The great printer divide… An illustrated breakdown of the true cost of printing and insights to reduce output.
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This document discusses the true costs of printing beyond just toner and paper. It highlights that multifunction printers have significantly lower costs per page than laser printers, with savings of up to $0.03 per page or 66% overall. It also notes that factors like device purchase/lease costs, maintenance, storage, and employee time for tasks like filing affect total printing costs. A survey found that most organizations use multifunction printers for scanning and faxing in addition to printing, and that these devices manage over half of total printing volume for many companies.
The great printer divide… An illustrated breakdown of the true cost of printing and insights to reduce output.
- 1. The great printer divide… An illustrated breakdown of the true cost of printing and insights to reduce output.
- 2. No… no! Please don’t take my printer! Grrrr… let GO! es something close to them... is to show management a financial savings when you switch to more cost effective output devices. Savings Solving the dilemma when a colleague los user admin
- 3. But I really need my own! Fine! I’ll let the CFO decide. Some LaserJets can cost up to $0.045 per page, depending on the device $0.015 avg. cost per page on most top-line manufactures’ networked multifunction printers sv Cost includes OEM toner and maintenance kits only and does not factor in service/maintenance or purchase/lease price Cost includes OEM toner and service/maintenance. Monthly lease cost is not factored in. Average savings up to: $0.03 per page or 66% overall Factors
- 4. Costs nd output volume need to be factored.Not all organizations are the same. Size a : Aim for a 1:10 ratio of printers to employees — they can walk! Multiple, wide-spread offices, some big, some small. Most all MFP devices come with state of the art security features and their access can be controlled easily Variable data streams and mass mailings from a centralized print center IT should be involved in the assessment of devices, but not necessarily to control costs. Do consider them, however, in the total cost of printing if they maintain the devices (break-fix). Size, spatial layouts and feasibility matter Some considerations affect cost but might be necessary
- 5. The total cost of a print thro Device (purchased, leased) Cost of paper Toner cartridges Maintenance kits, supplies, Service Electricity to power device ugh its entire lifecycle Storage Internal = cost per square foot External = cost per boxes Delivery from external storage Downtime for accessibility Re-filing costs Charges to place file back into storage The total cost of output The continued cost of upkeep
- 6. MCS survey conducted july - august 2012 print survey Sales Education (11%) Healthcare (11%) Law Firm (44%) Other (33%)
- 7. The total cost of a print throDoes your organization use MFP devices for printing? 73% - Yes 9% - No, use LaserJets 18% - Don’t know MFP
- 8. The total cost of a print thro Does your organization use the MFP devices for other functions such as scanning or faxing? 100% - Yes Power to the #workflow
- 9. The total cost of a print throIn your best estimate, what total % of printing goes through the MFP devices? Less than 10% - no responses Between 11-50% - 14% Between 51-75% - 43% Over 75% - 14% Skipped (N/A) – 29% MFP
- 10. The total cost of a print throDoes your organization use a device monitoring system to manage and see the active status of the MFPs and/or printers (this can include checking toner/paper levels or viewing volume/meter reports and so on)? 43% - Yes 43% - No 14% - N/A
- 11. The total cost of a print throIn your best estimate, what is the ratio of print devices to people (printers : people)? : 43% are 1:5 : 29% are 1:10 : 14% are greater than 1:10 ( you rock!) Didn’t know 14%
- 12. About this report: to highlight the often unknown or overlooked expenses tied to printing and device management. Print spend data is complied from MCS’ long history of managed print services and reflects true to life spend. About the author: Daniel S. Carroll is the Manager of Client Strategy and Business Solutions for MCS Management Services, overseeing their managed print and device management solutions with a unique focus of improving information management through emerging technology. In addition, Daniel is the leading voice of MCS’ green office and facilities sustainability program focused on waste reduction in the form of output and energy control. About: MCS Management Services is a women-owned business enterprise and a leading provider of on-site business support services, including mail center operations, shipping and receiving, records management, document and print center management, in-house litigation support, managed print services and related professional services. We helps companies reduce operating costs, streamline operations and improve service. Click below to learn more: Managed Print Device Management Print/Copy Center Mail Services Outsourcing Twitter Facebook LinkedIn SlideShare