NLSRESUMESCM2015
- 1. Nancy L. Smith 281-813-2020 E-mail Address: smithsl@chevron.com SUMMARY Coordinate and optimize the procurement of Services and Materials for the Energy Technology Company. Work across Midstream (now DT&S) to drive efficiency and standardization to eliminate waste and deliver value creation. Responsible for achieving procurement objectives and targets Interface with all levels of Management on issues involving accounts payable and other Finance Department issues Detail-oriented, committed to the company’s performance, self-motivated, professional, dependable, multi-tasked, creative, excellent organizational, communication, and interpersonal skills Familiar with the Microsoft suite of software including Word/Excel/Power Point/ Schedule +. Extensive knowledge of Ariba Buyer/Contracts Work Bench/Quick Tool, Sims Smart, SAP, etc. EXPERIENCE Chevron Energy Technology Company and Chevron Business & Real Estate Services are a downstream subsidiary of Chevron Corporation. Both companies are in the supply chain management departments. They are responsible for delivering reliable category management, contracting, sourcing, supplier management, capital project, and procurement-to-payables processes. eProcurement Specialist – 2015 Chevron Business & Real Estate Services For P2P Metrics, (procurement to payables) I am responsible for running various metric reports to stay in alignment with Chevron Corporation Supply Chain’s Metric Run metric reports to keep our scores in alignment with Supply Chain Management are Early Pay Discount, Catalog Composite Metric, Channel Composite and the On-Time Payment Reports As a result of running the Early Pay Discount Report, our all time high was 91% in June 2015 Ariba Lite Vendors – seeks opportunity to enlist them as Ariba Full so they do not have to rely on our payable folks in Manila to process Responsible for overseeing the Ketera Catalog work flows and making sure our Data Quality with material group codings and general ledgers are aligned properly. Also training vendors to upload their catalogs and giving them the overall view of Ketera As result of running the Catalog Composite Metric Report and sorting on our top 10 big dollar vendor spend/comparing prior month, CBRES was able to bring our score up from 54% to 57% Responsible for ensuring vendors are submitting their invoices on-time by assisting vendors in the following areas: insufficient funding, tax errors,
- 2. correcting obo approval flows, adding DOA/DOEA to when people are out on vacation, trouble shooting Ariba snafus, etc Run Sox Reports to DOA’s against proper Ariba Release Authorities and ensuring service order rates are in alignment with the master agreement Assist and train our internal and external customers on Ariba and Amalto Trouble shoot issues as well as maintain and deactivate their Ariba access ID’s when necessary Perform random SOX Testing to stay compliant with CBRES’ internal compliance As a result in assisting with the 2015 Audit, CBRES received a satisfactory audit and passed Procurement Administrator – 2014 Chevron Energy Technology Company Create master service/purchase agreements/amendments and the associated service order/purchase orders in Ariba as needed to facilitate ETC’s ongoing business requirements Negotiated $88K in quoted rates for purchase order creations Monitored open commitments of service order/purchase orders on a timely basis so charge codes can be closed out on timely manner As a cost saving and P2P metric, I have had discussions with the Contracts Advisors to submit Ketera Catalogs to prevent vendors from overcharging rates on ETC invoices Attended the Lean Sigma Project to increase work flow efficiency and decrease order cycle time As of the result of the Lean Sigma Project, one of my greatest achievements was the centralized invoice problem log on the Supply Chain Management Shared Drive. It eliminated unnecessary floods of emails, reduced RSI injury, and had helped our P2P Metrics on processing invoices on time Analyze customer requests and provide guidance regarding best course of action to ensure the efficient handling of each business opportunity Responsible for recovered $50K in overpayments as well Able to adapt work processes to achieve desired results Procurement Buyer – 2012 through 2014 Chevron Energy Technology Company
