Orientation PPT for OBSERVERS PARAKH Rashtriya Sarvekshan 2024 CBSE.pptx.pdf

Orientation Presentation
for
Observers-CBSE
To be
conducted on
December 4,
2024
PARAKH
RASHTRIYA SARVEKSHAN 2024

Aims at evaluating, analyzing, and enriching students' competencies
at Foundational, Preparatory and Middle stages of education.
About PARAKH Rashtriya Sarvekshan-2024
*PARAKH Rashtriya Sarvekshan-2024 covers 87,619 schools including Government,
Government-Aided, and Private recognized institutions.
Encompasses
782 districts
Covers
87,619
schools*
Surveys
around
23 lakh
students
1
PARAKH Rashtriya Sarvekshan-2024:
Gives a system level reflection on effectiveness of school education.
2
Conducted in
23 languages
Administered for
Grades
3 6, 9

NCERT & CBSE are collaborating to conduct the survey under the
aegis of DoSEL, Ministry of Education.
2
NCERT
(Lead Assessment
Developer)
CBSE
(Assessment Test
Administrator)

Components of PARAKH Rashtriya Sarvekshan - 2024
30
(for each Grade)
30
(for each Grade)
3 (each for Grade 3 & 6);
4 (for Grade 9)
1
(per School)
For participating
students
AT
For participating
students
PQ
To be filled by concerned
Subject Teachers
TQ
To be filled by
Principal/Head of
School
SQ
Achievement
Test
Pupil
Questionnaire
Teacher
Questionnaire
School
Questionnaire
The survey will be conducted in pen-paper mode using OMR technology.

Curricular areas to be assessed in Achievement Test (AT)
End of Foundational stage End of Preparatory stage End of Middle stage
Assessment Ares:
Foundational stage
Competencies will be
assessed.
No. of Items: 45
Time:
90 minutes
Assessment Ares:
Language,
Mathematics, and The
World Around Us
(TWAU)
No. of Items: 51
Time:
90 minutes
Assessment Ares:
Language, Mathematics,
Science, and Social
Science (Any 3)
No. of Items: 60
Time:
120 minutes

Background Questionnaires (PQ, TQ, SQ)
• The questions will be focused on Teaching Learning practices, Family background,
Facilities at home, Involvement of parents, Safety and facilities in School.
• The questions will be focused on School Facilities, School Infrastructure, Materials
available for Teachers, Professional Development Facilities,Teaching and Assessment
methods and Innovative pedagogies, Parents involvement for student’s
achievement, etc.
• The questions will be focused on School Facilities, School Infrastructure, Materials
available for Teachers, Availability of teacher and supporting staff, Community
interaction.
Pupil Questionnaire (PQ)
Teacher Questionnaire (TQ)
School Questionnaire (SQ)
• Background Questionnaire are
crucial to gain insight into the
factors influencing learning,
students' contextual and school
background information.
• This information is collected
through three questionnaires –
Pupil Questionnaire (PQ),
Teacher Questionnaire (TQ), and
School Questionnaire (SQ) .
Objective of Background
Questionnaires

Roles & Responsibilities of NCERT & CBSE
NCERT CBSE
Develop assessment framework, survey items and
conduct field trial for quality control.
Act as Assessment Test Administrator for PARAKH
Rashtriya Sarvekshan 2024.
Appoint and train DLCs-PARAKH and Field
Investigators through State-level Master Trainers.
Handling printing and logistics of Survey material (AT,
PQ, TQ, SQ booklets and OMRs) for conduct of
survey.
Appoint & train DLCs-CBSE and Observers in difficult
areas where CBSE is not adequately represented.
Handling printing & logistics of Observation tools such
as control sheet, monitoring proforma and field notes.
Develop survey tools including tests, field notes, etc. Appoint & train DLCs-CBSE, Board Representatives &
Observers.
Design school & student sampling protocol as per
assessment framework.
Collection of used and unused Survey material after
the conduct of survey.
Onboard state, district and school level functionaries
for conduct of survey.
Scanning of OMR sheets, other forms & processing of
data.
Develop National, State & District Report Cards.
Providing survey data to PARAKH for analysis and
generation of reports.

