Presentation Skills
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This document provides guidance on preparing and delivering effective oral presentations. It discusses identifying the purpose and main points, organizing the introduction, body, and conclusion, gaining audience attention, using visual aids, overcoming stage fright, and making effective phone calls. The key aspects covered include capturing audience interest at the start, logically structuring the presentation around two to four main ideas, reviewing the main points in the conclusion, and practicing with any visual aids or technology to be used.
Presentation Skills
- 1. Pre s e ntatio n S kills
- 2. Pre paring an Oral Pre s e ntatio n Ch. 15, Slide 2
- 3. Pre paring an Oral Pre s e ntatio n • Ide ntify yo ur purpo s e . • De c ide what yo u want yo ur audie nc e to be lie ve , re me mbe r, o r do whe n yo u finis h . • Aim all parts o f yo ur talk to ward yo ur purpo s e . Ch. 15, Slide 3
- 4. Pre paring an Oral Pre s e ntatio n • Org anize the intro duc tio n . • Ge t the audie nc e invo lve d . • Capture atte ntio n by o pe ning with a pro mis e , s to ry , s tartling fac t, que s tio n , quo tatio n , re le vant pro ble m , o r s e lf- e ffac ing s to ry . • Es tablis h yo ur c re dibility by ide ntifying yo ur po s itio n , e xpe rtis e , kno wle dg e , o r qualific atio ns . Ch. 15, Slide 4
- 5. Pre paring an Oral Pre s e ntatio n • Org anize the intro duc tio n . • Intro duc e yo ur to pic . • Pre vie w the main po ints . Ch. 15, Slide 5
- 6. Pre paring an Oral Pre s e ntatio n • Org anize the bo dy . • De ve lo p two to fo ur main po ints . S tre amline yo ur to pic and s ummarize its princ ipal parts . • Arrang e the po ints lo g ic ally : c hro no lo g ic ally , fro m mo s t impo rtant to le as t impo rtant, by c o mparis o n and c o ntras t, o r by s o me o the r s trate g y . Ch. 15, Slide 6
- 7. Pre paring an Oral Pre s e ntatio n • Org anize the bo dy . • Pre pare trans itio ns . • Us e “bridg e ” s tate me nts be twe e n majo r parts (I’ ve just discussed three reasons for X; now I want to move to Y). • Us e ve rbal s ig npo s ts (however, for example, e tc .). • Have e xtra mate rial re ady . • Be pre pare d with mo re info rmatio n and vis uals if ne e de d . Ch. 15, Slide 7
- 8. Pre paring an Oral Pre s e ntatio n • Org anize the c o nc lus io n . • Re vie w yo ur main po ints . • Pro vide a final fo c us . Te ll yo ur lis te ne rs ho w the y c an us e this info rmatio n , why yo u have s po ke n , o r what yo u want the m to do . • Plan a g rac e ful e xit. Ch. 15, Slide 8
- 9. Pre paring an Oral Pre s e ntatio n Nine Te c hnique s fo r Gaining and Ke e ping Audie nc e Atte ntio n 1. A pro mis e By the end of this presentation, you will be able to . . . . 2. Drama Te ll a mo ving s to ry ; de s c ribe a s e rio us pro ble m . 3. Eye c o ntac t Co mmand atte ntio n at the be g inning by making e ye c o ntac t with as many pe o ple as po s s ible . Ch. 15, Slide 9
- 10. Pre paring an Oral Pre s e ntatio n Nine Te c hnique s fo r Gaining and Ke e ping Audie nc e Atte ntio n 4. Mo ve me nt Le ave the le c te rn are a . Mo ve to ward the audie nc e . 5. Que s tio ns As k fo r a s ho w o f hands . Us e rhe to ric al que s tio ns . 6. De mo ns tratio ns Inc lude a me mbe r o f the audie nc e . Ch. 15, Slide 10
- 11. Pre paring an Oral Pre s e ntatio n Nine Te c hnique s fo r Gaining and Ke e ping Audie nc e Atte ntio n 7. S ample s /g immic ks Award prize s to vo lunte e r partic ipants ; pas s o ut s ample s . 8. Vis uals Us e a varie ty o f vis uals . 9. S e lf-inte re s t Audie nc e wants to kno w “What’s in it fo r me ? ” Ch. 15, Slide 11
- 12. De s ig ning and Us ing Graphic s Ch. 15, Slide 12