- 3. Create master service/purchase agreements/amendments and the associated service order/purchase orders in Ariba as needed to facilitate ETC’s ongoing business requirements Monitored open commitments of service order/purchase orders on a timely basis As a cost saving and P2P metric, I have submitted Ketera Catalogs to prevent vendors from overcharging rates on ETC invoices Attended the Lean Sigma Project to increase work flow efficiency and decrease order cycle time Analyze customer requests and provide guidance regarding best course of action to ensure the efficient handling of each business opportunity Chesm Risk: Learn to mitigate medium and high risk scenarios through assessing a various list of questions and utilizing the ETC Chesm Specialist Responsible for creation of the invoice problem log and resolving invoice problems for our P2P Metrics. Also, have recovered $30K in overpayments as well Able to adapt work processes to achieve desired results Responsible for a value added savings of $74,365.00 by meeting contract requester’s purchase order deadline Procurement Administrator – 2008 through 2012 Chevron Energy Technology Company Ensured that invoice approval and payment process functions properly. Created and utilized two invoice logs to control receipt, routing, submission and payment of invoices and one for invoice problems/and resolving tax fall out errors. Evaluated invoices for compliance: DOA, funds, contract dates, duplicate payments, company number, account coding, sales tax Recovered $6,000.00 in Overseas VAT Taxes through work with the overseas tax analyst Saved over $400K in duplicate payments and recovered a $90K refund from a vendor that that PSCSS paid twice Participated in vendor reduction efforts through full supplier enablement and ensured that suppliers are engaged in the eProcurement system and are capable of
- 4. submitting electronic invoices. This includes and is not limited to training the suppliers on Ariba and how to submit invoices electronically Utilized Ketera to set up vendor catalogs and initiated Vendor Ketera Catalog Flows Responsible for SAP and Ariba reporting to monitor contract commitments and company spend. Updated Procurement Administrator /Finance Specialist process manual as needed, and mentor other team members on proper billing and order procedures Able to and willingly handles a variety of assignments, shifts quickly from one task to another and arranges priorities in response to changing needs Recognition and Awards Amoseas Departmental Award for the implementation of the new accounts payable Solomon Software IV Departmental Award for saving Chevron Pipeline over $3,000 in the taxibility discrepancies over eyeglasses by taking a conscientious effort to correct errors in the accounts payable system Developed a payment metric cycle chart to track processed invoice which resulted in a reduction in cycle time in paying invoices at Amoseas Instrumental in procuring an above average score (for Amoseas) with Dun & Bradstreet Received 50 Non R&A Awards for going above and beyond customer’s expectations in quality of service and saving money for the company in capturing vendor’s discounts as a Procurement Administrator Received an R&A from Team Lead for Ariba Cataloging, supplier integration, tax withholding and audit projects Received two Non R&A Awards in CBRES for solving a long overdue invoice and helped a cohort with a complex Ariba 9R1 issue Education/Training Contracting Excellency – Practitioner Training Course - 2015 Robert Gordon University Procurement Practitioners – 2013 10 Chapters of Contract Manual - 2013 Spencer School of Real Estate 1994 Tomball Junior College 1992 - Principles of Accounting Massey Business College 1984 - Word Processing Southwest School of Business 1978 - Administrative Assistant/Business Morainne Valley College 1978 - Leisure Living w/The Handicaps Training Courses: Increasing Personal Effectiveness, Communication to Achieve Excellence, Shipley Associates Writing and Grammar Usage, Introduction to Total Quality Management, Seven Habits of Highly Effective People, Putting People First, Microsoft Excel, Word, Power Point, and Schedule +, Robert Gordon University Aberdeen, Sims Smart Tool, Quick Tool, Ariba, Contracts Work Bench, 10 Chapter of
- 5. the Contracting and Procurement Manual, MGC Training, Writing Effective Scope of work, Ketera Catalog Training
- 6. the Contracting and Procurement Manual, MGC Training, Writing Effective Scope of work, Ketera Catalog Training