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Topic 04:
Microsoft
PowerPoint
2019
COMPUTER APPLICATIONS FOR OFFICE
ENVIRONMENT
MIT 11033
LECTURER IN-CHARGE: M.B. FATHIMA SANJEETHA
MIT 11033 2
Introduction
oPowerPoint is a useful tool when you need to make interesting visual
presentations
oA presentation can be a simple slide show using text, a clipart or two and
maybe a chart, or, it can be a complex slide show incorporating graphics,
sounds, animations and action buttons.
oIf you are new to PowerPoint you are advised to create your first few
presentations using a Design Theme; This will allow you to concentrate more on
the content of the presentation and less on design and layout.
MIT 11033 3
The PowerPoint screen
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The PowerPoint screen…
File Tab
oClicking the File tab will display a list of commands which relate to the
management of PowerPoint and PowerPoint presentations (as opposed to
managing the content)
oExamples of commands found under the File tab include: New, Open, Print,
Save, Close, Share, Export.
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The PowerPoint screen…
Tips
oIf the Open option is selected on the
left, on the right you will see a list of
recently opened PowerPoint files. Click
on a file name to open it.
oThe Options button allows you to
customize PowerPoint
MIT 11033 6
The PowerPoint screen…
Ribbon
oThe ribbon contains all the commands for working with slide content. It has
been arranged in a way so the most popular commands are in an optimal
position and commands relating to a particular activity are grouped together.
The ribbon is divided into 11 tabs in PowerPoint
TIP:
oIt is possible to customize the ribbon. You can create more tabs and assign
commands to them.
MIT 11033 7
The PowerPoint screen…
 Hiding and displaying the ribbon
oIt is possible to hide the ribbon temporarily in order to make more room on
screen for you to work in. To do this double click on the active tab or Click the
Ribbon Display Options and select Auto-hide Ribbon or Show Tabs. When you
select Show Tabs this will leave all the ribbon tabs in view but collapses the
active tab contents, as shown below:
oTo bring back the ribbon double click on any tab or select Show Tabs and
Commands under the Ribbon Display Options.
MIT 11033 8
The PowerPoint screen…
Tabs
oThe ribbon is divided into 11 tabs in PowerPoint: Home, Insert, Design,
Transitions, Animations, Slide Show, Record, Review, View and Help.
oEach tab focuses on a major activity area. For example, the first tab is the Home
tab mostly dedicated to writing and formatting. Each tab is further divided into
groups
MIT 11033 9
The PowerPoint screen…
Contextual Tabs
oContextual tabs only appear when you select particular PowerPoint elements,
thereby making further appropriate commands available only when they are
required
oThis ensures that the ribbon doesn’t get too cluttered up and commands stay
hidden until they are needed. Examples of elements include text boxes, charts,
shapes or clipart. Contextual tabs always appear on the far right of the ribbon.
MIT 11033 10
The PowerPoint screen…
oExample of a contextual tab: When you select a shape in your document the
(Drawing Tools) Format tab appears
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The PowerPoint screen…
Groups
oEach tab is divided into groups and it is these groups which contain the
command buttons. For example, the Home tab has 6 groups:
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The PowerPoint screen…
Quick Access Toolbar
oThe Quick Access Toolbar is the only permanent toolbar in PowerPoint and is
located either above or below the ribbon
oIts purpose is to hold the most frequently accessed commands and starts out
with the commands: Save, Undo and Redo
oEveryone is encouraged to customize the Quick Access toolbar as it can
significantly speed up their work
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The PowerPoint screen…
Customizing the quick access toolbar 1
– adding commands
Extra commands can easily be added to the
Quick Access Toolbar. To add commands to
the Quick Access Toolbar:
1. Click on the Customize Quick Access
Toolbar button at the end of the toolbar
MIT 11033 14
The PowerPoint screen…
2. Select one of the suggested commands
from the drop down list OR click on the
More Commands option and the dialogue
box which opens. To add more commands
click on the command you require from
the list on the left and click on the Add
button. Click OK when you are inserted
oUseful commands to add following:
 Slide Show from Current Slide
 Insert Shape
 Insert Table
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The PowerPoint screen…
oTIP: The quickest way to add a command to the Quick Access Toolbar is to right
click the command in its Ribbon tab and select the Add to Quick Access Toolbar
option.
MIT 11033 16
The PowerPoint screen…
 Customizing the quick access toolbar 2 – changing location
oIf you use the Quick Access Toolbar a lot you may find it more convenient to
have it located under the ribbon for quicker access. Also, it may have become so
big that it will fit better in the space under the ribbon
oTo move the Quick Access Toolbar to be below the ribbon:
1. Click on the Customize Quick Access Toolbar button
2. Select Show Below the Ribbon
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Selecting a design theme
oTHEMES - contains information about design aspects for the presentation, such
as a background, font specifications (size, color, and alignment), default bullets,
title locations, etc. When you apply a theme it will affect every slide in the
presentation.
oIf you intend to work with a design theme it is best to select it early on.
MIT 11033 18
Selecting a design theme…
oTo select a theme:
1. Click on the Design tab
2. Click on one of the themes displayed, in the
Themes group (Use the scroll bar to scroll
up and down through the options) Or,
Click on the More button to open the Themes
gallery. This shows you all the options at once.
3. If required, make a further choice from the
options in the Variants group (also on the
Design tab)
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Selecting a design theme…
TIP:
oClick on the More button of the Variants group to get further options for
Colors, Fonts, Effects and Background Styles
MIT 11033 20
Selecting a design theme…
Searching for Online Templates
and Themes
oYou can select from many more
themes and templates. To do this go
to the File tab, select New and use
the search box provided.
oYou can further filter the results by
using the Suggested categories
which appears below the search bar.
MIT 11033 21
Working with the title slide
oWhenever you start PowerPoint or create a new presentation you will be
provided with one starting slide which by default will have the Title Slide layout.
Here are some of the most likely things you will want to do in the Title Slide:
Add Text to the Slide
oIn PowerPoint, text is always entered into slides by typing into text boxes known
as placeholders. On a Title Slide you are provided with two text boxes, one for
the title and one for the subtitle.
oAdd text to the slide by following the instructions given on the slide.
