View Tab in Ms-Excel
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The View tab in Excel allows users to: 1. Change the workbook view between Normal, Page Layout, and Page Break Preview. 2. Show and hide elements like the formula bar, gridlines, and headings. 3. Zoom in and out of the worksheet either manually or to fit a selection. 4. Manage multiple windows using options like New Window, Split, Freeze Panes, and Switch Window. 5. Record and run macros to automate repetitive tasks.
View Tab in Ms-Excel
- 1. PROJECT ON VIEW TAB IN MS-EXCEL SUBMITTED BY:- CHANDAN KUMAR GUPTA ROLL NO.: 14 REG NO.: NRO0288800 MOB NO. 9911369185 SUBMITTED TO:- ALOK GUPTA
- 2. CONTENTS 1. View Tab(overview) 3 2. Workbook Views 4 3. Show/Hide 10 4. Zoom 13 5. Window 15 6. Macros 21
- 3. PTO 3 VIEW Tab in Excel has been divided into five Groups namely:- MACROS WORKBOOK VIEWS Normal Page Layout Page Break Preview Custom Views Full screen SHOW Ruler Formula Bar Gridlines Heading Massage Bar ZOOM Zoom 100% Zoom to Selection WINDOW New Window Split Arrange All Hide Freeze Panes Save Workspace Switch Window
- 4. Workbook Views 1.Normal Normal View is used to view the worksheet in normal working mode, this mode is enabled by default in the worksheet. 4PTO 1 2 5 4 3 2. Page layout Page layout view is used to view the worksheet in page layout view i.e. this option allow to view worksheet in page format at the time of printing. Steps to enable page layout view Go to View Menu Click on Page Layout 3. Page Break Preview Page Break Preview allow users to view only the page which contains data. Although the other rows and column are not being hidden but to show in gray color. To enable Page Break Preview Click on View Tab Click on Page Break Preview 4. Custom View Custom Views allow us to see directly the content which has already been added in custom views . More details is being given on page no. 8 5. Full Screen Full Screen option allow users to the worksheet in full screen mode i.e. menu bar and ribbon are being hidden and worksheet is explored to whole screen. To enable Full Screen Click on View Tab Click on Full Screen
- 8. 8PTO Steps to use Custom Views Option:- Select the area you want to move directly from any other place in workbook Click on custom view option Click Add button in the window Define the name of area in new window Click OK Now from any place in workbook you can directly jump to the added area by clicking on show option. CUSTOM VIEWS
- 10. SHOW/HIDE It is used to show or hide Formula Bar Ruler Heading Gridlines Massage Bar 10PTO To show or hide check or uncheck the button Formula Bar is used to show or hide Formula Bar(Function Bar) Headings is used to show or hide heading (the line used to address a particular cell) Gridlines is used to show or hide gridlines in a particular sheet(lines which separates cells) Ruler is used to show or hide Ruler when page layout preview is on. Massage Bar is used to show or hide massage bar (appears only when the document poses potential security risk
- 11. 11PTO Formula Bar In the first figure Formula Bar is enabled While in second figure Formula Bar is hidden Heading In the first figure Heading is enabled While in second figure Heading is hidden
- 12. 12PTO With Gridlines Without Gridlines Unlike Microsoft Word, Excel does not provide a horizontal or vertical ruler, and there is no quick way to measure the width or height of a worksheet in inches. Excel uses characters, points, and pixels as units of measurement. Ruler
- 13. 13PTO 1 2 3 1. By clicking on Zoom button this window opens, we can select desired zoom level. In custom option we can manually enter zoom level between 10 to 400 percent. If we enter less than 10 or more than 400 then it shows this error massage 2. By clicking on this button we can directly shape sheet on 100 percent zoom whether previously document was below this zoom level or above this zoom level. ZOOM
- 14. 14PTO 3. This button is used to zoom the selected area Steps:- Select the cell(s) to be zoomed Click on zoom to selection Automatically it adjust the zoom level
- 15. 15PTO 3 2 1 5 4 6 7 Window 1. New Window is used to open a new virtual window or copy of the same window 2. Arrange All is used to arrange all the opened window on the screen. 3. Freeze Panes is used to freeze the top row or column while the worksheet scrolls. 4. Split is used to split the data temporarily. It is similar to opening a new window. 5. Hide or Unhide is used to hide/unhide the entire worksheet. 6. Save workplace is used to save the current position we are working. 7. Switch window is used to window switching among the window we have opened. This option is used to view the window side by side This option is used to scroll the cursor simultaneously This option is used to view in horizontal from vertical
- 17. 17PTO FREEZE PANES Using this option we can we can see our data under heading we have mentioned i.e. when we scroll the cursor first row/column as we have selected stay on its own place and other data scrolls under headings. As we can see in this worksheet that cursor is on 34th entry though the 1st Row, which is heading, is situated at its own place. It makes convenient to view the documents.
- 18. 18PTO SPLIT It is used to split the data into two parts and all the changes we do in one part it will automatically do in another part also. As we can see in the figure that in cell no. I2 we are typing data ‘=max(‘ and it shows in both the splited parts.
- 19. 19PTO HIDE/UNHIDE Hide/Unhide option is used to hide or unhide the worksheet. Hidden worksheet looks like this To unhide the worksheet click on unhide button click on the worksheet to be unhidden in new window and then click OK.
- 20. 20PTO SAVE WORKPLACE Save workplace is used to save the current working condition on which we are working so that we can again open the file on current position we are working. Steps:- Click on save workplace New window is opened Define the name of the file Click on save The logo of the saved workplace files looks like- Switch window is used to switch the window we have opened in excel through the option New window
- 21. 21PTO MACROS Macro is used to record the steps, option we have selected, formula we have applied etc. and to run it quickly after recording by using macro or by creating shortcut using macro so that whenever we need that steps to be repeated we just use the shortcut keys we have created . Steps to enable Macro:- Go to macro option Click on record macro Define name in the macro box Click OK To stop macro:- Go to macro option Click on stop recording
- 22. 22PTO To create shortcut key of recorded macro:- Click on view macro on macros option or press Alt+F8 Click run button on macro box A new box is opened named macro options Define shortcut keys Remember shortcut keys should not be from existing shortcut keys which the system has provided Click ok Define shortcut keys in this box
- 23. PTO 23 As we record macros, we can also make custom list. Steps:- Go to file menu Click on excel options Click on the button Edit custom lists A new window opens containing some list We can add our own list by clicking on add button We can also do some modifications in the macros we have recorded by clicking on Edit button
- 24. 24PTO Editing in macros with Visual Basics
- 25. 25 THE END