Project Scope&Project Resources, Schedule, and Cost(.docx

Project Scope
&
Project Resources, Schedule, and Cost
(Cooperative Milk Collecting Center)
Table of Contents
Up Dated Project Scope (Cooperative Milk Collecting Center)
Project
Outcome……………………….………………………………………
…….…….….……………..8
Requirements Traceability
Matrix…..…..…….………………………………………………….
….9
Project Scope Statement

……….……….………………………………………………………
………12
Work Breakdown
Structure……….……………………………………………………
……………….13
Work Breakdown
Dictionary………….……………………………..…………………
……...……...14
Project Resource
Management…………………………………………………………
…………..…18
Project
Schedule………………………………………………………………
…………………………..….22
Project
Cost……………………………………………………………………
…………………………………26
Project Outcome
This project is development of new business suggested and
established from American Farmers Association as a partnership
with one of the largest food organization in the middle East
named Carrefour, Mr. Gorge Stuard the Head of Investment and
development Sector in the organization , the one who will be

responsible for following up funding provided by his
organization required to execute the project. The Product will
be directly under supervision from USFDA, to be sure for the
safety of the Milk product before doing any sale to the
consumer in the local market. The main idea of the project is to
buy the milk from farmers and collected and stored it large
frediges tanks dedicated for this purpose to maintain the
validity of the milk for long as possible around four weeks. The
milk before storage will go through a process to purified from
any impurities after filtering and treatment of any harmful
bacteria. Next step is to be packaged and sold in the local
market under a trade name called Golden Milk. This profitable
project distributes profits as follows:
1- 70% to the investor Carrefour Organization which is fully
given the funds to execute the project.
2- 30% of the profits to the American Farmers Association in
return providing the land on an area of 5,000 M2, they will
responsible to do agreement with farmers to buy the milk from
them on behalf of CMCC, in addition the Administration and
full management of the Milk Collection & Processing Center
furthermore, providing technical expertise, manpower and
specialized team in marketing for the product . Also, they have
to follow up all the necessary procedures inquired to take
approvals from government authorities to approve the project
execution and the commercial name of the milk product.
The project aims to build milk processing machines that will
process the milk collected from different farmers to add value
and packages it before selling it to retail shops and supermarket.
Through processing, which adds value, the shelf life and prices
of milk increases, and this help in profit maximization. The
project will be particularly helpful and significant to the
smallholder dairy producers because it will be collecting milk
from them before processing. Payments that dairy farmers will
be getting will help them increase their income.
Furthermore, the project will facilitate several methods that
will assist in the improvement of milk safety, especially in the

small-scale dairying; this is because most of the farmers depend
on their dairy products they get from their dairy animals to sell
and at least earn a living from this activity. This project,
therefore, will enable farmers to eradicate milk spoilage. which
is estimated at the rate of 30% of the whole milk produced
(Ortuzar et al. 2018)and will further improve the quality of the
liquid. The project is specifically aimed at solving Milk
Spoilage Problem which we have observed happening for quite
some years now. The project targets to reduce milk spoilage to
about 10%, and it will be overcome through However, offering
storage facilities for the Milk brought by the farmers and add
value through processing, which increases the shelf life. The
project will facilitate transportation of the milk to the market
under product name: Golden Milk.Requirements Traceability
Matrix
There are several stakeholders' requirements for this project; the
stakeholders' demands for the project are:
The largest food organization in the middle East Carrefour need
to support the project financially to enhance its implementation.
The American Farmers Association need to provide the land
with 5000M2 to start doing the schematic diagram for the all the
required facilities of the project which will include the
following:
1- Administration Building 300 M2.
2- Milk Tanker Truck Dump load platform (Collection Area)
200 M2.
3- Laboratory 150 M2.
4- Storage Building 1500 M2.
5- Filling & packing Warehouse 1500 M2.
6- Workshop 350 M2
7- Trucks Pick up Area for the Packing Milk to be distributed to
the shops 600 M2.
8- Labor Accommodation 400 M2.
Some of the facilities that are required to keep milk safe and in
good quality are expensive. Therefore, stakeholders must come
in handy and help raise funds to acquire those machines and

equipment required like Fridges with complete cooling system
and boilers to heat the milk to killed any harmful bacteria and
Automatic Filling Systems, Central Filters machine , Automatic
Drain System for all wastage, Temperature Instrument Gages .
The American Farmers Association Farmers is responsible as
per their agreement with Carrefour to ensure that the farmers
have sufficient cows in their farms to be able to provide the
supplied the agreed quantities of milk to the collecting center to
achieved the production planning strategy by making visits to
those farms before concluding any agreement.
The Operations requirement- this stakeholder's need takes into
consideration the maintenance of the features of the project.
Furthermore. In this regard, the operational team further fosters
constraints, for instance, the ability activities in the project.
The third stakeholder requirement is the customer's
stakeholder's requirement; this requirement – users, usually give
information regarding the product and services offered or
provided by the project. Lead users generally help in
contributing to the user stories as well as ideas regarding the
product and services quality as well as usability. It enables the
project to understand which area has to be improved (Eskerod &
Jepsen, 2013). Besides, they required the skill to help in the
process of the milk product so that wastages are minimized at
all costs. Also, they need the marketing skill that allows the
firm to sell its products to the final consumers.
These project solution requirements include the equipment that
will be used to minimize milk spoilage while they are on transit
or storage to the final selling point. The other element is the
material used for packaging purposes to the quantities that will
be offered to the final consumer.
The project needs to uplift society and create employment.
About 15 employees will be hired to work in the milk
processing plant and thus creating jobs. Farmers will also get
the market for their milk and therefore make money, which will
raise their standards of living. On the other hand, the project is
required to lead to the development of the neighboring areas.

Other businesses are expected to come up in the area where the
cooperative will be built.
Quality requirements refer to specifications of the quality of the
products as well as services that are offered by the project, it
takes into consideration all the processes that take place in the
project as well as the entire environment surrounding the
project, including ensuring that the products meet the required
standards and keeping the high standards of hygiene and
cleanness. They are typically activities that may result in the
quality improvement of the product as well as services. The
quality requirements for this project include customer
experience- customer experience refers to activities that may be
able to contribute towards the pleasing of the product as well as
services.
Furthermore, maintainability requirements ensure that
everything works well, and things are easy to maintain (Pries &
Quigley, 2012).
The requirements of a project are the conditions or capabilities
that the deliverables of a project must meet in order to satisfy
the project objectives. The requirements traceability matrix
explicitly shows the connections between the requirements, the
project objectives, and the deliverables.
· List each requirement for the project, the project objective
that each requirement addresses, and the deliverable that
satisfies each requirement.
Requirement
Project Objective
Deliverable
Financial support
To keep milk safe and in good quality
Good Quality of Milk
Operations
maintenance of the project
Maintain the project throughout the end
Consumers Feedback

Helps the company by contributing consumer feedback
regarding their product and services quality as well as usability
Improving the service or product by analyzing the consumer
feedback
Farmer’s Earning
To pay the highest possible rate to farmers to encourage them to
sale their milk to the CMCC.
To get the supplied quantities from the milk as per expected.
Equipment’s
To process the milk storage and achieving the production Plans
Best packaging service to avoid and distributing the product as
per marketing business plan.
Employment Creation
Will raise the standard of living
More amount of milk can be Sold in market.
Quality
Keeping the high standard of hygiene’s
Quality improvement of the product
Project Scope Statement
Project scope defines all the work that must be done to deliver
the expected outcome or product of the project. The project
scope statement describes precisely what is and what is not
included in the project. The scope of the project is derived from
project requirements and is used as input to create the work
breakdown structure.
Compose a project scope statement:
· Describe, in detail, the characteristics of the product, service,
or outcome that the project will produce.
The project will be particularly helpful and significant to the

smallholder dairy producers because it will be collecting milk
from them without any fatigue in the distribution of milk to the
markets in a traditional way, where they must distribute in a
timely manner so as not to be damaged milk since a large
proportion of farmers do not have storage places and equipment
because of the high cost to them. In addition to the
transportation fees to distribute the milk to the shops. It is
easier for them to supply the full quantities of milk to the center
and collect the money immediately, without any effort incurred
as it was in the past. Payments that dairy farmers will be
getting will help them increase their income. The project aims
to build milk processing machines that will process the milk
collected from different farmers to add value and packages it
before selling it to retail shops and supermarket. Through
processing, which adds value, the shelf life and prices of milk
increase.
The project intends to provide is the milk storage services in
their storage areas constructed specially for this purpose and
equipped with all cooling devices according to the appropriate
cooling temperatures to save milk for long periods for more
than 4 weeks.
· Describe the incremental deliverables that must be produced to
create the final product, service, or outcome of the project.
A new delivery plan for farmers has to be developed. Moreover,
a delivery plan is an essential external stakeholder. In addition
to that, since there is readily available market, it is also
important to establish a finished marketing plan that will ensure
an expanded market for the milk. Marketing plan is an
incremental deliverable that will help the project meet its
objectives.
Here, in this project the incremental approach is how
to produce more milk, how to check the quality of the milk and

how to retain the same quality of the milk over the period.
The storage of the milk to protect from germs or bacteria. And
above all, the environment plays a vital role. Hygienic area,
hygienic people as well as hygienic machinery is required to
pull out the maximum benefit and along that also to provide
quality of product which the company has promised to give to
the society.
Furthermore, Screening is another incremental deliverable,
screening ensures that the milk is screened for pathogens and
other components. Screening is done to ensure quality of milk.
Finances is another essential incremental deliverable. It is
important that enough budget is allocated to the project, this
will ensure that the project meets all of the objectives set.
Furthermore, enough budget will foster quick completion of the
project.
· Describe the exclusions from the scope of the project.
MSPM 6900 Capstone: Social Impact in Project Management
The scope of project excludes the profit margins after 1 year of
the running business. It should tell the stakeholders that at what
time of frame they will get the profit from the business not the
investment. It should have a proper plan for coming 5 years,
that where the business stands and how much you can give to
the society in terms of product or service and how much profit
margin you will get from the business
©2019 - Walden University- Project Scope & Project Resources,
Schedule and Cost 3
Work Breakdown Structure
Work Breakdown Structure Dictionary
· Complete this table for each work package in the WBS.
Project Title: Cooperative Milk Collecting Center (CMCC)-
Product Name: Golden Milk
WBS Work Package ID: PP

WBS Work Package Task Name:Project preparation
Description of Work: It is consisting of preparing design
drawing and all inquired specification related to the work
execution and all Cooling & Packaging System. In addition, the
required legalization matters to find out who will be the
partnership needed for the project, to get all funds required to
execute the project.
Deliverable:
Activities (Verb Noun Format)
Labor Resources
(Name or Type)
Other Resources (Such as Equipment)
Expected Duration
1- Project Preparation
Mr. Gorge Stuard.
Head of Investors Committee
·
3 months
1.1- Funds & Partnership
2 months
1.1.1- American Farmer Association
Mr. David Lowis
Financial Controller in (AFA)
·
One month
1.1.2- Carrefour (Food Organization) – from Middle East
Mr. Gorge Stuard
Head of Investment and development Sector in Carrefour &
Head of Investors committee for CMCC
·
One month
1.2- Design Document & Legalization
Sam Smith- Head of Permits for Industrial Establishment

·
3 months
1.2.1- Design Admin Building
Michel Saad – CMCC Project Manager has been appointed for
15 months until completion of the Project.
He will be responsible for the entire project.
Plotter, computers and Stationery
15 days
1.2.2- Design Collection Area
Michel Saad – CMCC Project Manager
15 days
1.2.3- Design of Storage Building
30 days
1.2.4- Design of Filling and Packing ware
30 days
1.2.5- Design of Truck pick up Area& Labor Accommodation
30 days
End of Project Preparation Phase
·
0 days
Total Duration: 3 months
Acceptance Criteria: The Funds Availability for project
financing.
Person Responsible for verification of Completion: Head of
Investors Committee Mr. Gorge Stuard.

WBS Work Package ID: WE
WBS Work Package Task Name:Work Execution
Description of Work: Start project mobilization to make the site
ready for construction works and after that the construction
work will be started.
Deliverable:
Labor Resources
(Name or Type)
Expected Duration
2- Work Execution
Michel Saad – CMCC Project Manager has been appointed for
15 months until completion of the Project.
He will be responsible for the entire project
Rental Construction Equipment, Wheel Loaders, Excavators
Backhoe, Sewage Pipeline material and all material required for
project services.
7 months
2.1- Site Mobilization
Michel Saad
- CMCC Project Manager-
·
2 months
2.1.1- Infrastructure Works
Michel Saad
- CMCC- Project Manager-
Backhoe, Sewage Pipeline material and all material required for
project services.
40 days
2.1.2- Temporary Site Office
Michel Saad

Steel Structure Materials & Sandwich panels with other
Building Materials
20 days
2.2- Construction work
Michel Saad
Backhoe, Concrete Mixer, Pumps, Building Materials.
5 months
2.2.1-Admin building construction
Michel Saad
Rental Construction Equipment, Building Materials.
4 months
2.2.2- Collection Area Construction
Michel Saad
- CMCC -Project Manager-
3 months
2.2.3- Storage Building Construction
Michel Saad
2 months
2.2.4- Filling & Packing warehouse construction
Michel Saad
3 months
2.2.5-Truck pick up Area & labor Accommodation Construction
Michel Saad
2 months
End of Work Execution Phase

-
-
0 days
Total Duration: 360 days
Acceptance Criteria: handing over the mobilization &
construction work
Person Responsible for verification of Completion: Michel
Saad & Murad Nabil.
WBS Work Package ID: FW
WBS Work Package Task Name:Finishes Work
Description of Work: the beginning of the finishing works,

which includes the external works including landscaping and
paving, and the work of parking for trucks and irrigation works
for external plantations. In addition the interior finishes work,
such as plastering of walls and paints works, electrical works
with installing the light fitting, applying floor tiles and
installation of sanitary appliances.
Deliverable:
Labor Resources
(Name or Type)
Expected Duration
3.0- Finishes Works
Michel Saad
- CMCC -Project Managers-
Building Material, Rental construction Equipment, Irrigation
material and tools
4 months
3.1- Exterior Work
Michel Saad
- CMCC -Project Managers -
Building Material, Rental construction Equipment, Irrigation
material and tools.
15 days
3.1.1- Landscape Work
Michel Saad
- CMCC -Project Managers-
soil, paving equipment and building material.
45 days
3.1.2 - Paving Work
Michel Saad
Rental Paving Equipment, Water Tankers, sand &stone
aggregates, Asphalt & Concrete for Paving
2 months
3.1.3- Truck Parking

Michel Saad
Steel Material, Concrete Rental Crane
One month
3.1.4- Irrigation
Michel Saad
Irrigation Material and Plants, electronic system.
45 days
3.2- Interior work
Michel Saad
Cement, Bricks, Tiles, Paint material electrical Material and
light lamps
4 months
3.2.1- Plastering and Paint
Michel Saad
Cement, Bonding material , sand , and pant material
3 months
3.2.2- Light Fitting and Electrical Work.
Michel Saad
Tools , Electrical Wires and Plugs , lamps and switches,
Breakers
4 months
3.2.3- Tiles and Flooring
Michel Saad
Cement, Sand, Bonding Material, Fixing tools and Tiles
75 days
3.2.4- Installation Sanitary Appliances
Michel Saad
Valves, Sanitary Parts and Accessories. Fixing tools
One month

End of Finishes Works
·
0 days
Acceptance Criteria: Complete all Finishes works related to the
project Exterior and Interior.
Person Responsible for verification of Completion: Project
Manager Mr. Michel Saad
WBS Work Package ID: EI
WBS Work Package Task Name:Equipment Installation
Description of Work: Supply and install of milk storage tanks
and refrigerators with cooling system, in addition supply and
install of milk filling system in bottles and assembly in cartons
in preparation for loading in trucks for distribution in the local
market.
Deliverable:
Labor Resources
(Name or Type)
Other Resources
(Such as Equipment)
Expected Duration
4.0- Equipment Installation for new cold drink Product
Mr. Murad Nabiel,
Mr. Adam Abbas
Installation Tools, Forklift, cranes, Electrical connection &
Manual.
181 days
4.1- Final Installation
Mr. Murad Nabiel
Procurement Manager (CMCC)

Reported to Project manager Mr. Michel Saad
Mr. Adam Abbas
Technical Engineer (AFAS)
Manual.
87 days
4.1.1- Storage Containers Installation
Mr. Murad Nabiel
Procurement Manager (CMCC)
Reported to Project manager Mr. Michel Saad
Mr. Adam Abbas
Technical Engineer (AFAS)
Manual.
one month
4.1.2- Fridges and Cooler System
Mr. Murad Nabiel
Mr. Adam Abbas
Manual.
One month
4.1.3- Packing System
Mr. Murad Nabiel
Mr. Adam Abbas
Manual.
One month
4.2- Project Closeout
4.2.1- Testing & Commencing
Mr. Adam Abbas
Operation Manuals
12 days
4.2.2- Project Handing Over

Mr. Michel Saad
Mr. Gorge Stuard.
As Built Drawing
Complete Sets.
0 days
Acceptance Criteria: Start up the Machines and production
Started.
Person Responsible for verification of Completion: Mr.
MuradNabiel, Mr.Adam Abbas, Finally, Assigned by
Head of Investors Committee Mr. Gorge Stuard.
Project Resource Management
Project resource management includes the processes to identify,
acquire, and manage the human and non-human resources
needed to complete the work of the project and produce the
final product, service, or outcome. The resource plan for a
project is used as input to develop the project schedule and
estimating the cost of a project.
Project Team
· In the table below, identify and assign roles and
responsibilities for three to five (3–5) key project team
members for the project using the definitions of role and
responsibility provided on pages 318–319 of the PMBOK
(PMBOK Guide).
Team Member Name
Role
Responsibility
Gorge Stuard
Head of Investors Committee including (Carrefour and
American Farmer Association)

Responsible for collecting funding for the project & Giving
approval to start project works and handing Over and
commissioning the production of Milk Collecting Center.
Michel Saad
CMCC Project Manager has been appointed for two-year
contract until completion of the Project.
· Making the Project plan.
· Developing a project Schedule.
· Managing Project Team.
· Leading all work Execution of the project.
Murad Nabiel
Procurement Manager, employed in CMCC, and reported to the
project Manager.
Responsible for directing the purchasing of the milk from the
suppliers, conducting interviews with milk suppliers,
negotiating the supplier agreements. Responsible for supply all
equipment and prepare the system for a start-up commissioning.
Sarah Fouad
Human Resources
Manager (CMCC)
Hiring employees and selecting qualified staff and withholding
training courses.
Adam Abas
Technical support Engineer
Approved all process from collecting the milk and storage it in
the refrigerators up to fill it in bottles to be ready for
distribution & Operation of equipment and manuals.
· Describe the processes that will be used to develop and
manage the project team.
Development and management of the project team requires some
processes, the main intention is to improve the competencies of

team members. On the other hand, management of the team
members is meant to optimize project performance.Develop
Project Team. This focuses on improving the competencies of
team members, it is achieved through several processes such as
training, team building. Training team members how to
effectively carry out their duties to enhance their competencies.
Furthermore, facilitating team-building activities is very
essential in this process. Furthermore, Incenting the team using
recognition and rewards is very important since it will motivate
them to work even smarter than before (Chiocchio, Kelloway, &
Hobbs, 2015).Manage Project Team
This process is meant to monitor or tracks team member
performance, give feedback to the team members, fostering the
resolving of various issues et cetera. provision of the project
performance appraisals on the team members. Using appropriate
conflict management approach to solve issues that may arise
among the team members (Chiocchio, Kelloway, & Hobbs,
2015).
Project Resources
Complete the table below for the project. The table should
contain the key project team members identified, and all other
human and non-human resources needed for the project.
· Project Team member name and rate
Resource Name
Cost per hour
Gorge Stuard - Head of Investors Committee
$45 / Hour
Michel Saad -Project Manager (CMCC)
$40/ Hour
Murad Nabiel Procurement Manager (CMCC)
$40 / Hour
Adam Abbas – Technical Support engineer (CMCC)
$30 / Hour
Jone Gawland-Producer Manager (CMCC)
$35/ Hour

Sarah Fouad – Human Resources (CMCC)
$30 / Hour
· Human resources other than the project team members
Resource Name
Rate or Cost
Numbers of 15 Workers
$20/Hours
Auditor
$15000/year
Consultant
$100/Day
Transporters- 2 Drivers – Outsource
$35 / Hour
Advertising Advisor ( Out Source)
500 per Task
· Non-Human resources needed for the Project
· Resource Name
Rate or Cost
Land Purchasing (5,000 M2) - $30/ Meter Square
$150,000
Backhoe, Concrete Mixer, Pumps
Rent one Construction Equipment $30/Hour
Building Material- as Bill of Quantities (Total)
$80,000
No. 20 Mechanical Refrigeration $ 1500/ Unit
$ 30,000
Packing System (Total)
$15,000
Advertising Advisor (Outsource)
500 per Task
Water, Electricity, Telecommunication Services& Cleaning
(Lump Sum)

$35,000
· Tools & Technique used to Identify the project resources
When we have all required inputs for resource planning, here’s
how to get down to it. Expert judgment comes from our
professional experience, valuable insights that may come from
our senior consultants hired by CMCC. As it may sound
obvious, it’s important for the project’s success.
Next comes the alternatives identification. As a project may
change during their lifetime, we need to take different scenarios
into consideration. This way, we can come up with solutions to
use as changes occur. Two methods we may use are:
· Pattern thinking – this method involves pattern recognition,
which is useful while refining or improving, based on past
experiences.
· Lateral thinking – this approach requires creative thinking and
solving problems with ideas that may not be obvious at first.
Bottom-up estimating, which is the next method we can use
while planning resources, is a simple concept based on
involving people who are going to work on the project in
estimating it. In this approach our team estimates tasks based on
their knowledge and experience, resulting in a more detailed
schedule, but it’s also more time consuming.
· Explain how will acquire the non-human resources for the
project
The use of resource management software will come in handy
during this duration in order to not only manage both human
and non-human resources, but also tabulate all data that has
been accumulated by the business during its operations.
Software in this instance is more appropriate than the use of
spreadsheets as it provides quick access to information through
the use of filters, especially when dealing with bulky bits of

information regarding, say, the names and units of milk for each
farmer involved.
The project intends to acquire its non-human resources from an
investor committee. The project investors along with other core
members higher up the ranking chains will be consulted as the
project expands and decisions on the trajectory of the business
will be decided upon.
However, in order to get the funding necessary to kick start this
project, the investor committee must approve the ideas and
goals being pushed by the business and subsequently involve
Mr. Gorge Saad in its decision-making processes once funding
for the project has been secured. Project Schedule:
A project schedule is developed by estimating the duration of
the activities that must be performed in order to produce each of
the sub-deliverables. The project schedule is typically
represented in a Gantt Chart. The Gantt Chart depicts the
project activities, durations, start and end dates, and
predecessors. It also shows the project’s critical path. Activities
on the critical path are those that, if delayed, will impact the
project finish date.
Estimate Activity Durations
· Describe the tool/technique you used to estimate the activity
durations:
There are several tools or techniques that can used to estimate
the activates duration as per the following:
Analogous Estimation
The analogous, or top-down, estimation relies on information
from similar projects to determine the activity duration for a
current project. All we need the historical data and a degree of
expertise about the similar projects, because the reliability of
your estimation depends on how closely the activities match the
projects we are using as comparisons. Use this method at the
beginning of a project when we don’t have all the details.
Adjust the estimates as we learn more about the tasks and how
long they can be expected to take with the resources available.

Parametric Estimation
The parametric estimation is similar, but more accurate, than
the analogous estimation. To use it, multiply the number of
units we need by the time it takes to produce the units. We will
need historical information about similar activities to complete
our estimate. The method is scalable. This means if our
historical data tells us that it takes one person an hour to
produce one unit, we can reasonably estimate that we can
complete three units within one hour if we allocate three
workers to the task. When we use this method, it's important to
account for all tasks that impact the activity. For example, if the
workers spend part of the time preparing materials, account for
that time in our estimates.
Expert Judgment
When the project is complicated and several factors can
influence the duration of our activities, we might want to use
expert judgment to estimate activity duration. Experts
knowledgeable in an area can judge the time and resources that
need to complete activities in this area. We also can gather
estimates from external experts, if we can get external estimates
at reasonable cost.
The Delphi Technique
The Delphi technique makes use of group intelligence to
determine activity duration. The technique involves gathering
opinions from several experts and then sending the responses
back to the experts for their review. They can change their
opinions after reviewing the responses. The process might
involve several rounds, as we want to investigate differences of
opinion and get to a consensus. To reduce bias and prevent
individual experts from overly influencing results, experts
submit their opinion anonymously. We can use a third party to
gather the opinions.
Work Breakdown Structure
Certain activities might be too large or complex for a reliable

duration estimate. If an activity takes up more than 10 percent
of the project schedule, we might want to break it into several
different tasks. we can use a work breakdown structure to
reduce these activities into smaller, more manageable tasks.
Doing this enables us to set priorities and estimate the duration
of tasks more accurately. A work breakdown structure also is
useful for building accountability, because we can assign
specific tasks to designated project participants.
· Estimate the duration for each of the project activities and
enter the durations in the table.
Deliverable/Activity
Start
Finish
Duration
Project Start (Cooperative Milk Collecting Center)
3rd of October 2019
30 December 2020
15 months
1. Project Preparation
3rd of October 2019
3rd January 2020
3 months
1.1. Funds& Partnership
3rd of October 2019
3rd of December 2019.
2 months
1.1.1 American Farmer Association
3rd of October2019
3rd of November 21, 2019
One month
1.1.2 Carrefour Food Organization
3rd of October 2019
3rd of December 2019

2 months
1.2 Design& Document Legalization
3rd of October 2019
3rd January 2020
3 months
1.2.1 Design Admin Building
3rd of October
17th of October 2019
15 days
1.2.2 Design Collection Area
3rd of November 2019.
15 days
1.2.3 Design of Storage Building
3rdof November 2019
30 days
1.2.4 Design of Filling and Packing Warehouse
3rd of November 2019
30 days
1.2.5 Design of Truck pick up Area & Labor Accommodation.
3rd January 2020
30 days
2. Work Execution
3rd January 2020
3rd of August 2020
7 months
2.1 Site Mobilization
3rd January 2020
3rd of March 2020
2 months
2.1.1 Infrastructure Works
3rd January 2020
13th of February2020

40 days
2.1.2 Temporary Site Office
13th of February 2020
3rd of March 2020
20 days
2.2 Construction Work
3rd of March 2020
3rd of August 2020
5 months
2.2.1 Admin Building Construction
3rd of March2020
3rd of July 2020
4 months
2.2.2 Collection Area Construction
3rd of March 2020
3rd of June 2020
3 months
2.2.3 Storage Building Construction
3rd of March 2020
3rd of May 2020
2 months
2.2.4 Filling and Packing Warehouse Construction
3rd of May 2020
3rd August 2020
3 months
2.2.5 Truck Pick up Area and Labor Accommodation
Construction
3rd of June 2020
3rd of August 2020
2 months
3. Finishes Work
3rd of June 2020
3rd of October 2020
4 months
3.1 Exterior Work
3rd of August 2020

3rd of October 2020
2 months
3.1.1 Landscape Work
3rd of August 2020
18 of September 2020
45 days
3.1.2 Paving Work
15th of August 2020
2 months
3.1.3 Truck Parking
4rd of August 2020
4th of September 2020
One month
3.1.4 Irrigation
3rd of August 2020
45 days
3.2 Interior Work
3rd of June 2020
3rd of October 2020
4 months
3.2.1 Plastering and Paint
3rd of June 2020
3rd of September 2020
3 months
3.2.2 Light Fitting and Electrical Work
3rd of June 2020
3rd October 2020
4 months
3.2.3 Tiles and Flooring
3 of July 2020
75 days
3.2.4 Installation Sanitary Appliance
3rd of August 2020

3 of September 2020
One month
4. Equipment installation required for a new Gold drink product
3rd of October 2020
30 December 2020
87 days
4.1.1 Storage Containers Installation
3rd of October 2020
One month
4.1.2 Fridges and Cooler System
18th of November 2020
15 days
4.1.3 Packing System
18th of November 2020
18th of December 2020
One month
4.2 Project closeout
4.2.1 Testing & commencing
18th of December 2020
29 December 2020
12 days
4.2.2 Project Handing Over
-
29 December 2020
0 days

