Performance Based Interviewing (PBI) Questions
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The document consists of a series of prompts aimed at eliciting detailed responses regarding creative thinking, customer service, flexibility, interpersonal effectiveness, organizational stewardship, personal mastery, systems thinking, and technical skills. It asks individuals to provide specific examples of past experiences that illustrate their competencies and approaches to various workplace situations. The goal is to gather insights into their problem-solving abilities, adaptability, communication skills, and contributions to organizational efficiency and effectiveness.
Performance Based Interviewing (PBI) Questions
- 1. Level Type PBI I Creative Thinking Tell me about two suggestions you have made to your supervisor in the past year. How did you come up with the ideas? What happened? How do you feel about the way things went? I Creative Thinking Tell me about a specific time when you made a suggestion to improve the quality of the work done in your unit. Tell me about a specific time when you made a suggestion to improve the efficiency of your unit. II Creative Thinking Tell me about a time when a co-worker had a good idea and you agreed but no one else was willing to listen. How did you handle the situation and what was the outcome? II Creative Thinking Give examples to illustrate how you have generated ideas that represent thinking “outside the box.” How were your ideas received by others? What became of the ideas? III Creative Thinking What projects have you started on your own? Why did you start the projects? What did you learn from doing the projects? What were the results? III Creative Thinking Explain the approach you use for performance improvement. Explain specifically how you identify problems, what strategies you incorporate to measure the impact of the problems, how you deal with the problems, and how you measure success or failure. Track one problem you have dealt with from identification to closure. III Creative Thinking Tell me about a specific benchmark study that you assisted with and how that study was applied within your organization. IV Creative Thinking Describe a creative endeavor you can take ownership for that impacted on the efficiency or effectiveness of your organization. I Customer Service Give a specific example of a time when you had to deal with an angry customer. What was the problem and what was the outcome? What was your role in diffusing the situation? I Customer Service Tell about a situation at work where you realized a person needed help. How did you realize the person needed assistance and what did you do? What was the outcome of this situation? I Customer Service Tell about a situation where you assisted a co-worker. What was the situation? What was your involvement and what was the outcome? I Customer Service Tell me about a specific time when you resolved a difficult customer complaint. What did you do? What was the outcome? II Customer Service In your current job, who are your internal and external customers? Specifically, how do you get satisfaction feedback from your internal customers? Specifically, how do you get satisfaction feedback from your external customers? Give specific examples of how you have used both negative and positive feedback. II Customer Service Tell me specifically which co-workers in your organization are your customers. What have you done specifically to improve the service you give these internal customers?
- 2. III Customer Service If you were to step back and look at the part of your organization you control, what components of a customer service program would you see? Describe each component individually and tell specifically, what your role has been in implementation and ongoing delivery. III Customer Service Give an example to illustrate how you have improved the experience of 1) your internal customers, and 2) your external customers. How did you determine improvement was needed and how have you determined the effectiveness of the improvement. III Customer Service Tell me specifically how you have communicated to line staff that they have permission to go around the “chain of command” to expedite resolution of a patient problem. What has been the result of such communication? Success stories? IV Customer Service In the past, how have you obtained and incorporated customer feedback into your organization’s planning and service standards? Give specific examples. I Flexibility/A daptability Describe a change in your work you have personally had to make in the last couple years. At the time, how did you feel about making the change? What did you do to make the change? How do you feel about the change now? I Flexibility/A daptability Tell me about the last new procedure you had to learn in your job. Tell me what specifically was the hardest aspect of learning the new procedure. Tell me specifically what you liked best about learning the new procedure. How well is the new procedure working now? II Flexibility/A daptability Describe a situation where you were responsible for getting others to make a change. What role did you play and what actions did you take? What was the outcome? If you had to do it again, would you do anything differently? II Flexibility/A daptability Tell me about a time when you had to deal with two very different employees that could not be treated the same way. How did you deal with each? How did you decide what you were going to do? How well did your intervention with each employee work? III Flexibility/A daptability Describe a major change you have made in the past two years. How did you accomplish the change? What difficulties did you encounter and how did you work through the difficulties? What personal factors assisted you in making the change? Would you do anything differently if you had to do it again? III Flexibility/A daptability Tell me about a specific time when staff reductions required restructuring of the workload. How did you do the restructuring? Who specifically did you involve? How did you involve them? Why did you involve those whom you did? III Flexibility/A daptability Describe an instance when you had to think on your feet to extricate yourself from a difficult situation. What caused the situation? How did your solution work? IV Flexibility/A daptability Describe a time when you were faced with an obstacle to an important project? What did you do? Were you able to overcome the obstacle? What step(s) did you take?