MIT 11033 22
Working with the title slide…
Move or Resize One of the Text Boxes
oTo Resize - Click once anywhere on the text box to select it. Then click on any
one of the eight text box handles (at corners or centre of edges) and drag and
drop to the required new size
oTo Move - Click once on the text box to select it. Then click on any of the lines
between the text box handles and drag and drop to a new location
oThis text box has been moved and resized and is still selected. To deselect click
anywhere outside of the text box
MIT 11033 23
Inserting new slides and slide layouts
oInsert a new slide by one of the four methods below:
1. Use the New Slide command button located in Home tab, Slides group.
Note, the New Slide button is split into an upper and lower part. Click on the
appropriate part of the button.
oThe upper button inserts a slide with the Title and Content slide
layout. This is the default slide layout
oThe lower button allows you to insert a slide with an alternative slide
layout to the default layout. First, click on this part of the button and
then select a slide layout from the choices offered to you.
MIT 11033 24
Inserting new slides and slide layouts…
2. Press CTRL+M on the keyboard
3. Click on any existing slide in the Slides pane (left side of screen in Normal
view) and press the ENTER key.
4. If you are in Normal view use the shortcuts keys CTRL+ENTER. You may need
to press these shortcut keys a few times as every time you do so you will cycle
through all the text boxes on the current slide and finally you are taken to a
new slide.
MIT 11033 25
Inserting new slides and slide layouts…
NOTE:
oClicking on the upper part of the New Slide command button does not always give you a new
slide with the default slide layout, i.e. text and content. It will depend upon the slide layout of
the slide you have selected before you click the New Slide button. For example, if you are
currently in a slide with the Picture and Caption slide layout, clicking on the New Slide command
button will give you a new slide also with the Picture and Caption slide layout. The exception to
this is when you have the title slide selected, in this case the new slide will have the default slide
layout as there is normally only one title slide in a presentation.
TIP:
oIf you need to change the slide layout of a slide: click on the Layout command button (Home
tab, Slides group) and select the layout you require.
MIT 11033 26
Inserting new slides and slide layouts…
Working with the Title and Content Slide Layout
1. Click and type in text for the slide title in the text box at the
top of the slide
2. Depending on what type of object you require in the slide do
one of the following:
oFor a bulleted list click inside the text placeholder near the top
and start typing type.
As soon as you start typing the content icons in the Centre of the
slide will disappear.
oFor a table, chart, diagram, picture, clipart or media clip click on
the appropriate content icon located in the Centre of the slide.
Alternatively, select the appropriate command button from the
Insert tab.
MIT 11033 27
Inserting new slides and slide layouts…
Working with Alternative Slide Layout
oAs mentioned above, when you use the lower part of the New Slide command
button to insert a new slide you will be able to select from a range of slide
layouts. Some of the most useful layouts include: two content, comparison, title
only, blank.
oExamples of other Slide Layouts - Picture with caption
MIT 11033 28
Inserting new slides and slide layouts…
oExamples of other Slide Layouts - Comparison
MIT 11033 29
Inserting new slides and slide layouts…
Changing the Slide Layout of the Current Slide
oYou may change the slide layout of a slide at any time, even if you have already
placed text or other elements into it. To do this:
1. Move to the slide you wish to change the layout for
2. Go to the Home tab and locate the Slides group
3. Click on the Layout command button
4. Select the option you require
MIT 11033 30
Additional Text Boxes
oYou may wish to add additional text boxes into your slides. For example,
you may wish to add text into a slide with a slide layout which does not
have any text placeholders, or you wish to add a caption or an additional
title
oTo insert a text box
oGo to the Insert tab and locate the Text group.
oClick on the Text Box command button
oClick on your slide, hold the mouse button down and drag to the
approximate size and shape of the text box you require.
Tip: You can simply get the text box in Drawing group under the Home tab.
MIT 11033 31
Additional Text Boxes …
4. When you release the mouse button you will see a selected text box with a
flashing I beam showing you where your text will be entered when you type
5. Type the text and then click anywhere outside the text box.
6. If necessary you may move and resize this text box in the same way you can
move and resize a text box placeholder which comes with some the slide
layouts.
NOTE:
oSome features will not work with text boxes you insert yourself. For example,
you will not see any text you type into your own text boxes in Outline view.
MIT 11033 32
Additional Text Boxes …
 Rotating a Text box
oYou may wish to have your text running vertically up/down the slide. To achieve
this:
1. Click on the text box to select it
2. Click and drag the free rotation handle to the required position.
MIT 11033 33
Selecting a Different Theme
oIf at any point you decide you wish to change the Theme:
1. Go to the Design tab
2. Click on one of the themes displayed in the Themes group or click on the
More button and select from the Themes gallery
The theme will now be applied to all the slides of the presentation.
MIT 11033 34
Selecting a Different Theme …
To apply a theme just to one or selected slides:
1. Go to the Slide Sorter view or the Slides pane in Normal view and select the slides you wish to
apply the design to. TIP: Use Shift + click or Control + click to select more than one slide.
2. Now locate the theme you require from the Design tab and right click it.
3. From the drop down menu which appears select Apply to Selected Slides
MIT 11033 35
An Introduction to Working with Clip Art
oYou can insert Clip Art into your slides to add visual
stimulation to your presentation
Inserting Online Pictures
1. Go to the Insert tab, locate the Images group
and click on the Pictures command button.
Under the drop down list select Online Pictures.
oThis displays the Insert Pictures window shown
opposite.
2. Enter a key word in the relevant search box and
click the magnifier icon to start the search.
TIP: The Office.com Clip Art option offers you royalty
free photos
MIT 11033 36
An Introduction to Working with Clip Art …
3. Scroll up and down the search results to locate a clip you like. Click on the clip
to select it then click on the Insert button
TIP: You can select more than one item using Shift + Click or CTRL + Click
MIT 11033 37
An Introduction to Working with Clip Art …
 Resizing, moving and rotating the clipart image
oClick once on the clipart to select it. You should now see eight resizing handles
around it.
oTo resize the clipart click on any of the resizing handles, then drag and drop to
the correct size.
oTo move the clipart click in the centre of the clipart, then drag and drop to the
desired location.
oTo rotate the clipart click on the free rotation handle, arrow on stem, and drag
to required position.
MIT 11033 38
Working in Different Views
oThe main views are Normal, Slide Sorter, Outline, Reading and Slide Show view.
