Mota - Mims Metadata Documentation
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The Mota Inventory Management System (MIMS) data repository contains several data subsystems defined by functional groups. These include a Core Engine group containing basic vehicle and fleet data, a Workflow Management group for tracking vehicles through stages, an Ingestion group for intake of new vehicle records, an Auction Status group for auction listings, a Listing Builder group for generating listings, and other groups for security, communications, accounting, and system management. Each group consists of related database tables to store and organize the data for that function.
Mota - Mims Metadata Documentation
- 1. Mota Inventory Management System (MIMS) – Metadata Documentation The Mota Inventory Management System (MIMS) data repository is organized into data sub-systemes defined by functional group need. The following Summary groups are defined to exist within the MIMS system: Table Group Description Core Engine These tables consist of the baseline data elements that serve all object and process needs within the system. These include the Vehicle, VehicleSources, and Fleets tables WorkFlow Management These tables comprise the WorkFlow stage definition and stage/steps associations. Also included are the master stage exception list. The master table in this data sub-system is the WorkFlowVehicleStatus, which contains a high-level view of the Vin as it is disposed through the WorkFlow and the associated success/failure, time, and stage result details. Ingestion Group This data sub-system currently consists of the IngestionGroup table, which is an archive of all Vin Ingestion by EP/Fleet vendors into the WorkFlow system. Table allows for Vin, EP, data ingestion tracking. May be merged into another group Auction Status (Dashboard) This is the auction listing and management sub-system. Allows for tracking of Vin auction insertion and auction status throughout the listing lifecycle. Along with the WorkFlowVehicleStatus table, provide data foundation for most online dashboard reporting functionality. Listing Builder This subsystem stores data for the core Listing Build/QA functionality, management. Tables consists of an internal ListingBuilder tracking table as well as Third-Party data tables used in the Build process. It is understood that external systems (Translator, Inspections, etc..) not directly included in this system are also components of this group. Security Model Data sub-system for all UserAccount definition, creation, management, and activity logging in MIMS. Communications/Crm This subsystem handles all data storage, management for Crm/Communication activity. This functionality includes: Mota internal commenting and notation, Ebay/Auction communications, Vendor/Suppier comments. Communcation definition and distribution management is controlled within this group Accounting/Finances This subsystem provides simple general ledger data storage and reporting capabilities within the WorkFlow system. All Revenues (sales) and Costs (Inspections, Data, etc…) can be entered here and used for general profit analysis during the Vin disposition process System Management One or more tables used both internally and potential by external manager to configure and control default settings, use, and activity/functionality of the MIMS system to meet required needs