Gantt Chart
· Using the data in table above, construct a Gantt Chart for the
project.
· The Gantt Chart should depict the following: Activity Name,
Start Date, Finish Date, Duration, and Predecessors.
· The Gantt Chart should display the critical path.
· The Adjustment of dates may occur as per the Primavera
Software Format and Data Output.
Project Cost
Project cost management involves estimating how much it will
cost to complete all of the project activities and then
aggregating those costs to determine the total cost of the
project. In order to estimate the cost of the project, resources
must be applied to the project activities.
Project Cost Estimates
Deliverable/Activity
Duration
Resource Name(s)
Resource Quantity/Rate
Activity Cost
Project:
15 months

1.0- Project Preparation
3 months
1.1-Funds& Partnership
2 months
Carrefour Food Organization Middle East & AFA
Finance
Collecting Funds for project Budget
1.1.1 American Farmer Association
One month
Feasibility study & cost Analysis
Consultation
$ 4,000
1.1.2 Carrefour Food Organization
2 months
Feasibility study & cost Analysis and financial studies
Consultation
$8,000
1.2 Design& Document Legalization
3 months
Plotter, Computers and Stationery
-
-
1.2.1 Design Admin Building
15 days
Design Document
Complete Design documents set.
$10350.00
1.2.2 Design Collection Area
15 days
Design Document

$1,100
1.2.3 Design of Storage Building
30 days
Design Document
$1,300
1.2.4 Design of Filling and Packing Warehouse
30 days
Design Document
$ 1,400
1.2.5 Design of Truck pick up Area & Labor Accommodation.
30 days
Design Document
$850.00
2.0- Work Execution
7 months
-
·
·
2.1 Site Mobilization
2 months
·
·
-
2.1.1 Infrastructure Works
40 days
Rental Construction Equipment, Building Material, Sewage Pipe
line , manhole , steel bars and cement & concrete
Estimate as per B.O.Q and Site Condition.
$ 25,000
2.1.2 Temporary Site Office
20 days
Rental Construction Equipment& Building Material

$15,000
2.2 Construction Work
5 months
·
·
·
2.2.1 Admin Building Construction
4 months
$30,000
2.2.2 Collection Area Construction
3 months
$18,000
2.2.3 Storage Building Construction
2 months
Estimate as per B.O.Q and Site Condition
$22,000
2.2.4 Filling and Packing Warehouse Construction
3months
$20,000
2.2.5 Truck Pick up Area and Labor Accommodation
Construction
2 months
$26,000
3.0- Finishes Work
4 months
-

-
-
3.1 Exterior Work
2 months
-
-
-
3.1.1 Landscape Work
45 days
Rental,Bobcat Equipment, Loaders Soil Bricks
As per Landscape survey Layout.
$ 10,000
3.1.2 Paving Work
2 months
Rental equipment for leveling, compacting ground , Paving
Equipment & water tank, Paving material
2 leveling & 2 paving Equipment
5 Water Tanks,
$ 50 per Hour for each. Estimated hours 16 .
$7,200 for equipment +
$ 3500 Asphalt Material
Total = $10,700
3.1.3 Truck Parking
One month
$ 4850.00
3.1.4 Irrigation
45 days
Rental,Bobcat Equipment, Drip Irrigation systems. Water Flow
Meters, soil sensors, Drones
As per Plants Layout refer to the approved landscape Drawing.
$ 15,000
3.2 Interior Work
4 months

-
-
-
3.2.1 Plastering and Paint
3 months
Cement, Sand, Bonding Material Mixing tools, Paint material
Brushes, ladders, Plastic covers etc.
Estimated as quantities and previous work done.
$2,250.00
3.2.2 Light Fitting and Electrical Work
4 months
Ladders, electrical wiring, lamps, D.B Switches Breakers and
Data Cables etc
As per Elect B.O.Q
$12,000.00
3.2.3 Tiles and Flooring
75 days
Adhesives Sand, Cement, Bonding Materials, Tiles
As Per Finishes Schedule for the project.
$15,000
3.2.4 Installation Sanitary Appliance
One month
Sanitary Parts and accessories,
As Quantities mentioned in the B.O.Q
$4100
4.0-Equipment installation required for a new cold drink
product
87 days
-
-
-
4.1.1 Storage Containers Installation
One month
Storage Containers & Forklift, Power Connection, Control Panel
Fixing Tools, carne

As per the Detailed Drawing and B.O.Q
$ 15,500
4.1.2 Fridges and Cooler System
15 days
Fridges and cooler System.
As per the Design Drawing and B.O.Q
$ 20,000
4.1.3 Packing System
One month
Packing Machine, Motors, Cartons, Bottles, Forklift
As per detailed drawing & B.O.Q and manuals
$15,000
4.2.1 Testing & commencing
12 days
Measuring & testing Tools
Total No.3 of Measuring & testing tools
$550.00
4.2.2 Project Handing Over
0 days
·
·
·
Grand Total
$ 280,850
· Describe the tool/technique you used to estimate the activity
resources.
There are several tools and techniques that can be used to
estimate activity resources in our project as follows:
Expert Judgment
Expert judgment is the first tool and technique. Experts can

provide real perspective when it comes to estimating resources
for our activities. First off, experts can help the project staff
choose the right resource based on their wealth of experience
with similar projects or activities. Once we have decided on
which resource is correct for the task, experts can then help us
to determine how many of these resources we should employ for
a given activity. Experts usually know the optimum number so
there is just enough work to go around and avoid idle time.
Experts earn their big paychecks also by sharing their
knowledge and insights about requirements for a given activity
that is common in their area of expertise. Experts can give us
choices of different techniques for estimating and because they
have seen many different situations, experts can typically also
provide a range of choices of resources appropriate for a given
activity.
Estimating Tools
Next, we have the three common estimating techniques that we
have already seen in both Cost Management. Bottom-up
estimating it is time consuming, it is the most accurate of
estimating approaches. Some call it the Engineering or
Grassroots estimate because of the level of detail involved.
The key is in the detail. When we breakdown an enormous task
into smaller, more manageable tasks then the tasks become
small enough to make a considered estimate for the required
resources. After we assign people, equipment, material and
supplies, we get a total for that single task. Add up all these
estimates and that is Bottom-up estimating. When each and
every task on the WBS has its own detailed estimates, the
number can be aggregated at a different level or totaled for the
entire project.
Analogous estimating is certainly quicker and easier. This
method uses the common features of similar past projects based
on recent historical data.
And then Parametric estimates are simple math tools. They are
algorithm-based. If you have current, up-to-date data, we can

use a formula to make an estimate based on proven
relationships. For example, a paving staff knows its past cost
per lane mile paved and even the cost of a mile of painted
centerline. Very handy but using this tool requires current,
accurate and relevant data.
Data Analysis
We are moving on to our next tool and technique, which is Data
analysis where we take the time to look at the activity resource
related information so we can organize, assess and evaluate
them.
Alternative Analysis
As a project manager, our project team and often experts will
assist us in identifying several resource options for our
activities.
When choosing resources, we must first determine what is the
best choice and why. Is it faster? Is faster always the best?
What about reliability and what about quality? The analysis of
alternatives should consider all the ways to accomplish the
activity. Should the task be done manually or is automation a
better choice?
Questions such as whether it makes sense to do the work in-
house or use external resources need to be considered when
estimating resources. Very often, our project manager will also
have to consider whether it makes more sense to build it or buy
it or even rent it. For example, software, should we build it
ourselves or purchase it from a vendor? Both the requirements
of an activity or its product, as well as the current environment
will limit our choice of alternatives.
One example that immediately comes to mind is a resource
shortage and its effect on cost and considerations regarding
alternatives. So, as we see, there are many considerations when
choosing and estimating the resources required for the project
activities and it’s good to have alternatives.
· Describe the tool/technique you used, to estimate the activity
costs.
The cost of each project activity is estimated in the estimate

costs process. An interesting point about this process is that it
uses the same tools as in the estimate activity duration. In the
estimate activity duration process, we determine the time taken
by each activity. Now, in the estimate costs process, we will
calculate the total cost of the project.
In estimate cost process, the cost of each activity is determined,
including the cost of human hours, the cost of equipment, and
the cost of materials used as well as the contingency cost (i.e.,
the cost to cover the identified risks).
There are several tools and techniques that can be used to
estimate activity cost in our project as follows:
Analogous Estimating
This technique is employed to estimate the project cost when
limited detail about the project is available. Therefore, this
technique does not provide a very reliable estimation. The
primary benefits of this technique are its lower cost and quick
results.
In analogous estimation, the cost of the project is estimated by
comparing it with similar projects previously completed by your
organization. Here, you will look into your organization’s
historical records (i.e., an organizational process assets) for
prior completed projects similar to your own. You will select
the project which is closest to your project and use your expert
judgment to determine the cost estimate of your current project.
The analogous estimating is also known as the top-down
estimating.
Parametric Estimating
Like analogous estimating, parametric estimation uses historical
data to calculate cost estimates; however, it also utilizes
statistical data. It takes variables from similar projects and
applies them to the current project.
For instance, in a previous project, we take the cost of concrete
per cubic meter, then calculate the concrete requirement for the
current project and multiply it with the cost obtained from the
previous project. This will provide the total cost of concrete for
your current project.

In the same way, you can calculate the cost of other parameters
(men, materials, and equipment).
The accuracy of this process is better than the analogous
estimation because it employs more than one data set.
Bottom-up Estimating
The bottom-up estimating technique is also called the
“definitive technique.” This technique is the most accurate,
time-consuming, and costly technique for estimating the cost of
a project. Here the cost of every single activity is determined
with the highest level of detail at the bottom level and then rolls
up to calculate the total project cost.
Here, the total project work is broken down into the smallest
work components. Each component cost is estimated, and
finally, it is aggregated to determine the project’s cost estimate.
Reference
Barroso, (2003). Writing the proposal for a qualitative research
methodology project.
Eskerod, P., & Jepsen, A. L. (2013). Project Stakeholder
Management.
Haugan, G. T. (2016). The New Triple Constraints for
Sustainable Projects, Programs, and Portfolios. Boca Raton, FL:
CRC Press.
Pries, K. H., & Quigley, J. M. (2012). Total Quality
Management for Project Management. Boca Raton, FL: CRC
Press.
Vida, K. P. (2012). The Project Management Handbook: A
Guide to Capital Improvements. Rowman & Littlefield.
Zikwel O, (2000). Evaluation of models for forecasting final

cost of a project: Project Management Journal.
Cooperative Milk Collecting Center
Project
Project Preparation
Work Execution
Finishes Work
Funds and Partnership
Design and Document Legalization
American Farmers Association
Carrefour Food Oganization Middle East
Exterior Work
Landscape Work
Paving Work

Truck Parking
Irrigation
Plastering and Paint
Light and Fitting and Electrical Work
Tiles and Flooring
Admin Building
Collection Area
Storage Building
Filling and Packing Warehouse
Truck Pick Up Area and Labor Accommodation
Installation Sanitary Appliance
Site

Mobilization
Infrastructure Works
Temporary Site Office
Interior Work
Construction Work
Admin Building
Collection Area
Storage Building
Filling and Packing warehouse
Truck Pick up Area & Labor Accommodation
Equipment installation required for a new Gold milk product
Final Installation

Storage Containers Installation
Fridge and Cooler System
Project Closeout
Project Handing Over
Testing and Commissioning
Packing System
MSPM
6900 Capstone: Social Impact in Project Management
©2019
-
Walden University
-
Project
Scope
&

Project Resources
, Schedule and
Cost
1
Project Scope
&

MSPM 6900 Capstone: Social Impact in Project Management
©2019 - Walden University- Project Scope & Project Resources,
Schedule and Cost 1
Project Scope
&

bgloss.indd 312 11/26/2015 7:40:39 PM
Managing and Using
Information Systems
A STRATEGIC APPROACH
Sixth Edition
Keri E. Pearlson
KP Partners
Carol S. Saunders
W.A. Franke College of Business
Northern Arizona University
Dr. Theo and Friedl Schoeller Research Center for Business
and Society
Dennis F. Galletta
Katz Graduate School of Business
University of Pittsburgh, Pittsburgh, PA
ffirs.indd 1 12/1/2015 12:34:39 PM
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Names: Pearlson, Keri E. | Saunders, Carol S. | Galletta, Dennis
F.

Title: Managing and using information systems: a strategic
approach / Keri
E. Pearlson, Carol S. Saunders, Dennis F. Galletta.
Description: 6th edition. | Hoboken, NJ : John Wiley & Sons,
Inc., [2015] |
Includes index.
Identifiers: LCCN 2015041210 (print) | LCCN 2015041579
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Subjects: LCSH: Knowledge management. | Information
technology—Management. |
Management information systems. | Electronic commerce.
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iv
Information technology and business are becoming
inextricably interwoven. I don ’ t think anybody can talk
meaningfully about one without the talking about the other.
Bill Gates
Microsoft 1
I ’ m not hiring MBA students for the technology you learn
while in school, but for your ability to learn about, use
and subsequently manage new technologies when you get out .
IT Executive

Federal Express 2
Give me a fi sh and I eat for a day; teach me to fi sh and I eat
for a lifetime .
Proverb
Managers do not have the luxury of abdicating participation in
decisions regarding information systems (IS).
Managers who choose to do so risk limiting their future
business options. IS are at the heart of virtually every
business interaction, process, and decision, especially when the
vast penetration of the Web over the last 20 years
is considered. Mobile and social technologies have brought IS
to an entirely new level within fi rms and between
individuals in their personal lives. Managers who let someone
else make decisions about their IS are letting
someone else make decisions about the very foundation of their
business. This is a textbook about managing and
using information written for current and future managers as a
way to introduce the broader implications of the
impact of IS.
The goal of this book is to assist managers in becoming
knowledgeable participants in IS decisions. Becoming
a knowledgeable participant means learning the basics and
feeling comfortable enough to ask questions. It does

not mean having all the answers or having a deep understanding
of all the technologies out in the world today. No
text will provide managers everything they need to know to
make important IS decisions. Some texts instruct on
the basic technical background of IS. Others discuss
applications and their life cycles. Some take a comprehensive
view of the management information systems (MIS) fi eld and
offer readers snapshots of current systems along with
chapters describing how those technologies are designed, used,
and integrated into business life.
This book takes a different approach. It is intended to provide
the reader a foundation of basic concepts relevant
to using and managing information. This text is not intended to
provide a comprehensive treatment on any one
aspect of MIS, for certainly each aspect is itself a topic of many
books. This text is not intended to provide readers
enough technological knowledge to make them MIS experts. It
is not intended to be a source of discussion of any
particular technology. This text is written to help managers
begin to form a point of view of how IS will help or
hinder their organizations and create opportunities for them.
The idea for this text grew out of discussions with colleagues
in the MIS area. Many faculties use a series of

case studies, trade and popular press readings, and Web sites to
teach their MIS courses. Others simply rely on one
of the classic texts, which include dozens of pages of diagrams,
frameworks, and technologies. The initial idea for
this text emerged from a core MIS course taught at the business
school at the University of Texas at Austin. That
course was considered an “appetizer” course—a brief
introduction into the world of MIS for MBA students. The
course had two main topics: using information and managing
information. At the time, there was no text like this
Preface
1 Bill Gates, Business @ the Speed of Thought. New York:
Warner Books, Inc. 1999.
2 Source: Private conversation with one of the authors.
fpref.indd 4 11/27/2015 4:21:12 PM
vPreface
one; hence, students had to purchase thick reading packets made
up of articles and case studies to provide them the
basic concepts. The course was structured to provide general
MBA students enough knowledge of the MIS field so
that they could recognize opportunities to use the rapidly
changing technologies available to them. The course was

an appetizer to the menu of specialty courses, each of which
went much more deeply into the various topics. But
completion of the appetizer course meant that students were
able to feel comfortable listening to, contributing to,
and ultimately participating in IS decisions.
Today, many students are digital natives—people who have
grown up using information technologies (IT) all
of their lives. That means that students come to their courses
with significantly more knowledge about things such
as tablets, apps, personal computers, smartphones, texting, the
Web, social networking, file downloading, online
purchasing, and social media than their counterparts in school
just a few years ago. This is a significant trend
that is projected to continue; students will be increasingly
knowledgeable the personal use of technologies. That
knowledge has begun to change the corporate environment.
Today’s digital natives expect to find in corporations
IS that provide at least the functionality they have at home. At
the same time, these users expect to be able to work
in ways that take advantage of the technologies they have grown
to depend on for social interaction, collaboration,
and innovation. We believe that the basic foundation is still
needed for managing and using IS, but we understand
that the assumptions and knowledge base of today’s students is

significantly different.
Also different today is the vast amount of information amassed
by firms, sometimes called the “big data” prob-
lem. Organizations have figured out that there is an enormous
amount of data around their processes, their interac-
tions with customers, their products, and their suppliers. These
organizations also recognize that with the increase
in communities and social interactions on the Web, there is
additional pressure to collect and analyze vast amounts
of unstructured information contained in these conversations to
identify trends, needs, and projections. We believe
that today’s managers face an increasing amount of pressure to
understand what is being said by those inside and
outside their corporations and to join those conversations
reasonably and responsibly. That is significantly different
from just a few years ago.
This book includes an introduction, 13 chapters of text and mini
cases, and a set of case studies, supplemental
readings, and teaching support on a community hub at
http://pearlsonandsaunders.com. The Hub provides faculty
members who adopt the text additional resources organized by
chapter, including recent news items with teaching
suggestions, videos with usage suggestions, blog posts and
discussions from the community, class activities, addi-

tional cases, cartoons, and more. Supplemental materials,
including longer cases from all over the globe, can be
found on the Web. Please visit
http://www.wiley.com/college/pearlson or the Hub for more
information.
The introduction to this text defends the argument presented in
this preface that managers must be knowledge-
able participants in making IS decisions. The first few chapters
build a basic framework of relationships among
business strategy, IS strategy, and organizational strategy and
explore the links among them. The strategy chapters
are followed by ones on work design and business processes
that discuss the use of IS. General managers also need
some foundation on how IT is managed if they are to
successfully discuss their next business needs with IT pro-
fessionals who can help them. Therefore, the remaining chapters
describe the basics of information architecture
and infrastructure, IT security, the business of IT, the
governance of the IS organization, IS sourcing, project
management, business analytics, and relevant ethical issues.
Given the acceleration of security breaches, readers will find a
new chapter on IS security in this sixth edition of
the text. Also, the material on analytics and “big data” has been
extensively updated to reflect the growing impor-

tance of the topic. Further, the chapter on work design has been
reorganized and extensively revised. Each of the
other chapters has been revised with newer concepts added,
discussions of more current topics fleshed out, and old,
outdated topics removed or at least their discussion shortened.
Similar to the fifth edition, every chapter begins with a
navigation “box” to help the reader understand the flow
and key topics of the chapter. Further, most chapters continue to
have a Social Business Lens or a Geographic Lens
feature. The Social Business Lens feature reflects on an issue
related to the chapter’s main topic but is enabled by or
fundamental to using social technologies in the enterprise. The
Geographic Lens feature offers a single idea about
a global issue related to the chapter’s main topic.
No text in the field of MIS is completely current. The process of
writing the text coupled with the publication
process makes a book somewhat out‐of‐date prior to delivery to
its audience. With that in mind, this text is written
fpref.indd 5 11/27/2015 4:21:12 PM
http://pearlsonandsaunders.com
http://www.wiley.com/college/pearlson
vi Preface

to summarize the “timeless” elements of using and managing
information. Although this text is complete in and
of itself, learning is enhanced by combining the chapters with
the most current readings and cases. Faculty are
encouraged to read the news items on the faculty Hub before
each class in case one might be relevant to the topic of
the day. Students are encouraged to search the Web for
examples related to topics and current events and bring them
into the discussions of the issues at hand. The format of each
chapter begins with a navigational guide, a short case
study, and the basic language for a set of important management
issues. These are followed by a set of managerial
concerns related to the topic. The chapter concludes with a
summary, key terms, a set of discussion questions, and
case studies.
Who should read this book? General managers interested in
participating in IS decisions will find this a good
reference resource for the language and concepts of IS.
Managers in the IS field will find the book a good resource
for beginning to understand the general manager’s view of how
IS affect business decisions. And IS students will
be able to use the book’s readings and concepts as the beginning
in their journey to become informed and success-

ful businesspeople.
The information revolution is here. Where do you fit in?
Keri E. Pearlson, Carol S. Saunders, and Dennis F. Galletta
fpref.indd 6 11/27/2015 4:21:12 PM
vii
Books of this nature are written only with the support of many
individuals. We would like to personally thank
several individuals who helped with this text. Although we ’ ve
made every attempt to include everyone who helped
make this book a reality, there is always the possibility of
unintentionally leaving some out. We apologize in
advance if that is the case here.
Thank you goes to Dr. William Turner of LeftFour , in Austin,
Texas, for help with the infrastructure and
architecture concepts and to Alan Shimel, Editor‐in‐Chief at
DevOps.com for initial ideas for the new security
chapter.
We also want to acknowledge and thank pbwiki.com. Without
its incredible and free wiki, we would have been
relegated to e‐mailing drafts of chapters back and forth, or
saving countless fi les in an external drop box without

any opportunity to include explanations or status messages. For
this edition, as with earlier editions, we wanted to
use Web 2.0 tools as we wrote about them. We found that
having used the wiki for our previous editions, we were
able to get up and running much faster than if we had to start
over without the platform.
We have been blessed with the help of our colleagues in this
and in previous editions of the book. They
helped us by writing cases and reviewing the text. Our thanks
continue to go out to Jonathan Trower, Espen
Andersen, Janis Gogan, Ashok Rho, Yvonne Lederer Antonucci,
E. Jose Proenca, Bruce Rollier, Dave Oliver, Celia
Romm, Ed Watson, D. Guiter, S. Vaught, Kala Saravanamuthu,
Ron Murch, John Greenwod, Tom Rohleder, Sam
Lubbe, Thomas Kern, Mark Dekker, Anne Rutkowski, Kathy
Hurtt, Kay Nelson, Janice Sipior, Craig Tidwell, and
John Butler. Although we cannot thank them by name, we also
greatly appreciate the comments of the anonymous
reviewers who have made a mark on this edition.
The book would not have been started were it not for the initial
suggestion of a wonderful editor in 1999 at John
Wiley & Sons, Beth Lang Golub. Her persistence and patience
helped shepherd this book through many previous

editions. We also appreciate the help of our current editor, Lise
Johnson. Special thanks go to Jane Miller, Gladys
Soto, Loganathan Kandan, and the conscientious JaNoel Lowe
who very patiently helped us through the revision
process. We also appreciate the help of all the staff at Wiley
who have made this edition a reality.
We would be remiss if we did not also thank Lars Linden for
the work he has done on the Pearlson and Saunders
Faculty Hub for this book. Our vision included a Web‐based
community for discussing teaching ideas and post-
ing current articles that supplement this text. Lars made that
vision into a reality starting with the last edition and
continuing through the present. Thank you, Lars!
From Keri: Thank you to my husband, Yale, and my daughter,
Hana, a business and computer science student at
Tulane University. Writing a book like this happens in the white
space of our lives—the time in between everything
else going on. This edition came due at a particularly frenetic
time, but they listened to ideas, made suggestions, and
celebrated the book ’ s completion with us. I know how lucky I
am to have this family. I love you guys!
From Carol: I would like to thank the Dr. Theo and Friedl
Schoeller Research Center of Business and Society for
their generous support of my research. Rusty, thank you for

being my compass and my release valve. I couldn ’ t do
it without you. Paraphrasing the words of an Alan Jackson song
(“Work in Progress”): I may not be what you want
me to be, but I ’ m trying really hard. Just be patient because I ’
m a work in progress. I love you, Kristin, Russell,
and Janel very much!
From Dennis: Thanks to my terrifi c family: my wife Carole,
my daughters Christy and Lauren, and my grand-
daughter Gracie. Also thanks to Matt and Jacob, two lovable
guys who take wonderful care of my daughters. Finally,
thanks to our parents and sisters ’ families. We are also blessed
with a large number of great, caring neighbors whom
we see quite often. I love you all, and you make it all
worthwhile!
Acknowledgments
fack.indd 7 11/27/2015 4:24:53 PM
viii
Dr. Keri E. Pearlson is President of KP Partners , an advisory
services fi rm working with business leaders on issues
related to the strategic use of information systems (IS) and
organizational design. She is an entrepreneur, teacher,

researcher, consultant, and thought leader. Dr. Pearlson has held
various positions in academia and industry. She
has been a member of the faculty at the Graduate School of
Business at the University of Texas at Austin where she
taught management IS courses to MBAs and executives and at
Babson College where she helped design the popular
IS course for the Fast Track MBA program. Dr. Pearlson has
held positions at the Harvard Business School, CSC,
nGenera (formerly the Concours Group), AT&T , and Hughes
Aircraft Company . While writing this edition, she was
the Research Director for the Analytics Leadership Consortium
at the International Institute of Analytics and was
named the Leader of the Year by the national Society of
Information Management (SIM) 2014.
Dr. Pearlson is coauthor of Zero Time: Providing Instant
Customer Value—Every Time, All the Time (John
Wiley, 2000). Her work has been published in numerous places
including Sloan Management Review, Academy
of Management Executive, and Information Resources
Management Journal . Many of her case studies have been
published by Harvard Business Publishing and are used all over
the world. She currently writes a blog on issues at
the intersection of IT and business strategy. It ’ s available at
www.kppartners.com.
Dr. Pearlson holds a Doctorate in Business Administration
(DBA) in Management Information Systems from

the Harvard Business School and both a Master ’ s Degree in
Industrial Engineering Management and a Bachelor ’ s
Degree in Applied Mathematics from Stanford University.
Dr. Carol S. Saunders is Research Professor at the W. A.
Franke College of Business, Northern Arizona
University in Flagstaff, Arizona, and is a Schoeller Senior
Fellow at the Friedrich‐Alexander University of
Erlangen‐Nuremberg, Germany. She served as General
Conference Chair of the International Conference on
Information Systems (ICIS) in 1999 and as Program Co‐Chair of
the Americas Conference of Information
Systems (AMCIS) in 2015. Dr. Saunders was the Chair of the
ICIS Executive Committee in 2000. For three
years, she served as Editor‐in‐Chief of MIS Quarterly . She is
currently on the editorial boards of Journal
of Strategic Information Systems and Organization Science
and serves on the advisory board of Business &
Information Systems Engineering. Dr. Saunders has been
recognized for her lifetime achievements by the
Association of Information Systems (AIS) with a LEO award
and by the Organizational Communication and
Information Systems Division of the Academy of Management.
She is a Fellow of the AIS.
Dr. Saunders ’ current research interests include the impact of
IS on power and communication, overload,
virtual teams, time, sourcing, and interorganizational linkages.