CBSE Team structure for efficient administration of survey across
36 states/UTs
PE Unit, CBSE
Regional Coordinators (RCs) Board Representatives (BRs)
[to be appointed by PE Unit]
Overall Incharge for Surve
District-level Coordinator
(DLC-CBSE)
Oversee survey activities
at School level
at District level
Observers
● ONE DLC-CBSE is appointed for each district.
● Similarly, RC and DLC-CBSE to ensure appointment of ONE Observer for each sample school.
at Regional level
at District level

Roles & responsibilities among teams at National, State, District and
School level
District Level
Coordinators-CBSE
(Principals of affiliated schools with experience of
handling similar assignments)
03
● Responsible for appointment and training of Observers for each
sample school in their district and coordination with them and RCs.
● Responsible for receiving & safe custody of Survey material at district
level and handing it over to Observers for timely conduct of survey.
Collection & safe custody of material post survey.
Regional Coordinators
(the Regional Directors/ Officers of 17 Regional
Offices of CBSE)
02
● Responsible for overall conduct of Survey in the States/UTs under
their Region.
● Responsible for appointment and training of DLC-CBSE & Observers
in each district and coordination of Survey activities with them.
PE Unit, CBSE
01
● Responsible for overall conduct of Survey on the behalf of CBSE in
coordination with Regional Coordinators.
● Handling Printing & Logistics of survey material.
● OMR Scanning, Processing & handing over of data to PARAKH-NCERT.
Observers
(School functionaries/teachers)
04
● Responsible for collection of Survey material from DLC-CBSE and
ensuring timely conduct of survey in the sample school assigned.
● Responsible for ensuring that Survey is conducted in fair manner.
● Responsible for packing of Survey material as per instructions and
handing over to DLC-CBSE after conduct of Survey.
Board Representatives
(Officials of the Board/Institutions in the Central/State Govt.
Principals/Teachers of CBSE affiliated schools)
05
● Report to allotted District to monitor the overall functioning of the
Survey team under DLC-CBSE and ensure fair conduct of survey.
● Ensure secured movement of Survey material post Survey.

What does “Survey Material” mean?
It includes:
1. Achievement Test (AT) Booklets – to be attempted by sampled students.
2. Pupil Questionnaire (PQ) – to be attempted by sampled students.
3. Teacher Questionnaire (TQ) – to be attempted by subject teacher of target grade.
4. School Questionnaire (SQ) – to be attempted by School Headmaster / Principal.
5. OMR Sheets inserted in the Booklets.
6. Control Sheet – to be filled by the FI under supervision of Observers.
7. Sampling Sheet- to be used by the FI for Section and Student Sampling (to be
provided to the FI by PARAKH-NCERT) under supervision of Observers.
8. Monitoring Proforma - to be filled jointly by School Head and Observer.
9. Field Notes - to be filled by FIs & Observer.
Know about Survey Material

Who are DLCs-CBSE?
District Level Coordinators (DLCs-CBSE) are generally the Principals of the affiliated Schools
with experience of handling similar assignments. In few districts, the DLCs-CBSE are senior
academic authorities in their district as recommended by PARAKH-NCERT.
What are DLCs-CBSE appointed for?
● Nomination of Observers from local schools.
● Conduct of Weekly Online Trainings & one in-person pre-survey briefing session of
Observers and others.
● Regular coordination with & report to the Regional Coordinators.
● Receiving & Secured Storage/Distribution of survey materials and collection after survey.
● Operate helpdesk in their school for effective coordination.
● Ensure smooth conduct of Survey as per the SoPs.
Know about District Level Coordinators-CBSE (DLCs-CBSE)
Who are DLCs-CBSE appointed by?
DLCs-CBSE are appointed by Regional Coordinators-CBSE(RCs) and they directly report to RCs.

DLCs-CBSE
Appointed by Regional Coordinator, CBSE
DLCs-PARAKH
Appointed by PARAKH-NCERT
• Manage the appointment, replacement,
deployment, and training of Field
Investigators.
• DLC-PARAKH are the DIET Principal and/or
the DEO. In the absence of a DIET, a senior
college lecturer or SCERT faculty member may
be nominated.
● Coordinate with State Level Coordinators,
Regional Coordinators-CBSE and DLC-CBSE (as
necessary) to ensure effective implementation
and support.
• Act as custodians for survey materials:
- Ensure the receipt and safe storage of
survey materials sent for the survey.
- Distribute survey materials to Observers
and collect them back from Observers
post-survey.
- Maintain safe custody of all post-survey
materials until they are returned to CBSE.
• Manage the appointment, replacement,
deployment, and training of Observers.
• District Level Coordinators (DLCs-CBSE)
are generally the Principals of the
affiliated schools with experience of
handling similar assignments.
Separate roles & responsibilities of DLC-CBSE and DLC-PARAKH
• Report to Regional Coordinators-CBSE. • Report to State Level Coordinators-PARAKH.
These two functionaries have been appointed by different authorities to carry out distinct roles
and responsibilities; therefore, they should not be confused with each other.