- 3. IV Flexibility/A daptability According to Peter Senge, the one single thing a learning organization does well is to help people embrace change. Convince me/us that you are an effective change agent by describing an experience or experiences from your past. I Interperson al Effectivenes s Describe a situation where you felt you had not communicated well. How did you correct the situation? I Interperson al Effectivenes s Give a specific example of a time you had to deal with an upset co-worker, patient, or other customer. What was the person upset about and how did you handle? What was the outcome? I Interperson al Effectivenes s A part of this job is documenting your work. Give a specific example of something you had to write for your supervisor in the past three months. What feedback did you get from your supervisor? II Interperson al Effectivenes s Describe a time when you were able to effectively communicate a difficult or unpleasant idea to a superior. What made your communication work? II Interperson al Effectivenes s How do you go about explaining a complex technical problem to a person who does not understand the technical jargon? What approach do you take in commuicating with people who do not know the technical jargon? II Interperson al Effectivenes s Describe a time when you took personal accountability for a conflict and initiated contact with the individual(s) involved to explain your actions. What steps did you take? What was the result? II Interperson al Effectivenes s Describe a time when you've had to work with strong-willed peers. What did you do? How did you handle them so you could influence their decisions? II Interperson al Effectivenes s Give a specific example of a situation where the group of people you work with on a regular basis had a serious conflict. What was the conflict about? How were you involved in the conflict and what was the outcome? II Interperson al Effectivenes s A part of this job is documenting your work. On a scale of 0 to 10 with 10 being excellent writing skills, how would you rate your writing ability? Give specific example of the types of documents you write routinely. What feedback do you get from your supervisor on your writing skills? II Interperson al Effectivenes Tell me about a specific time when those with whom you were working could not agree upon the course of action. How did you approach the situation and what was the outcome?
- 4. s II Interperson al Effectivenes s It can be difficult to build good relationships at work but sometimes it doesn't always work. If you can, tell about a time when you were not able to build a successful relationship with a difficult person. How did you handle the situation? How did you accomplish the work? II Interperson al Effectivenes s What is the toughest group that you’ve had to get cooperation from? Describe how you handled it. What was the outcome? III Interperson al Effectivenes s What is your typical way of dealing with conflict? Give me an example. What have you learned from dealing with conflict? III Interperson al Effectivenes s Have you ever had to "sell" an idea to your co-workers or group? How did you do it? Did they "buy" it? III Interperson al Effectivenes s Describe the most challenging negotiation in which you were involved. What did you do? What were the results for you? What were the results for the other party? III Interperson al Effectivenes s Explain a specific situation where you met resistance from your staff or work group about a directive that was mandated. Explain your role by describing dialogue related to the situation. Specifically what measures did you incorporate? What did you learn about group resistance? What was the ultimate outcome? III Interperson al Effectivenes s Think about a specific time when you had to negotiate with several service chiefs to obtain their cooperation to implement a specific initiative. Tell me specifically how you negotiated with them to attain the desired cooperation and how the implementation of the initiative went. IV Interperson al Effectivenes s Tell me about a meeting in which you had to tell others things they did not want to hear. How did you communicate those ideas to them? What was the result of that communication? If you could do it again, is there anything you would change in what you communicated, or the way in which you communicated it? Why would you make those changes? IV Interperson al Effectivenes s Tell me about a time when you had to use your presentation skills to influence someone's opinion. How did you prepare for the presentation? What points did you emphasize? How was the information received? I Organizatio nal Give two examples of things you've done in previous jobs that demonstrate your willingness to work hard.
- 5. Stewardship I Organizatio nal Stewardship There are times we work without close supervision or support to get the job done. Tell us about a time when you found yourself in such a situation and how things turned out. I Organizatio nal Stewardship Give an example of a time you defended your organization. How did you feel about doing it? How did you go about doing it? What was the response of the other party/parties? I Organizatio nal Stewardship Tell me about a specific time when people outside your organization were criticizing it unfairly. What did you do or say? How successful were you in changing minds or attitudes? What evidence suggests that level of success? II Organizatio nal Stewardship List two characteristics that you feel you possess that make you a sensitive, effective leader. Give a specific example for each to show how you applied them to your work setting II Organizatio nal Stewardship Describe a time when you worked as a member of a team to accomplish a goal of your organization. What role did you play? Describe how the team worked together. What was the outcome? II Organizatio nal Stewardship Describe a time when you were working with a group and there was conflict in getting a job done. What was your role? Were the conflicts resolved? If yes, how were they resolved? If no, what were they not resolved? II Organizatio nal Stewardship Tell me about a specific time when a co-worker was experiencing significant personal problems that were affecting their work. What did you do to assist the co-worker and help them with their situation? Were your efforts successful? How did you know they were or were not successful? III Organizatio nal Stewardship Describe a time when one of your staff or your work team was working above work expectations. What was your response? How did the other party/parties respond? III Organizatio nal Stewardship Describe a time when one of your staff or your work team was working below work expectations. What was your response? How did the other party/parties respond? What was the ultimate outcome? III Organizatio nal Stewardship List three characteristics you feel you possess that make you a sensitive, effective leader. Give a specific example to illustrate the application of each to your work setting. III Organizatio nal Stewardship Tell me about a specific time when a subordinate had a personal need that conflicted with the needs of your organization. How did you address the conflicting needs? What was the result of the way you handled the situation? IV Organizatio nal Stewardship What experience have you had implementing reorganizations or change in an organization? How did you do this? What were the challenges and regrets?