They can be selected from either:
 The View tab, then the Presentation Views group, or
 The Shortcut View buttons located towards the bottom right of the status bar (for all views
except Outline view)
Normal View
oThis is the main editing view which you can use to write and design your
presentation and it has 3 main working areas. These are summarized opposite:
MIT 11033 39
Working in Different Views …
oSlide Area :This area is taken up by a zoomed in view of one
slide at a time. Here you can add or edit text, insert pictures,
tables, charts, text boxes, movies, sounds and other objects
oSlides pane: This area displays your slides as thumbnail images
while you edit. You may navigate around your presentation
using these thumbnails by simply clicking on the slide you wish
to move to. You may reorder the slides here by dragging and
dropping with the mouse.
oNotes Pane: Here you can add notes that relate to each slide.
The notes are not seen on the slides when you run the slide
show. You can print the notes to either create prompt sheets for
yourself to use when you run the presentation or print them out
for your audience as handouts.
TIP: Any of these three working areas within Normal view can be
resized by clicking and dragging on any of the border lines
between the areas
MIT 11033 40
Working in Different Views…
Slide Sorter View
oThis view shows you all your slides as thumbnails.
It is particularly useful once you have finished
creating your presentation and wish to get an
overall view of it.
oThis view allows you to easily reorder, delete or
copy slides, and also to set and review slide
transitions and animation effects.
TIP: The presence of a star symbol under a slide
in slide sorter view indicates that a slide transition
or animation effect has been set for that slide.
Click on the symbol to preview the transition.
MIT 11033 41
Working in Different Views…
TO REORDER SLIDES
oClick and drag a slide to a new location. As you drag the slide around you should notice a vertical
line appearing to indicate where the slide will be placed once you release the mouse button.
TO COPY SLIDES
oFollow the instructions as above for reordering slides, only this time hold down the CTRL key on
the keyboard.
oAlternatively, use the Copy and Paste commands in the usual way.
TO DELETE A SLIDE
oSelect the slide or slides you wish to delete and then press the Delete key on the keyboard.
MIT 11033 42
Working in Different Views…
Notes Page View
oWhen you go to Notes Page View (via View tab) you will
see a page split into two areas:
 In the top half you see an image of the slide
 in the bottom half is a text box available for you to type your notes
oNOTE: What you type in the lower area will not be entered
into the slide itself. You can print notes pages and use
them as prompt sheets for yourself to use during a
presentation or print them out as handouts for your
audience.
TIP: Instead of going to the Notes Page view to type
additional information you could use the alternative notes
page pane/area located within the Normal View.
MIT 11033 43
Working in Different Views…
Outline View
o Working in Outline View is the best view to work in when you need to concentrate on
text content, either entering text or major editing of text. It allows you to insert new
slides very quickly and allows you to reorganize bullet points and slides with great ease
and all without the use of the mouse. When switched on the outline pane is located on
the left of the slide are.
oTo get to Outline view go to the View tab and locate the Presentation Views group.
TIP: When you wish to work in Outline view you will find it easier if you resize the outline
pane so it takes up at least half the screen. To do this click on the border between the
Outline view pane and the slide pane and drag and drop to your preferred size.
MIT 11033 44
Working in Different Views…
oOnce you are in Outline view you will
see all the title text and bulleted lists
listed one after the other. You need
scroll up and down this list instead of
jumping to particular slides. If you
have a presentation with a lot of
slides and many bullet points you
might find it easier to work with
Outline view in collapsed mode.
MIT 11033 45
Working in Different Views…
 Expanding or collapsing in outline view
oAll the slides can be collapsed in Outline view so only the slide titles are displayed. This allows
you to see more slides all at once, which is helpful if you wish to reorder the slides or use the
pane for navigation.
oTo collapse the Outline view right-click on any slide heading in Outline view, select Collapse and
then Collapse All
oTo expand all the slides again right-click on any slide heading in Outline view, select Expand and
then Expand All
oTIP: It is possible to just collapse or expand one slide. For example, if all the slides were
collapsed and you wished to see the bullet items for slide 6 you would right click the heading for
slide 6 and then select Expand
MIT 11033 46
Working in Different Views…
 PROMOTING AND DEMOTING TITLES / BULLETS in outline view:
oany title can be demoted to bullet status of previous slide
oany bullet can be promoted to be a title of the following slide
oany bullet can be demoted to a sub bullet of the previous bullet
oTo carry out these actions click anywhere inside either the title or bullet text and click
either the Decrease List Level or Increase List Level buttons located in Home tab,
Paragraph group
oTIP: Alternatively:
 you can press the TAB key to demote and SHIFT+TAB to promote, Or,
 You can click on the slide or bullet symbol and drag to the left to promote and to the right to demote.
MIT 11033 47
Working in Different Views…
 Creating slides with great speed in outline view
oMany presentations are a series of slides with bulleted points. Outline view is
the best view to work in to create such a presentation as you can create new
slides and bullets very quickly without having to reach for the mouse at all.
1. Make sure your cursor is flashing at the point you wish to add your new slides and text.
E.g. at the end of the last bullet on one of the slides
2. Press CTRL+M on the keyboard. This is a shortcut to insert a new slide
3. Type the title of the new slide and press Return on the keyboard. This will insert a new
slide
MIT 11033 48
Working in Different Views…
4. But you don’t want a new slide - instead you wish to type in bullet points for the previous
title. So you need to demote the title status to a bullet status and in previous slide.
To do this click on the TAB key on the keyboard. Now type the bulleted points
5. To insert further slides and text repeat steps 2 – 4 above until you have entered all the
information
MIT 11033 49
Working in Different Views…
 Reordering bullet points or slides within a presentation
1. Click on either the slide icon, or the bullet symbol and hold the mouse button
down
o NOTE: When you click on a slide icon in this way all the slide content will be selected
2. Now drag the mouse up or down to the required position. As you move up and
down you will see a horizontal line appearing indicating where the item you are
dragging will be dropped when you let go of the mouse button
TIP: If you click and drag a bullet to the left or right you can produce the effect
equivalent of promoting or demoting
MIT 11033 50
Working in Different Views…
Slide Show View
o The Slide Show view is used when presenting a slide show to an audience. Each
slide takes up the whole screen and all the editing tools are hidden.
TIP: To leave Slide Show View press the ESC button on the keyboard
MIT 11033 51
Working in Different Views…
Reading View
o The Reading view allows you to play your slide show in the PowerPoint window to
see animations without having to switch to the full screen slide show view.
oThis view can thus be used as a way of previewing the slide show to check you are
happy with it. Alternatively, it can be used to run the presentation for an audience
oTIP: Advantage of Reading View
 In this view, if the PowerPoint window is maximized (as you would do if you were showing this to an
audience) you can see the taskbar directly underneath the slide. This means you can easily jump to
different applications or a web browser during your presentation without having to go into one of
the edit views and letting your audience see what slides are coming up next
MIT 11033 52
Working in Different Views…
oTIP: In this view you will also see the status bar displayed. The first few buttons
provide you with navigation buttons and a menu of options
MIT 11033 53
Showing Your Presentation
oTo start your slide show when presenting to an audience you can use either:
 Slide Show View - each slide takes up the whole screen and all the editing tools are hidden.