Her research is published in a number of journals
including MIS Quarterly, Information Systems Research,
Journal of MIS, Communications of the ACM, Journal
of Strategic Information Systems, Journal of the AIS, Academy
of Management Journal, Academy of Management
Review, Communications Research , and Organization Science
.
Dr. Dennis F. Galletta is Professor of Business Administration
at the Katz Graduate School of Business,
University of Pittsburgh in Pennsylvania. He is also the
Director of the Katz School ’ s doctoral program and has
taught IS Management graduate courses in Harvard ’ s summer
program each year since 2009. He obtained his
doctorate from the University of Minnesota in 1985 and is a
Certifi ed Public Accountant. Dr. Galletta served as
President of the Association of Information Systems (AIS) in
2007. Like Dr. Saunders, he is both a Fellow of
the AIS and has won a LEO lifetime achievement award. He was
a member of the AIS Council for fi ve years.
He also served in leadership roles for the International
Conference on Information Systems (ICIS): Program
Co‐Chair in 2005 (Las Vegas) and Conference Co‐Chair in 2011
(Shanghai); as Program Co‐Chair for the
About the Authors
fabout.indd 8 11/27/2015 4:25:42 PM

http://www.kppartners.com
ixAbout the Authors
Americas Conference on Information Systems (AMCIS) in
2003 (Tampa, Florida) and Inaugural Conference
Chair in 1995 (Pittsburgh). The Pittsburgh conference had
several “firsts” for an IS conference, including the first
on‐line submissions, reviews, conference registration and
payment, placement service, and storage of all papers
in advance on a website. Dr. Galletta served as ICIS Treasurer
from 1994 to 1998 and Chair of the ICIS Execu-
tive Committee in 2012. He taught IS courses on the Fall 1999
Semester at Sea voyage (Institute for Shipboard
Education) and established the concept of Special Interest
Groups in AIS in 2000. In 2014, he won an Emerald
Citation of Excellence for a co‐authored article that reached the
top 50 in citations and ratings from the fields of
management, business, and economics.
Dr. Galletta’s current research addresses online and mobile
usability and behavioral security issues such as
phishing, protection motivation, and antecedents of
security‐related decision making. He has published his research
in journals such as Management Science; MIS Quarterly;

Information Systems Research; Journal of MIS; European
Journal of Information Systems; Journal of the AIS;
Communications of the ACM; Accounting, Management, and
Information Technologies; Data Base; and Decision Sciences
and in proceedings of conferences such as ICIS,
AMCIS, and the Hawaii International Conference on Systems
Sciences. Dr. Galletta’s editorship includes working
as current and founding Coeditor in Chief for AIS Transactions
on Human‐Computer Interaction and on editorial
boards at journals such as MIS Quarterly, Information Systems
Research, Journal of MIS, and Journal of the AIS.
He is currently on the Pre‐eminent Scholars Board of Data Base.
He won a Developmental Associate Editor Award
at the MIS Quarterly in 2006. And during the off‐hours, Dr.
Galletta’s fervent hobby and obsession is digital pho-
tography, often squinting through his eyepiece to make portrait,
macro, Milky Way, and lightning photos when he
should be writing.
fabout.indd 9 11/27/2015 4:25:42 PM
x
Contents
Preface iv
Acknowledgments vii
About the Authors viii
Introduction 1

The Case for Participating in Decisions about Information
Systems 2
What If a Manager Doesn’t Participate? 5
Skills Needed to Participate Effectively in Information
Technology Decisions 6
Basic Assumptions 8
Economics of Information versus Economics of Things 12
Social Business Lens 14
Summary 15
Key Terms 16
1 The Information Systems Strategy Triangle 17
Brief Overview of Business Strategy Frameworks 19
Business Models versus Business Strategy 21
Brief Overview of Organizational Strategies 25
Brief Overview of Information Systems Strategy 26
Social Business Lens: Building a Social Business Strategy 27
Summary 28
Key Terms 29
Discussion Questions 29
Case Study 1‐1 Lego 30
Case Study 1‐2 Google 31
2 Strategic Use of Information Resources 33

Evolution of Information Resources 34
Information Resources as Strategic Tools 36
How Can Information Resources Be Used Strategically? 37
Sustaining Competitive Advantage 43
Social Business Lens: Social Capital 47
Strategic Alliances 47
Risks 49
Geographic Box: Mobile‐Only Internet Users Dominate
Emerging Countries 50
Co‐Creating IT and Business Strategy 50
ftoc.indd 10 11/27/2015 8:36:37 PM
xiContents
Summary 51
Key Terms 51
Case Study 2‐1 Groupon 52
Case Study 2‐2 Zipcar 53

3 Organizational Strategy and Information Systems 55
Information Systems and Organizational Design 58
Social Business Lens: Social Networks 63
Information Systems and Management Control Systems 63
Information Systems and Culture 66
Geographic Lens: Does National Culture Affect Firm
Investment in IS Training? 70
Summary 71
Key Terms 71
Case Study 3‐1 The Merger of Airtran by Southwest Airlines:
Will the Organizational Cultures Merge? 72
Case Study 3‐2 The FBI 73
4 Digital Systems and the Design of Work 75
Work Design Framework 77
How Information Technology Changes the Nature of Work 78
Social Business Lens: Activity Streams 84
Where Work Is Done and Who Does It: Mobile and Virtual
Work Arrangements 86
Geographic Lens: How Do People Around the World Feel About

Working Remotely? 88
Geographic Lens: Who Telecommutes? A Look at Global
Telecommuting Habits 89
Gaining Acceptance for IT‐Induced Change 94
Summary 96
Key Terms 97
Case Study 4‐1 Trash and Waste Pickup Services, Inc. 97
Case Study 4‐2 Social Networking: How Does IBM Do It? 98
5 Information Systems and Business Transformation 99
Silo Perspective versus Business Process Perspective 100
Building Agile and Dynamic Business Processes 104
Changing Business Processes 105
Workflow and Mapping Processes 107
Integration versus Standardization 109
Enterprise Systems 110
Geographic Lens: Global vs. Local ERPs 113
Social Business Lens: Crowdsourcing Changes Innovation
Processes 118

Summary 119
Key Terms 120
ftoc.indd 11 11/27/2015 8:36:37 PM
xii Contents
Case Study 5‐1 Santa Cruz Bicycles 121
Case Study 5‐2 Boeing 787 Dreamliner 122
6 Architecture and Infrastructure 124
From Vision to Implementation 125
The Leap from Strategy to Architecture to Infrastructure 126
From Strategy to Architecture to Infrastructure: An Example
133
Architectural Principles 135
Enterprise Architecture 136
Virtualization and Cloud Computing 137
Other Managerial Considerations 139
Social Business Lens: Building Social Mobile Applications 143
Summary 144

Key Terms 144
Case Study 6‐1 Enterprise Architecture at American Express
145
Case Study 6‐2 The Case of Extreme Scientists 146
7 Security 147
IT Security Decision Framework 149
Breaches and How They Occurred 151
The Impossibility of 100% Security 154
What Should Management Do? 155
Summary 162
Key Terms 163
Case Study 7-1 The Aircraft Communications Addressing and
Reporting System (ACARS) 163
Case Study 7-2 Sony Pictures: The Criminals Won 164
8 The Business of Information Technology 165
Organizing to Respond to Business: A Maturity Model 167
Understanding the IT Organization 168

What a Manager Can Expect from the IT Organization 168
What the IT Organization Does Not Do 170
Chief Information Officer 171
Building a Business Case 173
IT Portfolio Management 175
Valuing IT Investments 176
Monitoring IT Investments 177
Funding IT Resources 182
How Much Does IT Cost? 184
Summary 187
ftoc.indd 12 11/30/2015 7:27:16 PM
xiiiContents
Key Terms 188
Case Study 8‐1 KLM Airlines 189
Case Study 8‐2 Balanced Scorecards at BIOCO 190
9 Governance of the Information Systems Organization 191

IT Governance 192
Decision‐Making Mechanisms 199
Governance Frameworks for Control Decisions 200
Social Business Lens: Governing the Content 204
Summary 205
Key Terms 205
Case Study 9‐1 IT Governance at University of the Southeast
205
Case Study 9‐2 The “MyJohnDeere” Platform 207
10 Information Systems Sourcing 208
Sourcing Decision Cycle Framework 209
Social Business Lens: Crowdsourcing 214
Geographic Lens: Corporate Social Responsibility 220
Outsourcing in the Broader Context 224
Summary 225
Key Terms 225

Case Study 10‐1 Crowdsourcing at AOL 225
Case Study 10‐2 Altia Business Park 226
11 Managing IT Projects 228
What Defines a Project? 230
What Is Project Management? 231
Organizing for Project Management 232
Project Elements 233
IT Projects 239
IT Project Development Methodologies and Approaches 240
Social Business Lens: Mashups 247
Managing IT Project Risk 247
Summary 253
Key Terms 254
Case Study 11‐1 Implementing Enterprise Change Management
at Southern Company 254
Case Study 11‐2 Dealing with Traffic Jams in London 255
ftoc.indd 13 11/27/2015 8:36:37 PM

xiv Contents
12 Business Intelligence, Knowledge Management, and
Analytics 258
Competing with Business Analytics 259
Knowledge Management, Business Intelligence, and Business
Analytics 260
Data, Information, and Knowledge 261
Knowledge Management Processes 264
Business Intelligence 264
Components of Business Analytics 265
Big Data 268
Social Media Analytics 269
Social Business Lens: Personalization and Real‐Time Data
Streams 271
Geographic Lens: When Two National Views of Intellectual
Property Collide 272
Caveats for Managing Knowledge and Business Intelligence 274
Summary 274
Key Terms 275

Case Study 12‐1 Stop & Shop’s Scan It! App 275
Case Study 12‐2 Business Intelligence at CKE Restaurants 276
13 Privacy and Ethical Considerations in Information
Management 278
Responsible Computing 280
Corporate Social Responsibility 283
PAPA: Privacy, Accuracy, Property, and Accessibility 284
Social Business Lens: Personal Data 289
Geographic Lens: Should Subcultures Be Taken into Account
When Trying to Understand National
Attitudes Toward Information Ethics? 292
Green Computing 292
Summary 293
Key Terms 294
Case Study 13‐1 Ethical Decision Making 295
Case Study 13‐2 Midwest Family Mutual Goes Green 297
Glossary 299
Index 313

ftoc.indd 14 11/27/2015 8:36:37 PM
1
Introduction
Why do managers need to understand and participate in the
information systems decisions of their
organizations? After all, most corporations maintain entire
departments dedicated to the management
of information systems (IS). These departments are staffed with
highly skilled professionals devoted
to the fi eld of technology. Shouldn’t managers rely on experts
to analyze all the aspects of IS and
to make the best decisions for the organization? The answer to
that question is an emphatic “no.”
Managing information is a critical skill for success in today ’ s
business environment. All decisions
made by companies involve, at some level, the management and
use of IS and the interpretation of
data from the business and its environment. Managers today
need to know about their organization ’ s
capabilities and uses of information as much as they need to
understand how to obtain and budget
fi nancial resources. The ubiquity of personal devices such as

smart phones, laptops, and tablets and
of access to apps within corporations and externally over the
Internet, highlights this fact. Today ’ s
technologies form the backbone for virtually all business
models. This backbone easily crosses
oceans, adding the need for a global competency to the manager
’ s skill set. Further, the proliferation
of supply chain partnerships and the vast amount of technology
available to individuals outside of
the corporation have extended the urgent need for business
managers to be involved in information
systems decisions. In addition, the availability of seemingly
free (or at least very inexpensive) appli-
cations, collaboration tools, and innovation engines in the
consumer arena has put powerful tools in
everyone ’ s hands, increasing the diffi culty of ensuring that
corporate systems are robust, secure, and
protected. A manager who doesn ’ t understand the basics of
managing and using information can ’ t
be successful in this business environment.
The majority of U.S. adults own a smart phone and access
online apps. According to the Pew
Research Center , in 2014, 90% of U.S. adults had a cell phone
of some kind, and 87% of American

adults used the Internet. 1 Essentially the use of these types of
devices implies that individuals now
manage a “personal IS” and make decisions about usage, data,
and applications. Doesn ’ t that give
them insight into managing information systems in
corporations? Students often think they are
experts in corporate IS because of their personal experience
with technology. Although there is some
truth in that perspective, it ’ s a very dangerous perspective for
managers to take. Certainly knowing
about interesting apps, being able to use a variety of
technologies for different personal purposes,
and being familiar with the ups and downs of networking for
their personal information systems pro-
vide some experience that is useful in the corporate setting. But
in a corporate setting, information
systems must be enterprise‐ready. They must be scalable for a
large number of employees; they
must be delivered in an appropriate manner for the enterprise;
they must be managed with corpo-
rate guidelines and appropriate governmental regulations in
mind. Issues like security, privacy, risk,
support, and architecture take on a new meaning within an
enterprise, and someone has to manage

them. Enterprise‐level management and use of information
systems require a unique perspective and
a different skill set.
1 Internet Use and Cell Phone Demographics,
http://www.pewinternet.org/data‐trend/internet‐use/internet‐use‐
over‐time (accessed
August 18, 2015).
cintro.indd 1 11/26/2015 7:38:29 PM
http://www.pewinternet.org/data%E2%80%90trend/internet%E2
%80%90use/internet%E2%80%90use%E2%80%90over%E2%80
%90time
2 Introduction
Consider the now‐historic rise of companies such as
Amazon.com, Google, and Zappos. Amazon.com began as
an online bookseller and rapidly outpaced traditional
brick‐and‐mortar businesses like Barnes and Noble, Borders,
and Waterstones. Management at the traditional companies
responded by having their IS support personnel build
Web sites to compete. But upstart Amazon.com moved ahead,
keeping its leadership position on the Web by lever-
aging its business model into other marketplaces, such as music,
electronics, health and beauty products, lawn and

garden products, auctions, tools and hardware, and more. It
cleared the profitability hurdle by achieving a good
mix of IS and business basics: capitalizing on operational
efficiencies derived from inventory software and smarter
storage, cost cutting, and effectively partnering with such
companies as Toys “R” Us Inc. and Target Corporation.2
More recently, Amazon.com changed the basis of competition in
another market, but this time it was the Web ser-
vices business. Amazon.com Web services offers clients the
extensive technology platform used for Amazon.com
but in an on‐demand fashion for developing and running the
client’s own applications. Shoe retailer Zappos.com
challenged Amazon’s business model, in part by coupling a
social business strategy with exemplary service and
sales. It was so successful that Amazon.com bought Zappos.
Likewise, Google built a business that is revolutionizing the
way information is found. Google began in 1999
as a basic search company but its managers quickly learned that
its unique business model could be leveraged
for future success in seemingly unrelated areas. The company
changed the way people think about Web content
by making it available in a searchable format with an incredibly
fast response time and in a host of languages.
Further, Google’s keyword‐targeted advertising program

revolutionized the way companies advertise. Then Google
expanded, offering a suite of Web‐based applications, such as
calendaring, office tools, e‐mail, collaboration,
shopping, and maps and then enhanced the applications further
by combining them with social tools to increase
collaboration. Google Drive is one of the most popular
file‐sharing tools and Gmail one of the most popular email
apps. In 2015, Google’s mission was to “organize the world’s
information and make it universally accessible and
useful.” It is offering its customers very inexpensive fiber
connections. In so doing, Google further expanded into
infrastructure and on‐demand services.3
These and other online businesses are able to succeed where
traditional companies have not, in part because their
management understood the power of information, IS, and the
Web. These exemplary online businesses aren’t suc-
ceeding because their managers could build Web pages or
assemble an IS network. Rather, the executives in these
new businesses understand the fundamentals of managing and
using information and can marry that knowledge
with a sound, unique business vision to dominate their intended
market spaces.
The goal of this book is to provide the foundation to help the
general business manager become a knowledge-

able participant in IS decisions because any IS decision in
which the manager doesn’t participate can greatly affect
the organization’s ability to succeed in the future. This
introduction outlines the fundamental reasons for taking the
initiative to participate in IS decisions. Moreover, because
effective participation requires a unique set of manage-
rial skills, this introduction identifies the most important ones.
These skills are helpful for making both IS decisions
and all business decisions. We describe how managers should
participate in the decision‐making process. Finally,
this introduction presents relevant models for understanding the
nature of business and information systems. These
models provide a framework for the discussions that follow in
subsequent chapters.
The Case for Participating in Decisions about Information
Systems
In today’s business environment, maintaining a back‐office
view of technology is certain to cost market share and
could ultimately lead to the failure of the organization.
Managers who claim ignorance of IS can damage their
reputation. Technology has become entwined with all the classic
functions of business—operations, marketing,
accounting, finance—to such an extent that understanding its
role is necessary for making intelligent and effec-

tive decisions about any of them. Furthermore, a general
understanding of key IS concepts is possible without the
extensive technological knowledge required just a few years
ago. Most managers today have personal technology
2 Robert Hof, “How Amazon Cleared the Profitability Hurdle”
(February 4, 2002),
http://www.bloomberg.com/bw/stories/2002-02-03/how-amazon-
cleared-the-profitability-hurdle (accessed on October 29, 2015).
3 For more information on the latest services by these two
companies, see http://aws.amazon.com/ec2 and
http://www.google.com/enterprise/cloud/.
cintro.indd 2 11/26/2015 7:38:29 PM
cleared-the-profitability-hurdle
http://aws.amazon.com/ec2
http://www.google.com/enterprise/cloud
3The Case for Participating in Decisions about Information
Systems
such as a smart phone or tablet that is more functional than
many corporate‐supported personal computers provided
by enterprises just a few years ago. In fact, the proliferation of
personal technologies makes everyone a “pseudo‐

expert.” Each individual must manage applications on smart
phones, make decisions about applications to purchase,
and procure technical support when the systems fail. Finally,
with the robust number of consumer applications
available on the Web, many decisions historically made by the
IS group are increasingly being made by individuals
outside that group, sometimes to the detriment of corporate
objectives.
Therefore, understanding basic fundamentals about using and
managing information is worth the investment of
time. The reasons for this investment are summarized in
Figure I-1 and are discussed next.
A Business View of Critical Resources
Information technology (IT) is a critical resource for today’s
businesses. It both supports and consumes a significant
amount of an organization’s resources. Just like the other three
major types of business resources—people, money,
and machines—it needs to be managed wisely.
IT spending represents a significant portion of corporate
budgets. Worldwide IT spending topped $3.7 trillion in
2014. It is projected to continue to increase.4 A Gartner study
of where this money goes groups spending into five
categories including devices (e.g., PCs, tablets, and mobile
phones), data center systems (e.g., network equipment,

servers, and storage equipment), enterprise software and apps
(e.g., companywide software applications), IT ser-
vices (e.g., support and consulting services), and
telecommunications (e.g., the expenses paid to vendors for
voice
and data services).
Resources must return value, or they will be invested elsewhere.
The business manager, not the IS specialist,
decides which activities receive funding, estimates the risk
associated with the investment, and develops metrics
for evaluating the investment’s performance. Therefore, the
business manager needs a basic grounding in managing
and using information. On the flip side, IS managers need a
business view to be able to explain how technology
impacts the business and what its trade‐offs are.
People and Technology Work Together
In addition to financial issues, managers must know how to
mesh technology and people to create effective work
processes. Collaboration is increasingly common, especially
with the rise of social networking. Companies are
reaching out to individual customers using social technologies
such as Facebook, Twitter, Reddit, Renren, YouTube,
and numerous other tools. In fact, Web 2.0 describes the use of

the World Wide Web applications that incorporate
information sharing, user‐centered design, interoperability, and
collaboration among users. Technology facilitates
FIGURE I-1 Reasons why business managers should participate
in information systems decisions.
Reasons
IS must be managed as a critical resource since it permeates
almost every aspect of business.
IS enable change in the way people work both inside and
outside of the enterprise.
IS are at the heart of integrated Internet‐based solutions that are
replacing standard business processes.
IS enable or inhibit business opportunities and new strategies.
IS can be used to combat business challenges from competitors.
IS enable customers to have greater pull on businesses and
communities by giving them new options for voicing their
concerns and opinions using social media.
IS can support data‐driven decision making.
IS can help ensure the security of key assets.
4 http://www.gartner.com/newsroom/id/2959717/ (accessed
March 5, 2015).
cintro.indd 3 11/26/2015 7:38:29 PM
http://www.gartner.com/newsroom/id/2959717

4 Introduction
the work that people do and the way they interact with each
other. Appropriately incorporating IS into the design
of a business model enables managers to focus their time and
resources on issues that bear directly on customer
satisfaction and other revenue‐ and profit‐generating activities.
Adding a new IS to an existing organization, however, requires
the ability to manage change. Skilled business
managers must balance the benefits of introducing new
technology with the costs associated with changing the
existing behaviors of people in the workplace. There are many
choices of technology solutions, each with a different
impact. Managers’ decisions must incorporate a clear
understanding of the consequences. Making this assessment
doesn’t require detailed technical knowledge. It does require an
understanding of short‐term and long‐term con-
sequences risk mitigation, and why adopting new technology
may be more appropriate in some instances than in
others. Understanding these issues also helps managers know
when it may prove effective to replace people with
technology at certain steps in a process.
Integrating Business with Information Systems

IS are integrated with almost every aspect of business and have
been for quite some time. For example, the CTO of
@WalmartLabs, Jeremy King, wrote in a blog,
There used to be a big distinction between tech companies:
those that develop enterprise technology for businesses,
and the global companies that depend on those products. But
that distinction is now diminishing for this simple reason:
every global company is becoming a tech company. . . . we’re
seeing technology as a critical component for business
success.5
Walmart built platforms to support all of its ecommerce and
digital shopping experiences around the world.
Walmart’s teams created a new search engine to enable
engaging and efficient ways for on‐line customers to find
items in inventory. IS placed information in the hands of
Walmart associates so that decisions could be made closer
to the customer. IS simplified organizational activities and
processes such as moving goods, stocking shelves, and
communicating with suppliers. For example, handheld scanners
provide floor associates with immediate and real‐
time access to inventory in their store and the ability to locate
items in surrounding stores, if necessary.
Opportunities and New Strategies Derived from Rapid Changes

in Technology
The proliferation of new technologies creates a business
environment filled with opportunities. The rate of adop-
tion of these new technologies has increased due in part to the
changing demographics of the workforce and the
integration of “digital natives,” individuals whose entire lives
have been lived in an era with Internet availability.
Therefore digital natives are completely fluent in the use of
personal technologies and the Web. Even today, inno-
vative uses of the Internet produce new types of online
businesses that keep every manager and executive on alert.
New business opportunities spring up with little advance
warning. The manager’s role is to frame these oppor-
tunities so that others can understand them, evaluate them
against existing business needs and choices, and then
pursue those that fit with an articulated business strategy. The
quality of the information at hand affects the quality
of both decisions and their implementation. Managers must
develop an understanding of what information is cru-
cial to the decisions, how to get it, and how to use it. They must
lead the changes driven by IS.
Competitive Challenges
Competitors come from both expected and unexpected places.
General managers are in the best position to see the

emerging threats and utilize IS effectively to combat
ever‐changing competitive challenges. Further, general man-
agers are often called on to demonstrate a clear understanding
of how their own technology programs and products
5 Jeremy King, “Why Every Company Is a Tech Company”
(November 21, 2013),
http://www.walmartlabs.com/2013/11/21/why‐every‐company‐is
‐a‐
tech‐company‐by‐jeremy‐king‐cto‐of‐walmartlabs (accessed
August 18, 2015).
cintro.indd 4 11/26/2015 7:38:29 PM
http://www.walmartlabs.com/2013/11/21/why%E2%80%90every
%E2%80%90company%E2%80%90is%E2%80%90a%E2%80%9
0tech%E2%80%90company%E2%80%90by%E2%80%90jeremy
%E2%80%90king%E2%80%90cto%E2%80%90of%E2%80%90w
almartlabs
%E2%80%90company%E2%80%90is%E2%80%90a%E2%80%9
%E2%80%90king%E2%80%90cto%E2%80%90of%E2%80%90w
almartlabs
%E2%80%90company%E2%80%90is%E2%80%90a%E2%80%9
%E2%80%90king%E2%80%90cto%E2%80%90of%E2%80%90w
almartlabs
5What If a Manager Doesn’t Participate?
compare with those of their competitors. A deep understanding

of the capabilities of the organization coupled with
existing IS can create competitive advantages and change the
competitive landscape for the entire industry.
Customer Pull
With the emergence of social networks like Facebook,
microblogs like Twitter, and other Web applications like
Yelp, businesses have had to redesign their existing business
models to account for the change in power now
wielded by customers and others in their communities. Social
media and other web apps have given powerful
voices to customers and communities, and businesses must
listen. Redesigning the customer experience when inter-
acting with a company is paramount for many managers and the
key driver is IS. Social IT enables new and often
deeper relationships with a large number of customers, and
companies are learning how to integrate and leverage
this capability into existing and new business models.
Data‐Driven Decision Making
Managers are increasingly using evidence‐based management to
make decisions based on data gathered from
experiments, internal files, and other relevant sources.
Data‐driven decision making, based on new techniques for
analytics, data management, and business intelligence, has

taken on increased importance. Social media have cre-
ated a rich stream of real‐time data that gives managers
increased insights to the impact of decisions much faster
than traditional systems. Mid‐course corrections are much
easier to make. Predictive and prescriptive analytics give
suggestions that are eerily close to what happens. Big data
stores can be mined for insights that were unavailable
with traditional IS, creating competitive advantage for
companies with the right tools and techniques.
Securing Key Assets
As the use of the Internet grows, so does the opportunity for
new and unforeseen threats to company assets. Taking
measures to ensure the security of these assets is increasingly
important. But decisions about security measures
also impact the way IS can be used. It’s possible to put so much
security around IT assets that they are locked down
in a manner that gets in the way of business. At the same time,
too little security opens up the possibility of theft,
hacking, phishing, and other Web‐based mischief that can
disrupt business. Managers must be involved in decisions
about risk and security to ensure that business operations are in
sync with the resulting security measures.
What If a Manager Doesn’t Participate?
Decisions about IS directly affect the profits of a business. The

basic formula Profit = Revenue − Expenses can
be used to evaluate the impact of these decisions. Adopting the
wrong technologies can cause a company to miss
business opportunities and any revenues those opportunities
would generate. For example, inadequate IS can cause
a breakdown in servicing customers, which hurts sales. Poorly
deployed social IT resources can badly damage
the reputation of a strong brand. On the expense side, a
miscalculated investment in technology can lead to over-
spending and excess capacity or underspending and restricted
opportunity. Inefficient business processes sustained
by ill‐fitting IS also increase expenses. Lags in implementation
or poor process adaptation reduces profits and there-
fore growth. IS decisions can dramatically affect the bottom
line.
Failure to consider IS strategy when planning business strategy
and organizational strategy leads to one of three
business consequences: (1) IS that fail to support business
goals, (2) IS that fail to support organizational systems,
and (3) a misalignment between business goals and
organizational capabilities. These consequences are discussed
briefly in the following section and in more detail in later
chapters. The driving questions to consider are the poten-
tial effects on an organization’s ability to achieve its business

goals. How will the consequences impact the way
people work? Will the organization still be able to implement
its business strategy?
cintro.indd 5 11/26/2015 7:38:29 PM
6 Introduction
Information Systems Must Support Business Goals
IS represent a major investment for any firm in today’s business
environment. Yet poorly chosen IS can actually
become an obstacle to achieving business goals. The results can
be disastrous if the systems do not allow the orga-
nization to realize its goals. When IS lack the capacity needed
to collect, store, and transfer critical information for
the business, decisions can be impacted and options limited.
Customers will be dissatisfied or even lost. Production
costs may be excessive. Worst of all, management may not be
able to pursue desired business directions that are
blocked by inappropriate IS. Victoria’s Secret experienced this
problem when a Superbowl ad promoting an online
fashion show generated so many inquiries to its Web site that
the Web site crashed. Spending large amounts of
money on the advertisement was wasted when potential
customers could not access the site. Likewise, Toys “R”

Us experienced a similar calamity when its well‐publicized Web
site was unable to process and fulfill orders fast
enough one holiday season. It not only lost those customers, but
it also had a major customer‐relations issue to
manage as a result.
Information Systems Must Support Organizational Systems
Organizational systems represent the fundamental elements of a
business—its people, work processes, tasks, struc-
ture, and control systems—and the plan that enables them to
work efficiently to achieve business goals. If the
company’s IS fail to support its organizational systems, the
result is a misalignment of the resources needed to
achieve its goals. For example, it seems odd to think that a
manager might add functionality to a corporate Web
site without providing the training the employees need to use
the tool effectively. Yet, this mistake—and many
more costly ones—occurs in businesses every day. Managers
make major IS decisions without informing all the
staff of resulting changes in their daily work. For example, an
enterprise resource planning (ERP) system often
dictates how many business processes are executed and the
organizational systems must change to reflect the new
processes. Deploying technology without thinking through how

it actually will be used in the organization—who
will use it, how they will use it, and how to make sure the
applications chosen will actually accomplish what is
intended—results in significant expense. In another example, a
company may decide to block access to the Internet,
thinking that it is prohibiting employees from accessing
offensive or unsecure sites. But that decision also means
that employees can’t access social networking sites that may be
useful for collaboration or other Web‐based appli-
cations that may offer functionality to make the business more
efficient.
The general manager, who, after all, is charged with ensuring
that company resources are used effectively,
must guarantee that the company’s IS support its organizational
systems and that changes made in one system are
reflected in the other. For example, a company that plans to
allow employees to work remotely needs an information
system strategy compatible with its organizational strategy.
Desktop PCs located within the corporate office aren’t
the right solution for a telecommuting organization. Instead,
laptop computers or tablets with applications that are
accessible online anywhere and anytime and networks that
facilitate information sharing are needed. Employees
may want to use tablets or smart phones remotely, too, and

those entail a different set of IS processes. If the orga-
nization allows the purchase of only desktop PCs and builds
systems accessible from desks within the office, the
telecommuting program is doomed to failure.
Skills Needed to Participate Effectively in Information
Technology Decisions
Participating in IT decisions means bringing a clear set of skills
to the table. All managers are asked to take on
tasks that require different skills at different times. Those tasks
can be divided into three types: visionary tasks, or
those that provide leadership and direction for the group;
informational/interpersonal tasks, or those that provide
information and knowledge the group needs to be successful;
and structural tasks, those that organize the group.
Figure I-2 lists basic skills required of managers who wish to
participate successfully in key IT decisions. Not only
does this list emphasize understanding, organizing, planning,
and solving the business needs of the organization,
but also it is an excellent checklist for all managers’
professional growth.
cintro.indd 6 11/26/2015 7:38:29 PM
7Skills Needed to Participate Effectively in Information
Technology Decisions

