Project Management - Getting the basics right
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The document outlines the fundamentals of project management, emphasizing the importance of planning, organizing resources, and understanding objectives. It discusses the balancing act between cost, quality, and time, as well as the necessity of a clear business case, communication plan, and risk analysis to ensure successful project completion. Additionally, it highlights the need for ongoing reviews and adjustments after project completion to capture lessons learned and improve future projects.
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Project Management - Getting the basics right
- 1. Project Management: Getting the basics right Optimise -GB
- 2. Project management is the discipline of planning, organizing and managing resources to bring about the successful completion of specific project goals and objectives. Project Management: Getting the basics right Optimise -GB
- 3. Project Management: Getting the basics right Like everything else, Project Management has an input, process and an output Optimise -GB
- 4. Project Management: Getting the basics right Considerations to a project. Balancing act Every activity will have a cost implication, an aspect of quality , and a time implication. Any adjustments to one consideration will have an impact on the other two considerations Optimise -GB Cost Quality Time
- 5. Project Management: Getting the basics right Considerations to a project. Balancing act There may be times when one consideration will take priority over another. An example of a legal requirement to get something done may require immediate attention. Time therefore becomes a priority, so more expensive (external) resource is pulled in to get the job done Optimise -GB
- 6. Project Management: Getting the basics right Before a project is started you need to understand what you are doing, why you are doing it, what are the benefits, who is going to do it, how are they going to do it and when Business Case Project Plan Communication Plan Resource Plan Risk Analysis Optimise -GB
- 7. Project Management: Getting the basics right Ensure that you objectives are clear, concise and understood. Be SMART Optimise -GB
- 8. Project Management: Getting the basics right Ensure that you know the costs and benefits of the project Be objective and don’t be ruled by your heart – If it is does not make financial sense, don't do it Optimise -GB
- 9. Project Management: Getting the basics right Risk Analysis - Risk identification - Likelihood of risk - Impact of risk - Mitigation plan Communication Plan - Who is involved - What they need - When they need it - Who approves Project Plan - Activities - Deadlines - Accountability - Status of activity Organisation - Sponsor - Project Manager - Project team Business Case - Problem statement - Objective / Targets - Project Approach - Milestones - Cost / Benefits - Constraints Resource Plan - Who does what - Internal / External - Training needs - Associated costs - Quality criteria Input Optimise -GB
- 10. Project Management: Getting the basics right Once you are up and running remember Review Review Review Business Case Project Plan Risk Analysis Change Control Issues log Lessons learned Optimise -GB
- 11. Project Management: Getting the basics right Issues Log - Identify new issues - Review old issues Project Plan - Will it be on time - Do you have any resource issues - Everyone still committed Change Control - Identify scope / project plan changes - Review impact - Approve - Amend project plan - Amend business case Lessons learned - Learning for the future Business Case - Are costs correct - Are benefits correct - Will targets be met Risk Analysis - Are there new risks - Are mitigation plans working - Is the levels of impact right Process Optimise -GB
- 12. Project Management: Getting the basics right Once a project is complete Review project plans Learn for next time Hand back to operations Business Case Issues Log Risk Analysis Risk Log Lessons learned Business as usual Optimise -GB
- 13. Business as usual: Now the project is complete it is time to hand it back to operations but consider: - Additional training requirements - Measure the estimated benefits - Move onto the next project Project Management: Getting the basics right Optimise -GB
- 14. For more details contact Simon Misiewicz [email_address] www.optimise-gb.com (07957) 148810 or through Optimise -GB