Observers and their
Roles & Responsibilities

Who are Observers?
CBSE Observers are Principals, Vice Principals, PGT, TGT and PRT teachers from affiliated
schools or other trusted academic institutions. They will be appointed, trained and supervised
by the District Level Coordinator -CBSE.
Whom do Observers report to?
● To the DLC-CBSE at the time of appointment and trainings.
● To the DLC-CBSE as per the date, time & venue on the day of survey (or earlier as per
instructions of the DLC-CBSE in view of the geographical conditions of area) for
collection of survey materials from DLC-CBSE and report to the assigned sampled
school for conduct of the survey as well as for return of material (post-survey) to
DLC-CBSE.
● Would take instructions from the DLCs-CBSE at all stages.
Know about Observers
Who are Observers appointed by?
Observes are appointed by the District Level Coordinators-CBSE in consultation with Regional
Coordinator-CBSE.

What are Observers appointed for?
1. Attend training / capacity building sessions including pre-survey briefing meeting as and when
arranged by DLC-CBSE and collect Letter of Appointment.
2. Coordinate with the DLC-CBSE, FIs & Sample School Authorities in advance prior to survey day
and plan the survey day activities including travel plan to reach the sample school & return to
deposit the material to the DLC-CBSE after the survey as per instructions.
3. Collect the survey material from the DLC-CBSE for survey as per the schedule conveyed &
report to the sample school assigned to them. The observers will Conduct/Monitor Survey as
per the SoPs.
4. Packing the material after the survey as per instructions and handing it over to the DLC-CBSE.
Know about Observers

Detailed Roles & Responsibilities of Observers
Thoroughly review the guidelines and the Observation tools, which outline the protocols for
conducting the survey. Understand your role in ensuring that the survey is conducted as per
guidelines.
Ensure you have the necessary documents, including the Letter of Appointment issued by
District Coordinator(DLC-CBSE).
Handover your passport size photograph to DLC-CBSE for affixing on the Letter of
Appointment (LOA)
Verify the details of the sample school you will be visiting and coordinate your activities with
Field Investigators and DLC-CBSE.
1
2
3
4
PRE-SURVEY ACTIVITIES

Ensure you receive the necessary survey material, and other observation tools from the
DLC-CBSE as per schedule informed to you.
Reach the assigned school before the morning assembly to coordinate with the Head of the
School and other staff. Confirm that the package for the achievement test is sealed. If the seal
is broken, report it immediately to the District Level Coordinator (DLC-CBSE) and note it in the
Field Notes but continue with administering the survey.
Ensure that the survey room is properly set up, including seating arrangements, lighting, and
ventilation. Verify that the conditions are conducive to conducting the assessment smoothly,
specially for Children with Special Needs (CWSN).
Ensure that no school staff members are involved in administering the survey. The school’s role
is to facilitate logistics, not to conduct or influence the survey.
1
2
3
4
ON THE DAY OF SURVEY
Observe the distribution of test booklets and questionnaires. Ensure that the Field
Investigator (FI) reads out instructions clearly and that students understand how to fill the test
forms. Ensure that the Field Investigator transfers the students' responses to the OMR sheets,
especially for Grade 3.
5

Ensure that the sample students (identified as per sampling procedure) sit according to the
seating arrangements and verify their attendance.
Verify that the CWSN students receive appropriate facilities, such as extra time, scribes, or
other assistance as needed. Ensure all adaptations comply with the RPWD Act, 2018
guidelines.
6
7
ON THE DAY OF SURVEY
Refer to
‘Instructions for Observers’ Document.
Refer to
‘Activity Schedule’ Document.
Ensure that the survey is conducted strictly as per the guidelines.
8

After the test, please ensure that all the test booklets and OMR sheets are collected and
packed separately as per the instructions provided.
Fill out & submit the Monitoring Proforma accurately, noting any discrepancies or issues faced
during the test administration.
1
2
POST SURVEY
If any irregularities were observed during the test, ensure they are documented in the
proforma. This includes issues with the test material, disruptions during the test, or
non-compliance with the survey protocols.
3
Ensure that all the OMRs related to AT/PQ/TQ & SQ, as well as all observation tools such as
Control Sheet, Field Note of Observer, Filed Note of FIs, Monitoring proforma are packed in
single pre-printed empty ‘OMR RETURN BAG’ specially provided for this purpose.
4
All the used & unused Test Booklets (AT, PQ, TQ & SQ) may be packed in the same old packets
in which the material was received from collection centre, sealed with tape & submitted to the
collection centre.
5

