPMENT
TOOLS AND
ACCESSORIES
SUPPLIES &
MATERIALS
LEARNING
MATERIALS
• LCD Projector
(optional)
• Overhead
Projector
(optional)
• Computer
• Printer
• Communicatio
n equipment
• Books and
videos relating
to event
management
• Obligations and
Contracts

METHODOLOGIES:
• Discussion
• Lecture
• Simulation
• Case study
ASSESSMENT METHODS:
• Evaluation of the operational efficiency and service quality at an event site
managed by the candidate
• Evaluation of reports prepared by the candidate on the event management
process, including the issues and challenges associated with delivering effective
outcomes
• Review of documentation such as running- sheets and other site management
plans prepared by the candidate
• Review of staff or supplier briefing documents and reconfirmation checklists
prepared by the candidate
• Written and oral questioning or interview to test knowledge of management
procedures and systems, meeting and event documentation requirements and
negotiating techniques

LO2. OVERSEE MEETING/EVENT SET UP
1. Contact with the nominated contractor personnel is established at the appropriate
time to reconfirm all requirements.
2. Necessary adjustments are made and agreed with the contractors.
3. All aspects of the event or meeting set up are checked against the pre-arranged
agreements, including:
- availability of all materials and equipment
- room set up
- staging
- technical equipment
- display and signage
- food and beverage arrangements
- registration areas.
4. The venue space and the set up of the equipment are checked to allow for easy
access, especially for those with disabilities, and to avoid risk of injury to guests,
delegates and colleagues.
5. Any deficiencies and discrepancies are identified and prompt action is taken to
rectify the situation.
6. Additional on-site staff is briefed on the full details of the meeting or event
operation including communication and control mechanisms.
CONTENTS:
event

EQUIPMENT
TOOLS AND
ACCESSORIES
SUPPLIES &
MATERIALS
LEARNING
MATERIALS
• LCD Projector
(optional)
• Overhead
Projector
(optional)
• Computer
• Printer
• Communicatio
n equipment
• Books and
videos relating
to event
management
• Obligations and
Contracts
METHODOLOGIES:
• Discussion
• Lecture
• Simulation
• Case study
ASSESSMENT METHODS:
outcomes
performance by the candidate

LO3. MONITOR MEETING/EVENT OPERATION
1. Sessions and activities are monitored throughout the meeting or event through
observation and appropriate reporting processes.
2. Problems are identified as they arise and prompt action is taken to resolve the
situation.
3. Additional requirements are identified and promptly organized.
4. The guest is liaised with throughout the meeting or event to ensure it is
progressing to his/her satisfaction.
5. All contractors are liaised with to ensure effective delivery of services.
CONTENTS:
event
EQUIPMENT
TOOLS AND
ACCESSORIES
SUPPLIES &
MATERIALS
LEARNING
MATERIALS
• LCD Projector
(optional)
• Overhead
Projector
(optional)
• Computer
• Printer
• Communicatio
n equipment
• Books and
videos relating
to event
management
• Obligations and
Contracts

METHODOLOGIES:
• Discussion
• Lecture
• Simulation
• Case study
ASSESSMENT METHODS:
outcomes

LO4. OVERSEE MEETING/EVENT BREAKDOWN
1. The breakdown of the meeting or event is overseen to ensure it is completed in
accordance with agreements.
2. The packing and removal of all materials and equipment are coordinated in
accordance with pre-arranged details.
3. The venue is checked to ensure items and belongings are not left behind.
4. Accounts are checked and signed in accordance with contractor agreements.
5. Any outstanding items requiring post-event action are noted.
CONTENTS:
• Realistic ratios of operational staff to delegates and guests
event
• Safety standards
EQUIPMENT
TOOLS AND
ACCESSORIES
SUPPLIES &
MATERIALS
LEARNING
MATERIALS
• LCD Projector
(optional)
• Overhead
Projector
(optional)
• Computer
• Printer
• Communicatio
n equipment
• Books and
videos relating
to event
management
• Obligations and
Contracts

METHODOLOGIES:
• Discussion
• Lecture
• Simulation
• Case study
ASSESSMENT METHODS:
outcomes

