Papersoft AP & AR invoice processing

AP & AR Invoice Processing
2015

Who we are /// 02
PAPERSOFT is a 15 year old company that provides document and
information services and solutions including capture, digital mailroom and case
management, as well as digital and physical records management services.
We help our clients to make their processes more efficient,
agile and safe, while enriching, preserving and organizing their
information assets.
In a competitive and global economy, process efficiency
and information governance are essential parts of a
successful company.

In 1999
Founded
(as Arquivagest)
Key Facts /// 03
• Digital Mailroom
• Invoice Processing
• Case Management
• Workflow
• Collaborative
Document Process
Outsourcing Services
200
30 000 000
Processing Volumes
(Digital and paper)
pages / year
1 minute / 5 working days
Processing Time
• PaperSoft Capture
• Mobile Apps
• Web Platform
• OEM / Cloud
• PaperSoft Processing Centre
• MailRoom & Scan
• PaperSoft Records Mgmt
Software Solutions
5 Countries
Processing
Centres
Employees
Certified
Methodology

Our Value Proposition /// 04
Publish & DeliverStore & SearchCollaborationOrganizationCreate & Capture
Taxonomy Retention Security Metadata Disposal
Content Management & Process Services
Information Architecture
Information Governance
PaperSoft ///
Document Management Solution
Consultancy Services

Pains /// 05
AP & AR Invoice Processing
The majority of processes still have an over reliance on paper even when
created digitally
“Percentage of paper invoices in companies is around 77%” - Invoice Automation Benchmarking Report,
PayStream Advisors © 2010
Corporations strugle with high processing times that can take up to 5
days, thus missing invoice discounts from advanced payments
“Accounts receivable are losing on average about 3% or more of invoiceable income - Short-payments,
out of time discount claims, tax disputes, contract disputes, unrecoverable debits”
Overwhelming processing costs, that can reach up to 25£ per
document in UK
Lack of control over records leads to fraud and loss of documentation
Low accuracy on data leading to re-processing
“A high occurrence of fraud or duplicate payment is the direct result of an absence of process controls”
“Cost to locate lost document can reach up to $120 and cost of replacing it: $220” – by AIIM
“70 % of Accounts Payable and Receivable struggle to find supporting documentation”
“Average of human indexing errors between 20% - 40%”
“The average cost of processing manually an invoice can be up to 20 times more than with an
automated process” – IOMA’s AP Department Benchmarks and Analysis 2010

Our AP & AR Solutions /// 06
Publish & DeliverStore & SearchCollaborationOrganizationCreate & Capture
Information Architecture
Information Governance
PaperSoft ///
Document Management Solution
E-Forms Eletronic SignatureAuto Classification
OEM Connectors
Cloud Connectors
Classification
Extraction
Business Rules
3rd Party
Plug-Ins
Scan & Import
E-Discovery
Retention Schedules
Storage
Security & Policies
Records ManagementWorkflow
User Access
E-Mails
E-Files
Taxonomy &
Folksonomy Version Control
Share
CMIS

The Gains /// 07
Reduce AP & AR processing costs
Accurate Output
Audit trail, control and document
retrieval
Alignment with retention policies
Full process automation & integration
Shorter processing time

 1-2 business days E2E SLA
 Same day envelope dispatch
 AQL Quality control methodology with >98% accuracy
Bradford
U.K.
 Document handling of post mail for over 600 stores scattered geographically in UK and Gibraltar
 Daily Internal / external mail routing and delivery
 Scanning, classification and extraction via OCR
 Cheque processing
 Automated processing and treatment of Human Resources documentation
 Automated processing and documentation processing client refunds processes
 P2P / O2C Invoice processing and integration with systems such as BASE, Mainframe, Oracle
 Document print, envelope and shipping based on business rules per vendor
 E-discovery and Archive tool resource training
 Daily/Weekly/monthly Operational Reports and Quality Control
 Business continuity plan and Disaster recovery plan
250.000
Images /
month
 Mailroom & Scanning
 Document classification & extraction
 E2E Reconciliation
 Digital Storage
 Retention schedule management and destruction
 Helpdesk & Support
Wm Morrisons Supermarkets plc /// 08
Client Scope / Challenges Volume
Solutions & ServicesCentre Key Performance Indicators

 1 business days E2E SLA
Lisbon
Portugal
&
Wolveramphton
U.K.
 Mailroom management
 Cheque processing
 Scanning and classification of data via OCR
 Automated processing and treatment of Human Resources documentation
 Automated processing and treatment of Financial documentation
 P2P / O2C Invoice processing and integration with systems such as BASE, and Oracle etc.
 Document print, envelope and shipping based on applied business rules for vendors
 E-discovery and archive tool resource training
 Business continuity plan and disaster recovery plan
63.000
Images /
month
 Document classification
 E2E Reconciliation
 Digital Storage
 Invoice rejection print & envelope
 Retention schedule management and
destruction
Carillion plc /// 09
Scope / Challenges Volume
Centre
Client
Solutions & Services Key Performance Indicators

Outokumpu /// 10
 Mailroom management
 Vendor e-mail retrieval and classification
 Scanning and classification via OCR
 Automated processing and treatment of Financial documentation
 P2P / O2C Invoice processing and integration with systems such as BASE, SAP, etc.
 Document print, envelope and shipping based on applied business rules for vendors
 E-discovery and archive tool resource training
 Business continuity plan and disaster recovery plan
25.000
Images/
month
 1 business days E2E SLA
Timisoara
Romania
 PO Box Management
 Electronic document processing
 Document classification
 Invoice rejection print & envelope
 Retention schedule management and
destruction
Scope / Challenges Volumes
Centre
Client

Zurich /// 11
 Upload and reception of documents via PaperSoft Web Archive Portal
 Data classification and extraction via OCR
 Automated Invoices processing
 Business rules application
 Multiple documents from suppliers with multiple layouts
 Case Management for Auto Insurance claims process
End users training
10.000
images per
month
 Average processing time: 2 business days
 AQL methodology Quality Check with 98% accuracy rate
Lisbon
Portugal
 Mailroom and Scanning
 Data Extraction via OCR/ICR
 Case management
 Digital Archive
 Dispatch Services
 Business Continuity Plan
 Disaster Recovery Plan
Scope / Challenges Volumes
Centre
Client

Upload and reception of documents via PaperSoft Web Archive Portal
 Invoices classification and data extraction via OCR
 Automated invoices processing
 Business rules application
 Multiple documents from suppliers with multiple layouts.
 Automation of accounting entries, with on-line data integration with ERP Primavera
 E2E process management
 End users training
20.000
images per
month
 Average processing time: 2 business days
 Quality check based on AQL methodology with a
committed accuracy rate target of 98%.
Portugal
 Documents classification
 Data extraction via OCR
 Invoices reconciliation
 Electronic Records Management
 Helpdesk and technical support
Nucase /// 12
VolumeScope / Challenges
Centre
Client

Telcos Retail
Public SectorUtilities
Our Clients /// 13

Banking &
Insurance
Health
Legal
Finantial
Services
Our Clients /// 14

Papersoft-dms.com
Company/papersoft-dms
Papersoft_dms
WWW

Papersoft AP & AR invoice processing

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