DO’s and DON’Ts for Observers
Do’s for Observers
Get your Letter of
Appointment & coordinate
with Field Invigilators and
DLC-CBSE for smooth
conduct of survey.
Appointment
Letter
Joining & participating in
the WhatsApp Group
created by DLC-CBSE for
coordination and
communication.
Attend at least 3
pre-survey online
meetings & 1 offline
(in-person) pre-survey
briefing meeting.
Don’ts for Observers
Don’t submit incorrect
information to DLC-CBSE
including bank details etc.
Don’t keep the survey
material in open.
Don’t pack the contents of
‘OMR Return Bag’ and
‘Used/Test Booklets other
materials’ (like test
booklets, etc.) together.
WhatsApp
Meetings
Incorrect
Information
Open Storage
Mixed
Packing

Field Investigators (FIs) and
their Roles & Responsibilities

Who are Field Investigators (FIs)?
FIs should preferably be DIET students, followed by B.Ed./M.Ed. trainees, college students,
retired school teachers, Grade 11 students, and trained teachers not working in sampled
schools in that order.
Teacher’s working in school should not be used as FIs.
Who are Field Investigators (FIs) appointed by?
Field Investigators are nominated by the DLC-PARAKH and report directly to DLC-PARAKH.
Know about Field Investigators (FIs)
Pre-survey roles and responsibilities of FIs
● Attend the training workshop organized by the district level Coordinators in coordination
with SCERT and SPD.
● FI would coordinate with the Observer / DLC-PARAKH for conduct of PARAKH Rashtriya
Sarvekshan 2024 as per SoPs.

Detailed Roles & Responsibilities of Field Investigators (FIs)
S.no Tasks Activity
Responsible
Personnel
1 Reporting to Sample
School
Report to assigned sample school and meet school head FI & Observer
2 Inspection of the
Exam room
Exam rooms should have proper ventilation, working condition
benches, and provision for children with disability.
FI & Observer
3 Collection of the
OMRs and Booklets
FIs will collect the sealed packets (of OMRs and Test Booklets),
from Observer directly at the school.
FI
4 Sampling of Students Collect student attendance register and conduct sampling of
students. In case, Children with Special Needs (CWSN) are in the
sample, give extra time for completing the test.
FI
(Observer to ensure)
5 Pre-Distribution
Instructions
Use desk stickers/chalk to seat the students. Keep things ready for
distribution of test booklets and start interacting with the students
to make them comfortable. Explain to them how to fill the cover
page details and general instructions relating to AT and PQ .
FI
(Observers to oversee)
6 Booklets Distribution Distribute the AT booklets to the students. FI

Detailed Roles & Responsibilities of Field Investigators (FIs)
S.no Tasks Activity
Responsible
Personnel
7 Invigilation Invigilate the test and ensure no cheating or malpractice takes place. FI & Observer
8 Proctoring and
Observation
Observation of the test administration and ensure no cheating or
malpractice take place. Fill out the monitoring proforma.
FI & Observer
9 Filling of OMRs Instruct the students to read the booklet silently by themselves and
give the students time to mark their responses in the booklet/OMR.
Transfer of students' responses from Test Booklet to OMR sheet (for
grade III only).
FI
(Observers to
oversee)
10 Counting and
Packing
All OMRs to be packed in OMR return bags, separately for all grades.
Pack the OMRs after checking that they are filled in completely and
hand over them to observer.
FI & Observer
11 Filling of
Control Sheet
and Field Note
Control Sheet and Field Note are to be filled in and to be handed
over to the observer in the data segregation stage.
FI
(Observers to
oversee)
12 Data Collection Post Test Conduction, return all material counted and completed in
all respects to the Observer.
FI

Who are Board Representatives?
They are Board appointed officials (Working/ Retired Officials of the Board / Institutions in
the Central/State Govt. Principals/Teachers of CBSE affiliated schools) or as decided by the
Board.
Know about Board Representatives
What are Board Representatives appointed for?
Board Representatives would report to the allotted district to monitor the overall functioning
of the Survey Team under DLC-CBSE and ensure fair conduct of the survey as well as
secured movement of survey materials post survey for the designated place. They will be
appointed by the CBSE HQ and coordinate with DLCs-CBSE, Regional Coordinator & PE-Unit,
CBSE.
Who are Board Representatives appointed by?
Board Representatives will be appointed by the CBSE HQ.