 Reading View – the slide takes up the whole of the window. Maximize the window if you wish
to have it taking up the whole screen. The status bar is displayed at the base of the window
and the task bar is displayed at the bottom of the screen. The latter allows you to easily jump
around to other open windows (such as applications or a web browser) without having to
come out of slide show view in PowerPoint.
MIT 11033 54
Showing Your Presentation…
Slide Show View
 TO START THE PRESENTATION FROM THE
FIRST SLIDE
oTo start the presentation from the
first slide regardless of which slide
you were previously viewing either:
 Go to the Slide Show tab and click on the
From Beginning command button
 Press F5 on the keyboard
 TO START THE PRESENTATION FROM THE
CURRENT SLIDE
oEither:
 Go to the Slide Show tab and click on the
From Current Slide command button
 Press SHIFT+F5 on the keyboard
 Click on the Slide Show button on the
right side of the status bar
MIT 11033 55
Showing Your Presentation…
Reading View
 Go to the View tab and click on the Reading View command button (begins from first slide)
 Click on the Reading View button on the right side of the status bar. (begins from current
slide)
MIT 11033 56
Showing Your Presentation…
Navigating Around the Slide Show
To move forwards (advance one slide):
 Return key
 Page Down key
 Cursor down or cursor right keys
 Left mouse button (except when you have the pen switched on)
 Space Bar
 Use the Forward button located on the feint toolbar situated on the bottom left of the slide
show screen
MIT 11033 57
Showing Your Presentation…
TO MOVE BACKWARDS (ADVANCE ONE SLIDE BACK):
 Page Up key
 Up or left cursor keys
 Backspace key
 Use the Previous button located on the feint toolbar situated on the bottom left of the slide
show
To pause the presentation with a black or white screen
 Press the B key to show a black screen
 Press the W key to show a white screen. Press the same key to return to the slide show
TO ABORT THE PRESENTATION: Press the ESC key .
MIT 11033 58
Showing Your Presentation…
 TO JUMP TO A P ARTICULAR SLIDE :
1. Right click the mouse anywhere on the screen
2. Select See All slides and a list of all the slide titles will be displayed in a slide
sorter arrangement.
3. Click on the slide title you wish to jump to.
oAlternatively, Press the slide number on the keyboard and then Enter.
 To jump to the first slide: Use the Home key on the keyboard or both mouse buttons
MIT 11033 59
Showing Your Presentation…
 Zooming
1. Select the View tab, under the Zoom group select Zoom command. (Zoom
dialog box will appear). Select appropriate percentage of scale. Alternatively
you can use the zoom control bar to adjust the slides on the feint toolbar
bottom left of screen.
2. Click in an area on the slide you wish to zoom in to.
3. Right click anywhere when you wish to zoom out again
MIT 11033 60
Showing Your Presentation…
 SHOWING THE TASKBAR
oShowing the taskbar allows you to jump from your presentation to any of the
open windows on your computer, such as an application or web browser. Also,
you can jump back again to your presentation.
oThis means you PowerPoint file can stay in slide show view and the audience
will not have to see all your slides if you need to jump away from the
presentation.
oRight click anywhere on the slide, select Screen and then Show Toolbar
MIT 11033 61
Introduction to Animations
oAnimation effects can be applied to text or any object in a slide. The different types
of animation include entrance, emphasis, exit and motion. This introductory
chapter to animations focuses on simple entrance effects.
oNote, when a text box has an entrance effect applied to it the result will be that
each bullet point will enter the slide separately
 To apply an entrance effect to a text box or object
1. Select the text box or object (e.g. shape, image) you wish to animate.
2. Go to the Animations tab and locate the Animations group commands
3. Select the effect that you require from the Animation Style Command
TIP: Click on the More button to expand the Animation Styles gallery. (see the
Animation styles gallery overleaf)
MIT 11033 62
Introduction to Animations…
oThe animation styles gallery displaying the commonly used Entrance, Emphasis, Exit effect and
even more options.
TIP: Click on More Entrance Effects to see full range of entrance effects
 Previewing the animation effect
oIf you wish to review the animation effect you have set either:
 Click on the Preview button located on the far left of the Animations tab. You will see the effect played out on
your slide but note that each effect will be played out one after the other without waiting for you to click the
mouse.
 Run the Slide Show to preview the animation effect on the slide in full Slide Show view. This allows you to practice
running the slide show as if to an audience and you will need to click the mouse to advance each effect. One way to
run the slide show from the slide you are on is to click on the Slide Show button on the right side of the status bar.
TIP: Don’t forget that you need to press the ESC key on the keyboard to come out of the slide
show.
MIT 11033 63
Introduction to Animations…
 Effect options
oYou can change the effect options for an effect, such as the direction of
movement, how much of the bullet is moved, and how many segments to splint
into etc. The effect options available at any one time will depend on what type of
object is selected and which entrance effect you selected
1. Select the object on the slide you have applied an effect to.
2. Go to the Animations tab, locate the Animation group and click on Effect Options
command button
3. Select the option you require
MIT 11033 64
Introduction to Animations…
The Animation Pane
oThere are many more options for controlling your animation effects and also an
animation pane which provide you with more ways to manage your effect. These
options and beyond the scope of this introductory chapter on animations but
you can open the animation pane and take a look. To open the animation pane:
1. Go to the Animations tab and locate the Advanced Animation group,
2. Click on the Animation Pane command button
MIT 11033 65
Printing
1. Go to the File tab and click on Print.
2. Check the settings in the Print window to make sure you have all the correct
settings. E.g. which printer, how many copies, which slides to print.
oThe most important setting to consider is what exactly it is you wish to print.
This is the third option under the Settings section title. The options are explained
overleaf
MIT 11033 66
Printing
Options for What to Print
oFull Page Slides: Prints one slide per page.
oHandouts: Prints one or more miniature versions of your slides on a page.
oNotes Pages: Prints one slide in top half of page and any accompanying notes
in the bottom half of the page. These are useful as prompt sheets or can be use
as handouts.
oOutline View: Prints your presentation outline so your printouts only contain
the text of your presentation without the graphics and charts.