These skills may not look much different from those required of
any successful manager, which is the main
point of this book: General managers can be successful
participants in IS decisions without an extensive technical
background. General managers who understand a basic set of IS
concepts and who have outstanding managerial
skills, such as those listed in Figure I-2, are ready for the
digital economy.
How to Participate in Information Systems Decisions
Technical wizardry isn’t required to become a knowledgeable
participant in the IS decisions of a business. Man-
agers need curiosity, creativity, and the confidence to ask
questions in order to learn and understand. A solid frame-
work that identifies key management issues and relates them to
aspects of IS provides the background needed to
participate in business IS decisions.
The goal of this book is to provide that framework. The way in
which managers use and manage information is
directly linked to business goals and the business strategy
driving both organizational and IS decisions. Aligning
business and IS decisions is critical. Business, organizational,
and information strategies are fundamentally linked
in what is called the Information Systems Strategy Triangle,

discussed in the next chapter. Failing to understand this
relationship is detrimental to a business. Failing to plan for the
consequences in all three areas can cost a manager
his or her job. This book provides a foundation for
understanding business issues related to IS from a managerial
perspective.
Organization of the Book
To be knowledgeable participants, managers must know about
both using and managing information. The first
five chapters offer basic frameworks to make this understanding
easier. Chapter 1 uses the Information Systems
Strategy Triangle framework to discuss alignment of IS and the
business. This chapter also provides a brief over-
view of relevant frameworks for business strategy and
organizational strategy. It is provided as background for
those who have not formally studied organization theory or
business strategy. For those who have studied these
areas, this chapter is a brief refresher of major concepts used
throughout the remaining chapters of the book.
FIGURE I-2 Skills for successful IT use by managerial role.
Managerial Role Skills
Visionary Creativity
Curiosity

Confidence
Focus on business solutions
Flexibility
Informational and Interpersonal Communication
Listening
Information gathering
Interpersonal skills
Structural Project management
Analytical
Organizational
Planning
Leading
Controlling
cintro.indd 7 11/26/2015 7:38:30 PM
8 Introduction
Subsequent chapters provide frameworks and sets of examples
for understanding the links between IS and business

strategy (Chapter 2), links between IS and organizational
strategy (Chapter 3), collaboration and individual work
(Chapter 4), and business processes (Chapter 5).
The rest of the text covers issues related to the business
manager’s role in managing IS itself. These chapters
are the building blocks of an IS strategy. Chapter 6 provides a
framework for understanding the four components
of IS architecture: hardware, software, networks, and data.
Chapter 7 discusses how managers might participate in
decisions about IS security. Chapter 8 focuses on the business
of IT with a look at IS organization, funding models,
portfolios, and monitoring options. Chapter 9 describes the
governance of IS resources. Chapter 10 explores sourc-
ing and how companies provision IS resources. Chapter 11
focuses on project and change management. Chapter 12
concerns business intelligence, knowledge management, and
analytics and provides an overview of how companies
manage knowledge and create a competitive advantage using
business analytics. And finally, Chapter 13 discusses
the ethical use of information and privacy.
Basic Assumptions
Every book is based on certain assumptions, and understanding
those assumptions makes a difference in interpret-
ing the text. The first assumption made by this text is that

managers must be knowledgeable participants in the IS
decisions made within and affecting their organizations. That
means that the general manager must develop a basic
understanding of the business and technology issues related to
IS. Because technology changes rapidly, this text
also assumes that today’s technology is different from
yesterday’s technology. In fact, the technology available
to readers of this text today might even differ significantly from
that available when the text was being written.
Therefore, this text focuses on generic concepts that are, to the
extent possible, technology independent. It provides
frameworks on which to hang more up‐to‐the‐minute
technological evolutions and revolutions, such as new uses of
the Web, new social tools, or new cloud‐based services. We
assume that the reader will supplement the discussions
of this text with current case studies and up‐to‐date information
about the latest technology.
A second, perhaps controversial, assumption is that the roles of
a general manager and of an IS manager require
different skill sets and levels of technical competency. General
managers must have a basic understanding of IS in
order to be a knowledgeable participant in business decisions.
Without that level of understanding, their decisions
may have serious negative implications for the business. On the

other hand, IS managers must have more in‐depth
knowledge of technology so they can partner with general
managers who will use the IS. As digital natives take on
increasingly more managerial roles in corporations, this second
assumption may change—all managers may need
deeper technical understanding. But for this text, we assume a
different, more technical skill set for the IS manager
and we do not attempt to provide that here.
Assumptions about Management
Although many books have been written describing the
activities of managers, organizational theorist Henry
Mintzberg offers a view that works especially well with a
perspective relevant to IS management. Mintzberg’s
model describes management in behavioral terms by
categorizing the three major roles a manager fills: interper-
sonal, informational, and decisional (see Figure I-3). This
model is useful because it considers the chaotic nature of
the environment in which managers actually work. Managers
rarely have time to be reflective in their approaches
to problems. They work at an unrelenting pace, and their
activities are brief and often interrupted. Thus, quality
information becomes even more crucial to effective decision
making. The classic view is often seen as a tactical

approach to management, whereas some describe Mintzberg’s
view as more strategic.
Assumptions about Business
Everyone has an internal understanding of what constitutes a
business, which is based on readings and experi-
ences with different firms. This understanding forms a model
that provides the basis for comprehending actions,
interpreting decisions, and communicating ideas. Managers use
their internal model to make sense of otherwise
cintro.indd 8 11/26/2015 7:38:30 PM
9Basic Assumptions
FIGURE I-3 Managers’ roles.
Source: Adapted from H. Mintzberg, The Nature of Managerial
Work (New York: Harper & Row, 1973).
Type of Roles Manager’s Roles IS Examples
Interpersonal Figurehead CIO greets touring dignitaries.
Leader IS manager puts in long hours to help motivate project
team to complete
project on schedule in an environment of heavy budget cuts.
Liaison CIO works with the marketing and human resource vice
presidents to
make sure that the reward and compensation system is changed
to

encourage use of the new IS supporting sales.
Informational Monitor Division manager compares progress on
IS project for the division with
milestones developed during the project’s initiation and
feasibility phase.
Disseminator CIO conveys organization’s business strategy to
IS department and
demonstrates how IS strategy supports the business strategy.
Spokesperson IS manager represents IS department at
organization’s recruiting fair.
Decisional Entrepreneur IS division manager suggests an
application of a new technology that
improves the division’s operational efficiency.
Disturbance handler IS division manager, as project team
leader, helps resolve design
disagreements between division personnel who will be using
the system
and systems analysts who are designing it.
Resource allocator CIO allocates additional personnel positions
to various departments
based upon the business strategy.
Negotiator IS manager negotiates for additional personnel
needed to respond to
recent user requests for enhanced functionality in a system that
is being
implemented.
chaotic and random activities. This book uses several
conceptual models of business. Some take a functional view

and others take a process view.
Functional View
The classical view of a business is based on the functions that
people perform, such as accounting, finance,
marketing, operations, and human resources. The business
organizes around these functions to coordinate them and
to gain economies of scale within specialized sets of tasks.
Information first flows vertically up and down between
line positions and management; after analysis, it may be
transmitted across other functions for use elsewhere in the
company (see Figure I-4).
Process View
Michael Porter of Harvard Business School describes a business
in terms of the primary and support activities that
are performed to create, deliver, and support a product or
service. The primary activities are not limited to specific
functions, but rather are cross‐functional processes (see Figure
I-5). For example, an accounts payable process
O
p
e
ra
ti

o
n
s
A
c
c
o
u
n
ti
n
g
S
a
le
s
Executive Management
M
a
rk
e
ti
n
g
S
u
p
p
o

rt
In
fo
rm
a
ti
o
n
f
lo
w
s
FIGURE I-4 Hierarchical view of the firm.
cintro.indd 9 11/26/2015 7:38:30 PM
10 Introduction
might involve steps taken by other departments that generate
obligations, which the accounting department pays.
Likewise, the product creation process might begin with an idea
from R&D, which is transferred to an operations
organization that builds the actual product and involves
marketing to get the word out, sales to sell and deliver the
product, and support to provide customer assistance as needed.
This view takes into account the activities in each

functional area that are needed to complete a process, and any
organization can be described by the processes it
performs. Improving coordination among activities increases
business profit. Organizations that effectively manage
core processes across functional boundaries are often the
industry leaders because they have made efficiencies that
are not visible from the functional viewpoint. IS are often the
key to process improvement and cross‐functional
coordination.
Both the process and functional views are important to
understanding IS. The functional view is useful when sim-
ilar activities must be explained, coordinated, executed, or
communicated. For example, understanding a marketing
information system means understanding the functional
approach to business in general and the marketing function
in particular. The process view, on the other hand, is useful
when examining the flow of information throughout a
business. For example, understanding the information associated
with order fulfillment, product development, or
customer service means taking a process view of the business.
This text assumes that both views are important for
participating in IS decisions.
Assumptions about Information Systems

Consider the components of an information system from the
manager’s viewpoint rather than from the technolo-
gist’s viewpoint. Both the nature of information (hierarchy and
economics) and the context of an information
system must be examined to understand the basic assumptions
of this text.
Information Hierarchy
The terms data, information, and knowledge are often used
interchangeably, but have significant and discrete mean-
ings within the knowledge management domain (and are more
fully explored in Chapter 12). Tom Davenport, in his
book Information Ecology, pointed out that getting everyone in
any given organization to agree on common defi-
nitions is difficult. However, his work (summarized in Figure I-
6) provides a nice starting point for understanding
the subtle but important differences.
The information hierarchy begins with data, or simple
observations; data are sets of specific, objective facts or
observations, such as “inventory contains 45 units.” Standing
alone, such facts have no intrinsic meaning but can be
easily captured, transmitted, and stored electronically.
A
c
c
o
u
n

ti
n
g
O
p
e
ra
ti
o
n
s
M
a
rk
e
ti
n
g
S
a
le
s
S
u
p
p
o
rt

Executive Management
Accounts Payable Process
Product Development Process
Order Fulfillment Process
Information Flows
FIGURE I-5 Process view of the firm: Cross‐functional
processes.
cintro.indd 10 11/26/2015 7:38:30 PM
11Basic Assumptions
Information is data endowed with relevance and purpose.6
People turn data into information by organizing data
into some unit of analysis (e.g., dollars, dates, or customers).
For example, a mashup of location data and housing
prices adds something beyond what the data provide
individually, and that makes it information. A mashup is the
term used for applications that combine data from different
sources to create a new application on the Web.
To be relevant and have a purpose, information must be
considered within the context in which it is received
and used. Because of differences in context, information needs
vary across functions and hierarchical levels. For
example, when considering functional differences related to a

sales transaction, a marketing department manager
may be interested in the demographic characteristics of buyers,
such as their age, gender, and home address. A man-
ager in the accounting department probably won’t be interested
in any of these details, but instead wants to know
details about the transaction itself, such as method of payment
and date of payment.
Similarly, information needs may vary across hierarchical
levels. These needs are summarized in Figure I-7
and reflect the different activities performed at each level. At
the supervisory level, activities are narrow in scope
and focused on the production or the execution of the business’s
basic transactions. At this level, information is
focused on day‐to‐day activities that are internally oriented and
accurately defined in a detailed manner. The activ-
ities of senior management are much broader in scope. Senior
management performs long‐term planning and needs
FIGURE I-6 Comparison of data, information, and knowledge.
Source: Adapted from Thomas Davenport, Information Ecology
(New York: Oxford University Press, 1997).
Data Information Knowledge
Definition Simple observations of the state
of the world
Data endowed with

relevance and purpose
Information from the human mind
(includes reflection, synthesis,
context)
Characteristics • Easily structured
• Easily captured on machines
• Often quantified
• Easily transferred
• Mere facts
• Requires unit of analysis
• Data that have been
processed
• Human mediation
necessary
• Hard to structure
• Difficult to capture on machines
• Often tacit
• Hard to transfer
Example Daily inventory report of all
inventory items sent to the
CEO of a large manufacturing
company
Daily inventory report
of items that are below
economic order quantity
levels sent to inventory
manager

Inventory manager’s knowledge of
which items need to be reordered
in light of daily inventory report,
anticipated labor strikes, and
a flood in Brazil that affects the
supply of a major component
6 Peter F. Drucker, “The Coming of the New Organization,”
Harvard Business Review (January–February 1988), 45–53.
Top Management Middle Management Supervisory and
Lower‐Level
Management
Time Horizon Long: years Medium: weeks, months, years Short:
day to day
Level of Detail Highly aggregated
Less accurate
More predictive
Summarized
Integrated
Often financial
Very detailed
Very accurate
Often nonfinancial
Source Primarily external Primarily internal with limited
external
Internal
Decision Extremely judgmental
Uses creativity and analytical

skills
Relatively judgmental Heavily reliant on rules
FIGURE I-7 Information characteristics across hierarchical
levels.
Source: G. Adapted from Anthony Gorry and Michael S. Scott
Morton, “A Framework for Management Information Systems,”
Sloan Management Review 13, no. 1, 55–70.
cintro.indd 11 11/26/2015 7:38:30 PM
12 Introduction
information that is aggregated, externally oriented, and more
subjective than supervisors require. The information
needs of middle managers in terms of these characteristics fall
between the needs of supervisors and of senior
management. Because information needs vary across levels, a
daily inventory report of a large manufacturing firm
may serve as information for a low‐level inventory manager
whereas the CEO would consider such a report to be
merely data. The context in which the report is used must be
considered in determining whether it is information.
Knowledge is information that is synthesized and contextualized
to provide value. It is information with the
most value. Knowledge consists of a mix of contextual
information, values, experiences, and rules. For example,

the mashup of locations and housing prices means one thing to a
real estate agent, another thing to a potential buyer,
and yet something else to an economist. It is richer and deeper
than information and more valuable because someone
thought deeply about that information and added his or her own
unique experience and judgment. Knowledge also
involves the synthesis of multiple sources of information over
time.7 The amount of human contribution increases
along the continuum from data to information to knowledge.
Computers work well for managing data but are less
efficient at managing information and knowledge.
Some people think there is a fourth level in the information
hierarchy: wisdom. Wisdom is knowledge fused
with intuition and judgment that facilitates the ability to make
decisions. Wisdom is that level of the information
hierarchy used by subject matter experts, gurus, and individuals
with a high degree of experience who seem to “just
know” what to do and how to apply the knowledge they gain.
This is consistent with Aristotle’s view of wisdom as
the ability to balance different and conflicting elements together
in ways that are only learned through experience.
Economics of Information versus Economics of Things
In their groundbreaking book, Blown to Bits, Evans and Wurster
argued that every business is in the information
business.8 Even those businesses not typically considered
information businesses have business strategies in which

information plays a critical role. The physical world of
manufacturing is shaped by information that dominates
products as well as processes. For example, an automobile
contains as much computing power as a personal com-
puter. Information‐intensive processes in the manufacturing and
marketing of the automobile include design,
market research, logistics, advertising, and inventory
management. The automobile itself, with its millions of lines
of code, has become a computer on wheels with specialized
computers and sensors alerting the driver of its health
and road conditions. When taken in for service, maintenance
crews simply plug an electronic monitor into the auto-
mobile to analyze and identify worn parts or other areas in need
of upgrades and repair.
As our world is reshaped by information‐intensive industries, it
becomes even more important for business strat-
egies to differentiate the timeworn economics of things from the
evolving economics of information. Things wear
out; things can be replicated at the expense of the manufacturer;
things exist in a tangible location. When sold, the
seller no longer owns the thing. The price of a thing is typically
based on production costs. In contrast, information
never wears out, although it can become obsolete or untrue.
Information can be replicated at virtually no cost

without limit; information exists in the ether. When sold, the
seller still retains the information, but this ownership
provides little value if the ability of others to copy it is not
limited. Finally, information is often costly to produce
but cheap to reproduce. Rather than pricing it to recover the
sunk cost of its initial production, its price is typically
based on its value to the consumer. Figure I-8 summarizes the
major differences between the economics of goods
and the economics of information.
Evans and Wurster suggest that traditionally the economics of
information has been bundled with the economics
of things. However, in this Information Age, firms are
vulnerable if they do not separate the two. The Encyclopedia
Britannica story serves as an example. Bundling the economics
of things with the economics of information made
it difficult for Encyclopedia Britannica to gauge two serious
threats. The first threat was posed by Encarta, an entire
encyclopedia on a CD‐ROM that was given away to promote the
sale of computers and peripherals. The second
was Wikipedia, which is freely available to all and updated on a
nearly real‐time basis continuously by thousands of
7 Thomas H. Davenport, Information Ecology (New York:
Oxford University Press, 1997), 9–10.
8 Philip Evans and Thomas Wurster, Blown to Bits (Boston:

Harvard Business School Press, 2000).
cintro.indd 12 11/26/2015 7:38:30 PM
13Economics of Information versus Economics of Things
volunteers; currently Wikipedia reports that it holds over 4.9
million articles, receives 10 edits per second globally,
and boasts 750 new pages added each day.9 In contrast,
Encyclopedia Britannica published volumes every several
years and the price was between $1,500 and $2,200, covering
printing and binding ($250) and sales commissions
($500 to $600).10
Britannica focused on its centuries‐old tradition of providing
information in richly bound tomes sold to the public
through a well‐trained sales force. Only when it was threatened
with its very survival did Encyclopedia Britannica
grasp the need to separate the economics of information from
economics of things and sell bits of information
online. Clearly, Encyclopedia Britannica’s business strategy,
like that of many other companies, needed to reflect
the difference between the economics of things from the
economics of information.
Internet of Things

More recently, a new concept has emerged to describe the
explosive growth in the data generated by sensors
traveling over the Web. The Internet of things (IoT) is the term
used to refer to machines and sensors talking to
each other over the network, taking Evans and Wurster’s
concepts even further. Although the term IoT was coined
in1999,11 it was not widely discussed until the current decade.
The earliest example of its functions was reported
before the Internet even existed—in a Coke machine at Carnegie
Mellon University in the mid‐1970s. Staff mem-
bers and students in the Computer Science Department were
able to use a network connecting a minicomputer
and sensors in the machine to monitor not only the machine’s
inventory but even which button to push for the
coldest bottles.12
A more broadly used early application of IoT was provided by
Otis Elevator in the late 1980s and later copied
by most other elevator companies.13 Sensors in elevators send
alerts over a network to a service center’s computer
when parts need replacing, and service technicians arrive
without the builder owner knowing about the potential
problem. Extending IoT even further, today’s elevator systems
alert handheld devices of nearby repair technicians
who then visit the elevator to make the repair. Devices may
connect to the Internet over a wireless connection or

through a hard‐wired connection.
Many say that we are on the brink of a new revolution that will
be as impactful as the popularization of the
World‐Wide Web. The IoT has already been applied to large
number of “things”—extending to home appliances,
automobiles, thermostats, lighting, pets, and even people.14
Many people can already perform futuristic functions
using smartphone apps. They can remotely check the status of
their heart monitor, tire pressure, or subway train’s
location. They can locate a lost pet or valuable object. They can
reset their thermostat, turn off lights, and record a
program on their DVR even after having left for vacation.
9 Wikipedia Statistics,
http://en.wikipedia.org/wiki/Wikipedia:Statistics (accessed
August 18, 2015).
10 Evans and Wurster, Blown to Bits.
11 K. Ashton, “That ‘Internet of Things’ Thing,” RFID Journal
(June 22, 2009), http://www.rfidjournal.com/articles/view?4986
(accessed May 26, 2015).
12 Attributed to The Carnegie Mellon University Computer
Science Department Coke Machine, “The ‘Only’ Coke Machine
on the Internet,” https://www.
cs.cmu.edu/~coke/history_long.txt (accessed May 26, 2015).
13 D. Freedman, “The Myth of Strategic IS,” CIO Magazine
(July 1991), 42–48.
14 Internet of Things, Whatis.com,
http://whatis.techtarget.com/definition/Internet‐of‐Things

(accessed May 26, 2015).
FIGURE I-8 Comparison of the economics of things with the
economics of information.
Things Information
Wear out Doesn’t wear out but can become obsolete or untrue
Are replicated at the expense of the manufacturer Is replicated
at almost zero cost without limit
Exist in a tangible location Does not physically exist
When sold, possession changes hands When sold, seller may
still possess and sell again
Price based on production costs Price based on value to
consumer
cintro.indd 13 11/26/2015 7:38:30 PM
http://en.wikipedia.org/wiki/Wikipedia:Statistics
http://www.rfidjournal.com/articles/view?4986
https://www.cs.cmu.edu/~coke/history_long.txt
http://whatis.techtarget.com/definition/Internet%E2%80%90of%
E2%80%90Things
14 Introduction
Management
Information Systems
People Technology Process

FIGURE I-9 System hierarchy.
Social Business Lens
The explosion of consumer‐based technologies, coupled with
applications such as Facebook, Renren, Sina
Weibo, Twitter, LinkedIn, YouTube, Foursquare, Skype,
Pinterest, and more have brought into focus the concept of
a social business. Some call this trend the consumerization of
technology . Consumerization means that technol-
ogies such as social tools, mobile phones, and Web applications
targeted at individual, personal users are cre-
ating pressures for companies in new and unexpected ways. At
the same time, technologies initially intended for
the corporation, like cloud computing, are being retooled and
“consumerized” to appeal to individuals outside
the corporation.
In this text, we use the term social business to refer to an
enterprise using social IT for business applications,
activities and processes. We sometimes say that a social
business has infused social capabilities into business
processes.
Social business is permeating every facet of business. There are
new business models based on a social IT

platform that offer new ways of connecting with stakeholders in
functions such as governing, collaborating, doing
work, and measuring results. In this book, we are particular
about the terminology we use. Social IT is the term we
use for all technologies in this space. We defi ne social IT as
the technologies used for people to collaborate, net-
work, and interact over the Web. These include social networks
and other applications that provide for interaction
between people.
Many use the term social media as an overarching term for
this space, but increasingly, social media refers to
the marketing and sales applications of social IT, and we use it
that way. Social networks are a specifi c type of tool,
like Facebook, Ning, and similar tools. Social networking is
the use of these types of social IT tools in a community.
As of the writing of this text, the social space is still like the
Wild West; there are no widely accepted conventions
about the terms and their meanings or the uses and their
impacts. But we have enough experience with social
IT that we know it ’ s a major force bursting on to the enterprise
scene and it must be addressed in discussions of
managing and using information systems.
Look in chapters for the feature “Social Business Lens” where
we explore one topic related to that chapter from

a social business perspective.
The reader might already be using the IoT with one or more of
these apps. However, vendors tell us we “ain ’ t
seen nothing yet.” The potential impact of IoT is limited by the
number of objects connected and apps available to
monitor and control them. As the number of devices directly
connected to the Internet increases, researchers and IT
cintro.indd 14 11/26/2015 7:38:31 PM
15Summary
professionals expect an exponential increase in IoT
functionality and usage.15 In the coming years, Internet traffic
will dramatically increase along with an explosion in the
amount of information generated by these devices.
System Hierarchy
Information systems are composed of three main elements:
technology, people, and process (see Figure I-9). When
most people use the term information system, they actually refer
only to the technology element as defined by the
organization’s infrastructure. In this text, the term
infrastructure refers to everything that supports the flow and
processing of information in an organization, including
hardware, software, data, and network components whereas

architecture refers to the blueprint that reflects strategy implicit
in combining these components. Information sys-
tems (IS) are defined more broadly as the combination of
technology (the “what”), people (the “who”), and process
(the “how”) that an organization uses to produce and manage
information. In contrast, information technology (IT)
focuses only on the technical devices and tools used in the
system. We define information technology as all forms
of technology used to create, store, exchange, and use
information. Many people use the terms IS and IT inter-
changeably. In recent years, “IT” has been more fashionable,
but that changes as fashions change.
S U M M A R Y
Aligning information systems and business decisions is no
longer an option; it’s an imperative for business. Every business
oper-
ates as an information‐based enterprise. In addition, the
explosive growth of smart phones, tablets, social tools, and
Web‐based
businesses provides all managers with some experience in
information systems and some idea of the complexity involved
in
providing enterprise‐level systems. This highlights the need for
all managers to be skilled in managing and using IS.
It is no longer acceptable to delegate IS decisions to the
management information systems (MIS) department alone. The
general manager must be involved to both execute business

plans and protect options for future business vision. IS and
business
maturity must be aligned to provide the right level of
information resources to the business.
This chapter makes the case for general managers’ full
participation in strategic business decisions concerning IS. It
out-
lines the skills required for such participation, and it makes
explicit certain key assumptions about the nature of business,
management, and IS that will underlie the remaining
discussions. Subsequent chapters are designed to build on these
concepts
by addressing the following questions.
Frameworks and Foundations
• How should information strategy be aligned with business and
organizational strategies? (Chapter 1)
• How can a business achieve competitive advantages using its
IS? (Chapter 2)
• How do organizational decisions impact IS decisions?
(Chapter 3)
• How is the work of the individual in an organization affected
by decisions concerning IS? (Chapter 4)
• How are information systems integrated with business
processes? (Chapter 5)

IS Management Issues
• What are the components of an IS architecture? (Chapter 6)
• How are IS kept secure? (Chapter 7)
• How is the IT organization managed and funded? (Chapter 8)
• How are IS decisions made? (Chapter 9)
• What source should provide IS services and how and where
should they be provided? (Chapter 10)
15 Jared Newman, “Right Now, the Internet of Things Is Like
the Internet of the 1990s,” Fast Company (March 27, 2015I,
http://www.fastcompany.
com/3044375/sector‐forecasting/the‐future‐of‐the‐internet‐of‐th
ings‐is‐like‐the‐internet‐of‐the‐1990s (last accessed May 26,
2015).
cintro.indd 15 11/26/2015 7:38:31 PM
http://www.fastcompany.com/3044375/sector%E2%80%90forec
asting/the%E2%80%90future%E2%80%90of%E2%80%90the%E
2%80%90internet%E2%80%90of%E2%80%90things%E2%80%
90is%E2%80%90like%E2%80%90the%E2%80%90internet%E2
%80%90of%E2%80%90the%E2%80%901990s
16 Introduction
• How are IS projects managed and risks from change
management mitigated? (Chapter 11)
• How is business intelligence managed within an organization?
(Chapter 12)

