presentation on MARC21 Standard Bibliography for LibMS
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The document outlines the integration of MARC21 standard bibliographic cataloguing into the LIBMS library management system, which previously lacked this capability. It details the structure and functionality of MARC records, including management of bibliographic records and customization of MARC tags. The advantages and limitations of the system are discussed, emphasizing the need for careful implementation and potential future enhancements to support multilingual entries.
presentation on MARC21 Standard Bibliography for LibMS
- 1. MARC21 Standard Bibliographic Cataloguing for LibMS Prepared By Muhammad Jishan Under Supervision Dr Aasim Zafar Department of Computer Science Aligarh Muslim University (2011)
- 2. Contents 1. A Library’s Main Functions 2. Need of MARC21 Based Cataloguing in LibMS 3. Introduction to MARC21 Standard 4. MARC Record Structure & Terms 5. Developed System 6. Manage MARC21 Based Cataloguing 7. Customized MARC21 based cataloguing 8. Advantages 9. Limitation and Future Enhancements
- 3. A Library’s Main Functions Acquisition • It deals with Generate title ordering and approval of Library Materials • Invoice processing and monitoring receipt • Accessioning of documents Cataloguing • Cataloguing of various documents types for Example:-Books, CDs, Thesis etc. • MARC-21 standard bibliographic cataloguing management • Development of catalogue cards Circulation • Member Registration and Member Account creation activity • Circulation transactions viz. issue, return, renewal, reserve, queue etc • Fine management and Member Card Management related activities. OPAC • Search for an item like book, cds, journal, new arrivals etc available in the library by author, title, publication and keywords.
- 4. Need of MARC21 Based Cataloguing in LibMS LibMS is a single installation multi-institutional, multilayer and multi-lingual library management system. This software is installed on clusters of server and runs as a service. LibMS was providing non-MARC cataloguing only, which was unable to provide the facility to exchange bibliographic data in machine readable form between systems and now LibMS uses MARC21 standard bibliographic cataloguing and thus it is able to exchange catalogue data with other systems.
- 5. Introduction to MARC21 Standard MARC = MAchine Readable Cataloguing • MARC is the acronym for Machine Readable Cataloguing and 21 refers to the latest version and refers to the twenty-first century. • "Machine-readable" means that one particular type of machine, a computer, can read and interpret the data in the cataloguing record. • "Cataloguing record" means a bibliographic record, or the information traditionally shown on a catalogue card. It includes: 1) A description of the item 2) Main entry and added entries 3) Subject headings 4) The classification or call number Continued…
- 6. Continued… • Developed in the 1960s by the Library of Congress • Coding of information for processing by computer • Flexible tool to describe books, serials, maps, non-book materials, computer files, etc. • Standardized format permits sharing of records
- 7. MARC Record Structure & Terms • All MARC records share the same structure • Each record has a Leader Directory Fields
- 8. MARC Structure with Real Data $ = delimiter % = end of field ^ = end of record = blank 00654nam22002055a4500001001600000003000800016005001700024008004 100041020001500082040002600097050002400123100002900147245008400176 250001100260260003600271300002100307440003100328650005100359650003 800410%gc960399130037%AgBaFGC%19990129173102.5%990129s1998ag |||||spad%$ a9508020865%$aAgBaFGC$bspa$cAgBaFGC%4$aRA971.38$b.M51 1998%2$aM’endez Diz, Ana Mar’ia.%10$aSalud y poblaci’on :$bcuestiones sociales pendientes /$cAna Mar’ia M’endez Diz.%$a1a ed.%$aBuenos Aires :$bEspacio,$c 1998.%$a343 p. ;$c21 cm.%0$aCiencias Sociales ;$vno. 4%7$aSalud$xMan ejo de riesgos$zArgentina.$2lcsh/spa%7$aPopulaci’on$zArgentina.$2lcsh/s pa%^
- 9. Leader • The first section in a MARC record (fist 24 characters) • Contains coded information about the record (not the resource) • Many elements are not displayed 00654nam22002055a4500001001600000003000800016005001700024008 004100041020001500082040002600097050002400123100002900147245008 400176250001100260260003600271300002100307440003100328650005100 359650003800410%gc960399130037%AgBaFGC%19990129173102.5%99012 9s1998ag|||||spad%$ a9508020865%$aAgBaFGC$bspa$cAgBaFGC%4$aRA971.38$b.M51 1998%2$aM’endez Diz, Ana Mar’ia.%10$aSalud y poblaci’on :$bcuestiones sociales pendientes /$cAna Mar’ia M’endez Diz.%$a1a ed.%$aBuenos Aires :$bEspacio,$c 1998.%$a343 p. ;$c21 cm.%0$aCiencias Sociales ;$vno. 4%7$aSalud$xMan ejo de riesgos$zArgentina.$2lcsh/spa%7$aPopulaci’on$zArgentina.$2lcsh/s pa%^
- 10. Directory • The second section in a MARC record • Lists the tag, length, and starting character position of each field in the MARC record • Is machine-generated and is not displayed, nor can it be altered manually 00654nam22002055a4500001001600000003000800016005001700024008 004100041020001500082040002600097050002400123100002900147245008 400176250001100260260003600271300002100307440003100328650005100 359650003800410%gc960399130037%AgBaFGC%19990129173102.5%99012 9s1998ag|||||spad%$ a9508020865%$aAgBaFGC$bspa$cAgBaFGC%4$aRA971.38$b.M51 1998%2$aM’endez Diz, Ana Mar’ia.%10$aSalud y poblaci’on :$bcuestiones sociales pendientes /$cAna Mar’ia M’endez Diz.%$a1a ed.%$aBuenos Aires :$bEspacio,$c 1998.%$a343 p. ;$c21 cm.%0$aCiencias Sociales ;$vno. 4%7$aSalud$xMan ejo de riesgos$zArgentina.$2lcsh/spa%7$aPopulaci’on$zArgentina.$2lcsh/s pa%^
- 11. Fields • A bibliographic record is logically divided into fields. there is a field for author, title, publication and so on. • Fields are defined by the MARC21 Standard • MARC21 records have Variable control fields (including fixed fields) Variable data fields MARC Tags • Each field is associated with a 3-digit number called a "tag.“ • A tag is stored in the directory entry not in the field itself. 100 1_ $a Grahame, Kenneth, $d 1859-1932. 245 14 $a The wind in the willows / $c by Kenneth Grahame.
