National project OCP|OC information and application booklet
1 like1,446 views
This document provides information about positions on the National Project Organizing Committee (OCP) for AIESEC Indonesia. It includes an overview of the application and selection process, position descriptions, important dates, and contacts for questions. The positions described are National Project OCP, OC Talent Management, OC RA-MA-RE, OC Marketing & Program, OC Finance & Logistics, and OC RA-MA-RE & External Relations. Each position has main responsibilities and requirements outlined. Key performance indicators are also listed for some positions. The document provides details to help applicants understand the roles and apply for positions on the National Project committee.
National project OCP|OC information and application booklet
- 1. AIESEC INDONESIA NATIONAL PROJECT JD Information & Application Booklet
- 2. CONTENT 1. General Overview: a) Application Process b) Selection Process 2. Position 3. Important Dates 4. FAQ If you have any questions concerning the application/selection process, please contact your LCVPTM. If you have any questions concerning the JD, structures or specific functional questions, please contact your LCVP iGCDP or MCVP iGCDP: anastasiia.isakii@aiesec.net
- 3. GENERAL OVERVIEW: APPLICATION Deadline for OCP applications: 11:59pm, 30th of January, 2014 Deadline for OC applications: 11:59pm, 4th of February, 2014 OCP Application Form OC Application Form The Application form contains three parts that must be completed and handed in by the deadline or will be considered invalid. The Application form contains three parts that must be completed and handed in by the deadline or will be considered invalid. a) General Questionnaire online via Podio https://podio.com/webforms/ 6734905/521532 b) Recommendation/Endorsement letter by a TLP who has worked with you (If you are TLP please ask a TLP in a higher position than you that has worked with you) c) CV or Up to date resume a) General Questionnaire online via Podio https://podio.com/webforms/ 6743534/522116 b) Recommendation/Endorsement letter by a TLP who has worked with you (If you are TLP please ask a TLP in a higher position than you that has worked with you) c) CV or Up to date resume Note: Previous/Current TLP Experience is recommended to apply.
- 4. GENERAL OVERVIEW: SELECTION PROCESS 1. Application Form 2. Selection Interview 3. Notification 4. Education Webinar from MCVP iGCDP Deadline for applications: 11:59pm, 30th of January, 2014 Based on application, invitation for selection interview will be received/rejected. Interviews must be held by TM and the VP iGCDP. Expected duration of interview is 1 hour, scheduled based on your timetable pasted in the application. Selection will occur from insert OCP announcement is on the 5th of February Education Webinar is on the 12th of February (subject to change)
- 5. POSITION The following section provides you with an overview about the Job Descriptions for the different National Project Organising Committee Roles. Each JD has specific goals and targets. Please keep in mind that the final JD can be adjusted according to local requirements. Please note that there will be other responsibilities outside the boundaries of the Job Description including general Project support and running/fulfilling short term projects and actions.
- 6. NATIONAL PROJECT OCP & OC You are responsible for: 1. Creation, development and delivery of National Projects 2. Ensuring interns have a high quality leadership development experience 3. Taking ownership for your National Project and being a pioneer for national project implementation in AIESEC Indonesia. You must be able to: 1. Work proactively as this is a new initiative for AIESEC Indonesia and it depends on the individual capacity of OC members to develop the concept deliver to the highest standards. 2. Display a strong sense of entrepreneurial outlook though taking risks, creating new ideas and managing different opportunities in order to increase performance and achieve outstanding results. 3. Have a strong sense of social responsibility and thus connection to the implementation of the National Project for addressing societal needs in Indonesia. This should translate into a strong personal commitment towards the deliverables for the National Project.
