NFIRS Tutorial
- 2. Notes: - Reports are required any time a vehicle/company is dispatched, regardless if they actually respond or not. - Most required fields are highlighted in yellow. However, there are some fields that are not highlighted, but still are required. Those will be addressed throughout this training. - Always remember to double check your codes, even after you have chosen from drop down menu’s, some codes automatically change after you choose them. - Any red tab at the top means something on the page is incomplete. - If you are attempting to complete a NFIRS for an EMS call and M251 has not yet cleared, some info you enter prior to them clearing may be deleted. It may be best to wait until the medic has cleared the call to start the NFIRS. - Always obtain a minimum of a name, phone number, D.O.B. and address of anyone involved in the incident. - Calls involving MVC’s, be sure the vehicle information is obtained. Vehicle make/model, year, license plate etc.
- 3. Logging In Log in info should be the same you use to log into the computer. Example: User Name: smacaluso Password: ********** (your computer log in password)
- 4. STARTING YOUR REPORT: You have two options to find and open your report. 1. Select incident icon at the top left. 2. Select the journal icon at the top right.
- 5. If you do choose to search by using the Incident icon, Select the ‘Browse’ button to select from the list of incidents. (see following slide) Using incident icon continued:
- 6. Choose your incident. (Note, the description section will be blank as long as the NFIRS side has not been started.) Using incident icon continued:
- 7. Using the Journal Icon: Make sure you are on the correct date, from the list on the right, choose your call by double clicking.
- 8. BASIC TAB PLEASE ENSURE TO COMPLETE ALL FIELDS HIGHLIGHTED YELLOW AS WELL AS OTHER REQUIRED SECTIONS. THIS TAB CONTAINS INCIDENT ADDRESS, CALL TYPE, SHIFT, ALARM TYPE AND OTHER BASIC SCENE AND RESPONSE INFORMATION.
- 9. The ‘Basic’ page is the first page once you open your incident. In all NFIRS & EMS reports, ensure all fields highlighted yellow are completed at a minimum. Utilize the drop down boxes by clicking the grey boxes to the right of the fields to open up options/codes. **The Occupancy ID tab is very important for tracking information in FH and must be used when responding to business’s. If responding to an EMS call, the only people that need to be entered are the patient(s) and the business name.
- 10. • ALL INCIDENTS INVOLVING BUSINESS’ IN TOWN NEED TO HAVE THE OCCUPANCY ID LISTED IN THE REPORT. THIS ALLOWS US TO TRACK ALL INCIDENTS THAT OCCUR AT THESE OCCUPANCIES • IF YOU USE THE SEARCH BUTTON (SQUARE WITH 3 DOTS) AT THE END OFTHE ADDRESS LINE AND CHOOSE THE STREET NAME, A LOT OF THE INFO YOU NEED WILL BE PUT IN AUTOMATICALLY, (IE, OCCUPANCY ID, DISTRICT, SUPPLEMENTAL BOX INFORMATION, CENSUS TRACT, ETC.). ITWILL ALSO IMPORT KEY HOLDER INFO FROM THE OCCUPANCY INFORMATION AS WELL.
- 11. UNITS AND PERSONNEL TAB • THIS IS WHERE YOU WILL ENTER THE UNITS THAT RESPONDED– MOST OF THE TIME THEY HAVE ALREADY IMPORTED FROM THE CAD • YOU WILL ALSO ENTER THE PEOPLE THAT RESPONDED TO THE INCIDENT HERE AS WELL.