- 6. IV Organizatio nal Stewardship Tell me specifically what you have done to create an atmosphere of trust and empowerment within your sphere of influence. What tangible results have you seen from your efforts? I Personal Mastery Tell us about a job or setting where great attention to detail was required to complete a task. What steps were involved? How did you handle that situation? I Personal Mastery Name three things you have done in the past two years to grow in your job. I Personal Mastery Describe a time when you received negative feedback and turned it into something positive. I Personal Mastery What self development activities are you currently engaged in? II Personal Mastery Describe a time when you anticipated potential problems and developed preventative measures. II Personal Mastery Tell us how you keep your job knowledge current with ongoing changes. II Personal Mastery Developing and using a detailed procedure is often very important in a job. Tell about a time when you needed to develop and use a detailed procedure to successfully complete a project. II Personal Mastery Give me a specific example of a time when you used good judgment and logic in solving a problem. II Personal Mastery Tell us about a time when you had to analyze information and make a recommendation. What kind of thought process did you go through? What was your reasoning behind your decision? II Personal Mastery Describe a negative work experience you learned from. Describe the circumstances and give an example to show you applied the learning to a work situation. II Personal Mastery Describe a situation where you can take credit for the growth and development of a staff member or co-worker. Be specific about your role in terms of interactions and the outcome. II Personal Mastery Tell me specifically what self-development activities you have participated in during the last year. III Personal Mastery Tell me about a time when you delegated a project effectively. What steps did you take to empower others to work on the project? How did you track progress of the project? III Personal Mastery In a supervisory role, have you ever had to discipline or counsel an employee? What was the nature of the discipline? What steps did you take? How that make you feel? How did you prepare yourself? III Personal Mastery Everyone has made some poor decisions or has done something that just did not turn out right. Give an example of when this happened to you. What did you learn? What would you do differently? III Personal Mastery Describe a time when you disagreed with an evaluation or feedback you received about your performance. How did you handle the situation? What impact did it have on you? What did you learn?
- 7. III Personal Mastery Specifically, what are you doing to keep up with changing concepts in healthcare management? What attributes do you possess that make you able to keep up with the times? Give an example to convince me that you can keep up with these changing, chaotic times. III Personal Mastery Tell me specifically about the professional activities in which you are currently engaged to enhance your professional capabilities. IV Personal Mastery Tell me about a specific time you sought specific feedback on your performance from subordinates. Specifically, how did you use the feedback? Cite specific changes resulting from the feedback? I Systems Thinking How does the work you are currently doing affect your organization’s ability to meet its mission and goals? Do you think your work is important? If yes, why? If no, why not? I Systems Thinking Describe a time when you went over and above your job expectation. What motivated you to put forth the extra effort? How did you feel when the job was finished? Did others realize you had put forth the extra effort? What feedback did you get for your effort? I Systems Thinking Tell me about a time when you had to take on extra duties or make some other sacrifice (such as changing your duty hours) in order for an overall improvement in the service of your unit to its customers to occur. How did you feel about making the change? What did you say to co-workers and supervisors about the change? How do you feel about the change now? Has it produced better service to your customers? II Systems Thinking In your current job, what organizational change have you made or contributed to that you are proud of? How did you go about making the change? What has been the impact of the change? II Systems Thinking Tell me about a specific time when others in your work group were having difficulty understanding how their work interfaced with the work of other units, and the impact changes they made had on those other work groups. What specific things did you do to assist your co-workers to better understand the relationship of your work to that of others in the organization? What specific things did you do to ensure that changes within your group were not detrimental to other work groups? III Systems Thinking Describe a change you are responsible for that improved the performance of your work area or organization. How did: 1) you come up with the idea for the change, 2) you go about implementing the change, 3) staff respond to the change, and 4) you measure the outcome of the change? In looking back, what things would you do differently? III Systems Thinking Tell me about a specific time when you had to assist your staff in understanding the relevance to the organization of an aspect of their work. What mechanisms did you use to communicate with them? How effective was the communication? How did you evaluate that effectiveness? IV Systems Thinking Tell me about a specific decision that you made within your organization that had unexpected consequences outside your organization. How did you deal with those consequences? II Technical Skills Give me an example of a time when you used good judgment and decision-making in solving a problem.
- 8. Technical Skills Rate yourself on a scale of 0 to 10 with 0 indicating no knowledge or skill and 10 indicating above average knowledge and skill on the following areas: (would have approximately 10 areas of knowledge or skill specific to job—would range from specific job skills such as typing/work processing to higher level skills such as negotiation and conflict resolution). Technical Skills Give an example of how you have used a technical skill in your field in you current position. Technical Skills Compare what you know about the job you are interviewing for and your own knowledge and skill. What areas of development do you feel you will need to meet the job expectations?