End

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Complete Guide to Microsoft PowerPoint 2019 – Features, Tools, and Tips"

  • 1. Topic 04: Microsoft PowerPoint 2019 COMPUTER APPLICATIONS FOR OFFICE ENVIRONMENT MIT 11033 LECTURER IN-CHARGE: M.B. FATHIMA SANJEETHA
  • 2. MIT 11033 2 Introduction oPowerPoint is a useful tool when you need to make interesting visual presentations oA presentation can be a simple slide show using text, a clipart or two and maybe a chart, or, it can be a complex slide show incorporating graphics, sounds, animations and action buttons. oIf you are new to PowerPoint you are advised to create your first few presentations using a Design Theme; This will allow you to concentrate more on the content of the presentation and less on design and layout.
  • 3. MIT 11033 3 The PowerPoint screen
  • 4. MIT 11033 4 The PowerPoint screen… File Tab oClicking the File tab will display a list of commands which relate to the management of PowerPoint and PowerPoint presentations (as opposed to managing the content) oExamples of commands found under the File tab include: New, Open, Print, Save, Close, Share, Export.
  • 5. MIT 11033 5 The PowerPoint screen… Tips oIf the Open option is selected on the left, on the right you will see a list of recently opened PowerPoint files. Click on a file name to open it. oThe Options button allows you to customize PowerPoint
  • 6. MIT 11033 6 The PowerPoint screen… Ribbon oThe ribbon contains all the commands for working with slide content. It has been arranged in a way so the most popular commands are in an optimal position and commands relating to a particular activity are grouped together. The ribbon is divided into 11 tabs in PowerPoint TIP: oIt is possible to customize the ribbon. You can create more tabs and assign commands to them.
  • 7. MIT 11033 7 The PowerPoint screen…  Hiding and displaying the ribbon oIt is possible to hide the ribbon temporarily in order to make more room on screen for you to work in. To do this double click on the active tab or Click the Ribbon Display Options and select Auto-hide Ribbon or Show Tabs. When you select Show Tabs this will leave all the ribbon tabs in view but collapses the active tab contents, as shown below: oTo bring back the ribbon double click on any tab or select Show Tabs and Commands under the Ribbon Display Options.
  • 8. MIT 11033 8 The PowerPoint screen… Tabs oThe ribbon is divided into 11 tabs in PowerPoint: Home, Insert, Design, Transitions, Animations, Slide Show, Record, Review, View and Help. oEach tab focuses on a major activity area. For example, the first tab is the Home tab mostly dedicated to writing and formatting. Each tab is further divided into groups
  • 9. MIT 11033 9 The PowerPoint screen… Contextual Tabs oContextual tabs only appear when you select particular PowerPoint elements, thereby making further appropriate commands available only when they are required oThis ensures that the ribbon doesn’t get too cluttered up and commands stay hidden until they are needed. Examples of elements include text boxes, charts, shapes or clipart. Contextual tabs always appear on the far right of the ribbon.
  • 10. MIT 11033 10 The PowerPoint screen… oExample of a contextual tab: When you select a shape in your document the (Drawing Tools) Format tab appears
  • 11. MIT 11033 11 The PowerPoint screen… Groups oEach tab is divided into groups and it is these groups which contain the command buttons. For example, the Home tab has 6 groups:
  • 12. MIT 11033 12 The PowerPoint screen… Quick Access Toolbar oThe Quick Access Toolbar is the only permanent toolbar in PowerPoint and is located either above or below the ribbon oIts purpose is to hold the most frequently accessed commands and starts out with the commands: Save, Undo and Redo oEveryone is encouraged to customize the Quick Access toolbar as it can significantly speed up their work
  • 13. MIT 11033 13 The PowerPoint screen… Customizing the quick access toolbar 1 – adding commands Extra commands can easily be added to the Quick Access Toolbar. To add commands to the Quick Access Toolbar: 1. Click on the Customize Quick Access Toolbar button at the end of the toolbar
  • 14. MIT 11033 14 The PowerPoint screen… 2. Select one of the suggested commands from the drop down list OR click on the More Commands option and the dialogue box which opens. To add more commands click on the command you require from the list on the left and click on the Add button. Click OK when you are inserted oUseful commands to add following:  Slide Show from Current Slide  Insert Shape  Insert Table
  • 15. MIT 11033 15 The PowerPoint screen… oTIP: The quickest way to add a command to the Quick Access Toolbar is to right click the command in its Ribbon tab and select the Add to Quick Access Toolbar option.
  • 16. MIT 11033 16 The PowerPoint screen…  Customizing the quick access toolbar 2 – changing location oIf you use the Quick Access Toolbar a lot you may find it more convenient to have it located under the ribbon for quicker access. Also, it may have become so big that it will fit better in the space under the ribbon oTo move the Quick Access Toolbar to be below the ribbon: 1. Click on the Customize Quick Access Toolbar button 2. Select Show Below the Ribbon
  • 17. MIT 11033 17 Selecting a design theme oTHEMES - contains information about design aspects for the presentation, such as a background, font specifications (size, color, and alignment), default bullets, title locations, etc. When you apply a theme it will affect every slide in the presentation. oIf you intend to work with a design theme it is best to select it early on.
  • 18. MIT 11033 18 Selecting a design theme… oTo select a theme: 1. Click on the Design tab 2. Click on one of the themes displayed, in the Themes group (Use the scroll bar to scroll up and down through the options) Or, Click on the More button to open the Themes gallery. This shows you all the options at once. 3. If required, make a further choice from the options in the Variants group (also on the Design tab)
  • 19. MIT 11033 19 Selecting a design theme… TIP: oClick on the More button of the Variants group to get further options for Colors, Fonts, Effects and Background Styles
  • 20. MIT 11033 20 Selecting a design theme… Searching for Online Templates and Themes oYou can select from many more themes and templates. To do this go to the File tab, select New and use the search box provided. oYou can further filter the results by using the Suggested categories which appears below the search bar.
  • 21. MIT 11033 21 Working with the title slide oWhenever you start PowerPoint or create a new presentation you will be provided with one starting slide which by default will have the Title Slide layout. Here are some of the most likely things you will want to do in the Title Slide: Add Text to the Slide oIn PowerPoint, text is always entered into slides by typing into text boxes known as placeholders. On a Title Slide you are provided with two text boxes, one for the title and one for the subtitle. oAdd text to the slide by following the instructions given on the slide.
