Project Management Basics
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Project management involves initiating, planning, executing, monitoring and controlling, and closing projects to achieve goals within constraints of scope, time and cost. It entails defining objectives and deliverables, creating detailed plans, implementing the plans, overseeing tasks and metrics, and closing out projects upon completion. Key aspects of project management include establishing a work breakdown structure and schedule to define tasks and durations, creating a budget to estimate and control costs, and managing risks and other areas to ensure projects are completed successfully.
Project Management Basics
- 1. Project Management Basics PRESENTED BY GRAYSON J. STEDMAN JR.
- 2. Ice Breaker Write down a number between 1 and 4. Don’t tell anyone your number.
- 3. Ice Breaker Give your name Answer the question based on the number you wrote down: 1. What is Project Management? 2. Name a key aspect of Project Management 3. Name a project you played an integral role in. 4. Name a project you will be or wish to plan in the future.
- 4. What is a Project? A project is a temporary endeavor undertaken to create a unique product, service or result. A project is temporary in that it has a defined beginning and end time, with a defined scope and resources. A project is unique in that it is not a routine operation, but a specific set of operations designed to accomplish a singular goal. A project team may include people who don’t usually work together, even from different organizations and across multiple geographies.
- 5. What is Project Management? Project management is the practice of initiating, planning, executing, controlling, and closing the work of a team to achieve specific goals and meet specific success criteria at the specified time. The primary challenge of project management is to achieve all the project goals within the given constraints.
- 6. Initiating The Project Initiation Phase is the first phase in the Project Management Life Cycle, and defines the project’s: OBJECTIVES SCOPE PURPOSE FEASIBILITY DELIVERABLES TO BE PRODUCED
- 7. Planning The Project Planning Phase is the second phase in the project life cycle. It involves creating of a set of plans to help guide your team through the execution and closure phases of the project. The plans created during this phase will help you to manage time, cost, quality, change, risk and issues. Planning is needed to identify desired goals, reduce risks, avoid missed deadlines, and ultimately deliver the agreed product, service or result. Without careful planning, project performance is almost certainly guaranteed to suffer.
- 8. Executing Project execution (or implementation) is the phase in which the plan designed in the prior phases of the project life is put into action. The purpose of project execution is to deliver the project expected results (deliverable and other direct outputs). It is usually the longest phase in the project management life cycle and consumes the most energy and resources
- 9. Monitoring and Controlling The Monitoring and Controlling process oversees all the tasks and metrics necessary to ensure that the approved and authorized project is within scope, on time, and on budget so that the project proceeds with minimal risk. ... Monitoring and Controlling process is continuously performed throughout the life of the project.
- 10. Closing Review project outcomes against aims and objectives Handing off deliverables Archiving documents Closing out contracts Moving resources to new projects
- 13. Scope “The work that needs to be accomplished to deliver a product, service, or result with the specified features and functions.” Project scope is the part of project planning that involves determining and documenting a list of specific project goals, deliverables, features, functions, tasks, deadlines, and ultimately costs. In other words, it is what needs to be achieved and the work that must be done to deliver a project.
- 14. Scope Work Breakdown Structure A work breakdown structure (WBS) is a key project deliverable that organizes the team's work into manageable sections. Sections can be based on categories or phases of the project. Project Tasks are listed within the sections.
- 15. Time (Scheduling) The Project Schedule is determined by the Work Breakdown Structure and identifies the start and end date of each project activity and phase of the project, as well as the date of each Project Milestone. The schedule also determines the sequence and float of activities, the resources assigned, and the critical path of the project. A critical path is the sequence of project network activities which add up to the longest overall duration, regardless if that longest duration has float or not. This determines the shortest time possible to complete the project.
- 17. WBS Task Name Duration Start Finish 1 Real Deal Steals Website Development 112 days Mon 04/07/16 Tue 06/12/16 1.2 Gather Requirements 4 days Mon 04/07/16 Thu 07/07/16 1.2.1 Obtain Technical specifications 1 day Mon 04/07/16 Mon 04/07/16 1.2.2 Identify User requirements 3 days Mon 04/07/16 Wed 06/07/16 1.2.3 Determine Reporting requirements 3 days Tue 05/07/16 Thu 07/07/16 1.2.4 Determine Website Security Specifications 2 days Wed 06/07/16 Thu 07/07/16 1.2.5 Identify Website Search Engine Optimization 2 days Wed 06/07/16 Thu 07/07/16 1.3 Establish Design 43 days Wed 06/07/16 Fri 02/09/16 1.3.1 Obtain Vendor Quotations 15 days Fri 08/07/16 Thu 28/07/16 1.3.2 Design elements 3 days Wed 06/07/16 Fri 08/07/16 1.3.3 Design Overall layout 1 day Wed 06/07/16 Wed 06/07/16 1.3.4 Design Content elements 3 days Thu 07/07/16 Mon 11/07/16 1.3.5 Design User Portal 15 days Mon 01/08/16 Fri 19/08/16 1.3.6 Design Ecommerce Portal 15 days Mon 08/08/16 Fri 26/08/16 1.3.8 Select Technical Framework 5 days Mon 29/08/16 Fri 02/09/16 1.4 Implement Technical Framework 103 days Fri 08/07/16 Tue 29/11/16 1.4.2 Build or acquire back end 10 days Mon 05/09/16 Fri 16/09/16 1.4.3 Build or acquire front end (user interface) 35 days Mon 05/09/16 Fri 21/10/16 1.4.5 Create Content 15 days Thu 27/10/16 Wed 16/11/16 1.4.7 Secure Website 4 days Thu 17/11/16 Tue 22/11/16 1.4.8 Implement Search Engine Optimization 9 days Thu 17/11/16 Tue 29/11/16 1.4.9 Create Reports 3 days Fri 08/07/16 Tue 12/07/16 1.5 Test Site 25 days Thu 27/10/16 Wed 30/11/16 1.5.2 Test Interactive elements 8 days Fri 18/11/16 Tue 29/11/16 1.6 Roll Out Site 4 days Thu 01/12/16 Tue 06/12/16
- 20. Cost (Budget) Cost management is the process of estimating, allocating, and controlling the costs in a project. It allows predicting coming expenses in order to reduce the chances of it going over budget. Projected costs are calculated during the planning phase of a project and must be approved before work begins. The Project Cost is determined by the Work Breakdown Structure and Schedule Baseline and cost of each project activity and phase of the project.
- 21. WBS Task Name Duration Work Cost 1 Real Deal Steals Website Development 112 days 1,616 hrs $23,800 1.2 Gather Requirements 4 days 200 hrs $3,120 1.3 Establish Design 43 days 512 hrs $9,480 1.4 Implement Technical Framework 103 days 704 hrs $8,080 1.5 Test Site 10 days 136 hrs $2,080 1.6 Roll Out Site 4 days 64 hrs $1,040
- 22. Other Areas of Focus QUALITY MANAGEMENT HUMAN RESOURCE MANAGEMENT COMMUNICATIONS MANAGEMENT RISK MANAGEMENT PROCUREMENT MANAGEMENT STAKEHOLDER MANAGEMENT INTEGRATION MANAGEMENT