- 12. • UNITS AND PERSONNEL TAB IS WHERE YOU WILL ENTER WHAT VEHICLE RESPONDED AND WHO WAS ON THOSE VEHICLES • MOST OF THE VEHICLES WILL IMPORT WITH THE INCIDENT FROM THE CAD. • ANY MUTUAL/AUTO AID INCIDENT WILL REQUIRE THE AID GIVEN/RECEIVED DETAILS AREA TO BE FILLED OUT • OPEN THE UNIT BY DOUBLE CLICKING ON IT
- 13. • CHOOSE THE RESPONSE CODE. • 1 = EMERGENCY • 2=NON-EMERGENCY • CHOOSE 1 BOX • FIRE • MEDICAL • RESCUE • OTHER • MAKE SURE ALL TIMES ARE FILLED OUT AND LOOK CORRECT • CHOOSE THE PERSONNEL TAB TO ENTER PEOPLE THAT RESPONDED
- 14. • CLICK THE ADD GROUP BUTTON TO ADD PERSONNEL • CHOOSE STAFF GROUP SELECT FROM THE ADD GROUP BUTTON
- 15. • CHOOSE THE PERSONNEL THAT RESPONDED ON THAT VEHICLE. YOU WILL NEED TO DO THIS FOR EACH VEHICLE THAT RESPONDED. • YOU CAN HOLD DOWN THE CTRL BUTTON AND SELECT MULTIPLE PEOPLE • ONCE YOU HAVE EVERYBODY SELECTED CLICK OK
- 16. • YOU NEED TO MAKE SURE TO ADD THE DRIVER. • DOUBLE CLICK THE MEMBER LISTED THAT WAS THE DRIVER • CLICK THE DRIVER BUTTON AT THE BOTTOM OF THE ACTIVITY TYPE. • CLICK SAVE AND THEN CLOSE
- 17. RESPONSE TAB • THERE ARE SEVERAL BOXES ON THIS TAB TO COMPLETE. • THE RESOURCES AREA SHOULD ALREADY BE FILLED OUT. THIS WILL IMPORT THE COUNTS FROM THE UNITS AND PERSONNEL TAB • ESTIMATED DOLLAR LOSS AND VALUE– WILL BE FILLED OUT IF THERE IS A LOSS. IF THERE IS NO LOSS THEN CLICK THE 4 BOXES UNDER $0 • CAUSALITIES/PATIENTS & VICTIM COUNTS SHOULD BE ENTERED HERE AS WELL • LASTLY FILL OUT THE DETECTOR BOX WITH THE CORRECT INFO
- 18. • MAKE SURE TO PUT DOLLAR LOSS IN THIS TAB. IF THERE IS NO DOLLAR LOSS CLICK THE BOXES BELOW $0 (4 TOTAL) • ALSO LIST THE CAUSALITIES HERE AS WELL. IF THERE ARE NO CAUSALITIES CLICK THE NO CAUSALITIES BOX. • MAKE SURE TO PUT CODES IN THE DETECTOR ALERTED OCCUPANTS BOX AS WELL
- 19. PROPERTY AND INVOLVEMENT • FIRST FILL OUT THE HAZARDOUS MATERIALS RELEASE AND MIXED PROPERTY USE. MOST OF THE TIME THESE WILL BE NONE AND NOT MIXED USE • THIS IS WHERE YOU WILL ENTER THE INVOLVED PARTIES INFORMATION
- 20. • PROPERTY AND INVOLVEMENT • FILL OUT BOTH THE HAZARDOUS MATERIALS RELEASE AND MIXED PROPERTY USE BOXES • ADD THE INVOLVED PARTIES HERE BY CLICKING THE ADD BUTTON
- 21. • FILL OUT ALL INVOLVEMENT INFORMATION. FIRS AND LAST NAME. IF THEIR HOME ADDRESS IS THE DISPATCHED ADDRESS CHOOSE THE ADDRESS SAME AS INCIDENT ADDRESS BOX. • MAKE SURE TO CHOOSE ALL PRIMARY INVOLVEMENT TYPES THAT APPLY. YOU CAN USE MULTIPLE TYPES HERE. • THIS BOX IS WHERE YOU WILL ADD ALL VEHICLE INFO FOR VEHICLE CRASH’S • MAKE SURE TO ENTER PHONE NUMBER AND DOB.
- 22. NARRATIVE • THIS IS WHERE YOU DESCRIBE WHAT YOU DID AT THE INCIDENT. MAKE SURE TO BE AS DESCRIPTIVE AS POSSIBLE.
- 23. • INCIDENT NARRATIVE. • THE NARRATIVE SHOULD BE AS DESCRIPTIVE AS POSSIBLE. • HOWEVER THERE SHOULDN’T BE ANY PATIENT SPECIFIC DETAILS IN THE NFIRS NARRATIVE, THAT IS LEFT FOR THE EMS NARRATIVE. • MAKE SURE YOU INCLUDE ALL ACTIONS TAKEN ON THE INCIDENT.
- 24. OTHER TAB • FILL OUT THE USER FIELDS IN THIS TAB. THESE ARE USED FOR THE DEPARTMENT TO TRACK CERTAIN INFORMATION RELATED TO RESPONSES. • THIS IS ALSO WHERE YOU PUT THE MEMBER WRITING THE REPORT AND WHOWAS THE OFFICER IN CHARGE OF THE INCIDENT.
- 25. • OTHER TAB • MAKE SURE TO FILL OUT THE USER FIELDS HERE
- 26. • MAKE SURE TO FILL OUT ALL THAT APPLY HERE. THE TOP 2 BOXES ARE REQUIRED.
- 27. • REPORT AUTHORIZATION • CLICK THE ADD BUTTON
- 28. • CHOOSE THE OFFICER IN CHARGE. • IF THE OFFICER IN CHARGE IS THE ONE MAKING THE REPORT THEN YOU CAN CLICK THE BUTTON “ADD OR UPDATE MEMBER MAKING REPORT” • IF THE OIC AND MEMBER MAKING THE REPORT ARE DIFFERENT, THEN YOU WILL NEED TO ADD THE OIC AND MEMBER MAKING THE REPORT SEPERATLEY.