• What ethical and moral considerations bind the uses of
information in business? (Chapter 13)
K E Y T E R M S
architecture (p. 14)
data (p. 10)
digital natives (p. 4)
information (p. 11)
information system (p. 14)
information technology (p. 14)
infrastructure (p. 14)
internet of things (p. 13)
knowledge (p. 12)
mashup (p. 11)
social business (p. 15)
social IT (p. 15)
social media (p. 15)
social networking (p. 15)
Web 2.0 (p. 3)

wisdom (p. 12)
cintro.indd 16 11/26/2015 7:38:31 PM
17
1
chapter
The Information Systems
Strategy Triangle
In February 2015, 1 health care giant Kaiser
Permanente named Dick Daniels to the CIO position and
the leadership team for the next stage of the company ’ s
business strategy: to provide better health care
at lower costs. To achieve those goals, Kaiser Permanente, one
of the nation ’ s largest not‐for‐profi t
health care systems with over 9.5 million members and 2014
operating revenue of $56.4 billion,
invested in numerous information systems projects aimed at
streamlining operations, offering new
services, and meeting government obligations. For example, in
2014, 13% of all the medical appoint-
ments were fulfi lled digitally—through e‐mail—to the delight
of patients who did not have to make
a trip to the doctor ’ s offi ce and to the delight of doctors who

were able to check in on their patients,
particularly those with chronic conditions, more frequently.
Doctors particularly liked this because
their annual bonuses were based, in part, on improvements in
patient health metrics such as lower
blood pressure, reduced blood sugar levels if at risk for
diabetes, and improvement in cholesterol
scores rather than on the number of tests they ordered or the
total billing they brought in. The organi-
zation invested heavily in video conferencing technology,
mobile apps, and analytics as they fi nished
implementing a $4 billion electronic health records system, KP
HealthConnect.
KP HealthConnect began in 2003, but by 2008, all members
had online access to their health
records; by 2010, all system services were available at all
medical offi ces and hospitals in the system;
and by 2012, all members had access to their health records on
mobile devices. Kaiser Permanente
has been a regular innovator in the use of technologies, being
one of the fi rst health care organiza-
tions to experiment with chat rooms, secure messaging, and
private e‐mail correspondence between
patients, physicians, and care providers. The new system

connects each member to all caregivers and
services available at Kaiser Permanente. Further, it enabled
patients to participate in the health care
they received at a new level and access information directly
from the system.
The organizational design supported the business strategy of
better health care at lower costs. 2
At the core of this strategy was a shift from a “fi x‐me system”
with which patients seek health care
when something is broken and needs repair to a system that was
truly proactive and focused on pro-
moting health. Under the “fi x‐me system,” health care was
expensive and often sought too late to
The Information Systems Strategy Triangle highlights the
alignment necessary between
decisions regarding business strategy, information systems, and
organizational design.
This chapter reviews models of business strategy,
organizational strategy and design, and
information systems strategy. It concludes with a simple
framework for creating a social
business strategy.
1
http://blogs.wsj.com/cio/2015/02/09/kaiser‐permanente‐names‐r
ichard‐dick‐daniels‐cio/; http://fortune.com/2015/04/29/kaiser‐
ceo‐on‐healthcare/;
http://fortune.com/2014/07/24/a‐health‐care‐model‐thats‐workin

g/; Paul Gray , Omar Sawy , Guillermo Asper ,
and Magnus Thordarson , “ Realizing Strategic Value
Through Center‐Edge Digital Transformation in
Consumer‐Centric Industries ,”
MIS Quarterly Executive 12 , no. 1 ( March 2013 ) .
2 Note that the organizational design puts the organizational
strategy into practice. For instance, rewarding billings, sharing
little
information, and late involvement with patients are
organizational design elements of a “fix‐me” organizational
strategy.
c01.indd 17 11/26/2015 6:19:39 PM
http://blogs.wsj.com/cio/2015/02/09/kaiser%E2%80%90permane
nte%E2%80%90names%E2%80%90richard%E2%80%90dick%E
2%80%90daniels%E2%80%90cio%00%00
http://fortune.com/2015/04/29/kaiser%E2%80%90ceo%E2%80%
90on%E2%80%90healthcare%00a
http://fortune.com/2014/07/24/a%E2%80%90health%E2%80%9
0care%E2%80%90model%E2%80%90thats%E2%80%90working
%00a
18 The Information Systems Strategy Triangle
fix the problem. Instead, the Kaiser Permanente strategy
focused on promoting health, enabling identification of

problems before they became serious issues. For example,
those in need of more exercise may receive a prescription
to take a walk and an e‐mail reminder from health care
providers to reinforce the new behavior. Staff incentive
systems were aligned with this behavior, too. Physicians were
all paid a flat salary and end‐of‐year bonuses if their
patients achieved better health. All caregivers were rewarded
for guiding people into making behavioral choices
that were likely to keep them well.
The success at Kaiser Permanente was achieved in part because
of the alignment between its business strategy, its
information systems strategy, and its organization design.
Physicians were part of the decision‐making processes.
Managers were involved in the design and implementation of
the information systems. The decision to move from
a “fix‐me system” to a “proactive health system” was not made
in isolation from the organization or the information
systems.
The information systems (IS) department is not an island within
a firm. Rather, IS manages an infrastructure
that is essential to the firm’s functioning. Further, the Kaiser
Permanente case illustrates that a firm’s IS must be
aligned with the way it manages its employees and processes.
For Kaiser Permanente, it was clear that not only did

the physicians need a fast, inexpensive, and useful way to
communicate with patients outside of regular in‐person
appointments but also incentive systems and patient service
processes had to be updated. Information systems
provided a solution in conjunction with new operational and
control processes.
This chapter introduces a simple framework for describing the
alignment necessary with business systems and
for understanding the impact of IS on organizations. This
framework is called the Information Systems Strategy
Triangle because it relates business strategy with IS strategy
and organizational strategy. This chapter also presents
key frameworks from organization theory that describe the
context in which IS operates as well as the business
imperatives that IS support. The Information Systems Strategy
Triangle presented in Figure 1.1 suggests three key
points about strategy.
1. Successful firms have an overriding business strategy that
drives both organizational strategy and IS strat-
egy. The decisions made regarding the structure, hiring
practices, vendor policies, and other components of
the organizational design, as well as decisions regarding
applications, hardware, and other IS components,
are all driven by the firm’s business objectives, strategies, and
tactics. Successful firms carefully balance

these three strategies—they purposely design their organization
and their IS strategies to complement their
business strategy.
2. IS strategy can itself affect and is affected by changes in a
firm’s business and organizational design. To
perpetuate the balance needed for successful operation, changes
in the IS strategy must be accompanied by
changes in the organizational strategy and must accommodate
the overall business strategy. If a firm designs
its business strategy to use IS to gain strategic advantage, the
leadership position in IS can be sustained only
by constant innovation. The business, IS, and organizational
strategies must constantly be adjusted.
3. IS strategy always involves consequences—intended or not—
within business and organizational strategies.
Avoiding harmful unintended consequences means remembering
to consider business and organizational
strategies when designing IS implementation. For example,
deploying tablets to employees without an
accompanying set of changes to job expectations, process
design, compensation plans, and business tac-
tics will fail to achieve expected productivity improvements.
Success can be achieved only by specifically
designing all three components of the strategy triangle so they
properly complement each other.

Business Strategy
Organizational Strategy Information Strategy
FIGURE 1.1 The Information Systems Strategy Triangle.
c01.indd 18 11/26/2015 6:19:39 PM
19Brief Overview of Business Strategy Frameworks
Before the changes at Kaiser Permanente, incentives for doctors
were misaligned with the goals of better health
care. Its IS Strategy Triangle was out of alignment at that time.
Its organizational strategy (e.g., a “fix‐me” system)
was not supported by the IS strategy (e.g., tracking and
reporting billable procedures). Neither the organizational
strategy nor the IS strategy adequately supported their
purported business strategy (helping patients at lower cost).
For Kaiser Permanente, success could be achieved only by
specifically designing all three components of the
strategy triangle to work together.
Of course, once a firm is out of alignment, it does not mean that
it has to stay that way. To correct the misalign-
ment described earlier, Kaiser Permanente used on‐line services
to enable quick communications between patients,
physicians, and care providers. Further, it changed its bonus

structure to focus on health rather than billing amounts.
The new systems realign people, process, and technology to
provide better service, save time, and save money.
What does alignment mean? The book Winning the 3‐Legged
Race defines alignment as the situation in which a
company’s current and emerging business strategy is enabled
and supported yet unconstrained by technology. The
authors suggest that although alignment is good, there are
higher states, namely synchronization and convergence,
toward which companies should strive. With synchronization,
technology not only enables current business strategy
but also anticipates and shapes future business strategy.
Convergence goes one step further by exhibiting a state in
which business strategy and technology strategy are intertwined
and the leadership team members operate almost
interchangeably. Although we appreciate the distinction and
agree that firms should strive for synchronization and
convergence, alignment in this text means any of these states,
and it pertains to the balance between organizational
strategy, IS strategy, and business strategy.3
A word of explanation is needed here. Studying IS alone does
not provide general managers with the appropriate
perspective. This chapter and subsequent chapters address
questions of IS strategy squarely within the context of
business strategy. Although this is not a textbook of business

strategy, a foundation for IS discussions is built on
some basic business strategy frameworks and organizational
theories presented in this and the next chapter. To be
effective, managers need a solid sense of how IS are used and
managed within the organization. Studying details
of technologies is also outside the scope of this text. Details of
the technologies are relevant, of course, and it is
important that any organization maintain a sufficient knowledge
base to plan for and adequately align with business
priorities. However, because technologies change so rapidly,
keeping a textbook current is impossible. Instead, this
text takes the perspective that understanding what questions to
ask and having a framework for interpreting the
answers are skills more fundamental to the general manager
than understanding any particular technology. That
understanding must be constantly refreshed using the most
current articles and information from experts. This text
provides readers with an appreciation of the need to ask
questions, a framework from which to derive the ques-
tions to ask, and a foundation sufficient to understand the
answers received. The remaining chapters build on the
foundation provided in the Information Systems Strategy
Triangle.
Brief Overview of Business Strategy Frameworks

A strategy is a coordinated set of actions to fulfill objectives,
purposes, and goals. The essence of a strategy is
setting limits on what the business will seek to accomplish.
Strategy starts with a mission. A mission is a clear and
compelling statement that unifies an organization’s effort and
describes what the firm is all about (i.e., its purpose).
Mark Zuckerberg’s reflection on the mission of Facebook
provides an interesting example. Originally conceived as
a product rather than a service, the CEO of Facebook
commented, “after we started hiring more people and building
out the team, I began to get an appreciation that a company is a
great way to get a lot of people involved in a mission
you’re trying to push forward. Our mission is getting people to
connect.”4
In a few words, the mission statement sums up what is unique
about the firm. The information in Figure 1.2 indi-
cates that even though Zappos, Amazon, and L.L. Bean are all
in the retail industry, they view their missions quite
differently. For example, Zappos’ focus is on customer service,
Amazon is about customer sets, and L.L. Bean is
3 F. Hogue, V. Sambamurthy, R. Zmud, T. Trainer, and C.
Wilson, Winning the 3‐Legged Race (Upper Saddle River, NJ:
Prentice Hall, 2005).
4 Shayndi Raice, “Is Facebook Ready for the Big Time?” The
Wall Street Journal (January 14–15, 2012), B1.
c01.indd 19 11/26/2015 6:19:39 PM

about the merchandise and treating people the right way. It’s
interesting to note that although Amazon purchased
Zappos in 2009, the acquisition agreement specified that Zappos
would continue to run independently of its new
parent. Today, Zappos continues to remain both culturally and
physically separate from Amazon. Zappos is located
near Las Vegas, Nevada, and Amazon is in Seattle, Washington.
A business strategy is a plan articulating where a business seeks
to go and how it expects to get there. It is
the means by which a business communicates its goals.
Management constructs this plan in response to market
forces, customer demands, and organizational capabilities.
Market forces create the competitive context for the
business. Some markets, such as those faced by package
delivery firms, laptop computer manufacturers, and credit
card issuers, face many competitors and a high level of
competition, such that product differentiation becomes
increasingly difficult. Other markets, such as those for airlines
and automobiles, are similarly characterized by
high competition, but product differentiation is better
established. Customer demands comprise the wants and
needs of the individuals and companies who purchase the

products and services available in the marketplace.
Organizational capabilities include the skills and experience
that give the corporation a currency that can add value
in the marketplace.
Consider Dell, originally a personal computer company.
Initially Dell’s business strategy was to sell personal
computers directly to the customer without going through an
intermediary. Reaching customers in this way was
less expensive and more responsive than selling the computers
in retail stores. The Internet, combined with Dell’s
well‐designed IS infrastructure, allowed customers to
electronically contact Dell, which then designed a PC for a
customer’s specific needs. Dell’s ordering system was
integrated with its production system and shared information
automatically with each supplier of PC components. This IS
enabled the assembly of the most current computers
without the expense of storing large inventories, and inventory
uncertainties were pushed back to the vendors. Cost
savings were passed on to the customer, and the
direct‐to‐customer model allowed Dell to focus its production
capacity on building only the most current products. With small
profit margins and new products quickly able to
replace existing products, IS aligned with Dell’s business
strategy to provide low‐cost PCs. The cost savings from

the IS was reflected in the price of systems. In addition, Dell
executives achieved a strategic advantage in reducing
response time, building custom computers that had one of the
industry’s lowest costs, and eliminating inventories
that could become obsolete before they are sold. Thus, this
business strategy was consistent with Dell’s mission of
delivering the best customer experience in the markets it serves.
But things aren’t always as they seem. If the direct‐to‐customer
strategy was so effective, why is Dell now
also selling its computers at major retail outlets such as
Walmart, Staples, and Best Buy? It is likely that the sales
figures and profit margins were not measuring up to Dell’s
stated objectives and performance targets. And Dell
has branched out to other hardware, such as printers and
servers, and more recently, providing IT services. Con-
sequently, Dell adjusted its business strategy, and we can expect
to see changes in its organizational design and
information systems to reflect its altered direction.
Now consider your favorite dot‐com company. Every dot‐com
company has a business strategy of delivering
its products or services over the Internet. To do so, the
dot‐coms need organizations filled with individuals and
processes that support this business strategy. Their employees

must be Internet savvy; that is, they must have
FIGURE 1.2 Mission statements of three retail businesses.
Company Mission Statement
Zappos To provide the best customer service possible.
Internally we call this our WOW philosophy.a
Amazon We seek to be Earth’s most customer‐centric company
for three primary customer sets: consumer
customers, seller customers and developer customers.b
L.L. Bean Sell good merchandise at a reasonable profit, treat
your customers like human beings and they will
always come back for more.c
a http://about.zappos.com (accessed March 19, 2015).
b http://www.amazon.com Mission Statement on Amazon
Investor Relations page (accessed March 19, 2015).
c http://www.llbean.com/customerService/aboutLLBean/compan
y_values.html (accessed March 19, 2015).
c01.indd 20 11/26/2015 6:19:40 PM
http://about.zappos.com
http://www.amazon.com
http://www.llbean.com/customerService/aboutLLBean/company
_values.html
Business Models versus Business Strategy
Some new managers confuse the concept of a business model

with the concept of a business strategy. The
business strategy , as discussed in this chapter, is the
coordinated set of actions used to meet the business goals
and objectives. It ’ s the path a company takes to achieve its
goals. One of the components of the business strategy
is the business model, the design of how the business will make
money and how customers will get value from its
products and services. Some might argue that a business model
is the outcome of strategy. *
Some examples of business models commonly seen in the
digital world include † :
• Subscription: Customers pay a recurring fee for the product
or service.
• Advertising: Customers access the product or service for
“free,” and sponsors or vendors pay fees for
advertising that goes with the product or service.
• Cost plus: Somewhat like a traditional retailer, customers
purchase the product or service for a specific price
that is usually the cost plus some markup for profit.
• Renting/Licensing: Customers pay a fee to use the product
or service for a specified period of time.
• All‐you‐can‐Eat: Customers pay one fee for access to as
much of the product or service as they want to

consume, usually over a specific period of time.
• Freemium: Customers get something for “free,” and the
company makes money from selling customers
something after they get the giveaway. This is similar to a
business model used in brick‐and‐mortar busi-
nesses that give away something or sell something for a very
low price, but the customer has to pay for
refills or upgrades such as giving razors away but making
money from selling razor blades.
* For a more detailed treatment of the concepts of business
models, strategy, and tactics, see Ramon Casadesus‐Masanell
and Joan
Ricart, “From Strategy to Business Models and to Tactics,”
Harvard Business School working paper 10‐036,
http://www.hbs.edu/
faculty/Publication%20Files/10‐036.pdf (accessed August 21,
2015).
† For a list of 15 different business models, see
http://www.digitalbusinessmodelguru.com/2012/12/15‐business‐
models‐complete‐
list.html (accessed August 21, 2015).
skills and knowledge that are relevant to the dot‐com business.
Their processes must support the dot‐com strategy.
Imagine what would happen if the order process for their
services was not Internet based. It seems silly to even
consider a dot‐com that would insist that orders be placed in
person or even by telephone. The dot‐com processes

are aligned with companies ’ on‐line‐based business strategy.
Further, their IS strategy must also be aligned with
their processes. It would be equally silly to expect information
to be based on paper fi les rather than electronic fi les.
A classic, widely used model developed by Michael Porter still
frames most discussions of business strategy. In
the next section, we review Porter ’ s generic strategies
framework as well as dynamic environment strategies. 5 We
then share questions that a general manager must answer to
understand the business ’ strategy.
The Generic Strategies Framework
Companies sell their products and services in a marketplace
populated with competitors. Michael Porter ’ s frame-
work helps managers understand the strategies they may choose
to build a competitive advantage. In his book
Competitive Advantage , Porter claims that the “fundamental
basis of above‐average performance in the long run is
sustainable competitive advantage.” 6 Porter identifi ed three
primary strategies for achieving competitive advantage:
(1) cost leadership, (2) differentiation, and (3) focus. These
advantages derive from the company ’ s relative position
5 Another popular model by Michael Porter, the value chain,
provides a useful model for discussing internal operations of an
organization. Some find it a
useful model for understanding how to link two firms. This

framework is used in Chapter 5 to examine business process
design. For further information,
see M. Porter , Competitive Advantage , 1st ed. ( New
York : The Free Press , 1985 ) .
6 M. Porter , Competitive Advantage: Creating and
Sustaining Superior Performance , 2nd ed. ( New York : The
Free Press , 1998 ) .
c01.indd 21 11/26/2015 6:19:40 PM
http://www.hbs.edu/faculty/Publication%20Files/10%E2%80%9
0036.pdf
http://www.digitalbusinessmodelguru.com/2012/12/15%E2%80
%90business%E2%80%90models%E2%80%90complete%E2%80
%90list.html
%90list.html
%90list.html
in the marketplace, and they depend on the strategies and tactics
used by competitors. See Figure 1.3 for a summary
of these three strategies for achieving competitive advantage.
Cost leadership results when the organization aims to be the
lowest‐cost producer in the marketplace. The
organization enjoys above‐average performance by minimizing
costs. The product or service offered must be

comparable in quality to those offered by others in the industry
so that customers perceive its relative value. Typ-
ically, only one cost leader exists within an industry. If more
than one organization seeks an advantage with this
strategy, a price war ensues, which eventually may drive the
organization with the higher cost structure out of the
marketplace. Through mass distribution, economies of scale,
and IS to generate operating efficiencies, Walmart
epitomizes the cost‐leadership strategy.
Through differentiation, the organization offers its product or
service in a way that appears unique in the mar-
ketplace. The organization identifies which qualitative
dimensions are most important to its customers and then
finds ways to add value along one or more of those dimensions.
For this strategy to work, the price charged cus-
tomers for the differentiator must seem fair relative to the price
charged by competitors. Typically, multiple firms
in any given market employ this strategy. Progressive Insurance
is able to differentiate itself from other automobile
insurance companies.
In its earlier days, Progressive Insurance’s service was unique.
Representatives responded to accident claims
24‐7, arriving at the scene of the accident with powerful laptops
and software that enabled them to settle claims and

cut a check on the spot. More recently, Progressive was the first
to offer a usage‐based insurance product, called
Snapshot, that bases insurance rates on the miles driven by
customers. These innovations enabled a strategy that
spurred Progressive’s growth and widened its profit margins.
Apple Inc. is another example of a company that com-
petes in its markets on its ability to differentiate its products.
Apple’s various innovations in its operating system,
laptop design, iPads, iPhones, iPods, iTunes and iWatches have
created a strategy based on the uniqueness of its
products and services.
Focus allows an organization to limit its scope to a narrower
segment of the market and tailor its offerings
to that group of customers. This strategy has two variants: (1)
cost focus, in which the organization seeks a cost
advantage within its segment and (2) differentiation focus, in
which it seeks to distinguish its products or services
within the segment. This strategy allows the organization to
achieve a local competitive advantage even if it does
not achieve competitive advantage in the marketplace overall.
Porter explains how the focuser can achieve compet-
itive advantage by focusing exclusively on certain market
segments:
Breadth of target is clearly a matter of degree, but the essence
of focus is the exploitation of a narrow target’s differ-
ences from the balance of the industry. Narrow focus in and of

itself is not sufficient for above‐average performance.7
Marriott International demonstrates both types of focus with
two of its hotel chains: Marriott has a cost focus,
and Ritz‐Carlton has a differentiation focus. To better serve its
business travelers and cut operational expenses,
Marriott properties have check‐in kiosks that interface with
their Marriott Rewards loyalty program. A guest can
swipe a credit card or Marriott Rewards card at the kiosk in the
lobby and receive a room assignment and keycard
Strategic Advantage
S
tr
a
te
g
ic
T
a
rg
e
t
Uniqueness perceived by customer Low-cost position
Industrywide Differentiation Cost leadership

Particular segment only Focus
Source: Adapted from M. Porter, Competitive Advantage, 1st
ed. (New York: The Free Press, 1985) and Competitive
Advantage:
Creating and Sustaining Superior Performance, 2nd ed. (New
York: The Free Press, 1998).
FIGURE 1.3 Three strategies for achieving competitive
advantage.
7 Porter, Competitive Advantage: Creating and Sustaining.
c01.indd 22 11/26/2015 6:19:40 PM
from the machine. She can also print airline boarding passes at
the kiosks. Further, the kiosks help the Marriott
chain implement its cost focus by cutting down on the personnel
needed in at the front desk. The kiosk system is
integrated with other systems such as billing and customer
relationship management (CRM) to generate operating
efficiencies and enhanced corporate standardization.
In contrast, stand‐alone kiosks in the lobby would destroy the
feeling that the Ritz‐Carlton chain, acquired by
Marriott in 1995, creates. To the Ritz‐Carlton chain, CRM
means capturing and using information about guests,

such as their preference for wines, a hometown newspaper, or a
sunny room. Each Ritz‐Carlton employee is
expected to promote personalized service by identifying and
recording individual guest preferences. To demon-
strate how this rule could be implemented, a waiter, after
hearing a guest exclaim that she loves tulips, could log the
guest’s comments into the Ritz‐Carlton CRM system called
“Class.” On her next visit to a Ritz‐Carlton hotel, tulips
could be placed in the guest’s room after querying Class to
learn more about her as her visit approaches. The CRM
is instrumental in implementing the differentiation‐focus
strategy of the Ritz‐Carlton chain.8 Its strategy allows the
Ritz‐Carlton chain to live up to its unique motto which
emphasizes that its staff members are distinguished people
with distinguished customers.
Airline JetBlue adopted a differentiation strategy based on low
costs coupled with unique customer experience.
It might be called a “value‐based strategy.” It is not the lowest
cost carrier in the airline industry; at 12.3 cents per
passenger seat mile, JetBlue has one of the lowest costs, but
Virgin America, Spirit, and Allegiant had even lower
per seat mile costs in 2013. But JetBlue manages its operational
costs carefully, making decisions that keep its per

passenger costs among the lowest in the business, such as a
limited number of airplane models in its fleet, gates at
less congested airports, paperless cockpit and many other
operations, and snacks instead of meals on flights. Jet-
Blue has one of the longest stage length averages (the length of
the average flight) in the industry, and the longer
the flight, the lower the unit costs. Competing network carriers,
who are more well known and established, may
have different pay scales because they’ve been in the business
longer and have a different composition of staff.
These carriers also have higher maintenance costs for their
older, more diverse fleets. If it could realize its plans for
growth while maintaining its low cost structure, JetBlue could
move from its cost focus based on serving a limited,
but growing, number of market segments to a cost leadership
strategy.9
While sustaining a cost focus, JetBlue’s chairman believes that
JetBlue can compete on more than price, which
is part of its unique differentiation strategy. It is why the airline
continually strives to keep customers satisfied with
frills such as extra leg room, leather seats, prompt baggage
delivery, DirectTV, and movies. It has been recognized
with many awards for customer satisfaction in the North
American airline industry.

Dynamic Environment Strategies
Porter’s generic strategies model is useful for diagnostics, for
understanding how a business seeks to profit in
its chosen marketplace, and for prescriptions, or building new
opportunities for advantage. It reflects a careful
balancing of countervailing competitive forces posed by buyers,
suppliers, competitors, new entrants, and substitute
products and services within an industry. As is the case with
many models, dynamic environment strategies offer
managers useful tools for thinking about strategy.
However, the Porter model was developed at a time when
competitive advantage was sustainable because the
rate of change in any given industry was relatively slow and
manageable. Since the late 1980s, when this frame-
work was at the height of its popularity, newer models have
been developed to take into account the increasing
turbulence and velocity of the marketplace. Organizations need
to be able to respond instantly and change rapidly,
which requires dynamic structures and processes. One example
of this type of approach is the hypercompetition
framework. Discussions of hypercompetition take a perspective
different from that of the previous framework. Por-
ter’s framework focuses on creating competitive advantage in
relatively stable markets, whereas hypercompetition

frameworks suggest that the speed and aggressiveness of the
moves and countermoves in a highly competitive and
8 Scott Berinato, “Room for Two,” CIO.com (May 15, 2002),
http://www.cio.com/archive/051502/two_content.html.
9
http://www.oliverwyman.com/content/dam/oliver‐wyman/global
/en/2014/nov/Airline_Economic_Analysis_Screen_OW_Nov_20
14.pdf (accessed
March 23, 2015).
c01.indd 23 11/26/2015 6:19:40 PM
http://www.cio.com/archive/051502/two_content.html
http://www.oliverwyman.com/content/dam/oliver%E2%80%90w
yman/global/en/2014/nov/Airline_Economic_Analysis_Screen_
OW_Nov_2014.pdf
turbulent market create an environment in which advantages are
rapidly created and eroded. In a hypercompetitive
market, trying to sustain a specific competitive advantage can
be a deadly distraction because the environment and
the marketplace change rapidly. To manage the rapid speed of
change, firms value agility and focus on quickly
adjusting their organizational resources to gain competitive
advantage. Successful concepts in hypercompetitive
markets include dynamic capabilities, creative destruction, and
blue ocean strategy.10

Dynamic capabilities are means of orchestrating a firm’s
resources in the face of turbulent environments. In
particular, the dynamic capabilities framework focuses on the
ways a firm can integrate, build, and reconfigure
internal and external capabilities, or abilities, to address rapidly
changing environments. These capabilities are
built rather than bought. They are embedded in firm‐specific
routines, processes, and asset positions. Thus,
they are difficult for rivals to imitate. In sum, they help
determine the speed and degree to which the firm can
marshal and align its resources and competences to match the
opportunities and requirements of the business
environment.11
Since the 1990s, a competitive practice, called creative
destruction, has emerged. First predicted over 60 years
ago by the economist Joseph Schumpeter, it was made popular
more recently by Harvard Professor Clay Christensen.
Coincidentally (or maybe not), the accelerated competition has
occurred concomitantly with sharp increases in the
quality and quantity of information technology (IT) investment.
The changes in competitive dynamics are particu-
larly striking in sectors that spend the most on IT.12
One example of using dynamic models was implemented by
leadership guru Jack Welch at General Electric

(GE). Often nicknamed “Neutron Jack” because of the way
businesses were radically changed, Welch’s approach
to creative destruction was termed destroy your business
(DYB). Welch recognized that GE could sustain its com-
petitive advantage only for a limited time as competitors
attempted to outmaneuver the company. He knew that
if GE did not identify its weaknesses, its competitors would
relish doing so. DYB is an approach that places GE
employees in the shoes of their competitors.13 Through the
DYB lenses, GE employees develop strategies to destroy
the company’s competitive advantage. Then, in light of their
revelations, they apply the grow your business (GYB)
strategy to find fresh ways to reach new customers and better
serve existing ones. This allows GE to protect its
business from its competitors and sustain its position in the
marketplace over the long run.
A similar strategy of cannibalizing its own products was used
by Apple. Steve Jobs, Apple’s founder and former
CEO, felt strongly that if a company was not willing to
cannibalize its own products, someone else would come
along and do it for them. That was evident in the way Apple
introduced the iPhone while iPod sales were brisk and
the iPad while its Macintosh sales were strong.14 Apple
continues to exhibit this strategy with subsequent releases
of new models of all of its products.

