SlideShare a Scribd company logo

Ppt 2007 tutorial complete

Download as PPTX, PDF
Master Jhay, profile picture
Master Jhay

This document provides an overview and tutorial for using Microsoft PowerPoint 2007. It covers topics such as the screen elements, tabs and ribbon interface, creating and designing presentations, adding text, images, tables and charts, organizing and animating slides, and tips for effective design. The goal is to introduce the fundamentals of PowerPoint 2007 and supplement textbook discussions of visual aids.

DesignTechnologyArt & Photos
1 of 41
Downloaded 2,347 times
1
2
3
4
Most read
5
6
7
8
9
10
Most read
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
PowerPoint 2007 Tutorial PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
Table of Contents II Overview.....................................................................................................................................................................................................2 Getting Started............................................................................................................................................................................................2 Screen Elements.....................................................................................................................................................................................2 Tabs and the Ribbon...............................................................................................................................................................................4 Create a New Presentation......................................................................................................................................................................8 Design a Presentation.............................................................................................................................................................................9 Insert a New Slide........................................................................................................... ........................................................................9 Save the Presentation............................................................................................................................................................................10 Text, Images, and Media............................................................................................................................................................................11 Text........................................................................................................................................................................................................11 Images....................................................................................................................................................................................................16 Audio......................................................................................................................................................................................................19 Video.....................................................................................................................................................................................................20 Tables.....................................................................................................................................................................................................21 Charts....................................................................................................................................................................................................22 Organize and Animate a Presentation......................................................................................................................................................24 Organize a Presentation...................................................................................................... ..................................................................24 Animation.............................................................................................................................................................................................25 Preview and Show a Presentation.............................................................................................................................................................27 Design Tips...............................................................................................................................................................................................28 Choose the Right Theme.......................................................................................................................................................................28 Maximize Legibility................................................................................................................................................................................31 Be Text Savvy........................................................................................................................................................................................33 Use Images Wisely................................................................................................................................................................................34 Keep Animations Simple......................................................................................................................................................................37 Strive for Visual Balance.......................................................................................................................................................................37 Final Design Notes........................................................................................................... .....................................................................38 References.................................................................................................................................................................................................39 PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
Overview The goal of this tutorial is to introduce you to the fundamentals of PowerPoint 2007. This tutorial includes step-by-step instructions for creating a presentation; adding and formatting text, images, and media; organizing and animating slides; and showing a presentation. In addition, a special section covering PowerPoint design tips concludes the tutorial. This tutorial is intended to supplement the discussion of visual aids in your textbook. Getting Started 1 Screen Elements Before jumping into the technical instructions on how to create a PowerPoint presentation, first let's get familiar with the most important features of a standard PowerPoint window. PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
Microsoft Office Button: The Microsoft Office button appears in the top left corner of the window and includes basic file functions such as New, Open, Save, and Print. Tabs: The many buttons and menu options required to create and edit presentations are grouped into seven distinct categories and accessible from tab-like buttons which appear across the top of the window. Ribbon: The ribbon contains the buttons and menu options specific to each tab for creating and editing presentations. Current Slide: The current slide appears in the middle of the screen and contains the contents of a particular PowerPoint slide. Outline or Slides Tab: The Slides tab displays thumbnails of all slides in a presentation. The Outline tab displays an automatically generated outline of the presentation. Help button: The help button in the top right corner of the window provides access to an index of help topics as well as a key-word search of the extensive help files. PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
Lower Toolbar: The lower toolbar allows easy toggling | slide i of 7"|between viewing options and also displays the number of the slide currently on screen. "Office Tli em e" Lower Toolbar M□ □ 45°c. ( -J Tabs and the Ribbon The ribbon includes seven tabs to choose from. After selecting a tab, the ribbon will automatically update to display the appropriate menu options and buttons. The menu options and buttons are grouped by functional category into distinct toolbars. For many toolbars, not every menu option or button can be displayed in the ribbon. In these instances, click the More Options button to display a popup window with the full set of menu options and buttons for that category. The More Options button is square-shaped with an arrow. Home Tab with the Clipboard, Slides, Font Toolbars Shown PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
Home Tab The Home tab includes basic functions for creating and manipulating a presentation. The toolbars that make up the Home tab include Clipboard, Slides, Font, Paragraph, Drawing, and Editing. Example menu and button options include copying and pasting, adding a new slide, adjusting fonts and paragraph formatting, and basic drawing features. Insert Tab Use the Insert tab to add a wide variety of content into a presentation including tables, charts, images, links, text boxes, audio, and video. The toolbars that make up the Insert tab include Tables, Illustrations, Links, Text, and Media Clips. PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
Design Tab The Design tab provides a variety of options for designing and formatting a presentation. Use the Design tab to manipulate the page setup, color themes, and backgrounds of a presentation. The toolbars that make up the Design tab include Page Setup, Themes, and Background. Animations Tab Use the Animations tab to add, customize, and preview animations and transitions between slides. The toolbars that make up the Animations tab include Preview, Animations, and Transition to This Slide. FI-^VIT* ANIMSTMNI TUNIHOSRA BUIHWW Slide Show Tab Manage the settings for showing a presentation with the Slide Show tab. The toolbars that make up the Slide Show tab include Start Slide Show, Set Up, and Monitors. - Presentation! - Microsoft PowerPoint - ay-- Home Insert Design Animations Slide Show Review View W|s| From From Beginning Current Slide Custom Slide Show T Record Narration SLL Resokition: SHOW PRESENTATION ON Use Presenter View USE CURRENT RESOLUTION T T V — SETUP HIDE Slide Show iSlick FFI Rehearse Timings J Use Rehearsed Timings Stait Slide Show Set Up Monitors PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
Review Tab The Review tab provides access to proofing features like spell check and also allows for embedding comments in a presentation. The toolbars that make up the Review tab include Proofing and Comments. View Tab The View tab presents a number of options to specify how to view a presentation such as hiding or displaying notes, hiding or displaying gridlines, zooming in and out, displaying in gray scale, and more. The toolbars that make up the View tab include Presentation Views, Show/Hide, Zoom, Color/Grayscale, Window, and Macros. PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
Create a New Presentation To create a new presentation, click the Microsoft Office button and select New. The New Presentation pop-up window will appear. From here, choose to start with one of Microsoft's Installed Templates, Installed Themes, or a Blank presentation to create a customized presentation. Click the Installed Themes menu option to browse through the available graphical themes. Select one that will work for the presentation. Then click the Create button in the lower right-hand corner. Or, to create a completely custom-designed presentation, select the Blank and recent menu option. Click the Blank Presentation button and then the Create button in the lower right-hand corner. After selecting the presentation type, the first slide of the presentation will appear. This slide is formatted for a title slide. New Presentation Pop-Up Window PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
Design a Presentation PowerPoint includes a number of ready-made design themes. These themes serve as the basis for the graphic design of a presentation. Each theme consists of a background design, placeholder layouts, a color palette, and font styles. To browse through the available themes, click the Design tab in the ribbon. In the Themes toolbar, several example themes will be displayed. Move the mouse over each theme to preview it on the current slide. To see more choices for themes, click the down arrow in the scrollbar next to the example themes. Click a particular theme to apply it to the presentation. To skip the ready-made themes in order to create a custom-designed presentation, select the Design tab in the ribbon. First click the Background Styles menu to choose the background. Then click the Colors, Fonts, and Effects menus in the Themes toolbar to customize the design of the presentation. To customize a ready-made theme, click an element within a slide. Select the Design tab and then choose from the various options available from the Colors, Fonts, and Effects menus in the Themes toolbar. Adjust the Background using the Background Styles menu in the Background toolbar. Insert a New Slide To insert a new slide into a presentation, click the Home tab in the ribbon. In the Slides toolbar, select the New Slide button. Notice there is a More Options button available next to the New Slide button. Click this More Options button to select a slide layout option that works for a particular slide. To quickly add a slide with the basic title box and content placeholder box to the presentation, skip the More Options button and simply click the New Slide button. PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