- 13. De s ig ning and Us ing Graphic s • S e le c t the me dium . • Co ns ide r the s ize o f the audie nc e and the de g re e o f fo rmality de s ire d . • Co ns ide r c o s t, e as e o f pre paratio n , and po te ntial e ffe c tive ne s s . Ch. 15, Slide 13
- 14. De s ig ning and Us ing Graphic s • Hig hlig ht the main ide as . • Fo c us o n majo r c o nc e pts o nly . • Avo id o ve rkill. S ho wing to o many g raphic s re duc e s e ffe c tive ne s s . • Ke e p all vis uals s imple . Ch. 15, Slide 14
- 15. De s ig ning and Us ing Graphic s • Ens ure vis ibility . • Us e larg e type fo r trans pare nc ie s and s lide s . • Po s itio n the s c re e n hig h e no ug h to be s e e n. • Be s ure all audie nc e me mbe rs c an s e e . Ch. 15, Slide 15
- 16. De s ig ning and Us ing Graphic s • Enhanc e c o mpre he ns io n . • Give the audie nc e a mo me nt to s tudy a vis ual be fo re dis c us s ing it. • Paraphras e its ve rbal me s s ag e ; do n ’t re ad it. Ch. 15, Slide 16
- 17. De s ig ning and Us ing Graphic s • Prac tic e us ing yo ur vis ual aids . • Re he ars e yo ur talk, pe rfe c ting the handling o f yo ur vis ual aids . • Prac tic e talking to the audie nc e and no t to the vis ual. Ch. 15, Slide 17
- 18. Pre s e ntatio n Enhanc e rs Ch. 15, Slide 18
- 19. Pre s e ntatio n Enhanc e rs • Ove rhe ad Pro je c to r • Co s t: Lo w • Audie nc e s ize : 2-200 • Fo rmality le ve l: Fo rmal o r info rmal Ch. 15, Slide 19
- 20. Pre s e ntatio n Enhanc e rs • Flipc hart • Co s t: Lo w • Audie nc e s ize : 2-200 • Fo rmality le ve l: Info rmal Ch. 15, Slide 20
- 21. Pre s e ntatio n Enhanc e rs • Write -and -wipe Bo ard • Co s t: Me dium • Audie nc e s ize : 2-200 • Fo rmality le ve l: Info rmal Ch. 15, Slide 21
- 22. Pre s e ntatio n Enhanc e rs • S lide Pro je c to r • Co s t: Me dium • Audie nc e s ize : 2-500 • Fo rmality le ve l: Fo rmal Ch. 15, Slide 22
- 23. Pre s e ntatio n Enhanc e rs • Co mpute r Pre s e ntatio n S lide s • Co s t: Lo w • Audie nc e s ize : 2-200 • Fo rmality le ve l: Fo rmal o r info rmal Ch. 15, Slide 23
- 24. Pre s e ntatio n Enhanc e rs • Hando uts • Co s t: Varie s • Audie nc e s ize : Unlimite d • Fo rmality le ve l: Fo rmal o r info rmal Ch. 15, Slide 24
- 25. Ove rc o ming S tag e Frig ht Ch. 15, Slide 25
- 26. Ove rc o ming S tag e Frig ht S ympto ms o f S tag e Frig ht • S to mac h butte rflie s • Wo bbly kne e s • Po unding he art • Tie d to ng ue • S ho rtag e o f bre ath • S we aty palms • Dry thro at • Uns te ady vo ic e • Tre mbling hands Ch. 15, Slide 26
- 27. Ove rc o ming S tag e Frig ht Ways to Ove rc o me S tag e Frig ht • S e le c t a familiar, re le vant to pic . Pre pare 150 pe rc e nt. • Us e po s itive s e lf-talk. • Co nve rt yo ur fe ar into antic ipatio n and e nthus ias m . • S hift the fo c us fro m yo urs e lf to yo ur vis uals . Ch. 15, Slide 27
- 28. Ove rc o ming S tag e Frig ht Ways to Ove rc o me S tag e Frig ht • Give yo urs e lf pe rmis s io n to make an o c c as io nal mis take . • Ig no re s tumble s ; ke e p g o ing . Do n ’t apo lo g ize . • Make the lis te ne rs yo ur partne rs . Ge t the m invo lve d . • Jus t be fo re yo u s pe ak, prac tic e de e p bre athing . Ch. 15, Slide 28
- 29. Effe c tive Te le pho ne Calls Ch. 15, Slide 29
- 30. Effe c tive Te le pho ne Calls • Making Calls • Plan a mini ag e nda . • Us e a thre e -po int intro duc tio n : 1. Yo ur name 2. Yo ur affiliatio n 3. A brie f e xplanatio n o f why yo u are c alling . • Be c he e rful and ac c urate . • Bring it to a c lo s e . • Avo id te le pho ne tag . • Le ave c o mple te vo ic e -mail me s s ag e s . Ch. 15, Slide 30
- 31. Effe c tive Te le pho ne Calls • Re c e iving Calls • Ide ntify yo urs e lf imme diate ly . • Be re s po ns ive and he lpful. • Be c autio us whe n ans we ring c alls fo r o the rs . • Take me s s ag e s c are fully . • Explain whe n trans fe rring c alls . Ch. 15, Slide 31
- 32. End Ch. 15, Slide 32