Office automation tools starting with ms word
- 1. OFFICE AUTOMATION TOOLS MODULE I ANUSHIDA K SUNNY ASSISTANT PROFESSOR DEPARTMENT OF CS ST.JOSEPH’S COLLEGE(AUTONOMOUS), DEVAGIRI
- 2. • In this chapter, we will discuss how to get started with Word 2010. We will understand how to start a Word 2010 application in simple steps. Assuming you have Microsoft Office 2010 installed in your PC, to start the Word application, follow these steps − Step 1 − Click the Start button Getting Started Word 2010
- 3. Step 2 − Click the All Programs option from the menu. Getting Started Word 2010
- 4. Step 3 − Search for Microsoft Office from the submenu and click it. Getting Started Word 2010
- 5. Step 4 − Search for Microsoft Word 2010 from the submenu and click it. Getting Started Word 2010
- 6. This will launch the Microsoft Word 2010 application and you will see the following window. Getting Started Word 2010
- 7. Explore Window in Word 2010
- 8. File Tab The File tab replaces the Office button from Word 2007. You can click it to check the Backstage view. This is where you come when you need to open or save files, create new documents, print a document, and do other file-related operations. Quick Access Toolbar This you will find just above the File tab. This is a convenient resting place for the most frequently used commands in Word. You can customize this toolbar based on your comfort. Ribbon Exploring Word 2010
- 9. Ribbon contains commands organized in three components − Title bar This lies in the middle and at the top of the window. The title bar shows the program and document titles. Exploring Word 2010
- 10. Rulers Word has two rulers - a horizontal ruler and a vertical ruler. The horizontal ruler appears just beneath the Ribbon and is used to set margins and tab stops. The vertical ruler appears on the left edge of the Word window and is used to gauge the vertical position of elements on the page. Help The Help Icon can be used to get word-related help anytime you like. This provides a nice tutorial on various subjects related to words. Zoom Control Zoom control lets you zoom in for a closer look at your text. The zoom control consists of a slider that you can slide left or right to zoom in or out; you can click the + buttons to increase or decrease the zoom factor. Exploring Word 2010
- 11. Exploring Word 2010 View Buttons The group of five buttons located to the left of the Zoom control, near the bottom of the screen, lets you switch through Word's various document views.
- 12. Exploring Word 2010 Document Area This is the area where you type. The flashing vertical bar is called the insertion point and it represents the location where text will appear when you type. Status Bar This displays the document information as well as the insertion point location. From left to right, this bar contains the total number of pages and words in the document, language, etc. You can configure the status bar by right-clicking anywhere on it and by selecting or deselecting options from the provided list. Dialog Box Launcher This appears as very small arrow in the lower-right corner of many groups on the Ribbon. Clicking this button opens a dialog box or task pane that provides more options about the group.
- 13. Backstage view in Word
- 14. Backstage view in Word
- 15. Entering Text in Word
- 16. Entering Text in Word
- 17. Move Around in Word
- 18. Moving with Go To Command Press the Ctrl + G to use the Go To command. This will display a dialogue box where you will have various options to reach a particular page. Normally, we use the page number, the line number, or the section number to go directly to a particular page and finally press the Go To button.
- 19. Saving New Document Once you are done with typing in your new Word document, it is time to save your document to avoid losing work you have done on a Word document. Following are the steps to save an edited Word document − Step 1 − Click the File tab and select the Save As option.
- 20. Saving New Document Step 2 − Select a folder where you will like to save the document, Enter the file name which you want to give to your document and Select the Save As option, by default it is the .docx format. Step 3 − Finally, click on the Save button and your document will be saved with the entered name in the selected folder.
- 21. Saving New Changes There may be an instance when you open an existing document and edit it partially or completely, or an instance where you may like to save the changes in between editing of the document. If you want to save this document with the same name, then you can use either of the following simple options − • Just press the Ctrl + S keys to save the changes. • Optionally you can click on the floppy icon available at the top left corner and just above the File tab. This option will also help you save the changes. • You can also use the third method to save the changes, which is the Save option available just above the Save As option as shown in the above screenshot.
- 22. THANKS!