Save the Presentation To save a presentation, click the Microsoft Office button and choose Save As. PowerPoint 2007 Presentations are not backward- compatible with earlier versions of PowerPoint. Therefore, saving presentations in PowerPoint 972003 Presentation format is recommended, especially if a different computer might be used to show the presentation. PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
Text, Images, and Media Text Add Text Adding text to a new slide is straightforward. Simply place the mouse where it says "Click to add title" or "Click to add text." When the cursor appears, start typing. To add text into a new text box, follow these instructions. 1. Click the Insert tab. 2. Then click Text Box in the Text toolbar. 3. Move the mouse to where the new text box should appear and click. The textbox will automatically appear. 4. After the cursor begins blinking in the text box, type in the text. Click to add title • Click to add text H IKJI PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
Format Text Basic text formatting can be done from the Home tab in the ribbon. Use the mouse to select the text that needs formatting. Click the Home tab and then select from the formatting menus and buttons in the Font and Paragraph toolbars. Be sure to click the More Options button to see additional formatting choices. For more advanced text formatting, select the text that needs formatting. Then click the Format tab and choose from the formatting menus and buttons shown. PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
Format Text Boxes To format the color or shape of a text box, select the text box and then click the Format tab. Select from the wide variety of options in the Shape Styles and WordArt Styles toolbars to customize the formatting of the text box. PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
Use the Master Template To change the text formatting on all slides of a presentation, first access the Slide Master and then adjust the font formatting. Slide Master is the term PowerPoint uses for master template. To change the formatting on the Slide Master: 1 . 2 . 5. 6. 7. Click the View tab. Then click the Slide Master button. The master template for the presentation will appear. In the left- hand Slides tab, select the first slide which is numbered "1." Then select the text that needs reformatting. Click the Home tab. Choose from the menus and buttons in the Font and Paragraph toolbars to format the text as needed. After achieving the desired look, click the Slide Master tab and then the Close Master View button. Then the previous presentation view will appear on screen. Any changes made to the master slide will automatically apply to every slide. PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
Resize a Text Box To resize a text box, click the text box. Circles will appear on the corners of the text box. Click one of the corners and drag it to the desired size. When resizing the text box, note that the cursor will change to a two-sided arrow. ? 9----------O---------O | ■ Language I I" Location i ! ■ PERIOD !Move a Text Box To move a text box, click once inside the text box and then click again on the dashed line that outlines the text box. The outline of the text box should change to a solid line. The cursor should also change to a four- pronged arrow. Use the mouse to drag the text box to the appropriate place. PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
Images Add an Image Adding images to a new slide can be achieved in two different ways. H: from FIIT When working from a new slide with an empty content placeholder box, click the Insert Picture or Clip Art button that appears in the center of the empty content placeholder box. From here, navigate to the appropriate image and select it. The image will automatically be inserted into this content placeholder box. An alternative way to add an image to a slide is to click the Insert tab and then click the Picture, Clip Art, or Photo Album button from the Illustrations toolbar. Then select the appropriate image. The image will automatically appear on the slide. Images from the Web To use images from the Web, right- click the desired image and select Save Picture As. After saving the image to a computer, add it into a presentation using the steps outlined in the "Add an Image" section. Consult your textbook for specific Fair Use guidelines regarding using images from the Web. Usually using an image from the Web is acceptable if it is being used for educational purposes. PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
Format an Image PowerPoint allows for manipulating the formatting of an image directly within PowerPoint. To format an image, click the image. Once the image is selected, the Format tab will appear in the top ribbon. Click the Format tab to select from a wide variety of image formatting options. Place the mouse over example image styles in the Picture Styles toolbar to preview how the image would look. Example formatting options include adjusting image settings such as compression, contrast, or color; adding image effects such as stylized borders, shaped cropping, or drop shadows; cropping and resizing the image; and arranging the image among other content elements on a slide. Sample Image Effects and Styles PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
Resize an Image In addition to using the menus in the Format tab to resize an image, use the mouse to resize an image. First, click the image. Notice the circles that appear on the corners of the image. Move the mouse to one of the corners. Then, drag it to the appropriate size. When resizing an image, note that the cursor will change to a two-sided arrow. Tip: When resizing an image, be sure to hold down the SHIFT key in order to maintain the aspect ratio of the image. By maintaining the aspect ratio, the image will not appear disproportionately wide or tall. Move an Image To move an image on a slide, click the image. The cursor should then change to a four-pronged arrow. Then drag the image to the desired location. PowerPoint 2007 Tutorial Page 18
© 2010 by The McGraw-Hill Companies. All rights reserved.
Audio Add Audio Adjust the Audio Icon Move Audio Icon To add audio to a presentation, follow these instructions. 1 . 2 . 3 . 4 . 5. Click the Insert tab. Then click the Sound button. Navigate to the correct audio clip and select it. A pop-up window will ask if the audio should play Automatically or When Clicked. Selecting When Clicked is recommended so the presenter controls when the audio begins during the presentation. An audio icon will automatically appear on the slide. To preview the audio, right click the audio icon and select Preview. Not all audio file formats are compatible with PowerPoint 2007, but AU, AIFF, MP3, MIDI, WAV, and WMA are acceptable formats. To change the audio icon, right click the icon and select Change Picture. From here, navigate to the appropriate image and select it. The new image will automatically replace the audio icon. To resize the audio icon or image, click it. Notice the circles that appear on the corners of the image. Click one of the corners and drag it to the appropriate size. When resizing the audio image, note that the cursor will change to a two-sided arrow. To move the audio icon, click the Audio Icon. The cursor should then change to a four-pronged arrow shape. Now drag the Audio Icon to the desired location. PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
Video Add Video To add video to a presentation, follow these instructions. 1. Click the Insert tab. 2. Then click the Movie button. 3. Navigate to the correct movie file and select it. 4. A pop-up window will ask if the audio should play Automatically or When Clicked. Selecting When Clicked is recommended so the presenter controls when the video begins during the presentation. 5. To preview the video, right click on the video box and select Preview. Not all video file formats are compatible with PowerPoint 2007, but AVI, MPEG, and WMV are acceptable formats. Resize Video To resize the video, click the video. Notice the circles that appear on the corners of the video. Click one of the corners and drag it to the desired size. When resizing the video, note that the cursor will change to a two-sided arrow. When resizing an image, be sure to hold down the SHIFT key in order to maintain the aspect ratio of the video. By maintaining the aspect ratio, the image will not appear disproportionately wide or tall. As the size of the video is increased, the display quality of the video may decrease to the extent that pixilation may appear within the video. Therefore, be careful not to increase the size of the video too much. To preview the video, right click on the video box and select Preview. Move Video To move a video, click the video. The cursor should then change to a four-pronged arrow shape. Now drag the video to the desired location. PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
Tables Add a Table To add a table to a presentation, follow these instructions. 1. Click the Insert tab. 2. Then click the Table button. 3. A pop-up menu will appear. Use the mouse to select the exact number of cells needed to make up the table. After releasing the mouse button, the table will automatically appear on the slide. Place the cursor within each cell of the table and begin typing to add text. Format a Table To format a table, click the table and then select either the Design or Layout tabs. Use the buttons and menu options in these tabs to manipulate the formatting and design of the table. Move a Table To move a table, click the table once and then click again on the border of the table. The cursor should then change to a four-pronged arrow shape. Now drag the table to the desired location. Resize a Table To resize a table, click the table. Then click one of the corners of the table. Notice that the cursor changes to a two-sided arrow. Use the mouse to drag the table to the desired size. PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
Charts Add a Chart PowerPoint 2007 makes it easy to insert a chart or graph directly into a presentation. A wizard steps you through the process of selecting the type of chart, entering the data, and previewing the graph or chart. To insert a new chart, click the Insert tab and then Chart. Alternatively, select the Insert Chart icon from an empty content placeholder box. Once the Insert Chart pop-up window appears, preview the variety of chart and graph types including bar graphs, line graphs, pie charts, scatter plots, and more. After selecting the appropriate type, Microsoft Excel will automatically open. Type in the labels and data points for the chart or graph directly into the fields in Excel. The chart or graph will automatically appear in the PowerPoint presentation. Return to Excel to tweak the labels or data and the chart will automatically update in the PowerPoint presentation. PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
Format a Chart When a chart is actively selected, three new Chart Tools tabs will appear in the ribbon: Design, Layout, and Format. Use the menus and buttons in these tabs to edit the chart or graph further. Move a Chart To move a chart, click it. The cursor should then change to a four-pronged arrow shape. Now drag the chart to the desired location. Resize a Chart To resize a chart, click it once and then click one of the corners of the chart. Notice that the cursor changes to a two-sided arrow. Use the mouse to drag the chart to the appropriate size. PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
Organize and Animate a Presentation Organize a Presentation Once you have several slides in a presentation, you may want to reorder the slides. To reorder slides, look at the Outlines or Slides tab which appears in the left panel of the PowerPoint window. Click the slide that needs to be reordered and drag it to the correct place. Alternatively, click the View tab. Then click the Slide Sorter button. From this viewing setting, click and drag slides to the desired locations. To return to the previous viewing setting to make further edits, click the Normal button in the View tab. PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
Animation PowerPoint allows you to animate objects or specific content within a slide and also to add animated transitions between slides. Transitions are a common and easy way to liven up a presentation. Add Transitions To add a consistent transition between each slide throughout the presentation, follow these instructions. 1. Click the View tab and click the Slide Master button. 2. In the left-hand Slides tab, select the first slide which is numbered "1." 3. Click the Animations tab. 4. In the Transition to This Slide toolbar, browse through the transition options and click the appropriate choice. Place the mouse over each option to preview the transition within the slide currently on screen. 5. When satisfied with the transition, click the Slide Master tab and then the Close Master View button. Animations Slide SHOW Review View ADVANCE SLIDE On Mouse Clid " Automatically After: 00:00 Transition to Ihjs Slide Any transitions added to the master slide will automatically apply to every slide. To see the animations and transitions in action, click the Animation tab and the Preview button. Adding different transitions between each slide is also possible. However, this can be distracting to the audience and is not usually recommended. PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
