PowerPoint Ideas & Hacks: Data
- 1. PRESENTING DATA IN POWERPOINT - www.macroproductions.net - PowerPoint Ideas & Hacks Brought to you by
- 2. DATA REPRESENTS YOUR WORK Weeks or months of research can be represented in a single slide. make sure that data comes across.
- 3. What to expect in this presentation ? samples/ideas of how to present data effectively instructions on how to create each style a few resources to help you out
- 4. Design ideas ideas to bring data in your PowerPoints to the next level
- 5. Show the findings, not the data-set
- 6. PIE CHARTS 75% 60% clean, modern pie charts 45% of local residents recycle use icons to get creative
- 7. COLUMNS & BARS clean, modern bar charts use icons to get creative 20182017201620152014 23 26 25% 50% 75% 10 15 12 17 10% ROI Amount Invested Show contrasting numbers
- 8. Maps
- 9. OTHERS clean, modern bubble chart use icons to get creative 0 0.5 1 1.5 2 2.5 3 3.5 4 0 1 2 3 4 5 50% 75% Rent 25% Misc 5% Utilities 10% Insurance 10% Auto Payment & Fuel 25% Food 5%
- 10. How to get it done detailed instructions on how to get these looks * If any of the following instructions are beyond your skill level, we recommend checking out the YouTube tutorials listed at the end of this presentation
- 11. PIE CHARTS To get this look, create a circle and an arch from your shapes toolbar. It is very important that they are the same size. These have no fill & a line width of 15. To adjust the amount of arc that is showing (to indicate different percentages), click on the yellow adjuster and drag to the desired location 75%+ Circle + Arc + Text box + 75% Traditional pie chart with outline removed Pro tip: be sure to select the circle and arc, and use the ”center align” and the “middle align” to make sure they line up perfectly. Select the chart and click on the actual section of the pie to change the fill and outline colors. Transparent outline was used for this chart
- 12. PIE CHARTS To get the separated and un-even look of this chart, insert the chart, remove the lines around each section of the pie by changing them to transparent like we did on the last page, then click off the chart and back on it directly so that all sections are selected (image 1). Click and hold on a section of the chart as you drag it outward (away from the rest of the pie slices). This causes a space to form between all the image chart Rounded rectangles Image 1 Image 2 spaces. You may have to try this a couple of times to get the desired look. For the chart-key manually add rounded rectangles from your shapes menu and use the yellow adjuster to increase the curve text box
- 13. PIE CHARTS += + = + Circle + Arc + icon Icon + chart “Donut” charts are a sub- option of pie-charts = + To get these looks, layering is important. Bring elements forward and backward as needed. This arc has a line width of 17.5 Originally in white This is a normal pie chart (with lines set to transparent) on top of an icon
- 14. COLUMNS & BARS clean, modern bar charts 20182017201620152014 23 26 There are two ways to change the shape of the columns in graphs. 1. Auto-replace all columns with the same shape This option is faster, but (IMHO) doesn’t have as nice of an end result b/c the image that is used is stretched for the longer columns. Here are the steps: With the basic chart created, from the Insert tab of the Ribbon in Excel, click Shapes, choose the arrow you would like to use on your chart, and click and drag anywhere on the worksheet to draw the rounded rectangle (or whatever shape you’re using ie. arrows). Next, Copy the shape. Then click on any of the columns in the chart and execute a Paste command. Upon executing the Paste command, Excel immediately replaces each of the columns with the shape 2. Manually replace columns For this, I created a chart, then inserted rounded rectangles into the slide, placed a rectangle over-top each column in the chart to get the correct length, and finally, deleted the columns behind. This option obviously takes longer, but creates a cleaner look. For either option, highlight important numbers by using a different fill color for those columns
- 15. COLUMNS & BARS 75% 10 15 12 17 10% ROI Amount Invested The bars below can be filled with a contrasting color or add transparency to the color of the upper bars. += += += 10 15 12 17 10% Start with a “chord” shape (be sure the shape is ‘square’ (height & width are the same), use yellow adjusters to make desired ”fullness” and rotate so that the filled area appears that it’s sitting at the bottom of your shape Icon + Chart options
- 16. Maps Although the tendency with maps is to fill in the area effected/indicated (state or country), this can lead to mis-interpreting the data. Ie. In this example Texas is included, but does not have as much of an impact as Illinois. If the sates were just filled in as a different color, Texas appears larger and therefore, more important. Adding shapes of different sizes to denote the impact or level of what you’re indicating is a great way to avoid this type of confusion.
- 17. OTHERS 0 1 2 3 4 0 1 2 3 4 5 50% 75% Rent 25% Misc 10% Utilities 15% Insurance 15% Auto Payment & Fuel 25% Food 10% “bubble” charts are a sub-option of XY (scatter) charts in your main chart options. Add some transparency to the bubbles to create a light look Contrasting numbers of icons can show differences in stats This “Parts of a Whole” chart was created using individual rectangles. Be sure to align everything carefully. Get creative and have fun!
- 18. Resources a few free resources to help you out
- 19. Charts Not sure which chart is best for your data? Check out this video by Infogr.am that helps explain how to choose the right chart for your data Go even deeper with this Ted-Ed Talk from David McCandless, “The Beauty of Data Visualization” or this talk from Jeffrey Heer titled “The Future of Data Visualization” Basic YouTube PowerPoint tutorials If you were unsure on how to complete some of the directions in this tutorial, you may want to review some of these YouTube tutorials that cover the basics. This is a great series that goes in-depth on all the basic functions of PowerPoint. You can skip around the the videos that are most helpful for you. New Course: PowerPoint 2016 Resources to make your own great slides