- 7. OCP
- 8. NATIONAL PROJECT OCP The National Project OCP role is to lead the team of members for achieving effective implementation of the new national project. } OCP OCP is the final responsible for the planning and delivery of the project as well as ensuring their members receive a challenging and purposeful experience. OC TM OC RA-MA-RE OC MARK/ PROGRAM OC FN & LOGS OC RA-MA-RE & ER
- 9. NATIONAL PROJECT OCP Purpose: To develop and deliver the National Project, support quality experiences for interns and manage and develop OC members. Main Responsibilities: 1. Preparation and strategy creation for the national project implementation a) Creation of budget and cash flow (supported by MC/LC - VPiGCDP) b) Creation of project timeline c) Adapt National Project JDs to local reality 4. Management of leadership of the interns a )Preparation of EP forms b) Matching management c) Manager Intern Buddy program and ensure competency development of interns d) National Project reception booklet development e) Service and Quality management and supervision 2. Management and Leadership of the OC team f) Assist EPs with JD or TN issues a) Team meeting management (at least once a week) g)Assist EPs with logistical or service issues b) Motivation and team building activities for the team h) Supervision of Personal appraisal and feedback process for EP, TN and c) ensure knowledge and competency development for team members AIESEC. d) Tracking members e) Output after each team meeting for the VP iGCDP 5. Final Steps 3. Raising a) Market Research into National Project Markets b) Raising for the project c) Ensuring learning, media and in-kind partnerships d) Fundraising Activities e) Ensuring top quality partner servicing a) Evaluation and Analysis of the report (to be submitted to MC/LCVP iGCDP) b) Write report for next OCP (for National Project renewal) Requirements Social Responsibility: a) Demonstrates personal commitment to project goals and individual EP realisation goals. b) Can motivate themselves and others through the identification of the ‘bigger picture’ through the projects impact on Indonesia. c) Accepts responsibility for the outcomes of the project and EP experience. Time Commitment: 10 - 15 hours per week.
- 10. NATIONAL PROJECT OCP KPIs KPIs 1. Number of marketing calls made 2. Number of meetings booked 3. Conversion rate of Marketing calls to meetings 4. Number of negotiation meetings 5. Number of MOUs signed 6. Number of Raises 7. Number of Matches 8. Number of RealiZes 9. Number of days for matching process 10. Interview - Acceptance rate Please note that all other KPIs of the other OC responsibleS are also included within this JD as KPIs Finally, team management KPIs make up an importance aspect of the OCP role, they are listed below. 1. Team retention rate 2. % growth in PA and GCM development of members 3. Number of team members to apply for higher roles in AIESEC Ideal Global Competency Model Level 3 2.25 1.5 0.75 0 GCM Social Responsibility Entrepreneurial Outlook
- 11. OC TM
- 12. NATIONAL PROJECT OC TM This individual is in charge of the sales process from Selling, raising, matching and realization for the summer peak in Projects as well as some AdHoc. } OCP However in addition to the regular RAMA-RE role of an OC Projects, this member will be the main responsible for delivering the selection process and ensuring the use of GCM throughout. This individual will also be responsible for the Incoming Preparation Seminar, LEAD for Interns and the assignment and tracking of EP Buddy. OC TM OC RA-MA-RE OC MARK/ PROGRAM OC FN & LOGS OC RA-MA-RE & ER
- 13. NATIONAL PROJECT OC TM National Project Organising Committee Talent Management Purpose: To develop and deliver the National Project, support quality experiences for interns and TNs through Global Competency Model Selection, implementation of EP LEAD, Intern Buddy and Incoming Preparation Seminar. Main Responsibilities: 1. Marketing Calls and Management 2. TN Raising Management a) Market Research into National Project Markets b) Raising for the project c) Ensuring learning, media and in-kind partnerships d) Fundraising Activities e) Ensuring top quality partner servicing 4. Selection of EPs 5. Project/Event Execution Management 6. Delivery of EP LEAD 7. Evaluation Meeting with EP/TN 8. Final Steps 3. Manage Matching Process Requirements Social Responsibility: a) Demonstrates personal commitment to project goals and individual EP realisation goals. b) Can motivate themselves and others through the identification of the ‘bigger picture’ through the projects impact on Indonesia. c) Accepts responsibility for the outcomes of the project and EP experience. Time Commitment: 10 - 15 hours per week.