Add Animation With PowerPoint, you can animate virtually any object or specific content that appears on a slide. To animate an object or content, select it. Then click the Animations tab. Select from the menus and buttons available in the Animations toolbar. After selecting the appropriate animation settings, use the Preview button to see the animation in action. It is recommended that the number of animations be limited so as not to distract the audience from the content on the slide or the overall presentation. To maximize audience interest while minimizing potential distractions, the type of animation used should also be relatively quick, simple, and consistent from slide to slide. To add the same animation to the same object on each slide, follow these instructions. 1. Click the View tab and then click the Slide Master button. 2. In the left-hand Slides tab, select the first slide which is numbered "1." 3. Click the Animations tab. 4. Select the object to animate. 5. Use the buttons and menus available in the Animations tab to select the appropriate animation. 6. When satisfied, click the Slide Master tab and then the Close Master View button. Any animations added to the master slide will automatically apply to every slide. To see the animations and transitions in action, click the Animation tab and then click the Preview button. PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
Preview and Show a Presentation Now that you have designed and written the presentation, it's time to practice showing the presentation to an audience. You can preview a PowerPoint presentation in a few different ways. One method is to click the View tab and then the Slide Show button. Another option would be to click the Slide Show button from the lower toolbar. A final option is to press the F5 key to quickly display the presentation in slide show mode. Once viewing the presentation in Slide Show mode, you can move through the presentation sequentially in a few different ways. ■ Use the Down arrow key to move forward and the Up arrow key to move backward. ■ Use the Right arrow key to move forward and the Left arrow key to move backward. ■ Use the PGDN key to move forward and the PGUP key to move backward. ■ Click the mouse anywhere on a slide to move forward in the presentation. To exit Slide Show mode, press the ESC key. Move the mouse over a slide as a way to point to specific areas on a slide. However, keep in mind once the mouse is clicked, the presentation will advance to the next slide. The Slide Show tab offers advanced settings for customizing how to show a presentation including adding narration and altering the presentation's resolution. Be sure to practice showing your presentation beforehand in order to become familiar with the ins and outs of presenting a PowerPoint presentation. PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
Design Tips PowerPoint presentations are a great way to present information clearly to an audience, if used appropriately. Follow these design guidelines to ensure your PowerPoint presentations effectively convey the message you are trying to communicate. Fr» VMRT Law R E B U I L D I N G M E W O R L E A N Choose the Right Theme PowerPoint 2007 offers a variety of beautifully designed ready-made graphical themes from which to choose. However, not all themes are created equal. Choosing the right theme is critical to the success of a presentation. Themes efficiently add visual interest to a presentation and significantly impact overall legibility of the presentation. ■ To maximize legibility, choose a theme which allows for high contrast between the background color and the text color. Avoid themes with background colors of a medium value which would limit the amount of contrast possible. Maximum legibility is achieved through black text on a white background. Not Recommended: Technic Theme Avoid themes with bright-colored backgrounds because these can be hard on the eye and decrease legibility. < U G B Y H O O T B A L L A l Not Recommended: Flow Theme Recommended: Oriel Theme Recommended: Equity Theme PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
Sales Projections Not Recommended: Module Theme Recommended: Trek Theme Recommended: Solstice Theme HOW TO ROAST A TURKEY If it is possible that the presentation will be shown in a darkened room, consider using a lighter background color. Glares from lights are more pronounced on darker backgrounds. To cover all the bases, skip themes with dark backgrounds. The focus of a presentation should be the contents of the slide, not the surrounding graphic design. Avoid distracting the audience with an over-the-top presentation design and instead use one that is simple, yet attractive. Not Recommended: Opulent Theme PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
A Correlation Between Murder and Unemployment Rates Not Recommended: Verve Theme Recommended: Aspect Theme Cataloging Celtic Inscribed Stones AAA'CVNTDTYRRIDFC TO AJIL-ITFIT TI UHT. Recommended: Urban Theme ■ Select a theme that matches the mood you are trying to convey. If a graphical theme of a presentation is inappropriate to the content of the presentation, not only could it be distracting to the audience, but it may even cause some audience members to laugh. PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
Not Recommended: Low-contrast Colors Maximize Legibility The legibility of a presentation is critical. The audience must be able to read the presentation easily. If a presentation is too difficult to read, the audience will become distracted and focus on trying to read the presentation instead of listening to the speaker. Use High Contrast Colors To ensure a presentation is legible, use high-contrast colors. Dark text on a light background is ideal. However, if the presentation will be shown on a well-lit room, light text on a dark background can also work. Use high-contrast colors within all aspects of a presentation, including within text boxes and shapes, and all other graphical elements. Not Recommended: Low-contrast and Bright Colors Recommended: Dark Text on White Winterize Your Home ■ Inspect your furnace ■ READY THE FIREPLACE - Chreek all doorc and windows ■ Inspect the nggf and gutters Recommended: White Text on Dark PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
Serif Fonts Times New Roman Garamond Georgia Sans Serif Fonts Arial Verdana Tahoma Use Sans Serif Fonts A serif font includes short lines, usually with rounded edges, at the end of the main strokes of each letter. Examples of serif fonts include Times New Roman and Garamond. A sans serif font does not include short lines at the ends of the main strokes of letters. Examples of sans serif fonts include Arial and Verdana. On the printed page, traditional serif fonts are easier to read. However, for on-screen presentations in which the size of the text should be relatively large, sans serif fonts are easier to read. Do use serif fonts for special emphasis or to add distinction or elegance to some aspect of the slide such as the slide title. CULTURAL INFLUENCES ■ EUROPE IN THE WEST CENTRAL ASIA IN THE EAST RUSSIA IN THE NORTH MIDDLE EAST IN THE SOUTH Recommended: Sans Serif Fonts Recommended: Serif Fonts for Emphasis PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
Be Text Savvy Not recommended: Extraneous Text and an Orphan Recommended: Limited Text Use Keywords Think of the slides in a PowerPoint presentation as visual note cards. Only the main ideas should be shown in key word format. Avoid displaying complete thoughts in full-sentence format in a presentation. Do use full sentences when displaying a quotation or if the presentation is meant to function as a stand-alone tutorial, trade show presentation or the like. For slides with bullet points, try to eliminate articles (a, an, the), pronouns that could be implied (you, we, they), and verbs that could be implied. Minimum Words, Maximum Size Minimize the number of words on each slide. As a general guideline, try to limit the number of words per slide to 25. PowerPoint is a more visual medium rather than a written medium. PowerPoint presentations should supplement speeches or presentations, not replace them. Therefore, a concise slide should convey meaning while limiting potential distractions for the audience. Increase the text size so that the slide looks full but not cluttered. Every member of the audience should be able to read the presentation. As a general guideline, display title text at 44 points and display standard text or bullet point text at 32 points. Eliminate Orphans In a presentation, when one line of text wraps onto another line leaving only one word on the next line, that lone word is called an orphan. Orphans look goofy and waste valuable screen space. Eliminate orphans by either editing the text to one line or by moving two words onto the second line. PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
Recommended: Appropriate Capitalization Capitalize Correctly Follow the general capitalization guidelines used for typical formal writing. ■ Capitalize the first letter of the line. ■ Capitalize proper nouns and other words if desired, but be consistent. ■ Do not capitalize prepositions. For sub-bullets: ■ Do not capitalize the first letter of the line, unless it is a proper noun or starts a sentence. ■ Capitalize other words only if they are proper nouns. Use Images Wisely The right image can capture the attention of an audience. Most slides improve with an image. However, images should not be used just for the sake of adding images. Images should be of high quality, correspond to the content of the slide, and add visual interest or meaning to the presentation. General Guidelines ■ Images should predominate over text. ■ Photos should be chosen over clip art. If clip art is used, it should be of very high quality and not look amateurish. Recommended: Use of Image PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
Borders and Images Not Recommended: No Border Recommended: Border Added Images of an irregular shape should not have a border. Usually these images are meant to blend into the background. Images with straight edges and of a regular shape may be enhanced with a border. To add a border to an image, click the image. Then click the Home tab. In the Drawing toolbar, select from the menu options and buttons available from the Quick Styles and Shape Outline buttons. _^ *^_ ^ • Not Recommended: Recommended: No Border Distracting Border PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
Not Recommended: Too-small Image Size Images Properly Striking a visual balance of the images on a slide is critical. If an image is too small, audience members in the back of the room may not be able to see it. If an image is too large, the quality of the image may be degraded and appear grainy or the oversized image may overpower the other content on the slide. See the "Resize an Image" section earlier in this tutorial for specific instructions on image resizing. Not Recommended: Too-large Image Recommended: Well-sized Image PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
Keep Animations Simple The common phrase "less is more" applies perfectly to the use of animation in PowerPoint presentations. PowerPoint has the capacity to show a different animation type for every single object within a presentation. However, a presentation with objects flying onto the screen in different ways and at different times would distract and possibly overwhelm the audience. Instead, limit the number of objects which animate to a maximum of two. Also, choose one animation style and stick with it. Transitions between slides are a nice and easy way to spice up a presentation. Select an animation style from the Animations tab and use it as a transition between each slide. See the "Animation" section earlier in this tutorial for specific instructions on adding animations and transitions. Strive for Visual Balance PowerPoint is a primarily visual medium. The aesthetics of each slide impact the success of a presentation. Strive for visual balance by avoiding lopsidedness and dead space. Position items for maximum legibility and clarity. Celtic Inscribed Stones AN ANALYSIS OF CELTIC STONES ACCORDING TO: • LANGUAGE ^ ■ Location - Date J 1 { X::F} Poor Visual Balance Good Visual Balance PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
Final Design Notes Have a purpose for every element on a slide. The location and graphical treatment of each element should be intentional and purposeful. Disregard any of these design tips if there is a good reason to do so. Remember to observe copyright laws on photos and artwork. PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
References "UP TO SPEED WITH POWERPOINT 2007." http://office.microsoft.com/training/training.aspx?AssetID=RC100687671033. Microsoft. Web. 5 December 2008. "POWERPOINT 2003 TUTORIAL." Student CD-ROM for Communication Works, Ninth Edition, 2008. The McGraw-Hill Companies. PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.