Most discussions of strategy focus on gaining competitive
advantage in currently existing industries and mar-
ketplaces, which are referred to by Kim and Mauborgne as red
ocean strategy. Using a red ocean strategy, firms
fiercely compete to earn a larger share of existing demand. Kim
and Mauborgne recommend a better approach:
Firms adopt a blue ocean strategy in which they create new
demand in untapped marketspaces where they have the
“water” to themselves. When applying the blue ocean strategy,
the goal is not to beat the competition but to make
it irrelevant. This is what Dell did when it challenged current
industry logic by changing the computer purchasing
and delivery experiences of its customers. “With its direct sales
to customers, Dell was able to sell its PCs for
40 percent less than IBM dealers while still making money.”15
Dell also introduced into unchartered seas an unprec-
edented delivery process that allowed buyers to receive their
new computers within four days of ordering them as
compared to the red ocean process, which typically required 10
weeks.
10 For more information, please see Don Goeltz,
“Hypercompetition,” vol. 1 of The Encyclopedia of Management
Theory, ed. Eric Kessler (Los Angeles:
Sage, 2013), 359–60.
11 D. J. Teece, G. Pisano, and A. Shuen, “Dynamic Capabilities
and Strategic Management,” Strategic Management Journal 18
(1997), 509–33; David

Teece, “Dynamic Capabilities,” vol. 1 of The Encyclopedia of
Management Theory, ed. Eric Kessler (Los Angeles: Sage,
2013), 221–24.
12 Andrew McAfee and Erik Brynjolfsson, “Investing in the IT
That Makes a Competitive Difference,” Harvard Business
Review (July–August 2008),
98–107.
13 M. Levinson, “GE Uses the Internet to Grow Business,” CIO
(October 15, 2001),
http://www.cio.com/article/30624/HOT_TOPIC_E_BUSINESS_
GE_Uses_the_Internet_to_Grow_Business_ (accessed May 5,
2012).
14 Walter Isaacson, Steve Jobs (New York: Simon and Shuster,
2011).
15 W. Chan Kim and Renee Mauborgne, Blue Ocean Strategy
(Cambridge, MA: Harvard Business School, 2005), 202.
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GE_Uses_the_Internet_to_Grow_Business
25Brief Overview of Organizational Strategies
Why Are Strategic Advantage Models Essential to Planning
for Information Systems?
A general manager who relies solely on IS personnel to make IS
decisions may not only give up any authority over
IS strategy but also hamper crucial future business decisions. In
fact, business strategy should drive IS decision
making, and changes in business strategy should entail
reassessments of IS. Moreover, changes in IS potential

should trigger reassessments of business strategy—as in the
case of the Internet when companies that understood
or even considered its implications for the marketplace quickly
outpaced their competitors who failed to do so.
For the purposes of our model, the Information Systems
Strategy Triangle, understanding business strategy means
answering the following questions:
1. What is the business goal or objective?
2. What is the plan for achieving it? What is the role of IS in
this plan?
3. Who are the crucial competitors and partners, and what is
required of a successful player in this
marketplace?
4. What are the industry forces in this marketplace?
Porter’s generic strategies framework and the dynamic
frameworks (summarized in Figure 1.4) are revisited in
the next few chapters. They are especially helpful in discussing
the role of IS in building and sustaining competitive
advantages (Chapter 2) and for incorporating IS into business
strategy. The next section of this chapter establishes
a foundation for understanding organizational strategies.
Brief Overview of Organizational Strategies
Organizational strategy includes the organization’s design as

well as the choices it makes to define, set up, coor-
dinate, and control its work processes. How a manager designs
the organization impacts every aspect of opera-
tions from dealing with innovation to relationships with
customers, suppliers, and employees. The organizational
strategy is a plan that answers the question: “How will the
company organize to achieve its goals and implement
its business strategy?”
A useful framework for organizational design can be found in
the book Building the Information Age Orga-
nization by Cash, Eccles, Nohria, and Nolan.16 This framework
(Figure 1.5) suggests that the successful execu-
tion of a company’s organizational strategy comprises the best
combination of organizational, control, and cultural
variables. Organizational variables include decision rights,
business processes, formal reporting relationships, and
informal networks. Control variables include the availability of
data, nature and quality of planning, effectiveness
of performance measurement and evaluation systems, and
incentives to do good work. Cultural variables comprise
the values of the organization. These organizational, control,
and cultural variables are managerial levers used by
decision makers to effect changes in their organizations. These
managerial levers are discussed in detail in Chapter 3.
FIGURE 1.4 Summary of strategic approaches and IT
applications.

Strategic Approach Key Idea Application to Information
Systems
Porter’s generic strategies Firms achieve competitive advantage
through cost leadership, differentiation,
or focus.
Understanding which strategy is chosen
by a firm is critical to choosing IS to
complement the strategy.
Dynamic environment strategies Speed, agility, and aggressive
moves
and countermoves by a firm create
competitive advantage.
The speed of change is too fast for
manual response, making IS critical to
achieving business goals.
16 James I. Cash, Robert G. Eccles, Nitin Nohria, and Richard
L. Nolan, Building the Information Age Organization
(Homewood, IL: Richard D. Irwin, 1994).
c01.indd 25 11/26/2015 6:19:40 PM
Our objective is to give the manager a framework to use in
evaluating various aspects of organizational design.
In this way, the manager can review the current organization
and assess which components may be missing and

what future options are available. Understanding organizational
design means answering the following questions:
1. What are the important structures and reporting relationships
within the organization?
2. Who holds the decision rights to critical decisions?
3. What are the important people‐based networks (social and
informational), and how can we use them to get
work done better?
4. What are the characteristics, experiences, and skill levels of
the people within the organization?
5. What are the key business processes?
6. What control systems (management and measurement
systems) are in place?
7. What are the culture, values, and beliefs of the organization?
The answers to these questions inform the assessment of the
organization’s use of IS. Chapters 3, 4, and 5 use
the Managerial Levers model to assess the impact of
information systems (IS) on the firm. Chapters 8 and 9 use this
same list to understand the business and governance of the IS
organization.
Brief Overview of Information Systems Strategy
IS strategy is the plan an organization uses to provide
information services. IS allow a company to implement its
business strategy. JetBlue’s former Vice President for People
explains it nicely: “We define what the business needs

and then go find the technology to support that.”17
Business strategy is a function of competition (What does the
customer want and what does the competition
do?), positioning (In what way does the firm want to compete?),
and capabilities (What can the firm do?). IS help
Organizational
effectiveness
Strategy
Organization Control
Culture
Performance
measurement
and
evaluation
Incentives
and rewards
Values
Formal
reporting
relationships
Planning
Business

processes
Decision
rights
Data
Informal
networks
People,
Information, and
Technology
Execution
FIGURE 1.5 Managerial Levers model.
Source: J. Cash, R. G. Eccles, N. Nohria, and R. L. Nolan,
Building the Information Age Organization (Homewood, IL:
Richard D.
Irwin, 1994).
17 Hogue et al., Winning the 3‐Legged Race, 111.
c01.indd 26 11/26/2015 6:19:40 PM
27Brief Overview of Information Systems Strategy
determine the company ’ s capabilities. An entire chapter is
devoted to understanding key issues facing general man-
agers concerning IT architecture, but for now a more basic
framework is used to understand the decisions related

to IS that an organization must make.
The purpose of the matrix in Figure 1.6 is to give the
manager a high‐level view of the relation between the
four IS infrastructure components and the other resource
considerations that are keys to IS strategy. Infrastructure
FIGURE 1.6 IS strategy matrix.
What Who Where
Hardware The physical devices of the system System users and
managers Physical location of devices
(cloud, data center, etc.)
Software The programs, applications, and
utilities
System users and managers The hardware it resides on and
physical location of that hardware
Networking The way hardware is connected to
other hardware, to the Internet, and
to other outside networks
System users and managers;
company that provides the
service
Where the nodes, the wires, and
other transport media are located
Data Bits of information stored in the
system

Owners of data; data
administrators
Where the information resides
Social Business Lens: Building a Social Business Strategy
Some companies use social IT as point solutions for business
opportunities, but others build a social business
strategy that considers the application of social IT tools and
capabilities to solve business opportunities holisti-
cally. A social business strategy is a plan of how the fi rm will
use social IT that is aligned with its organizational strat-
egy and IS strategy. Social business strategy includes a vision
of how the business would operate if it seamlessly
and thoroughly incorporated social and collaborative
capabilities throughout the business model. It answers the
same type of questions of what, how, and who, as do many other
business strategies.
Social businesses infuse social capabilities into their business
processes. Most of the social business opportu-
nities fall into one of three categories:
Collaboration —using social IT to extend the reach of
stakeholders, both employees and those outside the
enterprise walls. Social IT such as social networks enable
individuals to find and connect with each other to

share ideas, information, and expertise.
Engagement —using social IT to involve stakeholders in the
traditional business of the enterprise. Social IT such as
communities and blogs provide a platform for individuals to
join in conversations, create new conversations,
and offer support to each other and other activities that create a
deeper feeling of connection to the company,
brand, or enterprise.
Innovation —using social IT to identify, describe, prioritize,
and create new ideas for the enterprise. Social IT offers
community members a “super idea box” where individuals
suggest new ideas, comment on other ideas, and
vote for their favorite idea, giving managers a new way to
generate and decide on products and services.
National Instruments (ni.com) is an example of a company that
has embraced social IT and created a social
business strategy. Managers developed a branded community
consisting of a number of social IT tools like Face-
book, Twitter, blogs, forums, and more. By thinking holistically
about all the ways that customers and employees
might interact with one another, the branded community has
become the hub of collaboration, engagement, and
idea generation.

Source: Adapted from Keri Pearlson , “ Killer Apps for a
Social Business ” (February 17, 2011 ) ,
http://instantlyresponsive.wordpress.
com/2011/02/27/killer‐apps‐for‐a‐social‐business/ (accessed
March 19, 2015). For more information on National
Instruments,
see Harvard Business school case study 813001, “National
Instruments” by Lynda Applegate, Keri Pearlson, and Natalie
Kindred.
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%80%90apps%E2%80%90for%E2%80%90a%E2%80%90social
%E2%80%90business/
includes hardware, such as desktop units and servers. It also
includes software, such as the programs used to do
business, to manage the computer itself and to communicate
between systems. The third component of IS infra-
structure is the network, which is the physical means by which
information is exchanged among hardware com-
ponents. Examples include fiber networks such as Google Fiber,
cable networks such as those provided by Time
Warner, AT&T, and Comcast, WiFi provided by many local
services, and 3G/4G/WiMax technologies (which are
actually Internet communication standards, but some phone

companies adopt those terms as the name of networks
they offer). Some communications are conducted through a
private digital network, managed by an internal unit).
Finally, the fourth part of the infrastructure is the data. The data
include the bits and bytes stored in the system.
In current systems, data are not necessarily stored alongside the
programs that use them; hence, it is important to
understand what data are in the system and where they are
stored. Many more detailed models of IS infrastructure
exist, and interested readers may refer to any of the dozens of
books that describe them. For the purposes of this
text, the IS strategy matrix provides sufficient information to
allow the general manager to assess the critical issues
in information management.
Because of the advanced state of technology, many managers
are more familiar with the use of platforms and
applications, or apps. Platforms are technically any set of
technologies upon which other technologies or appli-
cations run. Often they are a combination of hardware and
operating system software. Microsoft Windows and
Apple’s Macintosh with its latest operating system are two
examples of platforms. Also common are mobile plat-
forms such as the iPhone and Samsung/Android phone.
Applications or apps, on the other hand, are self‐contained

software programs that fulfill a specific purpose and run on a
platform. The term “apps” became popular from the
smart phone industry, beginning when Apple offered an online
marketplace for customers to download small pro-
grams to run on their devices. But more recently, because all
platforms have applications that run on them, the term
apps has taken on a broader meaning.
S U M M A R Y
The Information Systems Strategy Triangle represents a simple
framework for understanding the impact of IS on businesses. It
relates business strategy with IS strategy and organizational
strategy and implies the balance that must be maintained in
business
planning. The Information Systems Strategy Triangle suggests
the following management principles.
Business Strategy
Business strategy drives organizational strategy and IS strategy.
The organization and its IS should clearly support defined
business goals and objectives.
• Definition: A well‐articulated vision of where a business seeks
to go and how it expects to get there
• Example Models: Porter’s generic strategies model; dynamic
environment models

Organizational Strategy
Organizational strategy must complement business strategy. The
way a business is organized either supports the implementation
of its business strategy or it gets in the way.
• Definition: The organization’s design, as well as the choices it
makes to define, set up, coordinate, and control its work
processes
• Example Model: managerial levers
IS Strategy
IS strategy must complement business strategy. When IS
support business goals, the business appears to be working well.
IS
strategy can itself affect and is affected by changes in a firm’s
business and organizational strategies. Moreover, IS strategy
always has consequences—intended or not—on business and
organizational strategies.
c01.indd 28 11/26/2015 6:19:40 PM
29Discussion Questions
• Definition: The plan the organization uses in providing
information systems and services
• Models: A basic framework for understanding IS decisions for
platform, applications, network and data‐relating

architecture (the “what”), and the other resource considerations
(“who” and “where”) that represent important planning
constraints
Strategic Relationships
Organizational strategy and information strategy must
complement each other. They must be designed so that they
support,
rather than hinder, each other. If a decision is made to change
one corner of the triangle, it is necessary to evaluate the other
two
corners to ensure that balance is preserved. Changing business
strategy without thinking through the effects on the
organization
and IS strategies will cause the business to struggle until
balance is restored. Likewise, changing IS or the organization
alone
will cause an imbalance.
D I S C U S S I O N Q U E S T I O N S
1. Why is it important for business strategy to drive
organizational strategy and IS strategy? What might happen if
the business
strategy was not the driver?
2. In 2015, the NFL decided to hand out Microsoft Surface
tablets to all coaches for use during games, and there are reports
that in the future, they will add HoloLens devices to provide
augmented reality.18 A HoloLens device is a high‐definition,

head‐mounted display that allows coaches to see the plays with
text and animation superimposed right on the live images. If
the NFL simply handed them out without making any other
formal changes in organizational strategy or business strategy,
what might be the outcome? What unintended consequences
might occur?
3. Consider a traditional manufacturing company that wants to
build a social business strategy. What might be a reasonable
business strategy, and how would organization and IS strategy
need to change? How would this differ for a restaurant chain?
A consumer products company? A nonprofit?
4. This chapter describes key components of an IS strategy.
Describe the IS strategy of a consulting firm using the matrix
framework.
5. What does this tip from Fast Company mean: “The job of the
CIO is to provide organizational and strategic flexibility”?19
K E Y T E R M S
apps (p. 27)
blue ocean strategy (p. 24)
business model (p. 20)
business strategy (p. 21)
collaboration (p. 28)

cost leadership (p. 22)
creative destruction (p. 24)
differentiation (p. 22)
dynamic capabilities (p. 24)
engagement (p. 28)
focus (p. 22)
hypercompetition (p. 23)
Information Systems Strategy
Triangle (p. 18)
innovation (p. 28)
IS strategy (p. 26)
managerial levers (p. 25)
mission (p. 19)
organizational strategy (p. 25)
red ocean strategy (p. 24)
social business strategy (p. 27)
strategy (p. 19)
18 Sean Michael, “NFL Teams Will Use Surface Pro 3s in 2015
and May Use HoloLens in the Future,” WinBeta (August 7,

2015), http://www.winbeta.
org/news/nfl‐teams‐will‐use‐surface‐pro‐3s‐2015‐and‐may‐use‐
hololens‐future (accessed August 21, 2015).
19 “Technology: How much? How fast? How revolutionary?
How expensive?” Fast Company (March 2002),
http://www.fastcompany.com/44651/
technology‐how‐much‐how‐fast‐how‐revolutionary‐how‐expensi
ve (accessed August 21, 2015).
c01.indd 29 11/26/2015 6:19:40 PM
http://www.winbeta.org/news/nfl%E2%80%90teams%E2%80%9
0will%E2%80%90use%E2%80%90surface%E2%80%90pro%E2
%80%903s%E2%80%902015%E2%80%90and%E2%80%90may
%E2%80%90use%E2%80%90hololens%E2%80%90future%20
http://www.fastcompany.com/44651/technology%E2%80%90ho
w%E2%80%90much%E2%80%90how%E2%80%90fast%E2%80
%90how%E2%80%90revolutionary%E2%80%90how%E2%80%
90expensive
Lego has long been an industry leader in children ’ s toys
with its simple yet unique building block‐style products. A
Danish
carpenter whose family still owns Lego today founded the
privately held company in 1932. But by 2004, the company
found
itself close to extinction, losing $1 million a day. A new CEO
was brought in, and within fi ve years sales were strong, profi ts
were up, and naysayers who felt the new strategy was going to

fail were proved wrong. In fact, sales, revenues and profi ts
continued to be strong. Revenues grew from 16 billion Danish
krone (DKK) in 2010 to over 28 billion DKK in 2014, and in
the same period, profi t almost doubled from 3.7 billion DKK to
7 billion DKK.
With the advent of high‐tech forms of entertainment, such as
the iPod and PlayStation, Lego found itself more antique
than cutting edge in the toy world. When new CEO Jorgen Vig
Knudstorp, a father and former McKinsey consultant, took
over, the company was struggling with poor performance,
missed deadlines, long development times, and a poor delivery
record. The most popular toys frequently would be out of stock,
and the company was unable to ship enough products or
manage the production of its more complicated sets. Retail
stores were frustrated, and that translated into reduced shelf
space and ultimately to business losses.
Knudstorp changed all of that. He reached out to top retailers,
cut costs, and added missing links to the supply chain. For
example, prior to the new strategy, 90% of the components were
used in just one design. Designers were encouraged to reuse
components in their new products, which resulted in a reduction
from about 13,000 different Lego components to 7,000.
Because each component ’ s mold could cost up to 50,000 euros
on average to create, this reduction saved signifi cant expense.

Lego was known for its traditional blocks and components that
would allow children to build just about anything their
imagination could create. The new strategy broadened the
products, targeting new customer segments. Lego managers
cre-
ated products based on themes of popular movies, such as Star
Wars and the Indiana Jones series. The company moved
into video games, which featured animated Lego characters
sometimes based on movies. The company created a product
strategy for adults and engaged the communities who had
already set up thousands of Web sites and blogs featuring Lego
creations. It embraced the community who thought of Lego as a
way to create art rather than simply as a building toy. And
the company designed a line of Legos aimed at girls because
the majority of its products had primarily targeted boys.
The culture of Lego changed to one that refused to accept
nonperformance. The company ’ s past showed a tendency to
focus on innovation and creativity, often at the expense of profi
ts. But that changed. “Knudstorp . . . made it clear that results,
not simply feeling good about making the best toys, would be
essential if Lego was to succeed. . . . Its business may still be
fun and games, but working here isn ’ t,” 20 describes the
current culture at Lego .
Some of the most drastic changes came from within the Lego
organization structure. After its massive losses in 2004,

Lego switched its employee pay structure, offering incentives
for appropriate product innovation and sales. Key performance
indicators encourage product innovation that catalyzes sales
while decreasing costs. Development time dropped by 50%, and
some manufacturing and distribution functions were moved to
less expensive locations, but the focus on quality remained.
The creation of reusable parts alleviated some of the strain on
Lego ’ s supply chain, which in turn helped its bottom line.
Lego also expanded into the virtual world, extending into
video gaming and virtual‐interaction games on the Internet.
Thinking outside the company ’ s previous product concepts cut
costs while encouraging real‐time feedback from customers
across a global market. Additionally, Lego created brand
ambassadors who organized conventions across the world to dis-
cuss product innovation and to build communities of fellow
customers. With increased revenue, Lego managers considered
entering the movie‐making business—a risky proposition for a
toy company. However, Lego ’ s success with Hollywood‐type
action fi gures fueled its interest in a movie‐making endeavor.
The growth put strains on the IS supporting the business. Order
management and fulfi llment were particularly affected,
resulting in the inability to meet customer demand. Employee
management systems were stretched as new employees were

added to support the growth and additional locations. Product
design and development, especially the virtual and video
games, required new technology, too.
To solve some of these problems, Lego managers used the
same approach they used for their blocks. They created a
modularized and standardized architecture for their IS, making
it possible to expand more quickly and add capacity and
functionality as it was needed. They implemented an integrated
enterprise system that gave them new applications for
human capital management, operations support, product life
cycle management, and data management. The new systems
and services, purchased from vendors such as SAP and IBM ,
simplifi ed the IT architecture and the management processes
needed to oversee the IS.
■ CASE STUDY 1‐1 Lego
20 Nelson D. Schwartz , “ Turning to Tie‐Ins, Lego
Thinks Beyond the Brick ,” The New York Times , September
5, 2009 , http://www.nytimes.
com/2009/09/06/business/global/06lego.html?pagewanted=all&_
r=0 (accessed August 21, 2015) .
c01.indd 30 11/26/2015 6:19:41 PM
http://www.nytimes.com/2009/09/06/business/global/06lego.htm
l?pagewanted=all&_r=0

31Case Study
One manager at Lego summed it up nicely, “The toy world
moves onwards constantly, and Lego needs to re‐invent itself
continuously. Signifi cant corporate re‐shaping introduced new
energy to the company.” 21 He went on to say that
simplifying
Lego ’ s IT systems and implementing an effi cient product
development process that was able to maintain quality and cost
favorably positioned Lego to respond to the fast changing pace
of the toy industry.
Discussion Questions
1. How did the information systems and the organization
design changes implemented by Knudstorp align with the
changes
in business strategy?
2. Which of the generic strategies does Lego appear to be
using based on this case? Provide support for your choice.
3. Are the changes implemented by Knudstorp an
indication of hypercompetition? Defend your position.
4. What advice would you give Knudstorp to keep Lego
competitive, growing, and relevant?
Sources: Adapted from
l (accessed August 21, 2015) ; Brad Wieners ,
“ Lego Is for Girls ” (December 19, 2011 ), 68 – 73 ;

information from Lego ’ s 2012 annual report,
http://www.lego.com/en‐us/aboutus/news‐
room/2013/february/annual‐result‐2012 (accessed March 29,
2015); and “Lego Case Study,” http://thelegocasestudy.com
(accessed
March 29, 2015).
Started in the late 1990s, Google grew rapidly to become
one of the leading companies in the world. Its mission is “to
organize the world ’ s information and make it universally
accessible and useful.” It is operating on a simple but
innovative
business model of attracting Internet users to its free search
services and earning revenue from targeted advertising. In the
winner‐takes‐all business of Internet search, Google has
captured considerably more market share than its next highest
rival,
Yahoo . This has turned Google ’ s Web pages into the Web ’ s
most valuable real (virtual) estate. Through its two fl agship
pro-
grams, AdWords and AdSense, Google has capitalized on this
leadership position in searching to capture the lion ’ s share in
advertisement spending. AdWords enables businesses to place
ads on Google and its network of publishing partners using
an auction‐engine algorithm to decide which ad will appear on a
given page. On the other hand, Google uses AdSense to
push advertisements on publishing partners ’ Web sites
targeting a specifi c audience and share ad revenue with the

publishing
partner. This creates a win–win situation for both advertisers
and publishers; Google makes more than 90% of its revenue
from ads.
Even as a large company, Google continues to take risks and
expand into new markets. Innovation is at the core of their
enterprise. Sergey Brin and Larry Page, the founders, declared
in Google ’ s IPO prospectus, “We would fund projects that
have a 10% chance of earning a billion dollars over the long
term. . . We place smaller bets in areas that seem very specula-
tive or even strange. As the ratio of reward to risk increases, we
will accept projects further outside our normal areas.” They
add that they are especially likely to fund new types of projects
when the initial investment is small.
Google promotes a culture of creativity and innovation in a
number of ways. It encourages innovation in all employees
by allowing them to spend 20% of their time on a project of
their own choosing. In addition, the company offers benefi ts
such as free meals, on‐site gym, on‐site dentist, and even
washing machines at the company for busy employees.
Despite an open and free work culture, a rigid and procedure‐fi
lled structure is imposed for making timely decisions and
executing plans. For example, when designing new features, the
team and senior managers meet in a large conference room.

They use the right side of the conference room walls to digitally
project new features and the left side to project any tran-
scribed critique with a timer clock giving everyone 10 minutes
to lay out ideas and fi nalize features. Thus, Google utilizes
rigorous, data‐driven procedures for evaluating new ideas in the
midst of a chaotic innovation process.
Nine notions of innovations are embedded in the organizational
culture, processes, and structure of Google: 22
1. “Innovation Comes from Anywhere”: All Google
employees can innovate.
2. “Focus on the User”: When focus is on the user, the money
and all else will follow.
■ CASE STUDY 1‐2 Google
21
https://www.vmware.com/files/pdf/partners/sap/sap‐vmware‐leg
o‐cs‐en.pdf (accessed September 11, 2015).
22 Kathy Chin Long , “ Google Reveals its Nine
Principles of Innovations ,” Fast Company ,
http://www.fastcompany.com/3021956/how‐to‐be‐a‐success‐
at‐everything/googles‐nine‐principles‐of‐innovation (accessed
March 30, 2015 ) .
c01.indd 31 11/26/2015 6:19:41 PM
l
http://www.lego.com/en%E2%80%90us/aboutus/news%E2%80%
90room/2013/february/annual%E2%80%90result%E2%80%9020

12
12
12
http://thelegocasestudy.com
https://www.vmware.com/files/pdf/partners/sap/sap%E2%80%9
0vmware%E2%80%90lego%E2%80%90cs%E2%80%90en.pdf
http://www.fastcompany.com/3021956/how%E2%80%90to%E2
%80%90be%E2%80%90a%E2%80%90success%E2%80%90at%
E2%80%90everything/googles%E2%80%90nine%E2%80%90pri
nciples%E2%80%90of%E2%80%90innovation
3. “Aim to be Ten Times Better”: To get radical and
revolutionary innovation, think 10 times improvement to force
out‐of‐the‐box thinking.
4. “Bet on Technical Insights”: Trust your organization ’ s
unique insights and bet on them for major innovation.
5. “Ship and Iterate”: Do not wait for perfection; let users help
you to “iterate.”

6. “Give Employees 20 Percent Time”: Employees will delight
you with their creative thinking. Give them 20 percent
of their work time to pursue projects they are passionate about.
7. “Default to Open Processes”: Make processes open to all to
tap into the collective energy of the user base to find
great ideas.
8. “Fail Well”: Do not attach stigma to failure. If you do not
fail often, you are not trying hard enough. Let people and
projects fail with pride.
9. “Have a Mission That Matters”: Google believes that its
work has a positive impact on millions of people and that
this is motivating its people every day.
Keeping up with the organizational strategy of Google , its IT
department provides free and open access to IT for all
employees. Rather than keeping tight control, Google allows
employees to choose from several options for computer and
operating systems, download software themselves, and maintain
offi cial and unoffi cial blog sites. Google ’ s intranet provides
employees information about every piece of work at any part of
the company. In this way, employees can fi nd and join hands
with others working on similar technologies or features.
In building the necessary IT infrastructure, Google ’ s IT

department balances buying and making its own software
depend-
ing on its needs and off‐the‐shelf availability. Google thinks of
every IT decision “at Web Scale” to make sure its technology
works well for its customers. Given the nature of business,
security of information resources is critical for Google . For
instance, its master search algorithm is considered a more
valuable secret formula than Coca‐Cola ’ s. However, rather
than
improving IT security by stifl ing freedom through preventive
policy controls, Google puts security in the infrastructure and
focuses more on detective and corrective controls. Its network
management software tools combined with a team of security
engineers constantly look for viruses and spyware as well as
strange network traffi c patterns associated with intrusion.
1. How is Google ’ s mission statement related to its
business strategy?
2. How does Google ’ s information systems strategy
support its business strategy?
3. How does Google ’ s organizational strategy support
its business strategy?
4. Which of Porter ’ s three generic strategies does
Google appear to be using based on this case? Provide a
rationale for

your response.
5. Analyze Google ’ s strategy and the type of market
disruption it has created using a dynamic environment
perspective.
Sources: Adapted from Michelle Colin , “ Champions of
Innovation ,” Businessweek 3989 (June 1 8 , 2006 ), 18–26 ,
http://www.bloomberg.
com/bw/stories/2006‐06‐18/champions‐of‐innovation; Vauhini
Vara , “ Pleasing Google ’ s Tech‐Savvy Staff ” (March 18,
2008 ) , B6; Jason
Bloomberg , “ Google ’ s Three‐Pronged Enterprise Strategy ,”
Forbes Online (December 12, 2014 ) ; and Connor Forrest
, “ Four Ways
Google Makes Money ,” TechRepublic (January 16, 2015 ) ,
http://www.techrepublic.com/article/four‐ways‐google‐makes‐m
oney‐
outside‐of‐advertising/ (accessed August 21, 2015 ).
c01.indd 32 11/26/2015 6:19:41 PM
http://www.bloomberg.com/bw/stories/2006%E2%80%9006%E2
%80%9018/champions%E2%80%90of%E2%80%90innovation
http://www.techrepublic.com/article/four%E2%80%90ways%E2
%80%90google%E2%80%90makes%E2%80%90money%E2%80
%90outside%E2%80%90of%E2%80%90advertising

33
2
chapter
This chapter introduces the concept of building competitive
advantage using information
systems‐based applications. It begins with a discussion of a set
of eras that describe the use
of information resources historically. It then presents
information resources as strategic tools,
discussing information technology ( IT ) assets and IT
capabilities. Michael Porter ’ s Five Com-
petitive Forces model then provides a framework for discussing
strategic advantage, and
his Value Chain model addresses tactical ways organizations
link their business processes
to create strategic partnerships. We then introduce the Piccoli
and Ive ’ s model to show how
strategic advantage may be sustained in light of competitive
barriers while the Resource‐
Based View focuses on gaining and maintaining strategic
advantage through information
and other resources of the fi rm. The chapter concludes with a
brief discussion of strategic
alliances, co‐opetition, risks of strategic use of IT, and
cocreating IT and business strategy.
Just as a note: this chapter uses the terms competitive
advantage and strategic advantage
interchangeably.
1 Inditex Web site,
http://www.inditex.com/en/who_we_are/concepts/zara (accessed
February 20, 2012); http://www.marinabaysands.
com/shopping/zara.html (accessed May 2, 2015).

