Papersoft Banking Sector
Download as PPTX, PDF1 like735 views
Papersoft, founded in 1999, offers document management solutions, specializing in process automation and information governance for the banking sector. The company addresses challenges such as regulatory compliance, data security, and inefficient manual processes, which can lead to high costs and data loss. Their solutions enhance data accuracy and processing efficiency, allowing banks to streamline operations and improve compliance.
Papersoft Banking Sector
- 2. Who we are /// 02 PAPERSOFT is a 15 year old company that provides document and information services and solutions including capture, mailroom and scanning, data extraction and process automation, as well as digital and physical records management services. We help our clients to make their processes more efficient, agile and safe, while enriching, preserving and organizing their information assets. In a competitive and global economy, process efficiency and information governance are essential parts of a successful company.
- 3. In 1999 Founded (as Arquivagest) Key Facts about us /// 03 • Digital Mailroom • Invoice Processing • Smart Case Management Business Process Outsourcing Services 150 30 000 000 Processing Volumes (Digital and paper) pages / year 1 minute to 5 working days Processing Time • PaperSoft Mobile • PaperSoft Kiosk • PaperSoft Centre • PaperSoft Archive Software Solutions 5 Countries Processing Centres Employees Certified Methodology
- 4. Our Value Proposition /// 04
- 5. The Sector Pains /// 05 Banking Sector Banking sector faces an increasingly tighter regulatory framework for compliance along with data and information security “28% of organizations are suffering from embarrassing data loss, and nearly 50% are having issues with auditors or regulators” - AIIM survey, 2014 Too much time spent re-keying data, searching for paper copies and manual filing due to “To open an account for a single client, takes on average, 60 minutes and that process is 90% manual” - According to IBM Inability to track, record and retrieve documents and information across the organization, resulting in incompliance and fines Full E2E processing of information into the core system may take up to 6 months. - According to IBM. High processing costs due to inefficient and paper-based processes “The average cost to scan/capture one document in the Banking & Financial sector is 13 cents and it takes about 1.7 minutes to do it” – Aberdeen study, 2012
- 6. CentralInfrastructure PaperSoft Archive Our Banking Solutions /// 06DistributedInfrastructures PaperSoft Centre Client Systems ERP/CRM Mainframe … FTP/EMail/Fax Classification Extraction Processing and Business Rules Publication Import & Scan Search & Share Retention Schedules Store & Preserve Security / Access RecordsManagement PaperSoft Mobile Business Rules Security Encription E-Form with Capture PaperSoft Kiosk Business Rules Digital Signature & Biometric Reader E-Form with Capture Context Webservice
- 7. Reduce processing costs Faster processing time The Gains for Banks /// 07 Data accuracy (target 98%) Safer Knowledge Base Documents retention plan Improved audit, control and traceability Regulatory compliance Know Your Customer Track physical & digital documents
- 8. Sector Key Projects /// 08 Process automation for Accounting Automatic Invoice processing VS Manual processing (old process) Accounting entries uniformization Multiple documents from suppliers with multiple layouts. Accounting Business Rules application Metadata output file, for client system integration E2E Process Management 1.2K Invoices per month Average processing time: 2 working days AQL methodology Quality check with 98% accuracy rate Mozambique Mailroom and scanning Data extraction via OCR Invoice Automation Digital Archive Business Continuity plan Disaster Recovery Plan Project management Scope / Challenges Volume Centre Client Solutions & Services Key Performance Indicators
- 9. Sector Key Projects /// 09 Existing 1.5000K forms as paper backlog with both printed and manuscript documents Process registration forms from Dealers & Business Rules application by form type for existing backlog Form mobile capture in remote places for agent activation process– Remote teams In store kiosk solution with e-forms registration Process business rules that includes document check-list, dates, signature verification, etc. Rejection process automation with communication with missing steps for action Logistic difficulties (RH operationalization, network coverage, lack of electricity) for the execution of activities in several regions. Team training and management of more than 100 users nationally System integration with multiple client systems 130 K pages per month (ongoing) Average processing time: 2 minutes to 48 hours AQL methodology Quality check with 98% accuracy rate Reconciliation ratio: 90% (sales vs records) Mozambique Mailroom and Scanning Data Extraction via OCR/ICR Process Automation Records Management and safe destruction Digital Archive Printing , Enveloping & Dispatch Services Business Continuity Plan Disaster Recovery Plan Scope / Challenges Volumes Centre Client Solutions & Services Key Performance Indicators
- 10. Telcos Retail Public SectorUtilities Our Clients /// 10
Editor's Notes
- #6: 1st Payment systems are a crucial part of every business. It is accounts payable and receivable departments job to make sure that invoices are processed in due time, respecting every part’s interests.
- #7: 1st Payment systems are a crucial part of every business. It is accounts payable and receivable departments job to make sure that invoices are processed in due time, respecting every part’s interests.