More Related Content

PPSX
Microsoft Power Point
Owly Eyes
 
PPTX
Microsoft Office PowerPoint 2007 - Lesson 1
Samantha TerBeest
 
PPTX
Microsoft Power Point 2010
home
 
PPTX
Ms powerpoint
Rahul Kantak
 
PDF
MS PowerPoint 2010 tutorial 1
Khalfan Alshuaili
 
PPT
Learn MS Powerpoint basics
vethics
 
PPTX
Introduction to PowerPoint 2007
misscrawleymfl
 
PPT
Introduction to Microsoft PowerPoint 2010 for Microsoft Windows Slides
Saide OER Africa
 
Microsoft Power Point
Owly Eyes
 
Microsoft Office PowerPoint 2007 - Lesson 1
Samantha TerBeest
 
Microsoft Power Point 2010
home
 
Ms powerpoint
Rahul Kantak
 
MS PowerPoint 2010 tutorial 1
Khalfan Alshuaili
 
Learn MS Powerpoint basics
vethics
 
Introduction to PowerPoint 2007
misscrawleymfl
 
Introduction to Microsoft PowerPoint 2010 for Microsoft Windows Slides
Saide OER Africa
 

What's hot (20)

PPTX
Powepoint
loveroman
 
PPTX
Microsoft office power point 2007 365
Jayson Angelo Vale Cruz
 
PPTX
Features Of PowerPoint
Udit Mittal
 
PPT
Power Point 2007 Get Up To Speed
Oklahoma Dept. Mental Health
 
PPT
A Power Point Tutorial
vcsstudent
 
PPT
Ms Office Powerpoint Tutorial
virtualMaryam
 
DOCX
Microsoft PowerPoint features
Saira Randhawa
 
PPTX
Introduction to powerpoint
BESOR ACADEMY
 
DOCX
Microsoft Powerpoint part 1
Hoboken Public Library
 
PPT
Triad 2010 power_point_chapter_1
mindysholder
 
PPTX
Introduction to ms power point Grade 9
ninoallandanganancarpio
 
PPT
Microsoft Powerpoint
Jack Frost
 
DOCX
Step By Step Microsoft Power Point 2010
Baseera Hashmi
 
PPTX
how to learn power point 2010
Lahirudulajrox
 
PPTX
Beginners' Guide to Powerpoint
Laura Hampton
 
PPTX
Microsoft PowerPoint 2007: Create Your First Presentation
omoviejohn
 
PPTX
Microsoft power point 2007
Abdul-rahaman Bin Abubakar Suleman
 
PPTX
Ms PowerPoint 2010 Training in Ambala ! Batra Computer Centre
jatin batra
 
PDF
Manual de microsoft power point 2010
Marlon Olivera Bordaes
 
PPTX
power point presentation
Dr. Hina Kaynat
 
Powepoint
loveroman
 
Microsoft office power point 2007 365
Jayson Angelo Vale Cruz
 
Features Of PowerPoint
Udit Mittal
 
Power Point 2007 Get Up To Speed
Oklahoma Dept. Mental Health
 
A Power Point Tutorial
vcsstudent
 
Ms Office Powerpoint Tutorial
virtualMaryam
 
Microsoft PowerPoint features
Saira Randhawa
 
Introduction to powerpoint
BESOR ACADEMY
 
Microsoft Powerpoint part 1
Hoboken Public Library
 
Triad 2010 power_point_chapter_1
mindysholder
 
Introduction to ms power point Grade 9
ninoallandanganancarpio
 
Microsoft Powerpoint
Jack Frost
 
Step By Step Microsoft Power Point 2010
Baseera Hashmi
 
how to learn power point 2010
Lahirudulajrox
 
Beginners' Guide to Powerpoint
Laura Hampton
 
Microsoft PowerPoint 2007: Create Your First Presentation
omoviejohn
 
Microsoft power point 2007
Abdul-rahaman Bin Abubakar Suleman
 
Ms PowerPoint 2010 Training in Ambala ! Batra Computer Centre
jatin batra
 
Manual de microsoft power point 2010
Marlon Olivera Bordaes
 
power point presentation
Dr. Hina Kaynat
 
Ad

Viewers also liked (20)

PPTX
MS EXCEL PPT PRESENTATION
Mridul Bansal
 
PPTX
Microsoft Power Point 2007 BAB 2
fadhilaariqoh
 
PPTX
Microsoft Power Point 2007 BAB 1
fadhilaariqoh
 
PPTX
Intro to Microsoft Word 2010 for Kids
Queens Library
 
PPTX
Bitcoin
Bellaj Badr
 
PDF
Microsoft Office Excel 2007 Top 100 Simplified Tips And Tricks
DQue QQ
 
PPTX
Siliguri Quiz Club, Confluence 2017 by Soumik Choudhury
Siliguri Quiz Club
 
ODP
CBGTBT - Part 3 - Transactions 101
Blockstrap.com
 
ODP
CBGTBT - Part 2 - Blockchains 101
Blockstrap.com
 
ODP
CBGTBT - Part 6 - Transactions 102
Blockstrap.com
 
PPTX
Ms powerpoint
LALIT MAHATO
 
ODP
CBGTBT - Part 5 - Blockchains 102
Blockstrap.com
 
ODP
CBGTBT - Part 4 - Mining
Blockstrap.com
 
PPTX
Functions and formulas of ms excel
madhuparna bhowmik
 
PPT
How to create a basic power point presentation
joluisae
 
PPTX
Siliguri Quiz Club, Confluence 2017 by Adwitiya Maitry
Siliguri Quiz Club
 
PDF
How does a blockchain work?
Deloitte UK
 
PDF
Blockchain demystification
Bellaj Badr
 
PDF
Blockchain: the technologies behind Bitcoin, Ethereum, ICO, and more
Aaron Li
 
PPTX
ISTA 2017 - Blockchain, beyond Bitcoin
Vladimir Savchenko
 
MS EXCEL PPT PRESENTATION
Mridul Bansal
 
Microsoft Power Point 2007 BAB 2
fadhilaariqoh
 
Microsoft Power Point 2007 BAB 1
fadhilaariqoh
 
Intro to Microsoft Word 2010 for Kids
Queens Library
 
Bitcoin
Bellaj Badr
 
Microsoft Office Excel 2007 Top 100 Simplified Tips And Tricks
DQue QQ
 
Siliguri Quiz Club, Confluence 2017 by Soumik Choudhury
Siliguri Quiz Club
 
CBGTBT - Part 3 - Transactions 101
Blockstrap.com
 
CBGTBT - Part 2 - Blockchains 101
Blockstrap.com
 
CBGTBT - Part 6 - Transactions 102
Blockstrap.com
 
Ms powerpoint
LALIT MAHATO
 
CBGTBT - Part 5 - Blockchains 102
Blockstrap.com
 
CBGTBT - Part 4 - Mining
Blockstrap.com
 
Functions and formulas of ms excel
madhuparna bhowmik
 
How to create a basic power point presentation
joluisae
 
Siliguri Quiz Club, Confluence 2017 by Adwitiya Maitry
Siliguri Quiz Club
 
How does a blockchain work?
Deloitte UK
 
Blockchain demystification
Bellaj Badr
 
Blockchain: the technologies behind Bitcoin, Ethereum, ICO, and more
Aaron Li
 
ISTA 2017 - Blockchain, beyond Bitcoin
Vladimir Savchenko
 
Ad

Similar to Ppt 2007 tutorial complete (20)

