Pm chapter 7...
Download as DOCX, PDF0 likes138 views
The document discusses project termination and final reports. It describes various activities involved in terminating a project, such as collecting time sheets and expense reports, closing out contracts, and conducting surveys. It outlines four ways a project can be terminated: by extinction, addition, integration, or starvation. The document also details what should be included in a final project report, such as an abstract, introduction, background, design description, evaluation, and appendices. A final report aims to summarize all stages of the project so that someone else could recreate the project steps.
Pm chapter 7...
- 1. Chapter-07 PROJECT TERMINATION OutlineSyllabus Varieties of Termination p-ocess - when to terminate a project - Final report 7.01 TERMINATION OF PROJECT A project can be said to be terminated/ completed when work on the substance of the project has ceased or solved to the point that further progress on the project is no longer possible, when the project has been indefinitely delayed, when its resources have been deployed to other projects, or when project personnel become personnel non grate with senior management and m the company lunchroom. 7.02 ACTIVITIES AFTER COMPLIETION OF PROJECT After completion of project the project managers do the following jobs. 1. Collect final time sheets, expense reports, and team status reports; 2. Close or complete remaining tasks in the project schedule; 3. Collect final cost and schedule metrics; 4. Make final payments to vendors and contractors, and closing out contractors; 5. Review and updating the issue log, highlighting remaining issues, and deciding how these issues are to be addressed; 6. Prepare a plan for handling ongoing product support; 7. Prepare document and explain about learning experience. 8. Survey team members about what they worked and what they didn´t. 9. Call a meeting with sponsor and executive stakeholders to capture their thoughts. 10. Ask consultants and vendors for objective feedback, both about the organization and about the project´s execution 7.03 WAYS OF PROJECT TERMINATION What do you mean by projectcompletion? BBA (Professional) 2008 Do the project managers have anything to do after completion of project? BBA (Professional) 2008
- 2. Project Management108 Project closing needs to be planned temporally and financially. Projects end planning begins already on the first day of the project. The same group of people must participate in closing process that were participating in project initiating - generally project management group or steering committee. To properly plan any project, you have to envision the end-game…how and when will your project end? WAYS AND PROCEDURES OF CLOSING A PROJECT Main procedures in project closing are stated below. 1. Contract closure procedures: (i) Verifying project scope; (ii) Performing formal acceptance and handover of the final product, service, or result to the customer; (iii) Making project final documentation and presenting project performance overview to the customer 2. Administrative closure procedures (i) Making sure the project is finalized across all processes; (ii) Gathering and disseminating lessons learned; (iii) Dismissing project organization and transferring responsibilities and other resources; (iv) Archiving project’s information Beside the above mentioned procedures there are four different ways to close a project. These are stated below. 1. Termination by extinction: The project is stopped. It may and because it has been successful" and achieved its goals; the new product has been developed and handed over to the client, or the software has been installed and is running. 2. Termination by addition: Most projects are "in house" carried out by the project tern for use in the parent organization. If a project is a major success, it may be terminated by institutionalizing it as a formal part of the parent organization. 3. Termination by integration: This method of terminating a project is the most common way of dealing with successful project, and the most complex. The property, equipment, material, personnel and functions of the project are distributed among the existing elements of the parent organization. The output of the project becomes a standard part of the operating systems of the parent, or client. 4. Termination by starvation: There is a fourth type of project termination although strictly speaking, it is not a "termination" at all. It is slow starvation by budget decrement. Almost anyone who has been involved with projects over a sufficient period of time to have covered a business recession has had to cope with budget cuts. What are the differentways a project can be terminated? BBA (Professional) 2008 7.04 PRE-REQUISITES OF PROJECT TERMINATION Pre requisites of a project termination are given below. 1. Economical valuation: Economical valuation is projects continuance economically reasonable?
- 3. Chapter 7: Project Termination 109 2. Evaluation of projects costs and schedule: When all projects costs and performance data are known, should project be terminated or continued? 3. Customers objectives: Customers objectives are customers existing objectives still under projects fulfillment? 4. Client relationships and reputation: When premature termination is justified, then what is its impact to organizations reputation and client relationships? 5. Contractual and ethical considerations: Contractual and ethical considerations is projects premature termination by contract possible? Is projects termination ethical? 7..05 FINAL REPORT OF A PROJECT A project report is a record of any sort of project, whether it is a school project, business project, or research project. Most commonly, project reports are written to record the beginning, middle and end of specific project events, such as business initiatives or school experiments. A project report can be written about almost any topic, in fields such as science, marketing, education, or engineering. The Final Project Report summarizes the work of the team and its results. It should clearly communicate the project’s problem, the customers or communities it influences, and the solution proposed or delivered. It is intended to read as a professional business document. 7.06 PRE-REQUISITES OF PROJECT TERMINATION The last step in the project is to summarize the different stages into a final report. It is very important that the final report contains all the necessary information regarding your project. Try to keep in mind that you should write the report so that the reader would be able to recreate all of your steps, if they so desire. The report will need to consist of at least all of the following sections: 1. ABSTRACT: A one-page summary of the project as a whole. This MUST be included for all projects. 2. INTRODUCTION: This will give a brief overview of the project including What problem is addressed by the project? What are the aims and objectives of the project? What are the challenges of the project? What is the solution produced? How effective is the solution / how successful has the project been? 3. BACKGROUND: This will give all the background of the project including Background of the problem to be solved. Existing solutions/approaches to the problem, if any exist, and a comparison with the solution produced in the project. When to terminate a project? BBA (Professional) 2009 When do you mean by final report of a project? BBA (Professional) 2012
- 4. Project Management110 Reading and research done to understand existing approaches, acquire the necessary information and skills to carry out the project. A clear statement of the project requirements. References to all sources consulted are expected. 4. DESIGN: This will give a description of the design. The organization of this section should be the same as for the design documentation, and full details of the design are required. It is often best to include the full details of the design as an appendix. In such a case, the design chapter in the main part of the project report should only discuss the most important elements of the design to your design report and state clearly what other elements will be given in the appendix. Keep in mind that examiners might not look at all the details of the material included in the appendices. So, make sure that the really important points of the design are explained here. 5. REALISATION: This will give a description of how the design was implemented and a description of the testing of the implementation. Again, keep in mind that examiners might not look at all the details of the material included in the appendices. 6. EVALUATION: This gives an evaluation of the project. A description of how the project is evaluated, including o What criteria are used to evaluate whether the system is suceesful? o How these criteria are assessed? o Who is involved in the evaluation? 7. LEARNING POINTS: At least one page of summary of the key learning points in the project. 8. PROFESSIONAL ISSUES: At least one page of discussion of how your project related to the codes of practice and conduct issued by the British Computer Society. 9. BIBLIOGRAPHY: A properly cited list of books, articles and other materials consulted during the project and/or referred to in the dissertation. 10. APPENDICES: Appendices are meant to contain detailed material, required for completeness, but which are too detailed to include in the main body of the text. Typically they should contain code listings, details of test data, screen shots of sample runs, a user guide, full design diagrams, instructions for unpacking and mounting any software included with the dissertation and similar material. Assess the elements of project final report. BBA (Professional) 2009 What are the project final reports include? BBA (Professional) 2012