- 14. NATIONAL PROJECT OC TM KPIs National Project OC Talent Management KPIs 1. Number of marketing calls made 2. Number of meetings booked 3. Conversion rate of Marketing calls to meetings 4. Number of negotiation meetings 5. Number of MOUs signed 6. Number of Raises 7. Number of Matches 8. Number of Realises 9. Number of days for matching process 10. Interview - Acceptance rate 11. Attendance rate at Incoming Preparation Seminar 12. Satisfaction rate of Incoming Preparation Seminar 13. Attendance/ Satisfaction rate for LEAD events 14. % of overall CAT development of Interns 15. Satisfaction rate of Intern Buddy 16. Attendance/Satisfaction rate for LEAD for interns 17. Satisfaction rate of EP Buddy 18. % of Buddy PGS filled in
- 15. OC RA-ME-RE
- 16. NATIONAL PROJECT OC RA-MA-RE OCP } This individual is in charge of the sales process from Selling, raising, matching and realization for the summer peak in Projects as well as some AdHoc. This member will be the main responsible for documentation collection and accommodation preparation for interns OC TM OC RA-MA-RE OC MARK/ PROGRAM OC FN & LOGS OC RA-MA-RE & ER
- 17. NATIONAL PROJECT OC RA-MA-RE National Project Organising Committee RA-MA-RE Purpose: To develop and deliver the National Project through management of financial sustainability and development and delivery of project events. Main Responsibilities: 1. Marketing Calls and Management 2. TN Raising Management a) Market Research into National Project Markets b) Raising for the project c) Ensuring learning, media and in-kind partnerships d) Fundraising Activities e) Ensuring top quality partner servicing 4. Project/Event Execution Management 5. Evaluation Meeting with EP/TN 6. Accommodation and Service Management 8. Final Steps 3. Manage Matching Process Requirements Social Responsibility: a) Demonstrates personal commitment to project goals and individual EP realisation goals. b) Can motivate themselves and others through the identification of the ‘bigger picture’ through the projects impact on Indonesia. c) Accepts responsibility for the outcomes of the project and EP experience. Time Commitment: 10 - 15 hours per week.
- 18. NATIONAL PROJECT OC RA-MA-RE KPIs National Project OC RA-MA-RE KPIs 1. Number of marketing calls made 2. Number of meetings booked 3. Conversion rate of Marketing calls to meetings 4. Number of negotiation meetings 5. Number of MOUs signed 6. Number of Raises 7. Number of Matches 8. Number of Realises 9. Number of days for matching process 10. Interview - Acceptance rate 11. Attendance rate at Incoming Preparation Seminar 12. Satisfaction rate of Incoming Preparation Seminar 13. Attendance/ Satisfaction rate for LEAD events 14. % of overall CAT development of Interns 15. Satisfaction rate of Intern Buddy 16. Overall NPS score over 45 17. Number of Host Families
- 20. NATIONAL PROJECT OC MARK & PROGRAM This individual is in charge of the campaigns, main designs and strategies of the Marketing and positioning of the project to the outlined targets and markets. } OCP This intern is also in charge of the program aspect of the project - developing events and ‘roadshow’ activities for the development of the project with the interns. OC TM OC RA-MA-RE OC MARK/ PROGRAM OC FN & LOGS OC RA-MA-RE & ER
- 21. NATIONAL PROJECT OC MARK & PROGRAM National Project Organising Committee Marketing & Program Purpose: To develop and deliver the National Project through the management of promotions and marketing as well as the delivery of program aspects to the project. Main Responsibilities: 1. Showcasing of iGCDP projects 2. Oversee implementation of marketing strategies a) Certify and design campaign materials 3. Creation, development and implementation of program events. a) Create concept and run events/roadshow for the project b) Organize event planning and development for the roadshow. Requirements Social Responsibility: a) Demonstrates personal commitment to project goals and individual EP realisation goals. b) Can motivate themselves and others through the identification of the ‘bigger picture’ through the projects impact on Indonesia. c) Accepts responsibility for the outcomes of the project and EP experience. Time Commitment: 10 - 15 hours per week.