  • 22. MIT 11033 22 Working with the title slide… Move or Resize One of the Text Boxes oTo Resize - Click once anywhere on the text box to select it. Then click on any one of the eight text box handles (at corners or centre of edges) and drag and drop to the required new size oTo Move - Click once on the text box to select it. Then click on any of the lines between the text box handles and drag and drop to a new location oThis text box has been moved and resized and is still selected. To deselect click anywhere outside of the text box
  • 23. MIT 11033 23 Inserting new slides and slide layouts oInsert a new slide by one of the four methods below: 1. Use the New Slide command button located in Home tab, Slides group. Note, the New Slide button is split into an upper and lower part. Click on the appropriate part of the button. oThe upper button inserts a slide with the Title and Content slide layout. This is the default slide layout oThe lower button allows you to insert a slide with an alternative slide layout to the default layout. First, click on this part of the button and then select a slide layout from the choices offered to you.
  • 24. MIT 11033 24 Inserting new slides and slide layouts… 2. Press CTRL+M on the keyboard 3. Click on any existing slide in the Slides pane (left side of screen in Normal view) and press the ENTER key. 4. If you are in Normal view use the shortcuts keys CTRL+ENTER. You may need to press these shortcut keys a few times as every time you do so you will cycle through all the text boxes on the current slide and finally you are taken to a new slide.
  • 25. MIT 11033 25 Inserting new slides and slide layouts… NOTE: oClicking on the upper part of the New Slide command button does not always give you a new slide with the default slide layout, i.e. text and content. It will depend upon the slide layout of the slide you have selected before you click the New Slide button. For example, if you are currently in a slide with the Picture and Caption slide layout, clicking on the New Slide command button will give you a new slide also with the Picture and Caption slide layout. The exception to this is when you have the title slide selected, in this case the new slide will have the default slide layout as there is normally only one title slide in a presentation. TIP: oIf you need to change the slide layout of a slide: click on the Layout command button (Home tab, Slides group) and select the layout you require.
  • 26. MIT 11033 26 Inserting new slides and slide layouts… Working with the Title and Content Slide Layout 1. Click and type in text for the slide title in the text box at the top of the slide 2. Depending on what type of object you require in the slide do one of the following: oFor a bulleted list click inside the text placeholder near the top and start typing type. As soon as you start typing the content icons in the Centre of the slide will disappear. oFor a table, chart, diagram, picture, clipart or media clip click on the appropriate content icon located in the Centre of the slide. Alternatively, select the appropriate command button from the Insert tab.
  • 27. MIT 11033 27 Inserting new slides and slide layouts… Working with Alternative Slide Layout oAs mentioned above, when you use the lower part of the New Slide command button to insert a new slide you will be able to select from a range of slide layouts. Some of the most useful layouts include: two content, comparison, title only, blank. oExamples of other Slide Layouts - Picture with caption
  • 28. MIT 11033 28 Inserting new slides and slide layouts… oExamples of other Slide Layouts - Comparison
  • 29. MIT 11033 29 Inserting new slides and slide layouts… Changing the Slide Layout of the Current Slide oYou may change the slide layout of a slide at any time, even if you have already placed text or other elements into it. To do this: 1. Move to the slide you wish to change the layout for 2. Go to the Home tab and locate the Slides group 3. Click on the Layout command button 4. Select the option you require
  • 30. MIT 11033 30 Additional Text Boxes oYou may wish to add additional text boxes into your slides. For example, you may wish to add text into a slide with a slide layout which does not have any text placeholders, or you wish to add a caption or an additional title oTo insert a text box oGo to the Insert tab and locate the Text group. oClick on the Text Box command button oClick on your slide, hold the mouse button down and drag to the approximate size and shape of the text box you require. Tip: You can simply get the text box in Drawing group under the Home tab.
  • 31. MIT 11033 31 Additional Text Boxes … 4. When you release the mouse button you will see a selected text box with a flashing I beam showing you where your text will be entered when you type 5. Type the text and then click anywhere outside the text box. 6. If necessary you may move and resize this text box in the same way you can move and resize a text box placeholder which comes with some the slide layouts. NOTE: oSome features will not work with text boxes you insert yourself. For example, you will not see any text you type into your own text boxes in Outline view.
  • 32. MIT 11033 32 Additional Text Boxes …  Rotating a Text box oYou may wish to have your text running vertically up/down the slide. To achieve this: 1. Click on the text box to select it 2. Click and drag the free rotation handle to the required position.
  • 33. MIT 11033 33 Selecting a Different Theme oIf at any point you decide you wish to change the Theme: 1. Go to the Design tab 2. Click on one of the themes displayed in the Themes group or click on the More button and select from the Themes gallery The theme will now be applied to all the slides of the presentation.
  • 34. MIT 11033 34 Selecting a Different Theme … To apply a theme just to one or selected slides: 1. Go to the Slide Sorter view or the Slides pane in Normal view and select the slides you wish to apply the design to. TIP: Use Shift + click or Control + click to select more than one slide. 2. Now locate the theme you require from the Design tab and right click it. 3. From the drop down menu which appears select Apply to Selected Slides
  • 35. MIT 11033 35 An Introduction to Working with Clip Art oYou can insert Clip Art into your slides to add visual stimulation to your presentation Inserting Online Pictures 1. Go to the Insert tab, locate the Images group and click on the Pictures command button. Under the drop down list select Online Pictures. oThis displays the Insert Pictures window shown opposite. 2. Enter a key word in the relevant search box and click the magnifier icon to start the search. TIP: The Office.com Clip Art option offers you royalty free photos
  • 36. MIT 11033 36 An Introduction to Working with Clip Art … 3. Scroll up and down the search results to locate a clip you like. Click on the clip to select it then click on the Insert button TIP: You can select more than one item using Shift + Click or CTRL + Click
  • 37. MIT 11033 37 An Introduction to Working with Clip Art …  Resizing, moving and rotating the clipart image oClick once on the clipart to select it. You should now see eight resizing handles around it. oTo resize the clipart click on any of the resizing handles, then drag and drop to the correct size. oTo move the clipart click in the centre of the clipart, then drag and drop to the desired location. oTo rotate the clipart click on the free rotation handle, arrow on stem, and drag to required position.