PPTX
Bea's powerpoint presentation
Bea Nelene A. Que
 
PPTX
Bea's powerpoint presentation
Bea Nelene A. Que
 
PDF
powerpoint10Basics.pdf
MakeketsoMakompo
 
PDF
Ppt 2010
junita1985
 
DOCX
MS PowerPoint Tasks (1).docx
PrashanthGatla
 
PPTX
Pranavi verma-class-9-digital-presentation
PranaviVerma
 
PPTX
Effective use of powerpoint
Maye Payumo
 
DOCX
Microsoft Power-Point Guide
Seunsmith Elijah
 
PDF
Microsoft PowerPoint 2019 Fundamentals.pdf
prathamgunj
 
PDF
Microsoft PowerPoint 2019 Fundamentals.pdf
MariaBatool42
 
PPTX
PowerPoint__2013.pptx
Elma Shahid
 
PPT
Microsoft power point
Central Luzon State University
 
PDF
BarCharts QuickStudy PowerPoint XP John Hales
matoysemon3x
 
PDF
MS power point
prvnpatil2
 
PDF
05. ms powerpoint
Lakshmi Prasad
 
PPTX
mspowerpoint-111212103552-phpapp01.pptx
LadyChristianneBucsi
 
PDF
1stQtr-1stMeeting-travel
Esmeraldo Jr Guimbarda
 
PPT
Microsoft Powerpoint 2003
maccarthy104
 
PPTX
Chapter.08
klivsie
 
PPTX
Chapter.08
jdswitzer
 
Bea's powerpoint presentation
Bea Nelene A. Que
 
Bea's powerpoint presentation
Bea Nelene A. Que
 
powerpoint10Basics.pdf
MakeketsoMakompo
 
Ppt 2010
junita1985
 
MS PowerPoint Tasks (1).docx
PrashanthGatla
 
Pranavi verma-class-9-digital-presentation
PranaviVerma
 
Effective use of powerpoint
Maye Payumo
 
Microsoft Power-Point Guide
Seunsmith Elijah
 
Microsoft PowerPoint 2019 Fundamentals.pdf
prathamgunj
 
Microsoft PowerPoint 2019 Fundamentals.pdf
MariaBatool42
 
PowerPoint__2013.pptx
Elma Shahid
 
Microsoft power point
Central Luzon State University
 
BarCharts QuickStudy PowerPoint XP John Hales
matoysemon3x
 
MS power point
prvnpatil2
 
05. ms powerpoint
Lakshmi Prasad
 
mspowerpoint-111212103552-phpapp01.pptx
LadyChristianneBucsi
 
1stQtr-1stMeeting-travel
Esmeraldo Jr Guimbarda
 
Microsoft Powerpoint 2003
maccarthy104
 
Chapter.08
klivsie
 
Chapter.08
jdswitzer
 

Recently uploaded (20)

PPT
Machine printing techniques and plangi dyeing
SANGEETHA PRIYA B
 
PPTX
Fundamental Principles of Visual Graphic Design.pptx
KevinCaratiquit2
 
PPTX
rapid fire quiz in your house is your india.pptx
rishikjjwala
 
PPTX
ANATOMY OF ANTERIOR CHAMBER ANGLE AND GONIOSCOPY.pptx
SauravAggarwal12
 
PDF
The Advantages of Working With a Design-Build Studio
Douglah Designs
 
PDF
Integrated-2D-and-3D-Animation-Bridging-Dimensions-for-Impactful-Storytelling...
nikitasaraf21isbms
 
PPTX
building Planning Overview for step wise design.pptx
SamuelJohnson540488
 
PDF
Emailing DDDX-MBCaEiB.pdf DDD_Europe_2022_Intro_to_Context_Mapping_pdf-165590...
PrathikT1
 
PPTX
Special finishes, classification and types, explanation
SANGEETHA PRIYA B
 
PPT
WHY_R12 Uaafafafpgradeaffafafafaffff.ppt
VijayalakshmiGanesh3
 
PDF
Urban Design Final Project-Context
nicolebrog1
 
PPTX
Complete Guide to Microsoft PowerPoint 2019 – Features, Tools, and Tips"
asmathmohamed2004
 
PDF
Key Trends in Website Development 2025 | B3AITS - Bow & 3 Arrows IT Solutions
B3AITS - Bow & 3 Arrows IT Solutions
 
PPT
UNIT I- Yarn, types, explanation, process
SANGEETHA PRIYA B
 
PPTX
An introduction to AI in research and reference management
drmariaalrafi
 
PDF
Interior Structure and Construction A1 NGYANQI
yqsuniacc0o0
 
PPTX
YV PROFILE PROJECTS PROFILE PRES. DESIGN
ShaluPriya26
 
PDF
Urban Design Final Project-Site Analysis
nicolebrog1
 
PPTX
mahatma gandhi bus terminal in india Case Study.pptx
rubaiyaakhterinbox
 
PDF
Trusted Executive Protection Services in Ontario — Discreet & Professional.pdf
secureshields25
 
Machine printing techniques and plangi dyeing
SANGEETHA PRIYA B
 
Fundamental Principles of Visual Graphic Design.pptx
KevinCaratiquit2
 
rapid fire quiz in your house is your india.pptx
rishikjjwala
 
ANATOMY OF ANTERIOR CHAMBER ANGLE AND GONIOSCOPY.pptx
SauravAggarwal12
 
The Advantages of Working With a Design-Build Studio
Douglah Designs
 
Integrated-2D-and-3D-Animation-Bridging-Dimensions-for-Impactful-Storytelling...
nikitasaraf21isbms
 
building Planning Overview for step wise design.pptx
SamuelJohnson540488
 
Emailing DDDX-MBCaEiB.pdf DDD_Europe_2022_Intro_to_Context_Mapping_pdf-165590...
PrathikT1
 
Special finishes, classification and types, explanation
SANGEETHA PRIYA B
 
WHY_R12 Uaafafafpgradeaffafafafaffff.ppt
VijayalakshmiGanesh3
 
Urban Design Final Project-Context
nicolebrog1
 
Complete Guide to Microsoft PowerPoint 2019 – Features, Tools, and Tips"
asmathmohamed2004
 
Key Trends in Website Development 2025 | B3AITS - Bow & 3 Arrows IT Solutions
B3AITS - Bow & 3 Arrows IT Solutions
 
UNIT I- Yarn, types, explanation, process
SANGEETHA PRIYA B
 
An introduction to AI in research and reference management
drmariaalrafi
 
Interior Structure and Construction A1 NGYANQI
yqsuniacc0o0
 
YV PROFILE PROJECTS PROFILE PRES. DESIGN
ShaluPriya26
 
Urban Design Final Project-Site Analysis
nicolebrog1
 
mahatma gandhi bus terminal in india Case Study.pptx
rubaiyaakhterinbox
 
Trusted Executive Protection Services in Ontario — Discreet & Professional.pdf
secureshields25
 

