Project management using primavera project planner
- 1. Applied Science University Faculty of Engineering Civil Engineering Department Project Management Using Primavera Project Planner Subject:- Graduation Project Presented to the Civil Engineering Department. Names:- Rashad Abulhaija - 200710466, Mohammed Abulebda - 200730024. Supervised by:- Dr. Ghanem Baker. Date: - May, 2012.
- 2. Table of Contents Abstract 1 Introduction 4 Statement of the project 5 Objectives 8 Importance of the project 17 Determining the Project Structure 18 Preparing the BoQ 22 WBS 23 Project Management 24 Generating Primavera 25 Conclusions & Recommendations 30 References 31
- 3. Abstract • The main purpose of this study is to manage a residential building using Primavera Project Planner, by connecting activities through several relationships and by managing the duration of this project. • The expected results of this study is to be able to compress the duration using Work Breakdown Structure chart, and to reduce the overall cost.
- 4. Introduction • A project is a unique, one-time endeavour with a specific start and end, and a strict budget. Generally, projects are performed by people who have limited experience working together as a team. It’s also likely that some project participants will work off-site at several locations. These constraints often make project management difficult and complex. • At the conceptual level, project management is the process of thinking carefully about what you want to accomplish, laying out all the steps, and obtaining the resources required to carry out those steps. At the practical level, project management is your response to the problems, delays, changes, and obstacles—and, sometimes, opportunities—that arise during the course of a project.
- 5. • Planning a project is fun: working out who does what, when, where, and with whom. The crucial part of successful project management, however, is the actions you take after the plan is created. • Successful project management requires dedication and constant vigilance: finding out what really happened, how much was actually accomplished, what remains to be done, and who will be available to do it. You must be prepared for the future. You need contingency plans that can handle the inevitable everyday realities of running the project. • Although no shortcuts exist for managing projects, some tools and practices can help prepare you for the job. Using project management software can organize your thinking and identify potential problems. Following established project procedures ensures that you inform the team about options, alternatives, and workarounds efficiently and in time. And presenting your project to upper management clearly and convincingly makes it easier to obtain their support when you need it.
- 6. • The most important reason that P3 was created for was to make managing projects easier, especially when you encounter difficulties. • Primavera Project Planner (P3) provides an easy-to-use approach to project planning with an intuitive interface that makes project planning and control easy and fun, without sacrificing the powerful sophistication of high-end project-management software that you expect from Primavera. • P3 is a multiuser product that operates on popular local area networks such as Novell or Banyan Vines; it is compatible with SureTrakproject files, allowing you to share data with other network users, and with anyone who manages projects using Primavera software. • Thousands of serious project managers use Primavera Project Planner (P3) every day. It gives them the control they need to accomplish their projects on time, within the budget, and at a high level of technical quality.
- 7. Statement of the problem • After entering the activities to the primavera program and linking them by (Finish to start) relationships, we have faced a problem that the project will need 241 working days to finish which is too long for a two story building. This has occurred for us because of the FS relationship connections, which means that when the predecessor finishes start working on the successor activity. • So we will use the Primavera Project Planner to compress the project by connecting the activities with several relationship like: F.S, S.S, S.F, F.F, to result in compressed project consisting of 186 working days.
- 8. Importance of the Study • The management of a project, is known as the organiser of the resources (primarily, but not exclusively, people and equipment) to achieve the goals of the project (critically timeliness). • In our study we are going to apply project management on a residential building using Primavera Project Planner P3, to show how can we compress a project duration, which will result in reducing costs & earning more time for our activities.
- 9. Objectives • To calculate a Bill of Quantities regarding a Residential Building. • To handle a WBS chart and to estimate the duration of the activities. • To Compress the duration of a project, so it results in reduction of the cost & the time. • To link activities through multiple and several types of relationships.
- 10. Determining the Project Structure • We will cover in our project the main roots of project planning using Primavera. • In our 1st chapter, we are going to discuss (Grad. Project 1) which indicates how did we calculate the BoQ. In the next chapter we are going to handle the levels of management. After that we will show how did we construct the WBS chart. Then taking place the activity insertion to the program with linking them. Finally we will add a conclusion & recommendations. Following that the references we looked back at.