  • 38. MIT 11033 38 Working in Different Views oThe main views are Normal, Slide Sorter, Outline, Reading and Slide Show view. They can be selected from either:  The View tab, then the Presentation Views group, or  The Shortcut View buttons located towards the bottom right of the status bar (for all views except Outline view) Normal View oThis is the main editing view which you can use to write and design your presentation and it has 3 main working areas. These are summarized opposite:
  • 39. MIT 11033 39 Working in Different Views … oSlide Area :This area is taken up by a zoomed in view of one slide at a time. Here you can add or edit text, insert pictures, tables, charts, text boxes, movies, sounds and other objects oSlides pane: This area displays your slides as thumbnail images while you edit. You may navigate around your presentation using these thumbnails by simply clicking on the slide you wish to move to. You may reorder the slides here by dragging and dropping with the mouse. oNotes Pane: Here you can add notes that relate to each slide. The notes are not seen on the slides when you run the slide show. You can print the notes to either create prompt sheets for yourself to use when you run the presentation or print them out for your audience as handouts. TIP: Any of these three working areas within Normal view can be resized by clicking and dragging on any of the border lines between the areas
  • 40. MIT 11033 40 Working in Different Views… Slide Sorter View oThis view shows you all your slides as thumbnails. It is particularly useful once you have finished creating your presentation and wish to get an overall view of it. oThis view allows you to easily reorder, delete or copy slides, and also to set and review slide transitions and animation effects. TIP: The presence of a star symbol under a slide in slide sorter view indicates that a slide transition or animation effect has been set for that slide. Click on the symbol to preview the transition.
  • 41. MIT 11033 41 Working in Different Views… TO REORDER SLIDES oClick and drag a slide to a new location. As you drag the slide around you should notice a vertical line appearing to indicate where the slide will be placed once you release the mouse button. TO COPY SLIDES oFollow the instructions as above for reordering slides, only this time hold down the CTRL key on the keyboard. oAlternatively, use the Copy and Paste commands in the usual way. TO DELETE A SLIDE oSelect the slide or slides you wish to delete and then press the Delete key on the keyboard.
  • 42. MIT 11033 42 Working in Different Views… Notes Page View oWhen you go to Notes Page View (via View tab) you will see a page split into two areas:  In the top half you see an image of the slide  in the bottom half is a text box available for you to type your notes oNOTE: What you type in the lower area will not be entered into the slide itself. You can print notes pages and use them as prompt sheets for yourself to use during a presentation or print them out as handouts for your audience. TIP: Instead of going to the Notes Page view to type additional information you could use the alternative notes page pane/area located within the Normal View.
  • 43. MIT 11033 43 Working in Different Views… Outline View o Working in Outline View is the best view to work in when you need to concentrate on text content, either entering text or major editing of text. It allows you to insert new slides very quickly and allows you to reorganize bullet points and slides with great ease and all without the use of the mouse. When switched on the outline pane is located on the left of the slide are. oTo get to Outline view go to the View tab and locate the Presentation Views group. TIP: When you wish to work in Outline view you will find it easier if you resize the outline pane so it takes up at least half the screen. To do this click on the border between the Outline view pane and the slide pane and drag and drop to your preferred size.
  • 44. MIT 11033 44 Working in Different Views… oOnce you are in Outline view you will see all the title text and bulleted lists listed one after the other. You need scroll up and down this list instead of jumping to particular slides. If you have a presentation with a lot of slides and many bullet points you might find it easier to work with Outline view in collapsed mode.
  • 45. MIT 11033 45 Working in Different Views…  Expanding or collapsing in outline view oAll the slides can be collapsed in Outline view so only the slide titles are displayed. This allows you to see more slides all at once, which is helpful if you wish to reorder the slides or use the pane for navigation. oTo collapse the Outline view right-click on any slide heading in Outline view, select Collapse and then Collapse All oTo expand all the slides again right-click on any slide heading in Outline view, select Expand and then Expand All oTIP: It is possible to just collapse or expand one slide. For example, if all the slides were collapsed and you wished to see the bullet items for slide 6 you would right click the heading for slide 6 and then select Expand
  • 46. MIT 11033 46 Working in Different Views…  PROMOTING AND DEMOTING TITLES / BULLETS in outline view: oany title can be demoted to bullet status of previous slide oany bullet can be promoted to be a title of the following slide oany bullet can be demoted to a sub bullet of the previous bullet oTo carry out these actions click anywhere inside either the title or bullet text and click either the Decrease List Level or Increase List Level buttons located in Home tab, Paragraph group oTIP: Alternatively:  you can press the TAB key to demote and SHIFT+TAB to promote, Or,  You can click on the slide or bullet symbol and drag to the left to promote and to the right to demote.
  • 47. MIT 11033 47 Working in Different Views…  Creating slides with great speed in outline view oMany presentations are a series of slides with bulleted points. Outline view is the best view to work in to create such a presentation as you can create new slides and bullets very quickly without having to reach for the mouse at all. 1. Make sure your cursor is flashing at the point you wish to add your new slides and text. E.g. at the end of the last bullet on one of the slides 2. Press CTRL+M on the keyboard. This is a shortcut to insert a new slide 3. Type the title of the new slide and press Return on the keyboard. This will insert a new slide
  • 48. MIT 11033 48 Working in Different Views… 4. But you don’t want a new slide - instead you wish to type in bullet points for the previous title. So you need to demote the title status to a bullet status and in previous slide. To do this click on the TAB key on the keyboard. Now type the bulleted points 5. To insert further slides and text repeat steps 2 – 4 above until you have entered all the information
  • 49. MIT 11033 49 Working in Different Views…  Reordering bullet points or slides within a presentation 1. Click on either the slide icon, or the bullet symbol and hold the mouse button down o NOTE: When you click on a slide icon in this way all the slide content will be selected 2. Now drag the mouse up or down to the required position. As you move up and down you will see a horizontal line appearing indicating where the item you are dragging will be dropped when you let go of the mouse button TIP: If you click and drag a bullet to the left or right you can produce the effect equivalent of promoting or demoting
  • 50. MIT 11033 50 Working in Different Views… Slide Show View o The Slide Show view is used when presenting a slide show to an audience. Each slide takes up the whole screen and all the editing tools are hidden. TIP: To leave Slide Show View press the ESC button on the keyboard
  • 51. MIT 11033 51 Working in Different Views… Reading View o The Reading view allows you to play your slide show in the PowerPoint window to see animations without having to switch to the full screen slide show view. oThis view can thus be used as a way of previewing the slide show to check you are happy with it. Alternatively, it can be used to run the presentation for an audience oTIP: Advantage of Reading View  In this view, if the PowerPoint window is maximized (as you would do if you were showing this to an audience) you can see the taskbar directly underneath the slide. This means you can easily jump to different applications or a web browser during your presentation without having to go into one of the edit views and letting your audience see what slides are coming up next
  • 52. MIT 11033 52 Working in Different Views… oTIP: In this view you will also see the status bar displayed. The first few buttons provide you with navigation buttons and a menu of options
  • 53. MIT 11033 53 Showing Your Presentation oTo start your slide show when presenting to an audience you can use either:  Slide Show View - each slide takes up the whole screen and all the editing tools are hidden.  Reading View – the slide takes up the whole of the window. Maximize the window if you wish to have it taking up the whole screen. The status bar is displayed at the base of the window and the task bar is displayed at the bottom of the screen. The latter allows you to easily jump around to other open windows (such as applications or a web browser) without having to come out of slide show view in PowerPoint.