Strategic Use of
Information Resources
Zara , a global retail and apparel manufacturer based in
Arteixo, Spain, needed a dynamic business
model to keep up with the ever‐changing demands of its
customers and industry. At the heart of its
model was a set of business processes and an information
system that linked demand to manufactur-
ing and manufacturing to distribution. The strategy at Zara
stores was simply to have a continuous
fl ow of new products that were typically in limited supply. As
a result, regular customers visited
their stores often—an average of 17 times a year whereas many
retail stores averaged only four
times a year. When customers saw something they liked, they
bought it on the spot because they
knew it would probably be gone the next time they visited the
store. The result was a very loyal and
satisfi ed customer base and a wildly profi table business model.
How did Zara do it? It was possible in part because the
company aligned its information system
strategy with its business strategy. Its corporate Web site gave
some insight:

Zara ’ s approach to design is closely linked to our
customers. A non‐stop fl ow of information from
stores conveys shoppers ’ desires and demands, inspiring our
200‐person strong creative team. 1
The entire process from factory to shop fl oor is coordinated
from Zara ’ s headquarters by using
information systems. The point‐of‐sale (POS) system on the
shop fl oor records the information from
each sale, and the information is transmitted to headquarters at
the end of each business day. Using
a handheld device, the Zara shop managers also report daily to
the designers at headquarters to let
them know what has sold and what the customers wanted but
couldn ’ t fi nd. The information is used
to determine which product lines and colors should be kept and
which should be altered or dropped.
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http://www.marinabaysands.com/shopping/zara.html
34 Strategic Use of Information Resources
The designers communicate directly with the production staff to
plan for the incredible number of designs—more
than 30,000—that will be manufactured every year.2

The shop managers have the option to order new designs twice a
week using handheld computers. Before order-
ing, they can use these devices to check out the new designs.
Once an order is received at the manufacturing plant at
headquarters, a large computer‐controlled piece of equipment
calculates how to position patterns to minimize scrap
and cut up to 100 layers of fabric at a time. The cut fabric is
then sent from Zara factories to external workshops for
sewing. The completed products are sent to distribution centers
where miles of automated conveyor belts are used
to sort the garments and recombine them into shipments for
each store. Zara’s Information Systems (IS) department
wrote the applications controlling the conveyors, often in
collaboration with vendors of the conveyor equipment.
As the Zara example illustrates, innovative use of a firm’s
information resources can provide it substantial
and sustainable advantages over competitors. Every business
depends on IS, making its use a necessary resource
every manager must consider. IS also can create a strategic
advantage for firms who bring creativity, vision, and
innovation to their IS use. The Zara case is an example. This
chapter uses the business strategy foundation from
Chapter 1 to help general managers visualize how to use
information resources for competitive advantage. This

chapter highlights the difference between simply using IS and
using IS strategically. It also explores the use of
information resources to support the strategic goals of an
organization.
The material in this chapter can enable a general manager to
understand the linkages between business strategy
and information strategy on the Information Systems Strategy
Triangle. General managers want to find answers to
questions such as: Does using information resources provide a
sustainable and defendable competitive advantage?
What tools are available to help shape strategic use of
information? What are the risks of using information resources
to gain strategic advantage?
Evolution of Information Resources
The Eras model (Figure 2.1) summarizes the evolution of
information resources over the past six decades. To think
strategically about how to use information resources now and in
the future within the firm, a manager must under-
stand how the company arrived at where it is today. This model
provides a good overview of trends and uses that
have gotten the company from simple automation of tasks to
extending relationships and managing their business
ecosystems to where it is today.

IS strategy from the 1960s to the 1990s was driven by internal
organizational needs. First came the need to
lower existing transaction costs. Next was the need to provide
support for managers by collecting and distributing
information followed by the need to redesign business
processes. As competitors built similar systems, organi-
zations lost any advantages they had derived from their IS, and
competition within a given industry once again
was driven by forces that existed prior to the new technology.
Most recently, enterprises have found that social IT
platforms and capabilities drive a new evolution of applications,
processes, and strategic opportunities that often
involve an ecosystems of partners rather than a list of suppliers.
Business ecosystems are collections of interacting
participants, including vendors, customers, and other related
parties, acting in concert to do business.3
In Eras I through III, the value of information was tied to
physical delivery mechanisms. In these eras, value was
derived from scarcity reflected in the cost to produce the
information. Information, like diamonds, gold, and MBA
degrees, was more valuable because it was found in limited
quantities. However, the networked economy beginning
in Era IV drove a new model of value—value from plenitude.
Network effects offered a reason for value derived
from plenitude; the value of a network node to a person or
organization in the network increased when others joined

the network. For example, an e‐mail account has no value
without at least one other e‐mail account with which to
communicate. As e‐mail accounts become relatively ubiquitous,
the value of having an e‐mail account increases
as its potential for use increases. Further, copying additional
people on an e‐mail is done at a very low cost (virtu-
ally zero), and the information does not wear out (although it
can become obsolete). As the cost of producing an
2 Shenay Kentish, Zara (October 18, 2011),
http://unilifemagazine.com.au/special‐interest/zara/ (accessed
April 10, 2012).
3 For further discussion of business ecosystems, please refer to
Nicholas Vitalari and Hayden Shaughnessy, The Elastic
Enterprise (Longboat Key, FL:
Telemachus Press, 2012).
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35Evolution of Information Resources
additional copy of an information product within a network
becomes trivial, the value of that network increases.
Therefore, rather than using production costs to guide the
determination of price, information products might be
priced to reflect their value to the buyer.4
As each era begins, organizations adopt a strategic role for IS to

address not only the firm’s internal circum-
stances but also its external circumstances. Thus, in the
value‐creation era (Era V), companies seek those appli-
cations that again provide them an advantage over their
competition and keep them from being outgunned by
start‐ups with innovative business models or traditional
companies entering new markets. For example, companies
like Microsoft, Google, Apple, and Facebook have created and
maintained a competitive advantage by building
technical platforms and organizational competencies that allow
them to bring in partners as necessary to create
new products and services for their customers. Their business
ecosystems give them agility as well as access to
talent and knowledge, extending the capabilities of their
internal staff. Other firms simply try to solve all customer
requests themselves.
Era VI has brought another paradigm shift in the use of
information with an era of hyperplenitude: seem-
ingly unlimited availability of information resources such as the
Internet and processing and storage through
FIGURE 2.1 Eras of information usage in organizations.
Era I 1960s Era II 1970s Era III 1980s Era IV 1990s Era V
2000s Era VI 2010+

Primary Role
of IT
Efficiency Effectiveness Strategy Strategy Value
creation
Value extension
Automate
existing
paper‐based
processes
Solve
problems
and create
opportunities
Increase
individual and
group
effectiveness
Transform
industry/
organization
Create
collaborative
partnerships
Create
community
and social
business

Connecting
intelligent
devices
Justify IT
Expenditures
Return on
investment
Increase in
productivity
and better
decision
quality
Competitive
position
Competitive
position
Added value Creation of
relationships
Automated
information
exchange
Target of
Systems
Organization Organization/
Group
Individual

manager/
Group
Business
processes
Customer/
Supplier
relationships
Customer/
Employee/
supplier
ecosystem
Intelligent
devices
Information
Models
Application
specific
Data driven User driven Business
driven
Knowledge
driven
People
driven (or
relationship
driven)
Data

exchange
driven
Dominant
Technology
Mainframe,
“centralized
intelligence”
Minicomputer,
mostly
“centralized
intelligence”
Microcomputer,
“decentralized
intelligence”
Client server,
“distributed
intelligence”
Internet,
global
“ubiquitous
intelligence”
Social
platforms,
social
networks,
mobile, cloud
Intelligent
devices,

sensors,
electronics
Basis of
Value
Scarcity Scarcity Scarcity Plenitude Plenitude Hyperplenitude
Underlying
Economics
Economics of
information
bundled with
economics of
things
Economics of
information
bundled with
economics of
things
Economics of
information
bundled with
economics of
things
Economics of
information
separated
from
economics
of things

Economics of
information
separated
from
economics
of things
Economics of
relationships
bundled with
economics of
information
Economics of
informa tion
bundled with
economics of
things
4 Adapted from M. Broadbent, P. Weill, and D. Clair. “The
Implications of Information Technology Infrastructure for
Business Process Redesign,” MIS
Quarterly 23, no. 2 (1999), 163.
c02.indd 35 11/26/2015 6:20:48 PM
cloud computing sparked new value sources such as community
and social business and the Internet of Things
(connecting intelligent devices, sensors, and other electronics).
The Information System Strategy Triangle introduced in

Chapter 1 reflects the linkages between a firm’s IS strat-
egy, organizational strategy, and business strategy. A link
between IS strategy and business strategy focuses on the
firm’s external requirements whereas a link between IS strategy
and organizational strategy fulfills and enhances
internal requirements of the firm. Maximizing the effectiveness
of the firm’s business strategy requires that the
general manager be able both to identify and use information
resources. This chapter describes how information
resources can be used strategically by general managers.
Information Resources as Strategic Tools
Crafting a strategic advantage requires the general manager to
cleverly combine all the firm’s resources, includ-
ing financial, production, human, and information, and to
consider external resources such as the Internet and
opportunities in the global arena. Information resources are
more than just the infrastructure. This generic term,
information resources, is defined as the available data,
technology, people, and processes within an organization
to be used by the manager to perform business processes and
tasks. Information resources can either be assets or
capabilities. An IT asset is any thing, tangible or intangible,
that can be used by a firm to create, produce, and/or
offer its products (goods or services). Examples of IT assets
include a firm’s Web site, data files, or computer equip-

ment. An IT capability is something that is learned or developed
over time for the firm to create, produce, or offer
its products. An IT capability makes it possible for a firm to use
its IT assets effectively.5 The ability and knowledge
to create a Web site, work with data files, and take advantage of
IT equipment are examples of capabilities.
An IS infrastructure (a concept that is discussed in detail in
Chapter 6) is an IT asset. It includes each of an
information resource’s constituent components (i.e., data,
technology, people, and processes). The infrastructure
provides the foundation for the delivery of a firm’s products or
services. Another IT asset is an information repos-
itory, which is logically related data captured, organized, and
retrieved by the firm. Some information repositories
are filled with internally oriented information designed to
improve the firm’s efficiency. Other repositories tap the
external environment and contain significant knowledge about
the industry, the competitors, and the customers.
Although most firms have these types of information
repositories, not all firms use them effectively.
In the continually expanding Web space, the view of IT assets is
broadening to include potential resources that
are available to the firm but that are not necessarily owned by
it. These additional information resources are often
available as a service rather than as a system to be procured and
implemented internally. For example, Internet‐
based software (also called software as a service, or SAAS),

such as SalesForce.com, offers managers the opportu-
nity to find new ways to manage their customer information
with an externally based IT resource. Social networking
systems such as Facebook and LinkedIn offer managers the
opportunity to find expertise or an entire network of
individuals ready to participate in the corporate innovation
processes using relatively little capital or expense.
The three major categories of IT capabilities are technical
skills, IT management skills, and relationship skills.
Technical skills are applied to designing, developing, and
implementing information systems. IT management skills
are critical for managing the IS department and IS projects.
They include an understanding of business processes,
the ability to oversee the development and maintenance of
systems to support these processes effectively, and the
ability to plan and work with the business units in undertaking
change. Relationship skills can be focused either
externally or internally. An externally focused relationship skill
includes the ability to respond to the firm’s market
and to work with customers and suppliers. The internal
relationship between a firm’s IS managers and its business
managers is a spanning relationship skill and includes the
ability of IS to manage partnerships with the business
units. Even though it focuses on relationships in the firm, it
requires spanning beyond the IS department. Rela-
tionship skills develop over time and require mutual respect and

trust. They, like the other information resources,
can create a unique advantage for a firm. Figure 2.2 summarizes
the different types of information resources and
provides examples of each.
5 G. Piccoli and B. Ives, “IT‐Dependent Strategic Initiatives
and Sustained Competitive Advantage: A Review and Synthesis
of the Literature,” MIS
Quarterly 29, no. 4 (2003), 747–76.
c02.indd 36 11/26/2015 6:20:48 PM
37How Can Information Resources Be Used Strategically?
Information resources exist in a company alongside other
resources. The general manager is responsible for
organizing all resources so that business goals are met.
Understanding the nature of the resources at hand is a pre-
requisite to using them effectively. By aligning IS strategy with
business strategy, the general manager maximizes
the company’s profit potential. To ensure that information
resources being deployed for strategic advantage are used
wisely, the general manager must identify what makes the
information resource valuable (and the Eras model may
provide some direction) and sustainable. Meanwhile, the firm’s
competitors are working to do the same. In this

competitive environment, how should the information resources
be organized and applied to enable the organiza-
tion to compete most effectively?
How Can Information Resources Be Used Strategically?
The general manager confronts many elements that influence the
competitive environment of his or her enterprise.
Overlooking a single element can bring about disastrous results
for the firm. This slim tolerance for error requires
the manager to take multiple views of the strategic landscape.
Three such views can help a general manager align
IS strategy with business strategy. The first view uses the five
competitive forces model by Michael Porter to look
at the major influences on a firm’s competitive environment.
Information resources should be directed strategically
to alter the competitive forces to benefit the firm’s position in
the industry. The second view uses Porter’s value
chain model to assess the internal operations of the organization
and partners in its supply chain. Information
resources should be directed at altering the value‐creating or
value‐supporting activities of the firm. We extend this
view further to consider the value chain of an entire industry to
identify opportunities for the organization to gain
competitive advantage. The third view specifically focuses on
the types of IS resources needed to gain and sustain
competitive advantage. These three views provide a general
manager with varied perspectives from which to iden-
tify strategic opportunities to apply the firm’s information

resources.
Using Information Resources to Influence Competitive Forces
Porter provides the general manager a classic view of the major
forces that shape the competitive environment of an
industry, which affects firms within the industry. These five
competitive forces are shown in Figure 2.3 along with
some examples of how information resources can be applied to
influence each force. This view reminds the general
FIGURE 2.2 Information resources.
Source: Adapted from G. Piccoli and B. Ives, “IT‐Dependent
Strategic Initiatives and Sustained Competitive Advantage: A
Review
and Synthesis of the Literature,” MIS Quarterly 29, no. 4
(2005), 755.
IT Assets IT Capabilities
IT Infrastructure
• Hardware
• Software and company apps
• Network
• Data
• Web site
Information Repository
• Customer information
• Employee information
• Marketplace information
• Vendor information

Technical Skills
• Proficiency in systems analysis
• Programming and Web design skills
• Data analysis/data scientist skills
• Network design and implementation skills
IT Management Skills
• Business process knowledge
• Ability to evaluate technology options
• Project management skills
• Envisioning innovative IT solutions
Relationship Skills
• Spanning skills such as business‐IT
relationship management
• External skills such as vendor management
c02.indd 37 11/26/2015 6:20:48 PM
manager that competitive forces result from more than just the
actions of direct competitors. We explore each force
in detail from an IS perspective.
Potential Threat of New Entrants
Existing firms within an industry often try to reduce the threat

of new entrants to the marketplace by erecting bar-
riers to entry. New entrants seem to come out of nowhere;
established firms can diversify their business models and
begin to compete in the space occupied by existing firms, or an
enterprising entrepreneur can create a new business
that changes the game for existing firms. Barriers to entry—
including a firm’s controlled access to limited distribu-
tion channels, public image of a firm, unique relationships with
customers, and an understanding of their industry’s
government regulations—help the firm create a stronghold by
offering products or services that are difficult to dis-
place in the eyes of customers based on apparently unique
features. Information resources also can be used to build
barriers that discourage competitors from entering an industry.
For example, Google’s search algorithm is a source
of competitive advantage for the search company, and it’s a
barrier of entry for new entrants that would have to cre-
ate something better to compete against Google. New entrants
have failed to erode Google’s market share, which
holds fast at 65% in the United States and at over 90% in
Europe.6 Walmart, another example, effectively blocks
competition with its inventory control system, which helps it
drive down expenses and ultimately offer lower costs
to customers. Any company entering Walmart’s marketplace

would have to spend millions of dollars to build the
inventory control system and IS required to provide its
operations with the same capabilities. Therefore, the system
at Walmart may be a barrier to entry for new companies.
Search engine optimization (actions that a firm can take to
improve its prominence in search results) has served
as a barrier to entry for some businesses. Consider the Web site
that has the number one position in a user’s search.
There is only one number one position, making it an advantage
for the company enjoying that position and a barrier
for all other Web sites seeking that position.
Bargaining Power
of Suppliers
3
Bargaining Power
of Buyers
2
Strategic use
• Cost effectiveness
• Market access
• Differentiation of
product or service
Strategic use
• Switching costs

• Access to distribution
channels
• Economies of scale
Strategic use
• Selection of supplier
• Threat of backward
integration
Strategic use
• Buyer selection
• Switching costs
• Differentiation
Strategic use
• Redefine products and
services
• Improve price/performance
Potential Threat of
New Entrants
1
Threat of Substitute
Products
4
Industry Competitors
5
FIGURE 2.3 Five competitive forces with potential strategic use
of information resources.
Sources: Adapted from M. Porter, Competitive Strategy (New

York: The Free Press, 1998); and Lynda M. Applegate, F.
Warren
McFarlan, and James L. McKenney, Corporate Information
Systems Management : The Issues Facing Senior Executives,
4th ed.
(Homewood, IL: Irwin, 1996).
6 “Viewed as a Monopoly in Europe, Google Takes on Role as a
Wireless Trust‐Buster in U.S.,” New York Times (May 8, 2015),
B1, B6.
c02.indd 38 11/26/2015 6:20:49 PM
Bargaining Power of Buyers
Customers often have substantial power to affect the
competitive environment. This power can take the form of
easy consumer access to several retail outlets to purchase the
same product or the opportunity to purchase in large
volumes at superstores like Walmart. Information resources can
be used to build switching costs that make it less
attractive for customers to purchase from competitors.
Switching costs can be any aspect of a buyer’s purchas-
ing decision that decreases the likelihood of “switching” his or
her purchase to a competitor. Such an approach
requires a deep understanding of how a customer obtains the
product or service. For example, Amazon.com’s

patented One Click option encourages return purchases by
making buying easier. Amazon.com stores buyer
information, including a default credit card number, shipping
method, and “ship‐to” address so that purchases
can be made with one click, saving consumers the effort of data
reentry and further repetitive choices. Similarly,
Apple’s iTunes simple‐to‐use interface and proprietary software
for downloading and listening to music makes
it difficult for customers to use other formats and technologies,
effectively reducing the power of the buyers, the
customers.
Bargaining Power of Suppliers
Suppliers’ bargaining power can reduce a firm’s options and
ultimately its profitability. Suppliers often strive to
“lock in” customers through the use of systems (and other
mechanisms). For example, there are many options for
individuals to back up their laptop data, including many “cloud”
options. The power of any one supplier is low
because there are a number of options. But Apple’s operating
system enables easy creation of backups and increases
Apple’s bargaining power. Millions of customers find it easy to
use the iCloud, and they do.
The force of bargaining power is strongest when a firm has few

suppliers from which to choose, the quality of
supplier inputs is crucial to the finished product, or the volume
of purchases is insignificant to the supplier. For
example, steel firms lost some of their bargaining power over
the automobile industry because car manufacturers
developed technologically advanced quality control systems for
evaluating the steel they purchase. Manufacturers
can now reject steel from suppliers when it does not meet the
required quality levels.
Through the Internet, firms continue to provide information for
free as they attempt to increase their share of
visitors to their Web sites and gather information about them.
This decision reduces the power of information sup-
pliers and necessitates finding new ways for content providers
to develop and distribute information. Many Internet
firms are integrating backward or sideways within the industry,
that is, creating their own information supply and
reselling it to other Internet sites. Well‐funded firms simply
acquire these content providers, which is often quicker
than building the capability from scratch. One example of this
was Amazon.com’s purchase of Zappos, the shoe
retailer. More recently, in 2015 LinkedIn acquired online
learning company Lynda.com to add a capability to offer
professional development to the company’s business of

networking, recruitment, and advertising.
Threat of Substitute Products
The potential of a substitute product in the marketplace depends
on the buyers’ willingness to substitute, the
relative price‐to‐performance ratio of the substitute, and the
level of switching costs a buyer faces. Information
resources can create advantages by reducing the threat of
substitution. Substitutes that cause a threat come from
many sources. Internal innovations can cannibalize existing
revenue streams for a firm. For example, new iPhones
motivate current customers to upgrade, essentially cannibalizing
the older product line revenue. Of course, this is
also a preemptive move to keep customers in the iPhone product
family rather than to switch to another competi-
tor’s product. The threat might come from potentially new
innovations that make the previous product obsolete.
Tablets have reduced the market for laptops and personal
computers. GPS systems have become substitutes for
paper maps, digital cameras have made film and film cameras
obsolete, and MP3 music has sharply reduced the
market for vinyl records, record players, CDs, and CD players.
Free Web‐based applications are a threat to soft-
ware vendors who charge for their products and who do not
have Web‐based delivery. Revolutions of many kinds

and levels of maturity seem to be lurking everywhere. Cloud
services are a substitute for data centers. Uber offers a
substitute for taxicabs. Managers must watch for potential
substitutes from many different sources to fully manage
this competitive threat.
c02.indd 39 11/26/2015 6:20:49 PM
Industry Competitors
Rivalry among the firms competing within an industry is high
when it is expensive for a firm to leave the industry,
the growth rate of the industry is declining, or products have
lost differentiation. Under these circumstances, the
firm must focus on the competitive actions of rivals to protect
its own market share. Intense rivalry in an industry
ensures that competitors respond quickly to any strategic
actions. Facebook enjoys a competitive advantage in the
social networking industry. Other sites have tried to compete
with Facebook by offering a different focus, either a
different type of interface or additional ways to network.
Competition is fierce and many start‐ups hope to “be the
next Facebook.” However, Facebook continues to lead the

industry, in part by continued innovation and in part by
its huge customer base, which continues to raise the bar for
competitors.
The processes that firms use to manage their operations and to
lower costs or increase efficiencies can provide
an advantage for cost‐focus firms. However, as firms within an
industry begin to implement standard business
processes and technologies—often using enterprisewide systems
such as those of SAP and Oracle—the industry
becomes more attractive to consolidation through acquisition.
Standardizing IS lowers the coordination costs of
merging two enterprises and can result in a less competitive
environment in the industry.
One way competitors differentiate themselves with an otherwise
undifferentiated product is through creative use
of IS. Information provides advantages in such competition
when added to an existing product. For example, the
iPod, iPhone, iPad, and iWatch are differentiated in part
because of the iTunes store and the applications available
only to users of these devices. Competitors offer some of the
same information services, but Apple was able to take
an early lead by using information systems to differentiate their
products. Credit card companies normally compete
on financial services such as interest rate, fees, and payment

period. But Capital One differentiated its credit cards
by adding information to its services; it provided customers
their credit scores.
Each of the competitive forces identified by Porter’s model is
acting on firms at all times, but perhaps to a greater
or lesser degree. There are forces from potential new entrants,
buyers, sellers, substitutes, and competitors at all
times, but their threat varies. Consider Zara, the case discussed
in at the beginning of this chapter. See Figure 2.4
for a summary of these five forces working simultaneously at
the retailer and manufacturer.
General managers can use the five competitive forces model to
identify the key forces currently affecting compe-
tition, to recognize uses of information resources to influence
forces, and to consider likely changes in these forces
FIGURE 2.4 Application of five competitive forces model for
Zara.
Competitive Force IT Influence on Competitive Force
Threat of New Entrant Zara’s IT supports its tightly knit group
of designers, market specialists,
production managers, and production planners. New entrants are
unlikely to
be able to provide IT to support such relationships that have
been built over
time at Zara. Further, it has a rich information repository about
customers that

would be hard to replicate.
Bargaining Power of Buyers Recently, Zara has employed laser
technology to measure 10,000 women
volunteers so that it can add the measurements of “real”
customers into its
information repositories. This means that the new products will
be more likely
to fit Zara customers.
Bargaining Power of Suppliers Its computer‐controlled cutting
machine cuts up to 1,000 layers at a time.
A large number of sellers are available for the simple task of
sewing the
pieces together. Zara has great flexibility in choosing the
sewing companies.
Industry Competitors Zara tracks breaking trends and focuses on
meeting customer preferences for
trendy, low‐cost fashion. The result is the highest sales per
square foot in its
industry, virtually no advertising, only 10% of stock remaining
unsold, very low
inventory levels, new products offered in 15 days from idea to
shelves, and
extremely efficient manufacturing and distribution operations.
Threat of Substitute Products IT helps Zara offer extremely
fashionable lines that are expected to last for
approximately 10 wears. IT enables Zara to offer trendy,
appealing apparel at
hard‐to‐beat prices, making substitutes difficult.
c02.indd 40 11/26/2015 6:20:49 PM

over time. The changing forces drive both the business strategy
and IS strategy, and this model provides a way to
think about how information resources can create competitive
advantage for a business unit and, even more broadly,
for the firm. The forces also can reshape an entire industry—
compelling general managers to take actions to help
their firm gain or sustain competitive advantage.
Using Information Resources to Alter the Value Chain
A second lens for describing the strategic use of information
systems is Porter’s value chain. The value chain model
addresses the activities that create, deliver, and support a
company’s product or service. Porter divided these activ-
ities into two broad categories (Figure 2.5): support and primary
activities. Primary activities relate directly to the
value created in a product or service whereas support activities
make it possible for the primary activities to exist
and remain coordinated. Each activity may affect how other
activities are performed, suggesting that information
resources should not be applied in isolation. For example, more
efficient IS for repairing a product may increase
the possible number of repairs per week, but the customer does
not receive any value unless his or her product is

repaired, which requires that the spare parts be available.
Changing the rate of repair also affects the rate of spare
parts ordering. If information resources are focused too
narrowly on a specific activity, then the expected value may
not be realized because other parts of the chain have not
adjusted.
The value chain framework suggests that competition stems
from two sources: lowering the cost to perform
activities and adding value to a product or service so that buyers
will pay more. To achieve true competitive
advantage, a firm requires accurate information on elements
outside itself. Lowering activity costs achieves an
advantage only if the firm possesses information about its
competitors’ cost structures. Even though reducing
isolated costs can improve profits temporarily, it does not
provide a clear competitive advantage unless the
firm can lower its costs below a competitor’s. Doing so enables
the firm to lower its prices as a way to grow its
market share.
For example, many Web sites sell memory to upgrade laptops.
But some sites, such as crucial.com, have an
option that automates the process prior to the sales process.
These sites have the “Crucial System Scanner Tool,”

which scans the customer’s laptop, identifies the current
configuration and the capacity, and then suggests com-
patible memory upgrade kits. The customer uses the scanner,
which identifies the configuration of the laptop, and
automatically opens a Web page with the appropriate memory
upgrades. The customer does not have to figure out
the configuration or requirements; it’s done automatically. By
combining a software program like its configurator
with the sales process, crucial.com has added value to the
customer’s experience by automating a key process.
Organization
Human Resources
Technology
Purchasing
Inbound
Logistics
Outbound
Logistics
Operations Marketing
and Sales
Service