UNIT OF COMPETENCY : DEVELOP AND UPDATE KNOWLEDGE ON PROTOCOL
MODULE TITLE : DEVELOPING AND UPDATING KNOWLEDGE ON
PROTOCOL
motivations required to develop and apply knowledge of
protocol to a range of hospitality related activities. It is
particularly relevant to those involved in the management
and operation of events, including functions.
LO1. Seek information on appropriate protocol
LO2. Integrate appropriate protocol procedures into work activities
LO3. Update knowledge of protocol

LO1. SEEK INFORMATION ON APPROPRIATE PROTOCOL
1. Accurate information on protocol is acquired.
2. Relevant protocol information is accessed in response to workplace needs.
CONTENTS:
• Knowledge of where to source accurate information on protocol for specific
situations
• Knowledge of protocols as specified under underpinning knowledge and skills.
• Importance and role of protocol in different events and situations
• Key sources of information on protocol
• Main types of civic functions held in the Philippines
EQUIPMENT
TOOLS AND
ACCESSORIES
SUPPLIES &
MATERIALS
LEARNING
MATERIALS
• LCD Projector
(optional)
• Overhead
Projector
(optional)
• Computer
• Printer
• Communicatio
n equipment
• Books and
videos relating
to event
management
• Risk
Management
Manuals
• Business
Etiquette and
Protocol
METHODOLOGIES:
• Discussion
• Lecture
• Simulation
• Case study
ASSESSMENT METHODS:
• Case studies and projects to assess ability to apply knowledge of protocol to
different work place situations
• Oral or written questions to assess knowledge of protocol for different situations

LO2. INTEGRATE APPROPRIATE PROTOCOL PROCEDURES INTO WORK
ACTIVITIES
1. The areas of work activity that require appropriate use of protocol are identified in
a timely manner.
2. The correct use of protocol is integrated into work activities.
3. Colleagues and other stakeholders are liaised with to determine appropriate
protocol requirements.
4. Appropriate information on protocol is provided to colleagues and stakeholders.
CONTENTS:
situations
• Philippines ranking system including order of precedence, ranks and forms of
address and wearing of honors and medals
• Appropriate protocols for the involvement of indigenous peoples and other
cultural
• Groups in events
• Correct use of national symbols including flags, anthems and military salutes
• Forms of address for different VIPs and dignitaries, both for written
correspondence and in oral communication
• Protocol procedures for different types of function including:
- arrival procedures, including for heads of government officials
- introduction protocols and order of speakers
- order of precedence for official guests
- seating arrangements
EQUIPMENT
TOOLS AND
ACCESSORIES
SUPPLIES &
MATERIALS
LEARNING
MATERIALS
• LCD Projector
(optional)
• Overhead
Projector
(optional)
• Computer
• Printer
• Communicatio
n equipment
• Books and
videos relating
to event
management
• Risk
Management
Manuals
• Business
Etiquette and
Protocol

METHODOLOGIES:
• Discussion
• Lecture
• Simulation
• Case study
ASSESSMENT METHODS:

LO3. UPDATE KNOWLEDGE OF PROTOCOL
1. Opportunities are identified and used to update protocol knowledge,
2. Updated knowledge is shared with guests and colleagues and incorporated into
day-to-day working activities.
CONTENTS:
situations
• Philippines ranking system including order of precedence, ranks and forms of
address and wearing of honours and medals
• Appropriate protocols for the involvement of indigenous peoples and other
cultural
• Groups in events
• Correct use of national symbols including flags, anthems and military salutes
• Forms of address for different vips and dignitaries, both for written
correspondence and in oral communication
• Protocol procedures for different types of function including:
- arrival procedures, including for heads of government officials
- introduction protocols and order of speakers
- order of precedence for official guests
- seating arrangements
EQUIPMENT
TOOLS AND
ACCESSORIES
SUPPLIES &
MATERIALS
LEARNING
MATERIALS
• LCD Projector
(optional)
• Overhead
Projector
(optional)
• Computer
• Printer
• Communicatio
n equipment
• Books and
videos relating
to event
management
• Risk
Management
Manuals
• Business
Etiquette and
Protocol

METHODOLOGIES:
• Discussion
• Lecture
• Simulation
• Case study
ASSESSMENT METHODS:

UNIT OF COMPETENCY..: MANAGE CONTRACTORS FOR INDOOR EVENTS
MODULE TITLE : MANAGING CONTRACTORS FOR INDOOR EVENTS
motivations required to manage the staging and operation of
a major indoor event comprising multiple components. It
does not cover the high levels of technical expertise required
to actually provide these services, but focuses on the key
knowledge and skills required to oversee the process from
an organizational and contractor management perspective.
This role may be undertaken by a manager working within an
event venue, by an external event manager or a
combination.
LO1. Identify event operational requirements
LO2. Source contractors
LO3. Monitor contractors

LO1. IDENTIFY EVENT OPERATIONAL REQUIREMENTS
1. Event staging requirements are analyzed based on a detailed review of all
aspects of the proposed event with multiple components.
2. An accurate summary of staging requirements is developed for each event
component in consultation with key stakeholders.
3. Safety and risk management issues are incorporated into all planning
documentation and processes.
CONTENTS:
• Roles and responsibilities of organizations involved in event staging
• Suppliers of staging services and sources of information on staging services
• Risk management issues to be considered for key areas of event staging
• Knowledge of terminology, services and key technology in key areas of staging
including:
- catering
- venue decoration
- audio-visual options
- sound amplification
- lighting
- rigging
- live entertainment
- registration areas
- display
- security
- electronic media coverage of events
- safety equipment.
• The key inclusions for contractor briefing or specification documents.
• Analytical skills to assess risks associated with the staging of events/programs
• Use of technology and equipment for coordination of events/programs in order to
assess systems
• Communication skills to clarify information on procedures and systems for the
management of events

EQUIPMENT
TOOLS AND
ACCESSORIES
SUPPLIES &
MATERIALS
LEARNING
MATERIALS
• LCD Projector
(optional)
• Overhead
Projector
(optional)
• Computer
• Printer
• Communicatio
n equipment
• Books and
videos relating
to event
management
METHODOLOGIES:
• Discussion
• Lecture
• Simulation
• Case study
ASSESSMENT METHODS:
• Evaluation of the staging at an event managed by the candidate through
• Review of documentation used to manage contractors prepared by the candidate
• Questioning of contractors to assess the organizational skills of the candidate
• Case studies to assess ability to determine staging requirements for different
events
• Oral or written questions to assess knowledge of key staging services and
relevant terminology

LO2. SOURCE CONTRACTORS
1. Appropriate contractors are identified and sourced to provide services for the
event.
2. Accurate briefings or specifications on precise staging requirements are provided
to contractors.
3. Complete and timely quotations are obtained for the provision of services.
4. Quotations are analyzed and contractors are selected in consultation with key
stakeholders.
5. Agreements are confirmed with contractors in writing to include details and costs
of all services.
CONTENTS:
including:
- catering
- venue decoration
- lighting
- rigging
- display
- security
- safety equipment.
assess systems

EQUIPMENT
TOOLS AND
ACCESSORIES
SUPPLIES &
MATERIALS
LEARNING
MATERIALS
• LCD Projector
(optional)
• Overhead
Projector
(optional)
• Computer
• Printer
• Communicatio
n equipment
• Books and
videos relating
to event
management
METHODOLOGIES:
• Discussion
• Lecture
• Simulation
• Case study
ASSESSMENT METHODS:
events

LO3. MONITOR CONTRACTORS
1. Progress, including safety issues, is monitored at regular intervals through
ongoing liaison with contractors and other stakeholders.
2. The need for adjustments is identified and appropriate changes are organized
with confirmation in writing.
3. Adjustments are negotiated to maintain the integrity and quality of the event.
4. Wok completed is evaluated against event requirements and time schedules and
appropriate action is taken to address delays.
CONTENTS:
including:
- catering
- venue decoration
- lighting
- rigging
- display
- security
- safety equipment.
assess systems

EQUIPMENT
TOOLS AND
ACCESSORIES
SUPPLIES &
MATERIALS
LEARNING
MATERIALS
• LCD Projector
(optional)
• Overhead
Projector
(optional)
• Computer
• Printer
• Communicatio
n equipment
• Books and
videos relating
to event
management
METHODOLOGIES:
• Discussion
• Lecture
• Simulation
• Case study
ASSESSMENT METHODS:
events

Modules of instruction events management nc iii

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