- 2. Core Engine Table Group Metadata VEHICLES TABLE Field Name (Proposed) Description Type Example VehicleId Primary Key For Table Guid Guid Format VehicleSourcesId Foreign Key Link to VehicleSources Table Guid Guid Format IngestionGroupId Foreign Key Link to IngestionGroup Table Guid Guid Format Vin VIN String 4T3ZF13C01U405645 Year Year Integer or String 2001 Make Make String Toyota Model Model String Sienna Trim Trim Nvarchar(255) XLE 4Dr Mileage Mileage Integer 65536 VEHICLESOURCES TABLE Field Name (Proposed) Description Type Example VehicleSourcesId Primary Key Guid Guid Format SourceName Vehicle Source Text Name Nvarchar(255) CenterOne, Inc SourceType Vehicle Source Type Nvarchar(50) Bank VehicleSourceCode Source Abbreviation Code Nvarchar(10) CENT DateCreated Date Source entered into system Smalldatetime 8/23/2006 12:00 AM ContactFirstName Primary Contact First Name Nvarchar(50) ContactLastName Primary Contact Last Name Nvarchar(50) ContactAddress1 Contact Address Line 1 Nvarchar(50) ContactAddress2 Contact Address Line 2 Nvarchar(50) ContactCity Contact City Nvarchar(50) ContactState Contact State (Abbrev) Nvarchar(50) ContactZip Contact Zip/Postal Nvarchar(50) ContactCountry Contact Country (Abbrev) Nvarchar(50) ContactEmail Contact Email Nvarchar(50) ContactPhone1 Contact Phone Number Nvarchar(50) ContactFax Contact Fax Number Nvarchar(50) FLEETS TABLE Field Name (Proposed) Description Type Example FleetId Primary Key Guid Guid Format FLEETASSIGNMENTLOG TABLE Field Name (Proposed) Description Type Example FleetAssignmentId Primary Key Guid Guid Format
- 3. VehicleId Foreign Key Link to Vehicle Table Guid Guid Format FleetId Foreign Key Link To Fleets Table Guid Guid Format IngestionGroupId Foreign Key Link To Ingestion Group Table Guid Guid Format DateAssigned DateTime Stamp marking date Vehicle (Vin) was assigned to Fleet Group Smalldatetime 8/25/2006 12:31 PM
- 4. WorkFlow Management Tables Group Metadata WORKFLOWSTAGES TABLE Field Name (Proposed) Description Type Example WorkFlowStageId Primary Key Guid Guid Format WORKFLOWSTAGESTEPS TABLE Field Name (Proposed) Description Type Example WorkFlowStageStepId Primary Key Guid Guid Format WorkFlowStageId Foreign Key Link To WorkFlow Stage Table Guid Guid Format WORKFLOWVEHICLESTATUS TABLE Field Name (Proposed) Description Type Example WorkFlowVehicleStatusId Primary Key Guid Guid Format VehicleId Foreign Key Link to VehiclesTable Guid Guid Format VehicleSourceId Foreign Key Link To VehicleSources Table Guid Guid Format VehicleSourceName EP Name or Code String CenterOne VehicleSourceCode EP Code / Abbrev String CENT VehicleSourceLogo EP Logo URL or File Location of EP Logo String D:imageslogo.gif WorkFlowStageId Foreign Key Link to WorkFlowStage Table Guid Guid Format WorkFlowExceptionId Foreign Key Link To WorkFlowExceptions Table Guid Guid Format EbayBidCount Ebay Bid Count Integer 17 EbayMaxBid Ebay Max Bid Decimal/Double $13,100.00 EbayFinalSalePrice Ebay Final Sale Price Decimal/Double $8,801 EbayStartPrice Ebay Start Price Decimal/Double $3,000 EbayReservePrice Ebay Reserve Price Decimal/Double $7,820 FloorPrice Floor Price Decimal/Double $10,450 EbayBINPrice Buy It Now (BIN) Price Decimal/Double $9,200 BlackBookValue Black Book Value Decimal/Double $10,400 MITMaxBid MIT Max Bid Decimal/Double $13,023 EbayWatchCount Ebay Watcher Count Integer 6 EbayPageViews Unique page Views Integer 300 EbayAuctionEndDate Ebay Auction End Date DateTime Aug 15 or 8/15/2006 EbayAuctionStatus Ebay Auction Status String Sold, Week # HoldStatus WOFCO Hold Status String or Boolean Hold/Released Comments Comments String Car Had Damage ExceptionDescription Additional Details of Vehicle Exception String Engine Light On
