Project closure template v3.0
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This document outlines the steps for closing out a project. It includes scheduling a project closeout meeting, ensuring all time has been logged, closing the project in relevant systems, conducting knowledge transfer, returning equipment, archiving documentation, and getting approval signatures to officially close the project. It also includes collecting lessons learned and reviewing estimates versus actual hours spent. The goal is to assess project results, transfer knowledge, and properly archive documentation before closing out the project in systems.
Project closure template v3.0
- 1. PROJECT CLOSEOUT Project Closeout Checklist <Remove this section for final document> · Schedule Project Closeout Meeting to assess project results and verification of deliverables · Ensure that ITS resources have entered time in ITS Time-Tracking System · Close project in appropriate systems o ITS Time-Tracking o MIS Project Tracking if applicable · Remove any network access, drive mappings no longer required · Knowledge Transfer with Clients · Cancel conference rooms reservations or dial-in numbers for standing meetings · Return equipment no longer required · Copy Novell drive from ‘Active’ to ‘Complete’ · Notify Project Team that project has been closed via email and PRC meeting · Ensure all documentation is up to date and stored in appropriate project folder for archiving May 12 2010 PAGE 1 OF 4 Project Closeout Template Version 2.0
- 2. PROJECT CLOSEOUT <The section below should be copied directly from the Project Scope Statement> Project Work ID <Remedy ID> Project Title: <Meaningful Title for Project> Prepared by: <Name of Project Manager> Date of Document: <MM/DD/YYYY> 1. PROJECT DESCRIPTION <The section below should be copied directly from the Project Scope Statement> 1.1. Project Scope 1.1.1. High Level Requirements/Deliverables 1.1.1.1. 1.1.1.2. 1.2. Project Completion Criteria 1.2.1. Completion of all deliverables 1.2.2. User Acceptance Testing and Signoff of all deliverables 2. LESSONS LEARNED 2.1. List of positive impacts to the project<Based on discussions with Client in Project Closure Meeting, list of items and/or task that went well on the project and had a positive impact to the outcome of Deliverables> 2.1.1. 2.1.2. 2.2. List of improvements that could be made for future related projects<Based on discussions with Client in Project Closure Meeting, list of items and/or task that could have been done better and can be improved upon for the future as it relates to all aspects of a Project Life Cycle> 2.2.1. 2.2.2. 2.2.3. 3. PROJECT SUMMARY 3.1. <Briefly summarize the project. Including high-level processes, how the project was approached, new Business Processes implemented, Project Change Request, etc.> May 12 2010 PAGE 2 OF 4 Project Closeout Template Version 2.0
- 3. PROJECT CLOSEOUT 4. WORK ESTIMATES 4.1. <Based on numbers from ITS Time Tracking System, enter hours that were budgeted at the beginning of the project and actual hours that were charged at the end of the project. Ensure that all ITS resources have updated their time in time tracking before finalizing this document. Also, include comments including reasons for times that were significantly above or below the hours that were budgeted> Work Estimates Budgeted Actual Comments Total 5. OUTSTANDING ISSUES <List any and all items that may still exist that need to be tracked even after the project is closed.> 5.1. Outstanding issues should be reported to Help Desk and traced via Remedy. 6. PROJECT CLOSURE APPROVALS <List of approvers should be the same as the original Scope Statement. Signatures below verify that all deliverables have been implemented to the satisfaction of approvers.> The signatures below certify that the Project Manager has met with and reviewed this Project Closure document with the individuals below indicating that all deliverables above have been delivered to their satisfaction based on items listed in the Project Completion Criteria section of this May 12 2010 PAGE 3 OF 4 Project Closeout Template Version 2.0
- 4. PROJECT CLOSEOUT document and this Project can officially be closed. Name Role Signature Date Sponsor Client Technical Lead Project Manager May 12 2010 PAGE 4 OF 4 Project Closeout Template Version 2.0