Office04
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This document provides an overview of the topics covered in Module 4 of a Microsoft Excel training course, including how to navigate the new Ribbon interface, enter and format different types of data, create charts and pivot tables, perform basic data analysis functions, write and use macros, and protect and collaborate on Excel documents. The module also demonstrates new features in Excel 2007 like page layout view and conditional formatting.
Office04
- 1. Module 4 Microsoft Office Excel: Where is my favorite commands?
- 2. Overview New document view modes Printing documents Enter, format, and edit data Changes in diagraming New features related to data analisys Macros Protecting documents and collaboration
- 3. Lesson 1 Quick start Where is my favorite commands? New document view modes Printing documents Enter, format, and edit data
- 4. The Ribbon™ Tabs, groups and commands Which commands are located at the Home tab?
- 5. Where is my favorite commands? Tip: try Interactive XXX 2003 to XXX 2007 Command Reference Word Excel PowerPoint Outllok Access http://office.microsoft.com/
- 6. Where is my favorite commands? Download 'get started' training for Office 2007 New tab with free video demos, interactive guides, and online training courses how the Office 2007 programs work where the Office 2003 commands and buttons appear in the Office 2007 programs
- 7. Where is my favorite commands? Search Commands add-in by Microsoft Office Labs Works with Word, Excel and PowerPoint search command you need with your own words includes Guided Help
- 8. Page Layout View New document view mode – Page Layout View Similar to Print Layout mode in Word It’s simple to set page margins It’s simple to add header and footer Lets you see all the problems BEFORE printing No more print preview!
- 9. Page Layout View You can press Page Layout View in the View tab 1 Column labels Tip: try to click 2 Row labels between page edge and horizontal ruler 3 Margin Rulers
- 10. Add headers and footers To add a header, in Page Layout view, click in the "Click to add header" area. The Header & Footer Tools and the Design tab appear at the top of the Ribbon
- 11. Freeze panes You can freeze some rows or columns in the current document Typical usage: you can freeze column labels as shown on the picture
- 12. Freeze panes 1 Typical scenarios Select row if you want to split sheet below Select column if you want to split sheet on the right Select cell if you want to split sheet on the right AND below 2 Click Freeze Panels in Window group on the View tab Note: Freeze Panels is renamed to Unfreeze Panels when you use it
- 13. Split document 1 To split your document use vertical and horizontal splitting markers 2 Your mouse pointer will be changed to black two-directional arrow. Just drag splitting markers to position you want 3 Double click on the splitting line will remove it. You also can just drag this lines to window edges
- 14. Ready to print? Use Page Layout tab and Page Layout View Common tasks: Set print area Add headers and footers (Insert tab, Text group, Header & Footer) Print titles on every page (Print Titles) Change paper orientation Set margins Change page breaks (Page Break Preview mode)
- 15. Ready to print? Tip: See Office Online for details http://office.microsoft.com/ru-ru/excel/HA101983101049.aspx
- 16. Yes, I“m ready! Print command in the Microsoft Office Button menu You can print all sheets, one or some of sheets, selected part of sheet
- 17. Print Area Use this command to print only specified area on the sheet (Page Layout tab, Page Setup group, Print Area). Go here for details And here: http://www.intuit.ru/department/office/msexcel2007/15/
- 18. Format and edit data Format data and edit data by using commands in groups on the Home tab
- 19. How to clear formats Clear command in Editing group on the Home tab
- 20. Date and Time Text has are left- aligned Date and numbers are right-aligned Valid dates are : 16/7/2009, 16.7.2009, 16-Июль-2009 Valid time: 21:00, 2:00 p, 1:00 a Tip: Try CTRL+; to enter current date and CTRL+SHIFT+; to enter current time
- 21. Numbers Date and numbers are right-aligned To enter fractions try 1 1/8 Enter zero if you want to enter fraction part only. For example: 0 1/4. 1/4 without zero will be interpreted as date (April 1) (100) is equal to -100
- 22. Quick data entry Tip: look at smart tags!
- 23. Quick data entry Fill command from Editing group on the Home tab Fill series
- 24. Custom lists Common lists for everyday usage
- 25. Custom lists
- 26. Custom lists
- 27. Lesson 2 Advanced topics Changes in diagraming New features related to data analisys Macros Protecting documents and collaboration
- 28. How to create Chart? Select any cell inside your data diapason and press F11 Chart will be created automatically Legend Labels, etc
- 29. How to create Chart? No more Chart Wizard! Try commands on the Insert tab
- 30. Charts types
- 31. Chart Tools You can see them only if you have selected chart!
- 32. Adding Titles
- 33. Switch Rows and Columns Visualize your data another way! It’s better to do it with a copy of created chart to compare different data representation
- 35. Other options
- 36. Other options
- 37. Pivot Tables No more Pivot Tables and Chart Wizard Try Alt, D, P Add Wizard button on the Quick Access Toolbar
- 38. Pivot Table Basics 1 Layout area 2 Pivot Table Field List
- 39. How to make Pivot Table Do you have a questions in you mind? For example: Sales by salesperson Need more? Ask your trainer!
- 40. How about drag’n’drop? Change layout Change fields order Creating report filter
- 41. Pivot Chart
- 42. Pivot Chart
- 43. Auto format
- 44. Data Analysis Data tab What-If Analysis in Data Tools group Goal Seek Data Table Solver Needto activate via Excel options dialog (Add-Ins tab) Data Validation
- 48. Conditional formatting More Rules command
- 49. Conditional formatting Rules management
- 50. Conditional formatting How to clear formats
- 51. How to get external data
- 52. Microsoft Access
- 53. Web query
- 54. Data Tables instead the lists
- 55. Macros New file format – xlsm Personal macro book C:Program FilesMicrosoft OfficeOffice12XLSTART Absolute or relative references?
- 56. Macros
- 57. Macros
- 58. Macros
- 59. Macros
- 60. Macros
- 61. How to create button for macros
- 62. How to create button for macros
- 63. Saving your work
- 64. Protecting your document Three level protection: Protect your file Protect cells Protect structure of your workbook and windows Note: you CAN’T recover lost passwords!
- 65. How to protect your file
- 66. How to protect cells
- 67. How to protect sheet
- 68. How to protect book
- 69. Collaboration
- 70. Collaboration
- 71. Collaboration Note: A lot of changes are not tracked! Use Microsoft SharePoint technologies for better results
- 72. Office Live Workspaces Work with your documents everywhere! Share your files with your colleagues! http://workspace.office.live.com/
- 73. Practice (30 min) Start Microsoft Excel Try to enter different kinds of data Try new Layout View mode Try to create chart Try to create Pivot Table Try some data analisys
- 74. Review New document view modes Printing documents Enter, format, and edit data Changes in diagraming Pivot Tables Data analysis Macros Protecting documents and collaboration
- 75. Questions?