- 5. DateDepositReceived Date Deposit Received DateTime 8/23/2006 LienApplies Lien Applies Boolean True DateFinanceCompanyContacte Financing Company Contacted DateTime 8/24/2006 d DatePaperworkOutbound Paperwork Outbound DateTime 8/25/2006 DatePaperworkReceived Paperwork Received DateTime 8/26/2006 DateFundsReceivedMota Funds Received (Mota) DateTime 8/27/2006 WireAmount Wire Amount (WOFC) Decimal/Double $15,000.00 DateVehicleSold Date of Sale for Title DateTime 8/15/2006 IsTitleSent Copies of Title Sent to Mota Boolean True VehicleSourceBankAccount Compass or Regions (Bank Accounts) Nvarchar(TBD) 1525235423 DateFundsReceivedEP Funds Received By WOFC DateTime 8/31/2006 DateGatePassIssued Gate Pass Issued DateTime 9/2/2006 DateTitleSent Date Title Sent To Mota DateTime 9/4/2006 DateDASOrderEntered DAS Order Entered DateTime 9/6/2006 DateMovedToDASTerminal Moved To DAS Terminal DateTime 9/10/2006 DASTrackingNumber DAS Tracking Number String A1B2C3D4 WORKFLOWEXCEPTIONS TABLE Field Name (Proposed) Description Type Example WorkFlowExceptionId Primary Key Guid Guid Format WorkFlowExceptionName Textual Name of Exception Nvarchar(100) Inspection WorkFlowExceptionDescription Description of Exception Nvarchar(Max) Description of Inspection
- 6. Ingestion Group Tables Metadata INGESTIONGROUP TABLE Field Name (Proposed) Description Type Example IngestionGroupId Primary Key Guid Guid Format IngestionGroupName Generic Name For Group Nvarchar(100) Center One Group Aug 25 2006 VehicleSourceId Foreign Key Linking to VehicleSources Table Guid Guid Format DateEntered Date Group was Ingested Into the WorkFlow Smalldatetime 8/25/2006 12:31 PM NumRecords Number of Records Included in Total Group Integer 30
- 7. Auction Status (Dashboard) Tables Metadata EBAYLISTINGDETAILS TABLE Field Name (Proposed) Description Type Example EbayListingId Primary Key Guid Guid Format VehicleId Foreign Key Linking to Vehicles Table Guid Guid Format EbayItemId Ebay Item Id for Listed Item Nvarchar(25) 100015423412341 EbayListingXml Mota specific Xml containing Ebay Item and Item Specific data for Ebay item Insertion and retrieval Ntext Proprietary Xml Format (see future attached Appendix) EBAYLISTINGSTATUS TABLE Field Name (Proposed) Description Type Example EbayListingStatusId Primary Key Guid Guid Format EbayListingId Foreign Key Link To EbayListingDetails Table Guid Guid Format EbayListingStatus Current Status of Ebay Listing Nvarchar(50) Active EbayListingStartTime TimeStamp For Ebay Listing Start Smalldatetime 8/25/2006 12:31 PM EbayListingEndTime Timestamp For Ebay Listing End Smalldatetime 8/31/2006 12:31 PM EBAYLISTINGBIDLOG TABLE Field Name (Proposed) Description Type Example EbayListingBidLogId Primary Key Guid Guid Format EbayListingId Foreign Key Link To EbayListingDetails Table Guid Guid Format EbayListingBuyerId Ebay Bidder Username Nvarchar(50) BigTimeBuyer EbayListingBuyerMaxBid Maximum Ebay Bid amount by an Ebay Buyer on an Item Decimal (9,2) 13145.00
- 8. Listing Builder Tables Metadata LISTINGBUILDER TABLE Field Name (Proposed) Description Type Example ListingBuilderId Primary Key Guid Guid Format ListingBuilderStatus Status of Listing Build Process Integer or nvarchar() Open, In Process, Complete ListingBuilderStartTime Listing Building Process Start Time Smalldatetime 8/25/2006 12:31 PM ListingBuilderEndTime Listing Building Process Completion Time Smalldatetime 8/25/2006 12:31 PM LISTINGBUILDEREBAYDEFAULTS TABLE Field Name (Proposed) Description Type Example ListingBuilderEbayDefaultsId Primary Key Guid Guid Format UserAccountId or Foreign Key Link Guid Guid Format VehicleSourceId ListingBuilderEbayDefaultsXml Proprietary Xml format containing Ebay Listing default values for a (User?, Vehicle Source?) Ntext Proprietary Xml Format (See appendix) LISTINGBUILDEREBAYMERCHANDISING TABLE Field Name (Proposed) Description Type Example LISTINGBUILDEREBAYXML TABLE Field Name (Proposed) Description Type Example ListingBuilderEbayXmlId Primary Key Guid Guid Format EbayXmlName Name of Ebay Xml Data Nvarchar(100) Ebay Category List EbayXmlType Type of Ebay Xml Data Nvarchar(50) Attribute Data EbayXmlVersion Ebay Version Number for Xml Nvarchar(10) 4.35 EbayXmlDate Date Current Xml was retrieved Smalldatetime 8/25/2006 12:31 pm THIRD-PARTY DATA TABLES THESE INCLUDE EDMUNDS, BLACK BOOK, INSPECTION (VIS), VEHICLE HISTORY REPORT, VEHICLE CONDITION REPORT (VCR), AND LISTING SPECIFIC DATA TABLES (MIT, TOKENIZER, TRANSLATOR)