Instructions for packaging and dispatching of the Survey Material
Packing Instructions
Count all the filled OMRs and verify that all OMRs for each surveyed student has been collected.
● One empty and open Tamper-Evident
Packet marked as “OMR RETURN BAG”
will be kept in the SQ Booklets Bag. This
empty common packet should be used
for packing of all used i.e. filled OMRs of AT,
PQ, TQ and SQ of all grades (3,6 & 9) and
filled Control Sheet, Monitoring Proforma,
Field Note for Observer and Joint field
note of Field Investigators. OMRs of all
classes for one school will be counted and
put up in this open bag and sealed by the
Observers and Field Investigators at the
sample school, after the survey.
● All the used & unused Test Booklets (AT,
PQ, TQ & SQ) may be packed by observer
& Field investigator in the same old
packets in which the material was received
from collection centre in the morning &
then sealed with transparent / brown tape.
All these packets of used booklets should
be tied together with sutli & brought back
by observer along with the sealed
“OMR RETURN BAG” & submitted to the
DLC-CBSE from whom the material was
collected on the day of survey.
Field Investigator & Observers should ensure that none of the material related to the Survey should
be left at the sample school under any circumstances.

Instructions for packaging and dispatching of the Survey Material
Packing Instructions
Count all the filled OMRs and verify that all OMRs for each surveyed student has been collected.
Field Note for
Observers
PACKET 1
to be sent to PE Unit, CBSE
as per details to be provided
in due course of time.
PACKET 2
to be retained by DLC-CBSE
(till further orders)

Selection of section via ‘cyclic random sampling’ method
Write down the sections in a line as shown in the figure. Starting from
section ‘1’, move to the next section at a time in a cyclic fashion, and
continue till you get to the number calculated at Step A (Random
Number) above. The section where you stop is the section selected.
Step B
(Cyclic random sampling)
Step A
(Using School PIN code digits to calculate random number)
Add together all the digits of the pin code of the school till we
get a single-digit number
Example:
Let your school PIN code be 110097
Random Number = 1 + 1 + 0 + 0 + 9 + 7 =
18=1+8=9

Instructions for student sampling protocol (to be used only if the selected section
has more than 30 students)
If there are more than 30 students in the sampled section in a class, then select only 30 students as per the
procedure given below:

Instructions for seating plan during conduct of survey
Grade 3
(6 sets)
Grade 6
(6 sets)

Instructions for seating plan during conduct of survey
Grade 9
(8 sets)
For class 9th, the first test booklet may be of any of the codes (test form no.) from 91 to 98 and hence the first booklet
in the sr. no. may be given to student ID 1 and so on irrespective of the booklet code (test form no.).

Relevant forms and instructions shared for effective implementation
of survey
DLCs
Observers
Consent form for
Appointment as DLC
DLC Roles &
Responsibilities
Undertaking for
advance delivery
District Note
for DLCs
Instructions
for Observers
Activity Schedule &
Handout
Monitoring
Proforma
Appointment Letter Field Note
for Observers

Reference documents for
Observers, and other
functionaries

Undertaking for Advance Delivery

Activity Schedule for Observers

Monitoring Proforma for Principal & Observer

OMR Sheet for Achievement Test (AT)

OMR Sheet for Pupil Questionnaire (PQ)

OMR Sheet for Teacher Questionnaire (TQ)

OMR Sheet for School Questionnaire (SQ)

Receipt of survey material to be given by Observer to DLC-CBSE

Sample ‘OMR Return Bag Bag’ with sticker pasted over it
Details printed over ‘OMR Return Bag’ to be filled jointly by Observer & School Head before
sealing the package.

Receiving of Survey Material to be given by DLC-CBSE to Observer after
conduct of survey

Thank You ধন্যবাদ
Sabaikor
આભાર
Ợನ್ಯವಾದಗಳು
धन्यवाद
‫هﯾﺮﮑﺷ‬
ధన్యవాదాలు
நன்றி
ଧନ୍ୟବାଦ
fदनवास
നന്ദി ਧੰ ਨਵਾਦ

Orientation PPT for OBSERVERS PARAKH Rashtriya Sarvekshan 2024 CBSE.pptx.pdf

More Related Content

What's hot (20)

Similar to Orientation PPT for OBSERVERS PARAKH Rashtriya Sarvekshan 2024 CBSE.pptx.pdf (20)

Recently uploaded (20)

Orientation PPT for OBSERVERS PARAKH Rashtriya Sarvekshan 2024 CBSE.pptx.pdf