Permissions and licensing

Permissions and licensing
Event Planning | Week 12

Learning outcomes
By the end of the session, you will be able to:
 Identify the required permissions and licenses needed for a given
event
 Describe the process of applying for common licenses
 Discuss the consequences of non-compliance

 Local Authority (council)
 Licensing
 Environmental Health
 Trading Standards
 Local Police force
 Fire Service
 Local NHS Trust
 Health & Safety Executive
 Fundraising Regulator
 Performing Rights Society

The Licensing
Act 2003
Source: The Licensing Act 2003, c.1.
Available
at: http://www.legislation.gov.uk/ukpga
/2003/17/contents (Accessed:
02/12/2019).
 The licensable activities are:
1. The sale of alcohol by retail
2. The supply of alcohol to club members
3. The provision of late night refreshment
4. Regulated entertainment
 Performing a play
 Screening a film
 Indoor sporting events
 Boxing or wrestling
 Performance of live music
 Playing recorded music
 Performance of dance

Premises License and TEN
Premises License
 Required for any place undertaking
ongoing licensable activities
 Doesn’t necessarily have to be a
building eg. Trafalgar Square
 Comes with an ‘operating schedule’
containing premises specific restrictions
 Police can object and request license
review at any time
TEN = Temporary Event Notice
 For serving/selling alcohol or putting on
regulated entertainment on a temporary
basis
 Not exceeding 168 hours
 No more than 499 people
 TEN given to police not less than 10 days
in advance of event
 Police have 48 hours to refuse license
 The same premises can be used in a TEN
a maximum of 12 times/year
 Must be at least 24 hours between events

Street collections and street trading
Street Collections Permit
 Collecting money for charity in a
public place
 Sale of goods for charitable causes
 Usually handled by local Police
force
 Allow 2 months notice
Street Trading License
 Sale of goods on the highway
 Handled by local authority
 Requires 28 days notice

Road Closures and temporary structures
Road closures
 If there is an intention to close roads
or restrict access to public highways
 Apply to the local authority for a
Traffic Management Order
 Requires no less than 8 weeks to
review the application
Temporary structures
 Any temporary structure that may
affect members of the public or
public highways
 Includes aerial platforms, jibs and
cranes
 Notice period may differ depending
on period required for

Sports grounds and stadia
 Designated by the Secretary of State for the Department for Culture, Media &
Sport (DCMS)
 All sports ground and stadia require a Safety Certificate
 Event must comply with conditions of the Safety Certificate
 Governed by separate guidance and additional regulations
 For further information, see the Guide to Safety at Sports Grounds a.k.a “The
Green Guide”, published by the Sports Grounds Safety Authority.

 Police Act 1996, Section 25 (1)
 Special police services can be requested
 Chargeable
 Commercial events pay full economic costs
 Charity & Community events pay 0-75% of economic
costs
 Association of Chief Police Officers (ACPO) states:
 Meaningful discussion must take place between police
and event organiser
 Contractually binding agreement must be in place
 Police Reform and Social Responsibility Act 2011
means that licensed premises can be charged a “late
night levy” to go towards policing
Sources: Police Act 1996, s.25 (1). Available at: http://www.legislation.gov.uk/ukpga/2003/17/contents (Accessed: 02/12/2019).

 Must normally be invited if >5,000 attendees
 Present only to take management of a major incident
 Will normally adopt a liaison role for ‘999’ activity on the
event footprint

 Food safety regulations
 Preparation, transport, storage, display
 Face painting and temporary tattoos
 Not licensable, but will likely trigger an inspection
 Noise and disturbance
 The power to investigate complaints of noise disturbance
 Power to issue noise abatement notices

 PRS – Performing Rights Society
 Issues licenses for playing and performing copyrighted music in public. Distributes
royalties to copyright holders
 PPL – Phonographic Performance Limited
 Issues licenses for playing recorded music in public
 If you play any kind of recorded music, you will likely need both of these
 Includes if you play music via a radio or television

 Most applications will require submission of your event plan
 You will need to demonstrate you have appropriate public protections, such as
Public Liability Insurance (usually min. £5million).
 Most plans will be judged against the ‘best practice’ guidance documents:
 The ‘Purple Guide’ (now via subscription only)
 The ‘Green Guide’
 Will need to be accompanied by event risk assessment
 Failure to provide will likely result in withdrawal of support, but could also put
you in breach of the law

Permissions and licensing

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