Ppt 2007 tutorial complete

  • 1. PowerPoint 2007 Tutorial PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 2. Table of Contents II Overview.....................................................................................................................................................................................................2 Getting Started............................................................................................................................................................................................2 Screen Elements.....................................................................................................................................................................................2 Tabs and the Ribbon...............................................................................................................................................................................4 Create a New Presentation......................................................................................................................................................................8 Design a Presentation.............................................................................................................................................................................9 Insert a New Slide........................................................................................................... ........................................................................9 Save the Presentation............................................................................................................................................................................10 Text, Images, and Media............................................................................................................................................................................11 Text........................................................................................................................................................................................................11 Images....................................................................................................................................................................................................16 Audio......................................................................................................................................................................................................19 Video.....................................................................................................................................................................................................20 Tables.....................................................................................................................................................................................................21 Charts....................................................................................................................................................................................................22 Organize and Animate a Presentation......................................................................................................................................................24 Organize a Presentation...................................................................................................... ..................................................................24 Animation.............................................................................................................................................................................................25 Preview and Show a Presentation.............................................................................................................................................................27 Design Tips...............................................................................................................................................................................................28 Choose the Right Theme.......................................................................................................................................................................28 Maximize Legibility................................................................................................................................................................................31 Be Text Savvy........................................................................................................................................................................................33 Use Images Wisely................................................................................................................................................................................34 Keep Animations Simple......................................................................................................................................................................37 Strive for Visual Balance.......................................................................................................................................................................37 Final Design Notes........................................................................................................... .....................................................................38 References.................................................................................................................................................................................................39 PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 3. Overview The goal of this tutorial is to introduce you to the fundamentals of PowerPoint 2007. This tutorial includes step-by-step instructions for creating a presentation; adding and formatting text, images, and media; organizing and animating slides; and showing a presentation. In addition, a special section covering PowerPoint design tips concludes the tutorial. This tutorial is intended to supplement the discussion of visual aids in your textbook. Getting Started 1 Screen Elements Before jumping into the technical instructions on how to create a PowerPoint presentation, first let's get familiar with the most important features of a standard PowerPoint window. PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 4. Microsoft Office Button: The Microsoft Office button appears in the top left corner of the window and includes basic file functions such as New, Open, Save, and Print. Tabs: The many buttons and menu options required to create and edit presentations are grouped into seven distinct categories and accessible from tab-like buttons which appear across the top of the window. Ribbon: The ribbon contains the buttons and menu options specific to each tab for creating and editing presentations. Current Slide: The current slide appears in the middle of the screen and contains the contents of a particular PowerPoint slide. Outline or Slides Tab: The Slides tab displays thumbnails of all slides in a presentation. The Outline tab displays an automatically generated outline of the presentation. Help button: The help button in the top right corner of the window provides access to an index of help topics as well as a key-word search of the extensive help files. PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 5. Lower Toolbar: The lower toolbar allows easy toggling | slide i of 7"|between viewing options and also displays the number of the slide currently on screen. "Office Tli em e" Lower Toolbar M□ □ 45°c. ( -J Tabs and the Ribbon The ribbon includes seven tabs to choose from. After selecting a tab, the ribbon will automatically update to display the appropriate menu options and buttons. The menu options and buttons are grouped by functional category into distinct toolbars. For many toolbars, not every menu option or button can be displayed in the ribbon. In these instances, click the More Options button to display a popup window with the full set of menu options and buttons for that category. The More Options button is square-shaped with an arrow. Home Tab with the Clipboard, Slides, Font Toolbars Shown PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 6. Home Tab The Home tab includes basic functions for creating and manipulating a presentation. The toolbars that make up the Home tab include Clipboard, Slides, Font, Paragraph, Drawing, and Editing. Example menu and button options include copying and pasting, adding a new slide, adjusting fonts and paragraph formatting, and basic drawing features. Insert Tab Use the Insert tab to add a wide variety of content into a presentation including tables, charts, images, links, text boxes, audio, and video. The toolbars that make up the Insert tab include Tables, Illustrations, Links, Text, and Media Clips. PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 7. Design Tab The Design tab provides a variety of options for designing and formatting a presentation. Use the Design tab to manipulate the page setup, color themes, and backgrounds of a presentation. The toolbars that make up the Design tab include Page Setup, Themes, and Background. Animations Tab Use the Animations tab to add, customize, and preview animations and transitions between slides. The toolbars that make up the Animations tab include Preview, Animations, and Transition to This Slide. FI-^VIT* ANIMSTMNI TUNIHOSRA BUIHWW Slide Show Tab Manage the settings for showing a presentation with the Slide Show tab. The toolbars that make up the Slide Show tab include Start Slide Show, Set Up, and Monitors. - Presentation! - Microsoft PowerPoint - ay-- Home Insert Design Animations Slide Show Review View W|s| From From Beginning Current Slide Custom Slide Show T Record Narration SLL Resokition: SHOW PRESENTATION ON Use Presenter View USE CURRENT RESOLUTION T T V — SETUP HIDE Slide Show iSlick FFI Rehearse Timings J Use Rehearsed Timings Stait Slide Show Set Up Monitors PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 8. Review Tab The Review tab provides access to proofing features like spell check and also allows for embedding comments in a presentation. The toolbars that make up the Review tab include Proofing and Comments. View Tab The View tab presents a number of options to specify how to view a presentation such as hiding or displaying notes, hiding or displaying gridlines, zooming in and out, displaying in gray scale, and more. The toolbars that make up the View tab include Presentation Views, Show/Hide, Zoom, Color/Grayscale, Window, and Macros. PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 9. Create a New Presentation To create a new presentation, click the Microsoft Office button and select New. The New Presentation pop-up window will appear. From here, choose to start with one of Microsoft's Installed Templates, Installed Themes, or a Blank presentation to create a customized presentation. Click the Installed Themes menu option to browse through the available graphical themes. Select one that will work for the presentation. Then click the Create button in the lower right-hand corner. Or, to create a completely custom-designed presentation, select the Blank and recent menu option. Click the Blank Presentation button and then the Create button in the lower right-hand corner. After selecting the presentation type, the first slide of the presentation will appear. This slide is formatted for a title slide. New Presentation Pop-Up Window PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 10. Design a Presentation PowerPoint includes a number of ready-made design themes. These themes serve as the basis for the graphic design of a presentation. Each theme consists of a background design, placeholder layouts, a color palette, and font styles. To browse through the available themes, click the Design tab in the ribbon. In the Themes toolbar, several example themes will be displayed. Move the mouse over each theme to preview it on the current slide. To see more choices for themes, click the down arrow in the scrollbar next to the example themes. Click a particular theme to apply it to the presentation. To skip the ready-made themes in order to create a custom-designed presentation, select the Design tab in the ribbon. First click the Background Styles menu to choose the background. Then click the Colors, Fonts, and Effects menus in the Themes toolbar to customize the design of the presentation. To customize a ready-made theme, click an element within a slide. Select the Design tab and then choose from the various options available from the Colors, Fonts, and Effects menus in the Themes toolbar. Adjust the Background using the Background Styles menu in the Background toolbar. Insert a New Slide To insert a new slide into a presentation, click the Home tab in the ribbon. In the Slides toolbar, select the New Slide button. Notice there is a More Options button available next to the New Slide button. Click this More Options button to select a slide layout option that works for a particular slide. To quickly add a slide with the basic title box and content placeholder box to the presentation, skip the More Options button and simply click the New Slide button. PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 11. Save the Presentation To save a presentation, click the Microsoft Office button and choose Save As. PowerPoint 2007 Presentations are not backward- compatible with earlier versions of PowerPoint. Therefore, saving presentations in PowerPoint 972003 Presentation format is recommended, especially if a different computer might be used to show the presentation. PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 12. Text, Images, and Media Text Add Text Adding text to a new slide is straightforward. Simply place the mouse where it says "Click to add title" or "Click to add text." When the cursor appears, start typing. To add text into a new text box, follow these instructions. 