  • 54. MIT 11033 54 Showing Your Presentation… Slide Show View  TO START THE PRESENTATION FROM THE FIRST SLIDE oTo start the presentation from the first slide regardless of which slide you were previously viewing either:  Go to the Slide Show tab and click on the From Beginning command button  Press F5 on the keyboard  TO START THE PRESENTATION FROM THE CURRENT SLIDE oEither:  Go to the Slide Show tab and click on the From Current Slide command button  Press SHIFT+F5 on the keyboard  Click on the Slide Show button on the right side of the status bar
  • 55. MIT 11033 55 Showing Your Presentation… Reading View  Go to the View tab and click on the Reading View command button (begins from first slide)  Click on the Reading View button on the right side of the status bar. (begins from current slide)
  • 56. MIT 11033 56 Showing Your Presentation… Navigating Around the Slide Show To move forwards (advance one slide):  Return key  Page Down key  Cursor down or cursor right keys  Left mouse button (except when you have the pen switched on)  Space Bar  Use the Forward button located on the feint toolbar situated on the bottom left of the slide show screen
  • 57. MIT 11033 57 Showing Your Presentation… TO MOVE BACKWARDS (ADVANCE ONE SLIDE BACK):  Page Up key  Up or left cursor keys  Backspace key  Use the Previous button located on the feint toolbar situated on the bottom left of the slide show To pause the presentation with a black or white screen  Press the B key to show a black screen  Press the W key to show a white screen. Press the same key to return to the slide show TO ABORT THE PRESENTATION: Press the ESC key .
  • 58. MIT 11033 58 Showing Your Presentation…  TO JUMP TO A P ARTICULAR SLIDE : 1. Right click the mouse anywhere on the screen 2. Select See All slides and a list of all the slide titles will be displayed in a slide sorter arrangement. 3. Click on the slide title you wish to jump to. oAlternatively, Press the slide number on the keyboard and then Enter.  To jump to the first slide: Use the Home key on the keyboard or both mouse buttons
  • 59. MIT 11033 59 Showing Your Presentation…  Zooming 1. Select the View tab, under the Zoom group select Zoom command. (Zoom dialog box will appear). Select appropriate percentage of scale. Alternatively you can use the zoom control bar to adjust the slides on the feint toolbar bottom left of screen. 2. Click in an area on the slide you wish to zoom in to. 3. Right click anywhere when you wish to zoom out again
  • 60. MIT 11033 60 Showing Your Presentation…  SHOWING THE TASKBAR oShowing the taskbar allows you to jump from your presentation to any of the open windows on your computer, such as an application or web browser. Also, you can jump back again to your presentation. oThis means you PowerPoint file can stay in slide show view and the audience will not have to see all your slides if you need to jump away from the presentation. oRight click anywhere on the slide, select Screen and then Show Toolbar
  • 61. MIT 11033 61 Introduction to Animations oAnimation effects can be applied to text or any object in a slide. The different types of animation include entrance, emphasis, exit and motion. This introductory chapter to animations focuses on simple entrance effects. oNote, when a text box has an entrance effect applied to it the result will be that each bullet point will enter the slide separately  To apply an entrance effect to a text box or object 1. Select the text box or object (e.g. shape, image) you wish to animate. 2. Go to the Animations tab and locate the Animations group commands 3. Select the effect that you require from the Animation Style Command TIP: Click on the More button to expand the Animation Styles gallery. (see the Animation styles gallery overleaf)
  • 62. MIT 11033 62 Introduction to Animations… oThe animation styles gallery displaying the commonly used Entrance, Emphasis, Exit effect and even more options. TIP: Click on More Entrance Effects to see full range of entrance effects  Previewing the animation effect oIf you wish to review the animation effect you have set either:  Click on the Preview button located on the far left of the Animations tab. You will see the effect played out on your slide but note that each effect will be played out one after the other without waiting for you to click the mouse.  Run the Slide Show to preview the animation effect on the slide in full Slide Show view. This allows you to practice running the slide show as if to an audience and you will need to click the mouse to advance each effect. One way to run the slide show from the slide you are on is to click on the Slide Show button on the right side of the status bar. TIP: Don’t forget that you need to press the ESC key on the keyboard to come out of the slide show.
  • 63. MIT 11033 63 Introduction to Animations…  Effect options oYou can change the effect options for an effect, such as the direction of movement, how much of the bullet is moved, and how many segments to splint into etc. The effect options available at any one time will depend on what type of object is selected and which entrance effect you selected 1. Select the object on the slide you have applied an effect to. 2. Go to the Animations tab, locate the Animation group and click on Effect Options command button 3. Select the option you require
  • 64. MIT 11033 64 Introduction to Animations… The Animation Pane oThere are many more options for controlling your animation effects and also an animation pane which provide you with more ways to manage your effect. These options and beyond the scope of this introductory chapter on animations but you can open the animation pane and take a look. To open the animation pane: 1. Go to the Animations tab and locate the Advanced Animation group, 2. Click on the Animation Pane command button
  • 65. MIT 11033 65 Printing 1. Go to the File tab and click on Print. 2. Check the settings in the Print window to make sure you have all the correct settings. E.g. which printer, how many copies, which slides to print. oThe most important setting to consider is what exactly it is you wish to print. This is the third option under the Settings section title. The options are explained overleaf
  • 66. MIT 11033 66 Printing Options for What to Print oFull Page Slides: Prints one slide per page. oHandouts: Prints one or more miniature versions of your slides on a page. oNotes Pages: Prints one slide in top half of page and any accompanying notes in the bottom half of the page. These are useful as prompt sheets or can be use as handouts. oOutline View: Prints your presentation outline so your printouts only contain the text of your presentation without the graphics and charts.
  • 67. End

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