National Cybersecurity_Presentation DepEd DSC.ppt

• Use some advanced capabilities of Microsoft Word commonly used to increase productivity and efficiency; • Efficiency use these features to help improve the productivity of an organization through maximizing the potential of Microsoft Word; • Create form letters or documents for distribution to various recipients; • Create labels and envelops for distribution; and • Create media-rich documents for printing or publishing In the professional world, sending out information to convey important information is vital. Because of ICT, things are now sent much faster than the tradition newsletters or postal mail. You can now sent out information you need to share. What if we could still do things much faster an automated way of creating and sending uniform letters with different recipients? Would that not be more convenient? MAIL MERGE Is a useful tool that allows you to produce multiple letters, labels, envelopes, name tags, and more using information stored in a list, database, or spreadsheet. When performing a Mail Merge, you will need a Word document (you can start with an existing one or create a new one) and a recipient list, which is typically an Excel workbook. Two Components of Mail Merge: 1.Form Document The document that contains the main body of the message we want to convey or send. 2. List or Data File. This is where the individual information or data that needs to be plugged in (merged) to our form document is placed and maintained. LABEL GENERATION It creates a blank form document that simulates either a blank label or envelope of pre-defined size and will use the data file that you selected to print the information, typically, individual addresses. To use Mail Merge: 1.Open an existing Word document, or create a new one. 2. From the Mailings tab, click the Start Mail Merge command and select Step by Step Mail Merge Wizard from the drop-down menu.