Excel training for beginners
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This document provides an overview of a basic Microsoft Excel training for staff and volunteers. The training will cover topics such as how to create tables and lists, use formulas and functions, manage and format data, prepare graphs, insert and rename sheets, set up pages for printing, and common shortcuts like copy, cut, and paste. Attendees will practice these skills on sample worksheets provided during the 2 hour session taking place on June 30, 2016.
Excel training for beginners
- 1. Basic Microsoft Excel Skills for staff and volunteers By Parul Sharan HR Volunteer, STJCC June 30, 2016 3:00 PM – 5:00 PM
- 2. Required Outcome of this training:
- 3. How to treat computer as it’s boss • Computer works according to you. • We just need to know the minimum directions • Refer this sheet throughout for your practice : Training content.xlsx ▫ Open it as a second page on your computer ▫ Minimise and maximise as per your need
- 4. How to create a table On the given sheet • Write column 1, 2, 3, 4 as Sr. no., date, day and month • Write Sr. No. till 1,2,3 • Drag till 3o/ 31 to make a list • Select rows and columns and make boundaries • Complete the list of date, day and month • Decorate/ Format
- 5. Cut, copy, paste • Selection of correct cell/s while cutting, copying and pasting is important • Shortcuts: ▫ Ctrl + X = Cut ▫ Ctrl + V = Paste ▫ Ctrl + C = Copy ▫ Ctrl + Z = Undo
- 6. Formulas • Sum • Maximum • Minimum • Average • Proper • Concatenate • Control + F
- 7. Data management • Formatting ▫ Merge, unmerge cells ▫ Format cells (date, numbers, percentage) ▫ Formatting with respect to numbers • Sorting • Filter • Data for practise : 01_Calendar June 2016 (1).xlsx
- 9. Inserting and renaming sheets • How to shift between tabs/ sheets • How to rename and colour them • How to use Cell reference • Why to use Cell reference and cell value
- 10. Page setup • Orientation: Portrait/ Landscape • Header and Footer • Insert page number • Insert Path File name • Remove Gridlines
- 11. Print Setup • Print preview • Print Tiles • Show margins • Care required while printing
- 12. Questions ????
Editor's Notes
- #5: Write today’s date and day in the column below it; Show how to create table; Format painter, save, middle alignment, bold, format painter, color
- #7: Add no. of hours practised on excel. Make another table for proper and concatenate on the same sheet. Ask everybody’s name and surname for concatenate.
- #8: Sorting is always to be done after selecting the complete table otherwise the data would get messed up
- #9: Example of donut competition, coloring graphs
- #10: Donut competition for two consecutive months
- #11: Do not leave rows and columns if you want to use formulas