- 11. Preparing the BoQ • The first level of our graduation project was to prepare the BoQ using hand calculation, the one attached in the appendix of the graduation book. • The BoQ is a table that shows the quantity and the cost of materials and equipment's demanded by a specified project. • In our study, we have took in consideration the calculation of the main materials demanded by a residential building such as: a) Excavation work. b) Casting Reinforced Concrete. c) Ribs. d) Finishing work. In the following figures presented we will show you our projects BoQ.
- 12. No. Description of Item Qty Unit Rate Rate in Amount in Words FIG 1 Earthwork 5454.8 JD 1.1 Excavation under the 1125.84 M3 3.25 Three 4636 JD footing and tie beam to JD Jordan the level of B.F., including Dinars and the removal of excess a quarter. soil out of the site. 1.2 Filling the opposite side 96 M2 3 JD Three 288 JD of the B.F. divided by the Jordan retaining wall, including Dinars. the compaction of soil every 30cm height with the needed materials. 1.3 Filling above the B.F. 177.6 M2 3 JD Three 532.8 JD footing to a height of 1m, Jordan including the compaction Dinars. of soil every 30cm height with the needed materials. 2 Casting R.C. 19048.6 JD 2.1 For footings, columns, tie 174.75 M3 60 JD Sixty 10,485 beams, beams, SH, DR, Jordan JD stairs and slab with Dinars. fc = 30N, including the formwork and the needed support system. 2.2 For blinding cast layer 54.7 M3 40 JD Forty 2188 JD with fc = 17N, under Jordan footings and tie beams, Dinars. and above them. 2.3 For walls with fc =20N, 115.92 M3 55 JD Fifty-five 6375.6 including the formwork Jordan JD and the needed support Dinars. system.
- 13. No. Description of Item Qty Unit Rate Rate in Amount in Words FIG 3 Ribs 1309.1 JD 3.1 18cm height, including 2014 Per 0.65 Sixty-five 1309.1 the lifting and the unit JD Jordan JD arranging. Piasters. 4 Plastering 3900.26 JD 4.1 Including two rough 1200.8 M2 3.25 Three 3900.26 layers (1:4), and two soft JD Jordan JD layers (1:2). Dinars and a quarter. 5 Painting 3600.24 JD 5.1 Cleaning the walls and 1200.8 M2 3 JD Three 3600.24 ceiling, then painting one Jordan JD layer of basis to prevent Dinars. humidity, and two layers of paste, and one layer of Ameltion. 6 Tiles 7076.54 JD 6.1 Ceramics for Bathrooms 148.54 M2 15 JD Fifteen 2228.1 and Kitchens walls, Jordan JD including the necessary Dinars. mortar and grout. Minimum dimension of ceramic is (25*25cm), and it`s a Jordanian first class. 6.2 Ceramics for bathrooms 39.57 M2 20 JD Twenty 791.4 JD and kitchens floors, Jordan including the necessary Dinars. mortar and grout, with a dimension of (45*45cm), and it should be a Jordanian first class.
- 14. No. Description of Item Qty Unit Rate Rate in Amount in Words FIG 6.3 Mosaic for all floors 507.13 M2 8 JD Eight 4057.04 except for the stairs, Jordan JD including the necessary Dinars. aggregate, mortar and grout. With a dimension of (30*30cm) and it should be a Jordanian first class. 7 Marble 524.4 JD 7.1 Mosaic marble for stairs, 27.6 M2 19 JD Nineteen 524.4 JD including the necessary Jordan mortar and grout. Dinars. And It should be a Jordanian first class.
- 15. Merging WBS Chart • After we have calculated the BoQ, we had to settle down the levels of planning the project. • Planning a project is all about how to convert the processes into activities that could be managed technically by connecting these activities through critical timeliness relationships. • These activities could be managed by a Work Breakdown Structure method which in its turn we could divide the activities into main activities and secondary activities and so on. By that we could manage each activity duration and we can easily connect them by a PERT chart, which we could connect the activities through arrows that shows the relationships between them. • In the following WBS & relationship charts, we will show you how did we connect our project activities & estimated their duration based on the experiences of professional engineers through our first level of research which accounts for Finish to Start relationships.
