Presentation Skills1.ppt
- 2. Agenda • Introduction • Planning Your Presentation • The Presentation Sequence • Creating Effective Visual Aids • Presentation Techniques • Practice 2
- 3. “Great speakers aren’t born, they are trained.” Presenting is a Skill… Developed through experience and training.
- 4. “As a student, what must you do to succeed in the university classroom?” Communicate University Success 4
- 5. Evaluate yourself as a presenter Check the category that best describes you as a presenter. • Avoider • Resister • Accepter • Seeker 5
- 6. Avoider • A person who would go up to any length to avoid facing an audience. • Might often end up choosing careers that does not involve presenting. 6
- 7. Resister • Has a fear of speaking. • Unlike an avoider, he does not discourage speaking but neither encourages it. • When he speaks, it is done with reluctance. 7
- 8. Accepter • They are ready to give presentations when they are assigned to do so. • Inner motivation to present is not there. • They can be persuasive at times. 8
- 9. Seeker • Looks for opportunities to speak. • Takes measures to improve his communication skills and self confidence. 9
- 10. Dealing with pre presentation anxiety. • Understand that anxiety is natural. • Breathe • Focus on relaxing • Release tension 10
- 11. #1 Fear • Feared More Than Death! • THE FACTS: Shaky hands, blushing cheeks, memory loss, nausea, and knocking knees • NORMAL! 11
- 12. Causes of the Anxiety • Fear of the Unknown OR Loss of Control • Fight or Flight Mode • No Backup Plan • No Enthusiasm For Subject • Focus of Attention 12
- 13. Definitions Presentation • “Something set forth to an audience for the attention of the mind “ Effective • “…producing a desired result” 13
- 14. Effective Presentations • Control Anxiety – Don’t Fight It • Audience Centered • Accomplishes Objective • Fun For Audience • Fun For You • Conducted Within Time Frame 14
- 15. Why Give A Presentation? Two Main Purposes 1. Inform 2. Persuade 3. Educate 15
- 17. Papers versus Presentations Your Paper Your Presentation • Readers • Scholarly prose • Medium--only words and pictures • Readers are committed • No direct gauge of audience interest • Multiple readings are possible • Not interactive • Reader sets pace • Readers scan paper to prepare a mind set • Audience feedback is remote • Listeners • Journalistic (newspaper) style • Medium--words, pictures, delivery • Earn audience attention • Audience interested? You'll know! • One chance to get message across! • Interactive • You determine audience pace • Audience at speaker's mercy for organizing content • Audience feedback 17
- 18. Planning Your Presentation 1. Determine Purpose 2. Assess Your Audience – “Success depends on your ability to reach your audience.” – Size – Demographics – Knowledge Level – Motivation 18
- 19. Planning A Presentation 3. Plan Space – Number of Seats – Seating Arrangement – Audio/Visual Equipment – Distracters 4. What Day and Time? – Any Day! – Morning 19
- 20. More Planning 5. Organization – Determine Main Points (2-5) – Evidence – Transitions – Prepare Outline 20
- 21. Organizing Your Presentation Organizational Patterns • Topical • Chronological • Problem/Solution • Cause/Effect 21
- 22. Presentation Outline • Keyword Reminders • Conversational Flow • Flexibility • More Responsive to Audience 22
- 24. #1: Build Rapport • … relation marked by harmony or affinity – Audience members who trust you and feel that you care • Start Before You Begin – Mingle; Learn Names – Opportunity to reinforce or correct audience assessment – Good First Impression • People Listen To People They Like 24
- 25. #2: Opening Your Presentation • Introduce Yourself – Why Should They Listen • Get Attention, Build More Rapport, Introduce Topic – Humor – Short Story – Starling Statistic – Make Audience Think – Invite Participation • Get Audience Response 25
- 26. #2…Completing the Opening • Clearly Defining Topic • If Informative… – Clear parameters for content within time • If Persuasive… – What’s the problem – Who cares – What’s the solution • Overview 26
- 27. #3: Presenting Main Points (Solution) • Main Point-Transition-Main Point- Transition-MainPoint….. • Supporting Evidence • Examples • Feedback & Questions From Audience • Attention to, and Focus on, Audience (Listening) 27
- 28. #4: Concluding Your Presentation Goal • Inform audience that you’re about to close • Summarize main points • Something to remember or call-to- action • Answer questions “Tell ’em What You Told ‘em.” 28
- 30. Presentation Style 3 Elements 1. Vocal Techniques – Loudness – Pitch – Rate – Pause • Deviations From the Norm for Emphasis 30
- 31. Presentation Style (con’t) 3 Elements 2. Body Language Eye Contact, Gestures, Posture 3. Use of Space Can Everyone See You? Movement 31