- 29. EMS PORTION OF NFIRS REPORTING ALL EMS INCIDENTS INVOLVING PATIENT CONTACT MUST HAVE THIS PORTION FILLED OUT. IF AN ENGINE COMPANY RESPONDS WITH M251, THE ENGINE OFFICER MUST DO THE NFIRS AND THE MEDIC MUST DO THE EMS PORTION. IF RESPONDING WITH AN AUTO AID OR MUTUAL AMBULANCE, THE REPORTS WILL BE COMPLETED AS DELEGATED BY THE COMPANY OFFICER AND SHIFT.
- 30. For EMS calls: If NFIRS side has already been completed by yourself or the responding officer, go to the ‘Additional Reports’ tab and select ‘EMS/Search & Rescue’ and continue as shown in the following slides
- 31. EMS - BASIC TAB INCLUDES BASIC INFORMATION, TIMES, ADDRESS ETC. MUCH OF THIS WILL TRANSFER OVER ONCE THE NFIRS SIDE HAS BEEN COMPLETED.
- 33. EMS – UNITS AND PERSONNEL TAB RESPONDING VEHICLES AND STAFF MEMBER INFORMATION IS ENTERED HERE. AGAIN, IF THE NIFRS SIDE IS COMPLETE, THIS WILL OF TRANSFERRED OVER.
- 34. Select vehicle by double clicking. Another screen will appear giving you the options to add your staff.
- 35. Check appropriate option. M251 will usually be Medical. Typically, if an engine responds, they will be marked as Rescue. You will need to only fill out the ‘Basic’ and ‘Personnel’ tabs on this page.
- 36. Once you’ve selected Staff Group Select, you will see a list of staff members. Add multiple personnel by holding down the Ctrl key and clicking each member.
- 37. After you’ve selected your personnel, on the next page, you will need to enter in the Activity Code .
- 38. Double click the driver from the Response Detail page and be sure to select the Driver option under the activity type.
- 39. Patients/Victims Tab The number of patients/victims need to be filled out in both boxes highlighted yellow. Click the ADD button at the bottom to add each patient.
- 40. Patient/Victim Info BasicTab: After you click Add for each patient fill out all fields highlighted yellow. ALSO PUT IN A PHONE NUMBER FOR EVER PERSON. (remember to click save after each entry.)
- 41. BasicTab: Patient Disposition: Select the appropriate option
- 42. Patient/Victim Info ResponseTab: - Fill out all fields highlighted yellow. - When doing a release, it still asks for Loaded Miles, you can just put in 0.01.
- 43. Patient/Victim Info ClinicalTab: There are two tabs on this page, Complaint and Provider. Both need to be completed. ComplainTab: Fill out Chief Complaint (See next page for Provider tab)
- 44. Patient/Victim Info ClinicalTab: ProviderTab: Fill out all fields highlighted yellow. (Note: No other tabs under the Clinical tab need to be filled out.)
- 45. Patient/Victim Info Assessments &TreatmentsTab: Click Add Procedure
- 46. Patient/Victim Info Assessments &TreatmentsTab: Select proper procedure code. - The city the call originated in - ALS or BLS - Resident or Non Resident Ex: For a call in Geneva for an ALS patient that lives here in town, your code would be GFD-ALS-City-Resident
- 47. Patient/Victim Info Status &TransportTab: Enter the hospital code for whichever hospital the patient is transported to. If it is a release, put in NT (NoTransport).
- 48. Patient/Victim Info Patient NarrativeTab: The PATIENT narrative goes here, this is not the same as your narrative in the NFIRS report. This should be a more descriptive narrative on each patient. You can copy and paste from the ESO if you wrote it, or if you clearly state it is obtained from ESO written by ______. (Remember, you are claiming to be the report writer at the end of this report, so what you type, you are indicating it is your statement.)
- 49. Patient/Victim Info OtherTab: If you completed the NFIRS side, you can click Copy from NFIRS Report. OR click Add to add your Member Making Report and Officer in Charge info. (see additional slide) Click User Fields (see next slide)
- 50. Patient/Victim Info OtherTab: User Fields: Resource Hospital, which for us, is Delnor (Code 0948)
- 51. Patient/Victim Info OtherTab: After clicking Add, you will need to enter Member Making Report (yourself) and the Officer In Charge information and save.
- 52. After you have saved everything, you will go back to the NFIRS page and click Print, Make sure Default Printer is selected and click OK.
- 53. All of these should be pre selected and you should only have to select OK to print.
- 54. QUESTIONS • AS ALWAYS, IF YOU ARE UNSURE HOW TO COMPLETE ANY PART OF THE REPORT OR JUST HAVE QUESTIONS ON REPORTS IN GENERAL DO NOT BE AFRAID TO ASK QUESTIONS.