- 16. Residential Building 1. Engineering 2. Constructional Work Work 1.1 1.2 Shop Drawing 2.1 Structural 2.3 Architechtural 2.4 Handing 2.2 MEP Work Material Submittals Work Work Over Submittals 2.2.1 2.1.1 2.1.2 2.1.3 Slab: 2.2.2 2.3.1 2.4.1 2.4.2 Electrical: Mechanical: Foundation: Column & Finishing Testing & Cleaning - Form work Wall: - Wall 1st - Wall & Work: commissioning - Site & fix floor fix. layout. - Form work scaffolding. - Block (conduit). (1). - Ribs - Final fix work. - Excavation - Floor 1st (sanitary, work. - Steel arrangement. - Plaster fix defusers..). work. - Steel work. work. -Blinding (conduit). concrete. - MEP 1st - MEP 1st - Tile work. - 2nd fix - Form work. fix. fix. - Paint (wiring). - Form work - Concreting work. - Steel work. - Final fix (2). work. - False - MEP 1st (fixtures). -Concreting. ceiling fix. work. - Concreting. - Wood work. - Aluminum work.
- 17. Engineering Foundation Column & Finishing Milestone Slab work Block work Electrical Mechanical Handing work work wall work work Basement Floor Shop Site layout Form work 1 Form work & Wall & floor Wall & floor Block work Plaster work drawing 1 day 5 days scaffolding fix fix Start date 7 days 5 days submittals work 2 days 1 day 30 days 3 days Excavation Steel work work Tile work 5 days 4 days 3 days Material Ribs submittals arrangement 5 days 1 day MEP 1st fix Paint work Blinding 1 day 5 days concrete 1 day Steel work 5 days Form work 2 Electrical wiring 2 days 1 day Form work 4 days MEP 1st fix 1 day Mechanical Concreting final fix Steel work 1 day 1 day 6 days Concreting 1 day Wood work MEP 1st 1 day fix Curing time 1 day 10 days Aluminim work 3 days Concreting 1 day Curing time 10 days
- 18. Block Engineering Foundation Column & Electrical Mechanical Finishing Handing Milestone Slab work Block work work work wall work work work work over Ground Floor Filling Form work 1 Form work & Wall & floor Wall & floor Block work Plaster work Testing & work 7 days scaffolding fix fix 10 days 7 days commissioning 3 days work 4 days 2 days 1 day 5 days Steel work Tile work Form work 7 days 6 days Cleaning 2 days Ribs 2 days arrangement 1 day MEP 1st fix Paint work Steel work 2 days 7 days 4 days Steel work 7 days Form work 2 Electrical wiring MEP 1st 2 days 2 days fix 1 day MEP 1st fix 1 day Mechanical Concreting final fix Concreting 1 day 2 days 1 day Concreting 1 day Wood work Curing time 3 days 10 days Curing time 10 days Aluminim work 3 days Finish date
- 19. • In the following charts we will show you the compressed relationships we have linked them through our second level of research, to reduce the total duration of the project.