- 12. Variable Control Fields • 001 Control Field (NR) • 003 Control Number Identifier (NR) • 005 Date and Time of Last Transaction (NR) • 006 Fixed-Length Data Elements-Additional Material Characteristics (R) • 007 Physical Description Fixed Field (R) • 008 Fixed-Length Data Elements (NR)
- 13. Variable Data Fields • 01X-09X • 5XX Notes Numbers, Codes, and • 6XX Subject Fields Classifications • 7XX Added and Linking • 1XX Main Entries Entries • 2XX • 8XX Series Added Title, Edition, Imprint Entries, Holdings, Alternat e Graphics • 3XX Physical • 9XX Locally Defined Description • 4XX Series
- 14. Frequently seen MARC Tags 010 tag = Library of Congress Control Number (LCCN) 020 tag = International Standard Book Number (ISBN) 100 tag = personal name main entry (author) 245 tag = title information (which includes the title, other title information, and the statement of responsibility) 250 tag = edition 260 tag = publication information 300 tag = physical description (often referred to as the "collation" when describing books) 490 tag = series statement 520 tag = annotation or summary note 650 tag = topical subject heading 700 tag = personal name added entry (joint author, editor, or illustrator)
- 15. Indicators Indicators • 2 character positions immediately follows tag • Useful for computer manipulation • Not defined for all fields • Primarily numeric (and blank = undefined) • Must be read/assigned as individual values 100 1_ $a Grahame, Kenneth, $d 1859-1932. 245 14 $a The wind in the willows / $c by Kenneth Grahame.
- 16. Subfields Subfields •Further divides the MARC field •Marked by delimiters combined with a subfield code •Fields 001 through 009 have no subfields. 100 1_ $a Grahame, Kenneth, $d 1859-1932. 245 14 $a The wind in the willows / $c by Kenneth Grahame.
- 17. Sample Local Marc Record Explained
- 18. Developed System • LibMS was lacking MARC21 Standard Bibliographic Cataloguing Facility, I have developed and integrated this facility in LibMS • The module is developed under Cataloguing Module Cataloguing >>Initiate Cataloguing >> MARC21 Based Bibliography Management
- 19. Continued… There are two functions in the MARC21 based bibliography Management: 1. Manage MARC21 Bibliography This module provides the facility to create, update, view and delete bibliographic records using frequently used MARC tags. 2. Manage Customized MARC21 bibliography This module enables a user to create his/her own MARC tags collection and catalogue using his/her customized marc tags. But user should follow the standard MARC tags specifications while adding a custom marc tag.
- 20. Manage MARC21 Based Cataloguing Interface of this sub-module
- 21. Create New MARC21 Record Control Fields Entry
- 22. Continued… 01X-09X variable fields entry
- 23. Continued… 1XX – Main Entry
- 24. Continued… 21X-28X Title, Edition, Imprint etc fields entry
- 25. Continued… Catalogue Database table After Creation of new MARC Record
- 26. Update A MARC21 Record Enter the title and press Update, MARC record will be visible in editable form.
- 27. View A MARC21 Record Enter the title and press View, MARC record will be visible in read-only form.
- 28. Delete A MARC21 Record Enter the title and press Delete, MARC record will be visible in read-only form.
- 29. Manage Customized MARC21 bibliography This module offers following functions: 1. Edit MARC Tags Add a MARC Tag Modify a MARC Tag Delete a MARC Tag 2. Customized MARC21 bibliography New Update Delete
- 30. Edit MARC Tags Interface for maintaining custom MARC tags database
- 31. Edit MARC Tags Adding a new MARC Tag
- 32. Customized MARC Bibliography Interface for this module
- 33. New MARC Record using Customized Tags Enter title & ISBN, press New, following Interface appears with customized tags
- 34. Advantages • Improves ease and efficiency, cooperation • Can be formatted for any type of library • User Friendly • In future, any modification can be done smoothly • MARC21 based cataloguing is most commonly used system in library catalogs
- 35. Limitations and Future Enhancements • In case of retrospective documents ISBN is not available, in such case duplicity of MARC record can not be checked. • Customization of MARC tags would be made carefully without defying MARC standard. The system can not check this issue. • The system will support multilingual entries for bibliographic records in future.