pdf السمنر الادراة.pdf pm project an over view
- 2. Slide 2 This presentation introduces the PM² Methodology. It enables participants to: • obtain an overview of the PM² Offering • obtain an overview of PM² Methodology • understand the PM² project life cycle. • understand the PM² project organisation, roles & responsibilities. About this Presentation
- 3. Slide 3 Strategy & Objectives Management of Programs & Projects From Strategy to Projects Organizational Resources Project Portfolio Planning & Management High-Level Operations Planning & Management VISION Management of On-Going Operations (recurring activities) Projects Portfolios Programs
- 4. Slide 4 What is a PM² Project? What is a Project? Temporary Start & End Non routine Time, Cost, Quality… Product or Service Unique Output Constraints
- 5. Slide 5 The Purpose of PM² The purpose of PM² is to enable Project Managers to deliver solutions and benefits to their Organisations through the effective management of project work.
- 6. Slide 6 What is a PM² Project? • is (above all) a project (i.e. not operations, not a work activity, not a program, etc.). • has a duration of more than 4-5 weeks, with more than 2-3 people involved. • runs within an organization and can subject to internal or external audits. • requires a clearly defined governance structure and clearly assigned roles and responsibilities. • requires approval of its budget and scope. • includes more than just construction/delivery activities. • includes transition and business implementation activities. • requires a certain level of documentation, transparency and reporting. • requires a certain level of control and traceability. • has a broad base of internal (and external) stakeholders. • may require the collaboration of several organizations, or several organizational units. • contributes to raising the organization's Project Management maturity.
- 7. Slide 7 About Project Management Beyond the core technical skills required from Project Managers, other competences which allow PMs to work effectively are also needed. Contextual Competences Behavioural Competences Project Orientation, Programme Orientation, Portfolio Orientation, Strategy Implementation, Permanent Organisation, Personnel Management, Business Systems, Products & Technology, Security, Safety & Environment, Finance, Legal. Leadership, Engagement & Motivation, Self-Control, Assertiveness, Relaxation, Openness, Creativity, Results orientation, Efficiency, Consultation, Negotiation, Conflict & Crisis, Reliability, Values appreciation, Ethics. Source IPMA-ICB
- 9. Slide 9 The House of PM²
- 10. Slide 10 Drivers, Phases, Input/Outputs Project Charter Project Work Plan Project Deliverables Project Drivers Phase Inputs Phase Outputs Project Owner (PO) initiates Project Manager (PM) plans Project Core Team (PCT) executes Project Stakeholders evaluate Project Phases Business Case Initiating Request Initiating DefineScope Assign PM Planning Elaborate Scope Assign PCT Executing Manage Scope Coordinate Closing Capture Lessons Accept Project RfP Phase Gates Approvals RfE RfC Monitor & Control Project Charter Project Handbook & Project Work Plan Project Deliverables Project-End Report
- 11. Slide 11 PM² Project Lifecycle Time Initial Phase Intermediate Phase(s) Final Phase
- 12. Slide 12 The PM² Governance Roles & Responsibilities
- 13. Slide 13 PM² Project Governance Client/Requestor Side Provider Side Directing Layer Managing Layer Business Governing Layer Appropriate Governance Body (AGB) Steering Layer Project Steering Committee (PSC) Project Core Team (PCT) Performing Layer Business Implementation Group (BIG) (User & Business Representatives) Collaboration & Communication Channel Business Manager (BM) Delegates Project Manager (PM) Delegates Solution Provider (SP) Project Owner (PO) Support Layer Project Support Team(PST)
- 14. Slide 14 Delivery aspect Business aspect Pure Project Perspective (work-centric) Project Manager PM² Project Manager Holistic View (value centric) Business aspect Delivery aspect PM² Business Manager Perception & Point of View
- 15. Slide 15 PM² Artefacts Landscape
- 16. Slide 16 Summary of PM² Activities & Artefacts Summary of PM² Activities & Artefacts
- 17. Slide 17 PM² Responsibilities: RASCI RASCI: • Responsible, • Accountable, • Consulted, • Supports, • Informed. AGB (Appropriate Governance Body) PSC (Project Steering Committee) PO (Project Owner) BM (Business Manager) SP (Solution Provider) PM (Project Manager) PCT (Project Core team)
- 18. Slide 18 An overview of the PM² Guide v2.5
- 19. Slide 19 An overview of the PM² Guide v2.5
- 20. Slide 20 An overview of the PM² Guide v2.5