- 32. Common Problems • Verbal fillers – “Um”, “uh”, “like” – Any unrelated word or phrase • Swaying, rocking, and pacing • Hands in pockets • Lip smacking • Fidgeting • Failure to be audience-centered 32
- 33. 5 Presentation Tips 1. Smile 2. Breathe 3. Water 4. Notes 5. Finish On Or Under Time 33
- 34. Part 5: Creating Effective Visual Aids
- 35. Visual Aids • Enhance Understanding • Add Variety • Support Claims • Lasting Impact Used Poorly…A Distraction…Ineffective Presentation 35
- 36. Visual Aids - Examples PowerPoint Slides Overhead Trans Graphs/Charts Pictures Films/Video Flip Charts Sketches 36
- 37. Visual Aids Should… • Supplement presentation • Outline of main points • Serve audience’s needs, not speaker’s • Simple and clear 37
- 38. Main Point 1: The Purpose of Using Visual Aids • Visual aids support your ideas and improve audience comprehension of your presentation • Visual aids add variety to your presentation by giving the audience a break from listening and letting the see something • Visual aids help illustrate complex ideas or concepts and are helpful in reinforcing your ideas 38
- 39. Visual Aids Improve comprehension Add variety Illustrate complex ideas 39
- 40. Be Visible • Titles should be 38-44 pt. font size • Text should be 28 pt font size • Use color wisely – Contrasting colors 40
- 41. Slide Tips • Number of slides – 1 slide for every 1 to 3 minutes – Each slide addresses only 1 main point 41 11/12/2022 Dr. RB Soomro
- 42. Slide Tips • Font – 24 points (at least) – UPPER AND LOWER CASE (ALL CAPS ARE DIFFICULT TO READ) – ITALICS RATHER THAN BOLD OR UNDERLINING – SINGLE STYLE BULLET 42
- 43. Slide Tips • Text – Point form, no paragraphs! – Slides should include at least the following: • Author’s title, affiliation, acknowledgement of collaborators • Diagram explaining the study design • Diagram explaining the procedure • Pictures of stimuli or procedure • Chart summarizing results • Conclusions 43
- 44. Reflection & Evaluation Have you checked: • Font type, size and colour are consistent across slides • Text is large enough to be read from a distance (at least 24 point) • No more than 12 lines of text per screen • Text is clearly organized (e.g., using bullets or numbering) • Supportive text only! 44
- 45. Reflection & Evaluation Have you checked: • Colour scheme (if any) is consistent • Colour combinations are carefully considered • If multiple figures are used, axes are consistent across figures where possible • Only key findings (those related to hypotheses and conclusions) are presented 45
- 47. APPEARANCE IS EVERYTHING • Eye contact • Dress • Posture/ Poise • Body language 47
- 48. PRESENTATION LENGTH •Don’t put your audience to sleep •Don’t rush
- 49. GRAB YOUR AUDIENCE • Use questioning • Be enthusiastic • Plan activities • Hold discussions • Make them think…... 49
- 50. SPEAKER’S VOICE • Speak clearly • Don’t rush • Speak loud (but don’t shout) 50
- 51. VISUAL AIDS • Increase effectiveness • Should be related to topic • Not too distracting • Clearly designed & appealing • May include: – costumes, charts, pictures, audio, video 51
- 52. AVOID….. *Rushing * Fidgeting * Too many visuals *Reading 52
- 53. TIME MANAGEMENT • Watch the clock • Wear a watch • Have a time keeper • Allot time for questions/discussions 53
- 54. PREPARATION • Practice in front of a mirror or audience • Time yourself • Prepare note cards • Write an outline • Be familiar with the topic 54
- 55. WHAT MAKES A GOOD AUDIENCE • Active Listening • Get involved • Ask meaningful questions • Eye contact with speaker • Body language 55
- 56. After the presentation, REFLECT……. • What was effective? • What did not work? • How could I improve my presentation skills? • Was the audience engaged? 56
- 57. EVALUATING PRESENTATIONS • Appearance of presenters • Presentation Mechanics • Organization • Accuracy of research • Voice 57
- 59. Rating yourself Alway s Never I thoroughly analyze my audience 5 4 3 2 1 I always set an objective for my presentation I write down some main points to build my presentation around it. I always preview and review the main points as my presentation is build. I try to introduce in a manner that is catchy as well as it is gives an intro to presentation. My conclusion refers to intro as well as having a call for action statement. The visuals and graphics are simple, catchy and easily understandable. The graphics enhance and not distracts audience. Composure is integral. I communicate ideas with enthusiasm. I rehearse so that reference to notes is minimum and focus on audience is maximum. My notes will always have key words. I anticipate questions and prepare answers. I arrange audience seating. I always maintain a good eye contact. My gestures are natural. My voice is clear and strong and not monotone. 59
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