- 20. Engineering Foundation Column & Electrical Mechanical Finishing Handing Milestone Slab work Block work work work wall work work work work over Basement Floor Shop Site layout Form work 1 Form work & Wall & floor Wall & floor Block work Plaster work drawing 1 day 5 days scaffolding fix fix Start date 7 days 5 days submittals work 2 days 1 day 30 days 3 days Excavation Steel work Tile work work 5 days 4 days 3 days Material Ribs submittals arrangement 5 days 1 day MEP 1st fix Paint work Blinding 1 day 5 days concrete 1 day Steel work 5 days Form work 2 Electrical wiring 2 days 1 day Form work 4 days MEP 1st fix 1 day Mechanical Concreting final fix Steel work 1 day 1 day 6 days Concreting 1 day Wood work MEP 1st 1 day fix Curing time 1 day 10 days Aluminim work 3 days Concreting 1 day Curing time 10 days
- 21. Block work Block Milestones Engineering Foundation Column & Slab work Block work Electrical Mechanical Finishing Handing work work wall work work work work over Ground Floor Filling Form work 1 Form work & Wall & floor Wall & floor Block work Plaster work Testing & work 7 days scaffolding fix fix 10 days 7 days commissioning 3 days work 4 days 2 days 1 day 5 days Steel work Tile work Form work 7 days 6 days Cleaning 2 days Ribs 2 days arrangement 1 day MEP 1st fix Paint work Steel work 2 days 7 days 4 days Steel work 7 days Form work 2 Electrical wiring MEP 1st 2 days 2 days fix 1 day MEP 1st fix 1 day Mechanical Concreting final fix Concreting 1 day 2 days 1 day Concreting 1 day Wood work Curing time 3 days 10 days Curing time 10 days Aluminim work 3 days Finish date
- 22. Project Management • Project management is the discipline of planning, organizing, securing, managing, leading and controlling resources to achieve specific goals. A project is a temporary endeavour with a defined beginning and end (usually time-constrained, and often constrained by funding or deliverables), undertaken to meet unique goals and objectives, typically to bring about beneficial change or added value. • The temporary nature of projects stands in contrast with business as usual (or operations), which are repetitive, permanent or semi- permanent functional activities to produce products or services. In practice, the management of these two systems is often quite different, and as such requires the development of distinct technical skills and management strategies.
- 23. • The primary challenge of project management is to achieve all of the project goals and objectives while honouring the preconceived constraints. Typical constraints are scope, time and budget. The secondary—and more ambitious—challenge is to optimize the allocation of necessary inputs and integrate them to meet pre- defined objectives.
- 24. Generating Primavera • P3 is special because project managers designed it for project managers. Project managers ask many questions—it seems to be their one common characteristic: “When will this be finished?” “Who’s doing the work?” “What happens if...?” “Suppose we...” • P3 answers questions quickly, easily, and accurately. You can select information from the database, sort data in dozens of different ways, condense details, and prepare graphic presentations—all without knowing anything about computers or database languages. • P3 helps you build a project network quickly and graphically. • P3 helps you from the moment you begin thinking about a project. Building the original network and organizing the project data in P3 are simple. Use PERT to quickly add activities in a logic or flow diagram format, where boxes represent each activity; then use the Bar chart, which is a time scaled spread sheet, to review the schedule. If you prefer to remain in PERT, you can organize activities using a time scaled PERT layout to review the schedule by early start date.
- 25. • After we had linked & estimated the durations of the project, we initiated inserting the activities into the program and we linked them through the first & second level of research. • In the following figures we will show you the three layouts of each level of research that we have managed to draw through the Primavera Project Planner. These layouts are customized each to meet with the criteria of their demanders. • The first figure shows all the main, the secondary and the subdivided activities which is always presented to the project managers. • The second figure shows only the main & the secondary activities only without including the subdivided activities, which is always presented to other co-worker engineers to secure the privacy of your linking method. • Finally the third figure shows only the main activities, which could be presented to the owner of the project because mainly they need the primary activities durations.
- 32. Conclusions & Recommendations • After settling down our study, we have been able to get onto the right track of the project management process, and actually it’s not as easy as it seems it’s more likely to be a science itself. • Through our research we have been able to expense the quantities of a residential building and to place the expenses in an standard BoQ table. • Then we have created a WBS chart to organise our activities through determining the primary activities and the secondary activities and by subdividing them. • After that we have created a relationship charts to link the activities through several relationships to result in critical timeliness activities. • Then we have initiated the Primavera Project Planner P3 to insert the activities and to link them as associated before. • Finally we have compressed the activities through crucial relationships to reduce the total duration of the project to result in reduction of the total cost.
- 33. • After we have finished inserting the activities into the program, we have found that we could work through the program choosing a different method work. Like for our project, we have worked through this program using activity codes. But we have found that it could be done using the WBS style instead which in it’s turn can export the file to Primavera Project Planner P6, which in its turn is more easy to handle than the version we used.
- 34. References