- 21. Slide 21 An overview: Initiating Phase
- 22. Slide 22 ƒ Define what the project will do (formulate the objective of the project), and get the project off to a good start by performing some initial planning ƒ Identify the stakeholders, assign roles & responsibilities ƒ Who are the most influent stakeholders? ƒ Define the Project Steering Committee (PSC) ƒ Create Project Initiation Request, Business Case, Project Charter. ƒ Close collaboration between PM, BM and major stakeholders ƒ Requirements (in scope AND out of scope) ƒ Get formal go-ahead for comprehensive project planning Summary – Initiating Phase
- 23. Slide 23 An overview: Planning Phase
- 24. Slide 24 ƒ Start with the Planning Kick-off meeting ƒ Prepare the Project Handbook (Tailor Project Approach) ƒ Develop the project schedule ƒ Customise/Tailor the Project Management Plans and produce the Project Specific Plans (Project Plans). ƒ Customise your Communication Management Plan ƒ Communicate plans to Stakeholders ƒ Business Implementation Plan ƒ Prepare for the executing phase and for Monitor & Control Summary – Planning Phase
- 25. Slide 25 An overview: Executing Phase
- 26. Slide 26 ƒ Observed from a Project Management point of view ƒ Manage Stakeholders ƒ Execution of the Project Plan ƒ Daily coordination of work to produce the Project Deliverables ƒ Communication with Stakeholders (Information Distribution) ƒ Produce Project Reports ƒ Quality Assurance Summary – Executing Phase
- 27. Slide 27 An overview: Monitor & Control
- 28. Slide 28 Monitor & Control Decision Log Issue Log Risk Log Change Log Schedule Planned Vs Actual Report Performance Project Core Team Meetings Change Control Board Project Follow-up Meetings Project Steering Committee Meetings
- 29. Slide 29 An overview: Closing Phase
- 30. Slide 30 ƒ Finalise “everything” ƒ Perform Project-End Review Meeting ƒ Capture Lessons Learned and Produce Project-End Report ƒ Release all resources ƒ Administrative closure Summary – Closing Phase
- 31. Slide 31 The PM² Mindsets
- 32. Slide 32 PM² Mindsets - IAQs Project Managers and Project Teams who practice PM² also ask the important questions: • Do we know what we are doing? • Do we know why we are doing it? Does anyone really care? • Do we know who is doing what? • Deliver at any cost or risk? • Is this a task for the business or for the Project Core Team? • Should I be involved? • Have we improved? • Is there life after project?
- 33. Slide 33 PM² Mindsets Project Teams who practice PM2: 1. Apply PM2 best practices to manage projects. 2. Remain mindful that methodologies are there to serve projects and not the other way around. 3. Maintain a clear outcomes orientation, identifying and pursuing the desired outcomes of every PM² phase, activity, role, and artefact. 4. Become committed to delivering project results with maximum value rather than just following plans. 5. Foster a project culture of clear communication and effective collaboration. 5. Involve project stakeholders in the organizational change needed to maximize project benefits. 6. Invest in developing those competences required to become better project contributors. 7. Share knowledge and lessons learned, and contribute to the improvement of project management at EC. 8. Are '''inspired''' by the PM² Guidelines on Ethics and Professional Virtues (see Guide)
- 34. Slide 34 PM² Processes PM² Methodology & Mindsets PM² Processes &Mindsets PM²Mindsets enable us to apply the Methodology more effectively and help us navigate through the complexities of project reality.
- 35. Slide 35 PM² Characteristics & Outcomes Main PM² outcomes • Establishes transparency • Increases confidence • Integrates IT Governance • Rationalises Project Management Key PM² characteristics • Common • Light approach • Tailored • EC supported • Fast-track • Training programme • Certification programme contribute to
- 36. Slide 36 PM2 Wiki Agile Wiki Tools Wiki Portfolio Wiki Requirements Wiki CoP Wiki Open PM2 Wiki webgate.ec.europa.eu/fpfis/wikis/display/pm2 The PM² Offering - wikis
- 37. Slide 37 The PM² Offering - Publications PM2 Guide Agile Guide PM2 Artefacts Templates PM2 Study Case PM2 Tools & Techniques PM2 Guide Open Edition Agile Tools & Techniques Requirements Tools & Techniques PM2 Portfolio Tools & Techniques PPM Guide
- 38. Slide 38 PM2 Artefacts Templates http://intracomm.ec.testa.eu/PM2/Templates Main Study Resources
- 40. Slide 40 40 The PM2 Project Management Methodology Guide – Open Edition AVAILABLE ON THE EU BOOKSHOP! https://webgate.ec.europa.eu/fpfis/wikis/display/openpm2 http://europa.eu/!Gu76mr Open PM² is a fact!