- 9. Security Model Tables Metadata USERACCOUNTS TABLE Field Name (Proposed) Description Type Example UserAccountId Primary Key Guid Guid Format UserName MIMS Account Username Nvarchar(25) Gweiss27 Password MIMS Account Password Nvarchar(15) A1B2C3 DateCreated TimeStamp indicating when account was created Smalldatetime 8/25/2006 12:31 PM USERACCOUNTSETTINGS TABLE Field Name (Proposed) Description Type Example UserAccountSettingsId Primary Key Guid Guid Format UserAccountId Foreign Key Link To UserAccounts Table Guid Guid Format SettingName Text name of Account Setting Nvarchar(30) Report Access SettingDescription Description of Account Setting Nvarchar(max) Description SettingLevel Class Level of Setting (for Hierarchical Grouping) Integer 1 USERACCOUNTLOG TABLE Field Name (Proposed) Description Type Example UserAccountLogId Primary Key Guid Guid Format UserAccountId Foreign Key Link to UserAccounts Table Guid Guid Format ActivityType Type of Activity (Login, Logout, other access request) Nvarchar(100) Login LogTimeStamp TimeStamp of ActivityLog Event Smalldatetime 8/25/2006 12:31 PM Username Username used at time of Login Nvarchar(30) Gweiss27 Password Password used at time of Login Nvarchar(15) A1B2C3 IPAddress IP Address of Web User acting on system Nvarchar(15) 127.0.0.1
- 10. Communications/Crm Tables Notes: Distribution Lists, Allowed Accounts, Configuration Type, and Logging TBD CRMNOTIFICATIONS TABLE Field Name (Proposed) Description Type Example CrmNotificationId Primary Key Guid Guid Format CrmNotificationName Text Name of Notification Nvarchar(30) Ebay Item Sold CrmNotificationDescription Textual Description of Notification Ntext Description CrmNotificationType Type of Notification Integer or nvarchar() 1 or email CRMDISTRIBUTIONS TABLE Field Name (Proposed) Description Type Example CrmDistributionId Primary Key Guid Guid Format CrmNotificationId Foreign Key Link to CrmNotifications Table Guid Guid Format CRMCOMMUNICATIONS TABLE Field Name (Proposed) Description Type Example CrmCommunicationId Primary Key Guid Guid Format WorkFlowVehicleStatusId Foreign Key Link To WorkFlowVehicleStatus Table Guid Guid Format CrmCommentType Text or Integer Type for Comment Integer or Nvarchar() Ebay Buyer Question
- 11. Accounting Finances Tables ACCOUNTING TABLE Field Name (Proposed) Description Type Example AccountId Primary Key Guid Guid Format WorkFlowVehicleStatusId Foreign Key Link to WorkFlowVehicleStatus Table Guid Guid Format ActionName Description Nvarchar(max) Sale ActionType Debt or Credit Integer 0 or 1 ActionAmount Dollar Amount of Action Decimal (9,2) 15,000.00 ActionTimeStamp Timestamp for Action Event Smalldatetime 8/25/2006 12:31 PM
- 12. System Management Tables SYSTEMSETTINGS TABLE Field Name (Proposed) Description Type Example SettingId Primary Key Guid Guid Format SettingName Text Name of System Setting Nvarchar(50) UserAccount Logging SettingClass Setting Class allowing associations of setting in hierarchies Guid Guid Format SYSTEMSETTINGSCLASSES TABLE (POTENTIAL TABLE) Field Name (Proposed) Description Type Example SystemSettingsClassesId Primary Key Guid Guid Format ClassDescription Text Description of Class Setting Nvarchar(Max) Description Text