Presentation on digital documentation
- 2. Content • Background (how do we store information?) • Definition • Advantages of Digital Document • Advantages vs Disadvantages • Tools of Digital Document • Conclusion • Video
- 3. How do we store information? • Loose paper documents in folders or binders • Magazines, journals, newsletters • Books • Electronic files (PDF, HTML, RTF, DOC, etc.)
- 4. Digital Document A digital document is any electronic media content (other than computer programs or system files) that are intended to be used in either an electronic form or as printed output.
- 5. Advantages of Digital Documentation • Reducing our Use of Paper. (Toner and Energy) • Improving Staff Workflow. • Enhancing Document Security.
- 6. Advantages vs Disadvantages ADVANTAGES · Speed of creation and communication · Multimediality · Easy management DISADVANTAGES · New signature authentication methods · Changes in legislation New techniques for transmission and archiving
- 7. Tools of Digital Document • Online editing. Users can edit files online simultaneously. • OCR. This lets you make changes to scanned documents. • Audit trail. When adjustments are made to a document, you get notified and view which actions are made by each user.
- 9. Conclusion The main goal of any company/ system should be identifying your information management goals, creating an DMS to meet these needs, and then further honing and optimizing your process.
- 10. Please watch this video to make your senses more clear about this presentation
- 11. References • https://www.recordnations.com/articles/guide-improving- document-management-system-dms/ • https://www.techradar.com/news/top-5-best-document- management-systems • https://uottawa.scholarsportal.info/ottawa/index.php/ILOB- OLBI/article/view/1105/955 • https://en.m.wikipedia.org/wiki/Document_management_syst em#Components
- 12. Best Regards Muhammad Zahid Jabbar zahydzee1@gmail.com 0320-2361076 BSCS 2nd Semester Federal Urdu University