Project management System
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The document discusses the importance of project management systems and software, which are designed to help plan, organize, and manage projects effectively. It highlights the benefits of using such software to enhance efficiency in scheduling, resource allocation, risk management, and reporting. The document also addresses the current challenges faced by companies in project management and outlines the agile methodology as a modern approach to enhance flexibility and teamwork.
Project management System
- 1. Project Management System Hitesh Jangid Indira Ghandhi National Open University, Jodhpur MCA 148565807
- 2. Achieve Targets Project Timeline Execution Plan Resources Project Management System
- 3. What Is Project Management Software? Software specifically designed to help plan, organize, and manage projects. Determine project tasks, create schedule, assign resources and identify issues & risks. It is an application of knowledge, skills , tools & techniques to project activities in order to meet stakeholder needs & expectations from a project. Expectations “Completion of Project on time within Budget without comprising Quality”
- 4. General Software Applications • Mostly companies practicing in spreadsheets for scheduling & alignment to the team members. • Project team members maintain the status of their assigned task on their individual desk. • On demand reporting for status information from individuals is printed or softcopy submitted to relevant authority. • Spread sheet files are maintained on individual’s desktop or on google doc which share among all team members for editing, it may cause untracked. • Report generations on ad-hoc basis are not possible. • Less Security.
- 5. Project management software can: • Help with planning • Assist with scheduling • Be used to assign resources • Be used to manage risk and other issues • Feature to determine dependent events in the project. • Predict what would happen if things change It Includes : • Estimation Activities • Scheduling • Cost control & budget management • Quality Management • Risk Management
- 6. Why do companies use Project Management System ? • To handle projects effectively in an organization. • To define the project and agree with the customer • To plan and assess resource needs for the project • To estimate project cost and make proposals • To plan & schedule activities in a project. • To allocate the right resource at the right time. • To assess risk and failure points and make backup plans. • To lead a project team effectively and communicate well
- 7. Current Challenges Inaccurate scope Definition Lack visibility on resource demands & loads Inability to review projects against changing priorities & conditions No or irregular project health check carried out Lack rigor in risk management & quality assurance Inability to achieve on time, on budget & quality deliverable product
- 8. WBS –Work Breakdown Structure : A deliverable-oriented hierarchical decomposition of work be executed by the project team to: • create required deliverables • accomplish project objectives WBS organizes and defines the total scope and represents specified in the current approved Scope Statement! Process of subdividing project deliverables and project work into more manageable components. Lowest level of WBS is work package can be scheduled, cost estimated, monitored, and controlled.
- 10. Project Overview : Login
- 11. Project Overview : Projects
- 12. Project Overview : Add Projects
- 13. Project Overview : Tasks
- 14. Project Overview : Add Tasks
- 15. Project Overview : Discussion
- 16. Project Overview : Users
- 17. Modern Project Management Methodology It focuses on flexibility, continuous improvement, and speed. Based on an incremental, iterative approach. leadership encourages teamwork, accountability, and face-to-face communication. Business stakeholders and developers must work together to the product with customer needs and company goals Agile Development Advantage of Agile Change is embraced. End-goal can be unknown. Faster, high-quality delivery. Strong team interaction Customers are heard Continuous improvement:
- 18. Tools & Artifacts in Scrum
- 19. Thank You