- 22. NATIONAL PROJECT OC MARK/PROGRAM KPIs National Project OC Marketing and Program KPIs KPIs 1. To generate innovative ideas, campaigns and marketing materials for the showcasing of iGCDP projects. 2. Oversee implementation of marketing strategies 3. Certify and Design campaign materials in cooperation with the National Project guidelines 4. Create concept and run events/roadshow for the project in cooperation with the National Project guidelines 5. Organize logistics, facilitators etc. for the roadshow
- 24. NATIONAL PROJECT OC F&L OCP } This individual contributes to the project through management and tracking of the budget and ensuring financial sustainability throughout the project. In addition this individual will manage the logistics of the project events. OC TM OC RA-MA-RE OC MARK/ PROGRAM OC FN & LOGS OC RA-MA-RE & ER
- 25. NATIONAL PROJECT OC F & L National Project Organising Committee Finance and Logistics Purpose: To develop and deliver the National Project through management of financial sustainability and development and delivery of project events. Main Responsibilities: 1. Development and tracking of national project budget 4. Management and supervision of sponsorship and other financial raising activities 2. Development of appropriate financial management tools for the optimization of national project. 5. Organization and supervision of logistics for project events 6. Manage fundraising and organize venue 3. Cash Flow Management 7. Final Steps a) Reporting of financial timeline and status throughout the project to ensure financial viability for the renewal of the national project. Requirements Social Responsibility: a) Demonstrates personal commitment to project goals and individual EP realisation goals. b) Can motivate themselves and others through the identification of the ‘bigger picture’ through the projects impact on Indonesia. c) Accepts responsibility for the outcomes of the project and EP experience. Time Commitment: 10 - 15 hours per week.
- 26. NATIONAL PROJECT OC F & L National Project OC Finance & Logistics KPIs 1. Profit made from Project 2. Budget vs. Actuals 3. Satisfaction rate of delivery/OC for project events 4. Project/event timeliness
- 28. NATIONAL PROJECT OC RA-MA-RE & ER OCP } This individual is in charge of the sales process from Selling, raising, matching and realization for the summer peak in Projects. This individual will also raise learning partners and produce in kind sponsorships from the project. OC TM OC RA-MA-RE OC MARK/ PROGRAM OC FN & LOGS OC RA-MA-RE & ER
- 29. NATIONAL PROJECT RA-MA-RE & ER National Project Organising Committee RA-MA-RE & External Relations Purpose: To develop and deliver the National Project through the management of the sales process as well as the raising of financial, learning and inkind partnerships to ensure the sustainability of the project. Main Responsibilities: 1. Marketing Calls and Management 4. Project/Event Execution Management 2. TN Raising Management a) Market Research into National Project Markets b) Raising for the project c) Ensuring learning, media and in-kind partnerships d) Fundraising Activities e) Ensuring top quality partner servicing 5. Evaluation Meeting with EP/TN 6. Learning, financial and in-kind partnership management 7. Final Steps 3. Manage Matching Process Requirements Social Responsibility: a) Demonstrates personal commitment to project goals and individual EP realisation goals. b) Can motivate themselves and others through the identification of the ‘bigger picture’ through the projects impact on Indonesia. c) Accepts responsibility for the outcomes of the project and EP experience. Time Commitment: 10 - 15 hours per week.
- 30. NATIONAL PROJECT OC RA-MA-RE & ER KPIs National Project OC RA-MA-RE & ER KPIs Marketing Calls and Meetings TN Raising Management Manage matching process Evaluation meetings with TN/EP. In-kind sponsorship Learning Partner Raising/Relationship Management
- 31. IMPORTANT DATES & LINKS 11:59pm, 30th of January, 2014 Deadline for OCP Applications 1st February - 3rd February Selection dates for OCP 11:59pm, 4th February, 2014 5th February 5th February - 12th February 12th February Deadline for OC Applications *Selection and Announcements will depend on local reality OCP Announcements OCP Education OCP Webinar from MCVP iGCDP
- 32. FREQUENTLY ASKED QUESTIONS 1. Can I apply for more than one position? Yes, of course you can! But you must fill in the additional functional questions. 2. What will selection be based on? Your application and you interview. 3. If I am one second late for my application, will it still be valid? No. 4. Who is assessing my selection? Your LCVPTM and LCVP iGCDP.
- 33. FOR FURTHER QUESTIONS If you are a VPTM and have any questions concerning the application/selection process, please contact Christina at christina.kelman@aiesec.net If you are a VP iGCDP and have any questions regarding national projects or the JD, please contract Nastya at anastasiia.isakii@aiesec.net If you are an applicant and have any questions concerning the JD, structures or specific functional questions, please contact your LCVPTM or LCVPiGCDP responsible.