MS_Excel_PowerPoint_Basics information power point Presentation.pptx
1. Basic Guide to Microsoft Excel
and PowerPoint
Step-by-Step Instructions
2. Microsoft Excel: Entering &
Formatting Data
• 1. Open Microsoft Excel
• 2. Click on a cell and type data
• 3. Press Enter or Tab to move
• 4. Use Home tab to format (Bold, Color, Align)
• 5. Adjust column width by dragging column
edges
3. Microsoft Excel: Basic Formulas
• 1. Click on an empty cell
• 2. Type a formula:
• - Addition: =A1+B1
• - Subtraction: =A1-B1
• - Multiplication: =A1*B1
• - Division: =A1/B1
• 3. Press Enter to calculate
4. Microsoft Excel: Sorting & Filtering
Data
• Sorting:
• 1. Click inside data range
• 2. Go to Home > Sort & Filter > Sort A-Z or Z-A
• Filtering:
• 1. Click inside data range
• 2. Go to Data > Filter
• 3. Use dropdown to select values
5. Microsoft Excel: Creating Charts
• 1. Select data range
• 2. Go to Insert > Charts
• 3. Choose a chart type (Bar, Pie, Line)
• 4. Customize using Chart Tools
6. Microsoft Excel: Saving & Exporting
• 1. Click File > Save As
• 2. Choose location
• 3. Select file type (.xlsx, .csv)
• 4. Click Save
7. Microsoft PowerPoint: Creating a
Presentation
• 1. Open PowerPoint
• 2. Click Blank Presentation
• 3. Choose Slide Layout (Title, Content, etc.)
8. Microsoft PowerPoint: Adding Text
& Images
• 1. Click inside a text box to type
• 2. To add an image:
• - Go to Insert > Pictures
• - Select an image and click Insert
9. Microsoft PowerPoint: Transitions
& Animations
• Slide Transitions:
• 1. Select a slide
• 2. Go to Transitions > Choose Effect
• Animations:
• 1. Select text/image
• 2. Go to Animations > Choose Animation
10. Microsoft PowerPoint: Running a
Slideshow
• 1. Click Slide Show
• 2. Choose From Beginning (F5) or Current
Slide (Shift + F5)
• 3. Use arrow keys to navigate
11. Microsoft PowerPoint: Saving &
Exporting
• 1. Click File > Save As
• 2. Choose location
• 3. Select file type (.pptx, .pdf, .mp4)
• 4. Click Save