1. Click the Insert tab. 2. Then click Text Box in the Text toolbar. 3. Move the mouse to where the new text box should appear and click. The textbox will automatically appear. 4. After the cursor begins blinking in the text box, type in the text. Click to add title • Click to add text H IKJI PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 13. Format Text Basic text formatting can be done from the Home tab in the ribbon. Use the mouse to select the text that needs formatting. Click the Home tab and then select from the formatting menus and buttons in the Font and Paragraph toolbars. Be sure to click the More Options button to see additional formatting choices. For more advanced text formatting, select the text that needs formatting. Then click the Format tab and choose from the formatting menus and buttons shown. PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 14. Format Text Boxes To format the color or shape of a text box, select the text box and then click the Format tab. Select from the wide variety of options in the Shape Styles and WordArt Styles toolbars to customize the formatting of the text box. PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 15. Use the Master Template To change the text formatting on all slides of a presentation, first access the Slide Master and then adjust the font formatting. Slide Master is the term PowerPoint uses for master template. To change the formatting on the Slide Master: 1 . 2 . 5. 6. 7. Click the View tab. Then click the Slide Master button. The master template for the presentation will appear. In the left- hand Slides tab, select the first slide which is numbered "1." Then select the text that needs reformatting. Click the Home tab. Choose from the menus and buttons in the Font and Paragraph toolbars to format the text as needed. After achieving the desired look, click the Slide Master tab and then the Close Master View button. Then the previous presentation view will appear on screen. Any changes made to the master slide will automatically apply to every slide. PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 16. Resize a Text Box To resize a text box, click the text box. Circles will appear on the corners of the text box. Click one of the corners and drag it to the desired size. When resizing the text box, note that the cursor will change to a two-sided arrow. ? 9----------O---------O | ■ Language I I" Location i ! ■ PERIOD !Move a Text Box To move a text box, click once inside the text box and then click again on the dashed line that outlines the text box. The outline of the text box should change to a solid line. The cursor should also change to a four- pronged arrow. Use the mouse to drag the text box to the appropriate place. PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 17. Images Add an Image Adding images to a new slide can be achieved in two different ways. H: from FIIT When working from a new slide with an empty content placeholder box, click the Insert Picture or Clip Art button that appears in the center of the empty content placeholder box. From here, navigate to the appropriate image and select it. The image will automatically be inserted into this content placeholder box. An alternative way to add an image to a slide is to click the Insert tab and then click the Picture, Clip Art, or Photo Album button from the Illustrations toolbar. Then select the appropriate image. The image will automatically appear on the slide. Images from the Web To use images from the Web, right- click the desired image and select Save Picture As. After saving the image to a computer, add it into a presentation using the steps outlined in the "Add an Image" section. Consult your textbook for specific Fair Use guidelines regarding using images from the Web. Usually using an image from the Web is acceptable if it is being used for educational purposes. PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 18. Format an Image PowerPoint allows for manipulating the formatting of an image directly within PowerPoint. To format an image, click the image. Once the image is selected, the Format tab will appear in the top ribbon. Click the Format tab to select from a wide variety of image formatting options. Place the mouse over example image styles in the Picture Styles toolbar to preview how the image would look. Example formatting options include adjusting image settings such as compression, contrast, or color; adding image effects such as stylized borders, shaped cropping, or drop shadows; cropping and resizing the image; and arranging the image among other content elements on a slide. Sample Image Effects and Styles PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 19. Resize an Image In addition to using the menus in the Format tab to resize an image, use the mouse to resize an image. First, click the image. Notice the circles that appear on the corners of the image. Move the mouse to one of the corners. Then, drag it to the appropriate size. When resizing an image, note that the cursor will change to a two-sided arrow. Tip: When resizing an image, be sure to hold down the SHIFT key in order to maintain the aspect ratio of the image. By maintaining the aspect ratio, the image will not appear disproportionately wide or tall. Move an Image To move an image on a slide, click the image. The cursor should then change to a four-pronged arrow. Then drag the image to the desired location. PowerPoint 2007 Tutorial Page 18
  • 20. © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 21. Audio Add Audio Adjust the Audio Icon Move Audio Icon To add audio to a presentation, follow these instructions. 1 . 2 . 3 . 4 . 5. Click the Insert tab. Then click the Sound button. Navigate to the correct audio clip and select it. A pop-up window will ask if the audio should play Automatically or When Clicked. Selecting When Clicked is recommended so the presenter controls when the audio begins during the presentation. An audio icon will automatically appear on the slide. To preview the audio, right click the audio icon and select Preview. Not all audio file formats are compatible with PowerPoint 2007, but AU, AIFF, MP3, MIDI, WAV, and WMA are acceptable formats. To change the audio icon, right click the icon and select Change Picture. From here, navigate to the appropriate image and select it. The new image will automatically replace the audio icon. To resize the audio icon or image, click it. Notice the circles that appear on the corners of the image. Click one of the corners and drag it to the appropriate size. When resizing the audio image, note that the cursor will change to a two-sided arrow. To move the audio icon, click the Audio Icon. The cursor should then change to a four-pronged arrow shape. Now drag the Audio Icon to the desired location. PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 22. Video Add Video To add video to a presentation, follow these instructions. 1. Click the Insert tab. 2. Then click the Movie button. 3. Navigate to the correct movie file and select it. 4. A pop-up window will ask if the audio should play Automatically or When Clicked. Selecting When Clicked is recommended so the presenter controls when the video begins during the presentation. 5. To preview the video, right click on the video box and select Preview. Not all video file formats are compatible with PowerPoint 2007, but AVI, MPEG, and WMV are acceptable formats. Resize Video To resize the video, click the video. Notice the circles that appear on the corners of the video. Click one of the corners and drag it to the desired size. When resizing the video, note that the cursor will change to a two-sided arrow. When resizing an image, be sure to hold down the SHIFT key in order to maintain the aspect ratio of the video. By maintaining the aspect ratio, the image will not appear disproportionately wide or tall. As the size of the video is increased, the display quality of the video may decrease to the extent that pixilation may appear within the video. Therefore, be careful not to increase the size of the video too much. To preview the video, right click on the video box and select Preview. Move Video To move a video, click the video. The cursor should then change to a four-pronged arrow shape. Now drag the video to the desired location. PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 23. Tables Add a Table To add a table to a presentation, follow these instructions. 1. Click the Insert tab. 2. Then click the Table button. 3. A pop-up menu will appear. Use the mouse to select the exact number of cells needed to make up the table. After releasing the mouse button, the table will automatically appear on the slide. Place the cursor within each cell of the table and begin typing to add text. Format a Table To format a table, click the table and then select either the Design or Layout tabs. Use the buttons and menu options in these tabs to manipulate the formatting and design of the table. Move a Table To move a table, click the table once and then click again on the border of the table. The cursor should then change to a four-pronged arrow shape. Now drag the table to the desired location. Resize a Table To resize a table, click the table. Then click one of the corners of the table. Notice that the cursor changes to a two-sided arrow. Use the mouse to drag the table to the desired size. PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 24. Charts Add a Chart PowerPoint 2007 makes it easy to insert a chart or graph directly into a presentation. A wizard steps you through the process of selecting the type of chart, entering the data, and previewing the graph or chart. To insert a new chart, click the Insert tab and then Chart. Alternatively, select the Insert Chart icon from an empty content placeholder box. Once the Insert Chart pop-up window appears, preview the variety of chart and graph types including bar graphs, line graphs, pie charts, scatter plots, and more. After selecting the appropriate type, Microsoft Excel will automatically open. Type in the labels and data points for the chart or graph directly into the fields in Excel. The chart or graph will automatically appear in the PowerPoint presentation. Return to Excel to tweak the labels or data and the chart will automatically update in the PowerPoint presentation. PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 25. Format a Chart When a chart is actively selected, three new Chart Tools tabs will appear in the ribbon: Design, Layout, and Format. Use the menus and buttons in these tabs to edit the chart or graph further. Move a Chart To move a chart, click it. The cursor should then change to a four-pronged arrow shape. Now drag the chart to the desired location. Resize a Chart To resize a chart, click it once and then click one of the corners of the chart. Notice that the cursor changes to a two-sided arrow. Use the mouse to drag the chart to the appropriate size. PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 26. Organize and Animate a Presentation Organize a Presentation Once you have several slides in a presentation, you may want to reorder the slides. To reorder slides, look at the Outlines or Slides tab which appears in the left panel of the PowerPoint window. Click the slide that needs to be reordered and drag it to the correct place. Alternatively, click the View tab. Then click the Slide Sorter button. From this viewing setting, click and drag slides to the desired locations. To return to the previous viewing setting to make further edits, click the Normal button in the View tab. PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 27. Animation PowerPoint allows you to animate objects or specific content within a slide and also to add animated transitions between slides. Transitions are a common and easy way to liven up a presentation. Add Transitions To add a consistent transition between each slide throughout the presentation, follow these instructions. 1. Click the View tab and click the Slide Master button. 2. In the left-hand Slides tab, select the first slide which is numbered "1." 3. Click the Animations tab. 4. In the Transition to This Slide toolbar, browse through the transition options and click the appropriate choice. Place the mouse over each option to preview the transition within the slide currently on screen. 5. When satisfied with the transition, click the Slide Master tab and then the Close Master View button. Animations Slide SHOW Review View ADVANCE SLIDE On Mouse Clid " Automatically After: 00:00 Transition to Ihjs Slide Any transitions added to the master slide will automatically apply to every slide. To see the animations and transitions in action, click the Animation tab and the Preview button. Adding different transitions between each slide is also possible. However, this can be distracting to the audience and is not usually recommended. PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 28. Add Animation With PowerPoint, you can animate virtually any object or specific content that appears on a slide. To animate an object or content, select it. Then click the Animations tab. Select from the menus and buttons available in the Animations toolbar. After selecting the appropriate animation settings, use the Preview button to see the animation in action. It is recommended that the number of animations be limited so as not to distract the audience from the content on the slide or the overall presentation. To maximize audience interest while minimizing potential distractions, the type of animation used should also be relatively quick, simple, and consistent from slide to slide. To add the same animation to the same object on each slide, follow these instructions. 1. Click the View tab and then click the Slide Master button. 2. In the left-hand Slides tab, select the first slide which is numbered "1." 3. Click the Animations tab. 4. Select the object to animate. 5. Use the buttons and menus available in the Animations tab to select the appropriate animation. 6. When satisfied, click the Slide Master tab and then the Close Master View button. Any animations added to the master slide will automatically apply to every slide. To see the animations and transitions in action, click the Animation tab and then click the Preview button. PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 29. Preview and Show a Presentation Now that you have designed and written the presentation, it's time to practice showing the presentation to an audience. You can preview a PowerPoint presentation in a few different ways. One method is to click the View tab and then the Slide Show button. Another option would be to click the Slide Show button from the lower toolbar. A final option is to press the F5 key to quickly display the presentation in slide show mode. Once viewing the presentation in Slide Show mode, you can move through the presentation sequentially in a few different ways. ■ Use the Down arrow key to move forward and the Up arrow key to move backward. ■ Use the Right arrow key to move forward and the Left arrow key to move backward. ■ Use the PGDN key to move forward and the PGUP key to move backward. ■ Click the mouse anywhere on a slide to move forward in the presentation. To exit Slide Show mode, press the ESC key. Move the mouse over a slide as a way to point to specific areas on a slide. However, keep in mind once the mouse is clicked, the presentation will advance to the next slide. The Slide Show tab offers advanced settings for customizing how to show a presentation including adding narration and altering the presentation's resolution. Be sure to practice showing your presentation beforehand in order to become familiar with the ins and outs of presenting a PowerPoint presentation. PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 30. Design Tips PowerPoint presentations are a great way to present information clearly to an audience, if used appropriately. Follow these design guidelines to ensure your PowerPoint presentations effectively convey the message you are trying to communicate. Fr» VMRT Law R E B U I L D I N G M E W O R L E A N Choose the Right Theme PowerPoint 2007 offers a variety of beautifully designed ready-made graphical themes from which to choose. However, not all themes are created equal. Choosing the right theme is critical to the success of a presentation. Themes efficiently add visual interest to a presentation and significantly impact overall legibility of the presentation. ■ To maximize legibility, choose a theme which allows for high contrast between the background color and the text color. Avoid themes with background colors of a medium value which would limit the amount of contrast possible. Maximum legibility is achieved through black text on a white background. Not Recommended: Technic Theme Avoid themes with bright-colored backgrounds because these can be hard on the eye and decrease legibility. < U G B Y H O O T B A L L A l Not Recommended: Flow Theme Recommended: Oriel Theme Recommended: Equity Theme PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 31. Sales Projections Not Recommended: Module Theme Recommended: Trek Theme Recommended: Solstice Theme HOW TO ROAST A TURKEY If it is possible that the presentation will be shown in a darkened room, consider using a lighter background color. Glares from lights are more pronounced on darker backgrounds. To cover all the bases, skip themes with dark backgrounds. The focus of a presentation should be the contents of the slide, not the surrounding graphic design. Avoid distracting the audience with an over-the-top presentation design and instead use one that is simple, yet attractive. Not Recommended: Opulent Theme PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 32. A Correlation Between Murder and Unemployment Rates Not Recommended: Verve Theme Recommended: Aspect Theme Cataloging Celtic Inscribed Stones AAA'CVNTDTYRRIDFC TO AJIL-ITFIT TI UHT. Recommended: Urban Theme ■ Select a theme that matches the mood you are trying to convey. If a graphical theme of a presentation is inappropriate to the content of the presentation, not only could it be distracting to the audience, but it may even cause some audience members to laugh. PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 33. Not Recommended: Low-contrast Colors Maximize Legibility The legibility of a presentation is critical. The audience must be able to read the presentation easily. If a presentation is too difficult to read, the audience will become distracted and focus on trying to read the presentation instead of listening to the speaker. Use High Contrast Colors To ensure a presentation is legible, use high-contrast colors. Dark text on a light background is ideal. However, if the presentation will be shown on a well-lit room, light text on a dark background can also work. Use high-contrast colors within all aspects of a presentation, including within text boxes and shapes, and all other graphical elements. Not Recommended: Low-contrast and Bright Colors Recommended: Dark Text on White Winterize Your Home ■ Inspect your furnace ■ READY THE FIREPLACE - Chreek all doorc and windows ■ Inspect the nggf and gutters Recommended: White Text on Dark PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 34. Serif Fonts Times New Roman Garamond Georgia Sans Serif Fonts Arial Verdana Tahoma Use Sans Serif Fonts A serif font includes short lines, usually with rounded edges, at the end of the main strokes of each letter. Examples of serif fonts include Times New Roman and Garamond. A sans serif font does not include short lines at the ends of the main strokes of letters. Examples of sans serif fonts include Arial and Verdana. On the printed page, traditional serif fonts are easier to read. However, for on-screen presentations in which the size of the text should be relatively large, sans serif fonts are easier to read. Do use serif fonts for special emphasis or to add distinction or elegance to some aspect of the slide such as the slide title. CULTURAL INFLUENCES ■ EUROPE IN THE WEST CENTRAL ASIA IN THE EAST RUSSIA IN THE NORTH MIDDLE EAST IN THE SOUTH Recommended: Sans Serif Fonts Recommended: Serif Fonts for Emphasis PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 35. Be Text Savvy Not recommended: Extraneous Text and an Orphan Recommended: Limited Text Use Keywords Think of the slides in a PowerPoint presentation as visual note cards. Only the main ideas should be shown in key word format. Avoid displaying complete thoughts in full-sentence format in a presentation. Do use full sentences when displaying a quotation or if the presentation is meant to function as a stand-alone tutorial, trade show presentation or the like. For slides with bullet points, try to eliminate articles (a, an, the), pronouns that could be implied (you, we, they), and verbs that could be implied. Minimum Words, Maximum Size Minimize the number of words on each slide. As a general guideline, try to limit the number of words per slide to 25. PowerPoint is a more visual medium rather than a written medium. PowerPoint presentations should supplement speeches or presentations, not replace them. Therefore, a concise slide should convey meaning while limiting potential distractions for the audience. Increase the text size so that the slide looks full but not cluttered. Every member of the audience should be able to read the presentation. As a general guideline, display title text at 44 points and display standard text or bullet point text at 32 points. Eliminate Orphans In a presentation, when one line of text wraps onto another line leaving only one word on the next line, that lone word is called an orphan. Orphans look goofy and waste valuable screen space. Eliminate orphans by either editing the text to one line or by moving two words onto the second line. PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 36. Recommended: Appropriate Capitalization Capitalize Correctly Follow the general capitalization guidelines used for typical formal writing. ■ Capitalize the first letter of the line. ■ Capitalize proper nouns and other words if desired, but be consistent. ■ Do not capitalize prepositions. For sub-bullets: ■ Do not capitalize the first letter of the line, unless it is a proper noun or starts a sentence. ■ Capitalize other words only if they are proper nouns. Use Images Wisely The right image can capture the attention of an audience. Most slides improve with an image. However, images should not be used just for the sake of adding images. Images should be of high quality, correspond to the content of the slide, and add visual interest or meaning to the presentation. General Guidelines ■ Images should predominate over text. ■ Photos should be chosen over clip art. If clip art is used, it should be of very high quality and not look amateurish. Recommended: Use of Image PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 37. Borders and Images Not Recommended: No Border Recommended: Border Added Images of an irregular shape should not have a border. Usually these images are meant to blend into the background. Images with straight edges and of a regular shape may be enhanced with a border. To add a border to an image, click the image. Then click the Home tab. In the Drawing toolbar, select from the menu options and buttons available from the Quick Styles and Shape Outline buttons. _^ *^_ ^ • Not Recommended: Recommended: No Border Distracting Border PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 38. Not Recommended: Too-small Image Size Images Properly Striking a visual balance of the images on a slide is critical. If an image is too small, audience members in the back of the room may not be able to see it. If an image is too large, the quality of the image may be degraded and appear grainy or the oversized image may overpower the other content on the slide. See the "Resize an Image" section earlier in this tutorial for specific instructions on image resizing. Not Recommended: Too-large Image Recommended: Well-sized Image PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 39. Keep Animations Simple The common phrase "less is more" applies perfectly to the use of animation in PowerPoint presentations. PowerPoint has the capacity to show a different animation type for every single object within a presentation. However, a presentation with objects flying onto the screen in different ways and at different times would distract and possibly overwhelm the audience. Instead, limit the number of objects which animate to a maximum of two. Also, choose one animation style and stick with it. Transitions between slides are a nice and easy way to spice up a presentation. Select an animation style from the Animations tab and use it as a transition between each slide. See the "Animation" section earlier in this tutorial for specific instructions on adding animations and transitions. Strive for Visual Balance PowerPoint is a primarily visual medium. The aesthetics of each slide impact the success of a presentation. Strive for visual balance by avoiding lopsidedness and dead space. Position items for maximum legibility and clarity. Celtic Inscribed Stones AN ANALYSIS OF CELTIC STONES ACCORDING TO: • LANGUAGE ^ ■ Location - Date J 1 { X::F} Poor Visual Balance Good Visual Balance PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 40. Final Design Notes Have a purpose for every element on a slide. The location and graphical treatment of each element should be intentional and purposeful. Disregard any of these design tips if there is a good reason to do so. Remember to observe copyright laws on photos and artwork. PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.
  • 41. References "UP TO SPEED WITH POWERPOINT 2007." http://office.microsoft.com/training/training.aspx?AssetID=RC100687671033. Microsoft. Web. 5 December 2008. "POWERPOINT 2003 TUTORIAL." Student CD-ROM for Communication Works, Ninth Edition, 2008. The McGraw-Hill Companies. PowerPoint 2007 Tutorial II Page 16 © 2010 by The McGraw-Hill Companies. All rights reserved.