Materials
handling
Delivery
Manufacturing
Assembly
Order
processing
Shipping
Product
Pricing
Promotion
Place
Customer service
Repair
P
ri
m
a
ry
A
c
ti
v
it
ie
s

S
u
p
p
o
rt
A
c
ti
v
it
ie
s
FIGURE 2.5 Value chain of the firm.
Source: Adapted from Michael Porter and Victor Millar, “How
Information Gives You Competitive Advantage,” Harvard
Business
Review (July–August 1985), reprint no. 85415.
c02.indd 41 11/26/2015 6:20:49 PM
Although the value chain framework emphasizes the activities
of the individual firm, it can be extended, as
in Figure 2.6, to include the firm in a larger value system. This

value system is a collection of firm value chains
connected through a business relationship and through
technology. From this perspective, a variety of strategic
opportunities exist to use information resources to gain a
competitive advantage. Understanding how information is
used within each value chain of the system can lead to new
opportunities to change the information component of
value‐added activities. It can also lead to shakeouts within the
industry as firms that fail to provide value are forced
out and as surviving firms adopt new business models.
Opportunity also exists in the transfer of information across
value chains. For example, sales forecasts gener-
ated by a manufacturer, such as a computer or automotive
company, and linked to supplier systems create orders
for the manufacture of the necessary components for the
computer or vehicle. Often this coupling is repeated from
manufacturing company to vendor/supplier for several layers,
linking the value chains of multiple organizations. In
this way, each member of the supply chain adds value by
directly linking the elements of its value chains to others.
Optimizing a company’s internal processes, such as its supply
chain, operations, and customer relationship
processes, can be another source of competitive advantage.
Tools are routinely used to automate the internal oper-

ations of a firm’s value chain, such as supply chain management
(SCM) to source materials for operations,
enterprise resource planning (ERP) systems to automate
functions of the operations activities of the value chain,
and customer relationship management (CRM) systems to
optimize the processing of customer information.
These systems are discussed in more detail in Chapter 5.
In an application of the value chain model to the Zara example
discussed earlier, Figure 2.7 describes the value
added to Zara’s primary and support activities provided by
information systems. The focus in Figure 2.7 is on
value added to Zara’s processes, but suppliers and customers in
its supply chain also realize the value added by
information systems. Most notably, the customer is better
served as a result of the systems. For example, the stores
place orders twice a week over personal digital assistants
(PDAs). Each night, managers use their PDAs to learn
about newly available garments. The orders are received and
promptly processed and delivered. In this way, Zara
can be very timely in responding to customer preferences.
Unlike the five competitive forces model, which focuses on
industry dynamics, the focus of the value chain is
on the firm’s activities. Yet, using the value chain as a lens for
understanding strategic use of information resources
affects competitive forces because technology innovations add

value to suppliers, customers, or even competitors
and potential new entrants.
Supplier’s
Value
Chains
Firm’s
Value
Chain
Channel’s
Value
Chains
Buyer’s
Value
Chains
FIGURE 2.6 The value system: Interconnecting relationships
between organizations.
c02.indd 42 11/26/2015 6:20:49 PM
43Sustaining Competitive Advantage

Sustaining Competitive Advantage
It might seem obvious that a firm would try to sustain its
competitive advantage. After all, the firm might have
worked very hard to create advantages, such as those previously
discussed. However, there is some controversy
about trying to sustain a competitive advantage.
On one side are those who warn of hypercompetition as
discussed in Chapter 1.7 In an industry facing hyper-
competition, recall that trying to sustain an advantage can be a
deadly distraction. Consider the banking industry as
a good example that has undergone much change over the past
five decades. In the 1960s, people needed to visit a
physical bank for all transactions, including withdrawing from
or depositing to their accounts and transferring among
accounts. In the 1970s, some banks took a chance and invested
in automated teller machines (ATMs) and were
among the innovators in the industry. In the 1980s, some banks
pioneered “bank‐by‐phone” services that enabled
customers to pay bills by phone, attempting to establish
competitive advantage with technology. In the late 1990s,
Web sites served to augment banking services, and
“bank‐by‐web” was the new, exciting way to compete. Most
recently, many banks are providing mobile banking, enabling
customers to make deposits by using their smartphone

camera to take photos of checks that previously needed to be
turned in physically. Then the checks can be destroyed.
The obvious picture to paint here is that competitors caught up
with the leaders very quickly, and competitive
advantage was brief. When ATMs were introduced, it did not
take long for others to adopt the same technology.
Even small banks found that they could band together with
competitors and invest in the same technologies. The
same imitation game took place with “bank by phone,” “bank by
Web,” and mobile banking.
More interestingly, what sounds like an exciting way to show
off the power of technology can also be interpreted
as a way to increase the cost of doing business. Although some
investments, such as using ATMs to replace tellers,
lowered costs, other investments raised costs (such as needing
to offer phone, Web, and mobile banking options to
customers).
FIGURE 2.7 Application of value chain model to Zara.
Activity Zara’s Value Chain
Primary Activities
Inbound Logistics IT‐enabled just‐in‐time (JIT) strategy results
in inventory being received when needed. Most
dyes are purchased from its own subsidiaries to better support
JIT strategy and reduce

costs. Many suppliers are located near its production facilities.
Operations Information systems support decisions about the
fabric, cut, and price points. Cloth is ironed
and products are packed on hangers so they don’t need ironing
when they arrive at stores.
Price tags are already on the products. Zara produces 60% of its
merchandise in house.
Fabric is cut and dyed by robots in 23 highly automated Spanish
factories.
Outbound Logistics Clothes move on miles of automated
conveyor belts at distribution centers and reach stores
within 48 hours of the order.
Marketing and Sales Limited inventory allows low percentage
of unsold inventory (10%); POS at stores linked
to headquarters track how items are selling; customers ask for
what they want, and this
information is transmitted daily from stores to designers over
handheld computers.
Service No focus on service on products.
Support Activities
Organization IT supports tightly knit collaboration among
designers, store managers, market specialists,
production managers, and production planners.
Human Resources Managers are trained to understand what’s
selling and report data to designers every day.
The manager is key to making customers feel listened to and to
communicating with head-
quarters to keep each store and the entire Zara clothing line at
the cutting edge of fashion.

Technology Technology is integrated to support all primary
activities. Zara’s IT staff works with vendors
to develop automated conveyors to support distribution
activities.
Purchasing Vertical integration reduces amount of purchasing
needed.
7 Don Goeltz, “Hypercompetition,” vol. 1 of The Encyclopedia
of Management Theory, ed. Eric Kessler (Los Angeles: Sage,
2013), 359–60.
c02.indd 43 11/26/2015 6:20:49 PM
Rather than arguing that sustaining a competitive advantage is a
deadly distraction, Piccoli and Ives8 provide
a framework that outlines the ways in which a firm can provide
barriers to competitors, which would build sus-
tainability. The framework outlines four types of barriers: IT
project barrier, IT resources and capabilities barrier,
complementary resources barrier, and preemption barrier. See
Figure 2.8 for a brief definition and a few examples
of each.
So, should a firm focus attention on building barriers to the
competition, or should it just give up on the

established competitive advantage and focus on seeking the next
revolution? Given that some technologies can be
copied quickly, or even just purchased from the same
well‐known vendor who supplied it to the leader, it seems
prudent to spend some time to explore each technological option
in the Piccoli and Ives’ framework and determine
where the firm can increase sustainability. If the project is
rather small, then the firm should focus on the other
three barriers. If the firm can build loyalty with customers who
appreciate innovation, a two‐month competitive
advantage might turn into a two‐year or longer advantage (thus
building a preemption barrier). If a firm can capture
valuable data right at the beginning, a copycat firm may fall
further behind. Also, building partnerships or securing
exclusive rights to some of the technologies can further slow
down a competitor.
It would not be wise to stop there, however. The firm should
continue to seek ways in which IT can improve
offerings or service to customers. And the firm should go
beyond those steps, focusing on how it might change
its entire industry. One example is the way in which Netflix
continued to speed its DVD delivery service while
focusing on movie streaming, a technology that will someday
make the delivery service obsolete. Netflix was more

than aware that its revenue was falling every quarter, but it
expected and embraced the shortfall with its strategic
move into streaming.9 Given that other services such as
Amazon and many cable companies had begun streaming,
Netflix has created original series offerings such as House of
Cards and Orange Is the New Black.
Therefore, a firm might (1) seek ways to build sustainability by
looking into each of the four potential barriers
to identify promising ways to block the competition and at the
same time (2) continue to innovate and change the
industry. Netflix has done both by building a dependable and
efficient mailing business and creating new business
models such as streaming and series production. Focusing only
on building sustainability has the potential effect of
fighting a losing battle, and focusing only on new business
models might be too risky as the sole source of growth.
The last strategic framework, resource‐based view, is more
general and emphasizes ways in which to exploit its
many potential resources. The framework, described next, can
be helpful for sustaining and creating competitive
advantage.
FIGURE 2.8 Barriers to competition and building sustainability.
Barrier Definition Examples
IT project barrier It would be a large undertaking for a

competitor to build the system to copy
the capability.
• Requires a large investment
• Requires a long time to build
• Complicated to build
IT assets and capabilities barrier Competitors might lack the IT
resources
to copy the capability.
• Database of customers that cannot
be copied
• Expert developers or project
managers
Complementary resources barrier The firm has other resources
that create
a synergy with the IT that provides
competitive advantage.
• Respected brand
• Partnership agreements
• Exclusivity arrangements
• Good location
Preemption barrier The firm “got there first.” • Loyal customer
base built at the
beginning
• Firm known as “the” source
8 Piccoli and Ives, “IT‐Dependent Strategic Initiatives and
Sustained Competitive Advantage,” 755.
9 Greg Sandoval, “Netflix CEO, DVD Subscribers to Decline

Now and Forever,” CNET,
http://www.cnet.com/news/netflix‐ceo‐dvd‐subscribers‐to‐
decline‐now‐and‐forever (accessed August 19, 2015).
c02.indd 44 11/26/2015 6:20:50 PM
http://www.cnet.com/news/netflix%E2%80%90ceo%E2%80%90
dvd%E2%80%90subscribers%E2%80%90to%E2%80%90decline
%E2%80%90now%E2%80%90and%E2%80%90forever
45Sustaining Competitive Advantage
Using the Resource‐Based View (RBV)
A fourth framework, the resource‐based view (RBV),10 is
useful for determining whether a firm’s strategy has
created value by using IT. Like the value chain model, the RBV
concentrates on areas that add value to the firm.
Whereas the value chain model focuses on a firm’s activities,
the resource‐based view focuses on the resources that
it can manage strategically in a rapidly changing competitive
environment. Like the Piccoli and Ives framework,
the RBV focuses on sustaining competitive advantage but
through use of resources rather than by raising compet-
itive barriers.

The RBV has been applied in the area of IS to help identify two
types of information resources: those that enable
a firm to attain competitive advantage and those that enable a
firm to sustain the advantage over the long term.
From the IS perspective,11 some types of resources are better
than others for creating attributes that enable a firm to
attain competitive advantage (i.e., value, rarity) whereas other
resources are better for creating attributes to sustain
competitive value (e.g., low substitutability, low mobility, low
imitability).
Resources to Attain Competitive Advantage
Valuable and rare resources that firms must leverage to
establish a superior resource position help companies attain
competitive advantage. A resource is considered valuable when
it enables the firm to become more efficient, effec-
tive, or innovative. It is a rare resource when other firms do not
possess it. For example, many banks today would
not think of doing business without a mobile banking app.
Mobile banking apps are very valuable to the banks in
terms of their operations. A bank’s customers expect it to
provide a mobile banking app that can be used on any
mobile device. However, because many other banks also have
mobile banking apps, they are not a rare resource,
and they do not offer a strategic advantage. Some call them

table stakes or resources required just to be in the
business. Many systems in Eras I and II, and especially Era III,
were justified on their ability to provide a rare and
valuable resource. In some cases these very systems have
become table stakes.
Resources to Sustain Competitive Advantage
Many firms that invested in systems learned that gaining a
competitive advantage does not automatically mean that
they could sustain it over the long term. The only way to do that
is to continue to innovate and to protect against
resource imitation, substitution, or transfer. For example,
Walmart’s complex logistics management is deeply
embedded in both its own and its suppliers’ operations so that
imitations by other firms is unlikely. The Oakland
Athletics’ use of information systems propelled it to victory, as
depicted in the movie Moneyball, but as soon as
other teams learned about the secret behind the success Oakland
was having with analytics and information sys-
tems, they, too began to use similar techniques, reducing the
advantage Oakland initially enjoyed. Finally, to sustain
competitive advantage, resources must be difficult to transfer or
replicate, or relatively immobile. Some information
resources can be easily bought. However, technical
knowledge—especially that which relates to a firm’s opera-
tion—an aggressive and opportunistic company culture, deep

relationships with customers, and managerial experi-
ence in the firm’s environment is less easy to obtain and, hence,
considered harder to transfer to other firms.
Some IT management skills are general enough in nature to
make them easier to transfer and imitate. Although
it clearly is important for IS executives to manage internally
oriented resources such as IS infrastructure, systems
development, and running cost‐effective IS operations, these
skills can be acquired in many different forms. They
are basic IT management skills possessed by virtually all good
IS managers. Other skills, however, are unique to a
firm and require considerable time and resources to develop.
For example, it takes time to learn how the firm oper-
ates and to understand its critical processes and socially
complex working relationships. However, the message sug-
gested by the RBV is that IS executives must look beyond their
own IS shop and concentrate on cultivating resources
10 The resource‐based view was originally proposed by
management researchers, most prominently Jay Barney, “Firm
Resources and Sustained Compet-
itive Advantage,” Journal of Management 17, no. 1 (1991), 99–
120 and “Is the Resource‐Based ‘View’ a Useful Perspective for
Strategic Management
Research? Yes,” Academy of Management Review 26, no. 1
(2001), 41–56; M. Wade and J. Hulland, “Review: The
Resource‐Based View and Information

Systems Research: Review, Extension and Suggestions for
Future Research,” MIS Quarterly 28, no. 1 (2004), 107–42. This
article reviewed the resource‐
based view’s application in the MIS literature and derived a
framework to better understand its application to IS resources.
11
http://www.minonline.com/best_of_web/Best‐of‐the‐Web‐Comm
unitySocial‐Networking_10185.html (accessed January 1,
2012).
c02.indd 45 11/26/2015 6:20:50 PM
http://www.minonline.com/best_of_web/Best%E2%80%90of%E
2%80%90the%E2%80%90Web%E2%80%90CommunitySocial%
E2%80%90Networking_10185.html
that help the firm understand changing business environments
and allow it to work well with all its external stake-
holders. Even when considering internally oriented information
resources, there are differences in the extent to
which these resources add value. Many argue that IS personnel
are willing to move, especially when offered higher
salaries by firms needing these skills. Yet, some technical
skills, such as knowledge of a firm’s use of technology to
support business processes, and technology integration skills
are not easily exported to, or imported from, another
firm. Further, hardware and many software applications can be
purchased or outsourced, making them highly imita-

ble and transferrable. Because it is unlikely that two firms have
exactly the same strategic alternatives, resources at
one firm might have only moderate substitutability in the other
firm.
Zara and RBV
Figure 2.9 indicates the extent to which the attributes of each
information resource may add value to Zara, the
company discussed earlier in the chapter. Zara’s advantage did
not come from the specific hardware or software
technologies it employed. Its management spent five to ten
times less on technology than its rivals. In contrast,
FIGURE 2.9 Information resources at Zara, by attribute.
Source: Based on M. Wade and J. Hulland, “The
Resource‐Based View and Information Systems Research:
Review, Extension and
Suggestions for Future Research,” MIS Quarterly 28, no. 1
(2004), 107–42.
Value Creation Value Sustainability
Resource/Attribute Value Rarity Imitation Substitution Transfer
IT ASSET
IT Infrastructure Moderate because of its skillful use
of the POS equipment, handheld
computers, automated conveyors,
and computer‐controlled equipment
to cut patterns, but similar

technology could be purchased
and used by competitors
Easy to imitate and transfer its infrastructure
Moderate for substitution of infrastructure (automated
conveyers)
Information
Repository
High value and rarity because of
its information about customers’
preferences and body types, which
Zara leverages strategically; well
integrated with Zara’s operations
and personnel; retail information
analyzed by designers to identify
future products
Difficult to imitate and transfer
Extremely difficult to substitute because of the volume
and nature of the data
IT CAPABILITY
Technical Skills Low value/rarity because IS
professionals could be hired
relatively easily to perform the
technical work
Moderately difficult to imitate, substitute, or transfer;
some sustainability results because the skills are used to
integrate across a range of systems

IT Management
Skills
High value/rarity because they were
acquired over time
Difficult to imitate, substitute, or transfer; resources
leveraged well
Relationship
Skills—Externally
Focused
High value from relationships with
European manufacturers
Moderate rarity because other
companies also have relationships
with manufacturers although required
time to develop the relationship
Difficult to imitate, substitute, or transfer; turnaround time
of under 5 weeks from conception to distribution
Relationship
Skills—Spanning
High rarity of spanning Difficult to imitate, substitute, or
transfer spanning; unusual
tight‐knit teams at headquarters not easy to imitate or
purchase in the marketplace, allowing the ability to
correctly interpret and quickly respond to customer needs
c02.indd 46 11/26/2015 6:20:50 PM

47Strategic Alliances
Zara has created considerable value from the other information
asset—its valuable information repository with cus-
tomers ’ preferences and body types.
In terms of information capability, much of Zara ’ s value
creation is from its valuable and rare IT management
skills. Zara ’ s relationship skills also serve as a tool for value
creation and sustainability. Overall, Zara is able to
create high value from its IT management and relationship
skills. It would be moderately to extremely diffi cult to
substitute, imitate, or transfer them.
The resource‐based theory, although highly cited, has received
its share of criticism. 12 The major criticism is that
it doesn ’ t clearly distinguish between value and strategic
competitive advantage. Another criticism of the original
theory is that it doesn ’ t consider different types of resources.
However, IS researchers addressed this concern when
they categorized resources into assets and capabilities and then
provided examples of each. In applying the theory,
it is important to recognize that it is focused on internal sources
of a fi rm ’ s competitive advantage and, thus, does
not thoroughly take into account the environment in which the
fi rm is embedded, especially when the environment

is quite dynamic.
Most fi rms don ’ t really have a choice of creating competitive
advantage by manipulating industry forces either
through their use of information resources or IT‐enhanced
activities. Yet, like Zara , they can leverage the IT
resources they do have to create and sustain strategic value for
their fi rms.
Strategic Alliances
The value chain helps a fi rm focus on adding value to the
areas of most value to its partners. The resource‐based
view suggests adding value using externally oriented
relationship skills. The Eras framework emphasizes the
importance of collaborative partnerships and relationships. The
increasing number of Web applications focused on
collaboration and social networking only foreshadow even more
emphasis on alliances. These relationships can
take many forms, including joint ventures, joint projects, trade
associations, buyer–supplier partnerships, or car-
tels. Often such partnerships use information technologies to
support strategic alliances and integrate data across
Social Business Lens: Social Capital
A management theory that is gaining in popularity as a tool in
understanding a social business is the social capital

theory. Social capital is the sum of the actual and potential
resources embedded within, available through, and
derived from the network of relationships possessed by an
individual or social unit. Relationships associated with
networks have the potential of being a valuable resource for
businesses. The theory ’ s focus is not on managing
individuals but on managing relationships.
The value from networks may be derived in one of three
interrelated ways: structural, relational, and cognitive.
The structural dimension is concerned with the pattern of
relationships in the network—who is connected to whom.
The relational dimension looks at the nature of relationships
among members in the network (i.e., respect, friend-
ship)—how the connected people interact. The third cognitive
dimension looks at the way people think about
things in the network, in particular whether they have a shared
language, system of meanings or interpretations—
how the connected people think. The unusual thing about social
capital is that no one person owns it. Rather, the
people in the relationship own it jointly. Thus, it can ’ t be
traded easily, but it can be used to do certain things more
easily. In particular, in social business applications, social
capital may make it easier to get the information needed
to perform a task or connect with certain key people. In IS

development teams, social capital may improve the
willingness and ability of team members to coordinate their
tasks in completing a project.
Source: J. Nahapiet and S. Ghosal , “ Social Capital,
Intellectual Capital and the Organizational Value , “ Academy
of Management
Review , 23 , no. 2 ( 1998 ), 242 – 66 .
12 For an excellent discussion of criticisms of the
resource‐based view, see J. Kraaijenbrink , J‐C Spender
, and A. J. Groen “ The Resource‐Based View:
A Review and Assessment of Its Critiques ,” Journal of
Management , 36 , no. 1 , ( 2010 ), 349 – 72 .
c02.indd 47 11/26/2015 6:20:50 PM
partners’ information systems. A strategic alliance is an
interorganizational relationship that affords one or more
companies in the relationship a strategic advantage. An example
is the strategic alliance between game maker
Zynga and Facebook. As documented in Facebook’s IPO filing
in January 2012, the relationship is a mutually
beneficial one. Zynga developed some of the most popular
games found on Facebook, including Mafia Wars,
Farmville, and WordsWithFriends. Facebook has exclusive
rights to Zynga’s games, many of which have generated

thousands of new members for Facebook. It also gained access
to Zynga’s customer database. The alliance gen-
erates significant revenue for both parties because players of
these games purchase virtual goods with real money
and Zynga purchases significant advertising space from
Facebook to promote its games. Zynga benefits from the
revenue resulting from its gamers on Facebook community.13
Business ecosystems are often groups of strategic alliances in
which a number of partners provide important ser-
vices to each other and jointly create value for customers. The
Facebook ecosystem could be said to include many
of the companies that use that platform to deliver their apps,
that allow customers to post directly on their Facebook
page from the app, or that allow customers to log on to their site
using their Facebook account. This adds value
for customers by providing greater convenience, and by offering
the ability to automatically update their activity
stream with information from the app, and both Facebook and
the app provider benefit from their alliance.
IS often provides the platform upon which a strategic alliance
functions. Technology can help produce the prod-
uct developed by the alliance, share information resources
across the partners’ existing value systems, or facilitate

communication and coordination among the partners. Because
many services are information based today, an IS
platform is used to deliver these services to customers. The
Facebook– Zynga alliance is an example of this type of
IS platform. Further, linking value chains through supply chain
management (SCM) is another way that firms build
an IT‐facilitated strategic alliance.
Co‐opetition
Clearly, not all strategic alliances are formed with suppliers or
customers as partners. Rather, co‐opetition is an
increasingly popular alternative model. As defined by
Brandenburg and Nalebuff in their book of the same name,
co‐opetition is a strategy whereby companies cooperate and
compete at the same time with companies in their
value net.14 The value net includes a company and its
competitors and complementors as well as its customers and
suppliers and the interactions among all of them. A
complementor is a company whose product or service is used in
conjunction with a particular product or service to make a more
useful set for the customer. For example, Goodyear
is a complementor to Ford and GM because tires are a
complementary product to vehicles. Likewise, Amazon is a
complementor to Apple in part because the Amazon reading
application, the Kindle, the reading tablet that Amazon
sells, is one of the most popular apps for the iPad. Finally, a

cellular service is a complementor to Google’s search
engine because the service allows more consumers to use
Google’s search function.
Co‐opetition, then, is the strategy for creating the best possible
outcome for a business by optimally combining
competition and cooperation. It can also be used as a strategy
for sourcing as discussed in Chapter 10. It fre-
quently creates competitive advantage by giving power in the
form of information to other organizations or groups.
For example, Covisint.com hosts the auto industry’s
e‐marketplace, which grew out of a consortium of compet-
itors, including General Motors, Ford, DaimlerChrysler, Nissan,
and Renault. By addressing multiple automo-
tive functional needs across the entire product life cycle,
Covisint offers support for collaboration, supply chain
management, procurement, and quality management.
Covisint.com has extended this business‐to‐partner platform
to other industries including health care, manufacturing, life
sciences, food and beverage, and oil and gas. Thus,
co‐opetition as demonstrated by Covisint not only streamlines
the internal operations of its backers but also has the
potential to transform an industry.
13 Adapted from N. Wingfield, “Virtual Products, Real Profits”
The Wall Street Journal (September 9, 2011), A1, 16; L. B.

Baker, “Zynga’s Sales Soar
on Facebook Connection,” Reuters News (February 2, 2012),
http://www.reuters.com/article/2012/02/02/us‐zynga‐shares‐idU
STRE8111PO20120202
(accessed September 14, 2015); Jackie Cohen, “So Much for the
Facebook Effect: Zynga Sees $978.6 Million Loss In 2011,”
Yahoo News (February 14,
2012),
http://www.allfacebook.com/facebook‐zynga‐eps‐2012‐02
(accessed February 20, 2012).
14 A. Brandenburg and B. Nalebuff, Co‐opetition (New York:
Doubleday, 1996).
c02.indd 48 11/26/2015 6:20:50 PM
http://www.reuters.com/article/2012/02/02/us%E2%80%90zyng
a%E2%80%90shares%E2%80%90idUSTRE8111PO20120202
http://www.allfacebook.com/facebook%E2%80%90zynga%E2%
80%90eps%E2%80%902012%E2%80%9002
49Risks
Risks
As demonstrated throughout this chapter, information resources
may be used to gain strategic advantage even if that
advantage is fleeting. When information systems are chosen as
the tool to outpace a firm’s competitors, executives
should be aware of the many risks that may surface. Some of
these risks include the following:
• Awakening a sleeping giant: A firm can implement IS to gain
competitive advantage only to find that it
nudged a larger competitor with deeper pockets into

implementing an IS with even better features. FedEx
offered its customers the ability to trace the transit and delivery
of their packages online. FedEx’s much
larger competitor, UPS, rose to the challenge. UPS not only
implemented the same services but also added
a new set of features eroding some of the advantages FedEx
enjoyed, causing FedEx to update its offerings.
Both the UPS and FedEx sites passed through multiple Web site
iterations as the dueling delivery companies
continue to struggle for competitive advantage.
• Demonstrating bad timing: Sometimes customers are not ready
to use the technology designed to gain
strategic advantage. For example, Grid Systems created the
GRiDPAD in 1989. It was a tablet computer
designed for businesses to use in the field and was well
reviewed at that time. But it didn’t get traction.
Three decades later, in 2010, Apple introduced the iPad, and
tablet computing took off.
• Implementing IS poorly: Stories abound of information
systems that fail because they are poorly imple-
mented. Typically, these systems are complex and often global
in their reach. An implementation fiasco took
place at Hershey Foods when it attempted to implement its
supply and inventory system. Hershey devel-
opers brought the complex system up too quickly and then

failed to test it adequately. Related systems prob-
lems crippled shipments during the critical Halloween shopping
season, resulting in large declines in sales
and net income. More recently, in 2012, more than 100,000
Austin Energy customers received incorrect util-
ity bills due to problems with the company’s vendor‐supplied
bill collection system. Some customers went
months without a bill, and others were incorrectly billed. Some
businesses that owed $3,000 were billed
$300,000. Still others tried to pay their bill online only to be
told that the payment had not recorded when it
had been. The utility calculated that the problems cost it more
than $8 million.15
• Failing to deliver what users want: Systems that do not meet
the needs of the firm’s target market are likely
to fail. For example, in 2011, Netflix leadership divided the
company into two, calling the DVD‐rental
business Qwikster and keeping the streaming business under
Netflix. But customers complained, and worse,
closed their accounts, and less than a month later, Qwikster was
gone. Netflix reunited both businesses
under the Netflix name.16
• Running afoul of the law: Using IS strategically may promote
litigation if the IS results in the violation of
laws or regulations. Years ago, American Airlines’ reservation

system, Sabre, was challenged by the airline’s
competitors on the grounds that it violated antitrust laws. More
recently, in 2010, Google said it was no
longer willing to adhere to Chinese censorship. The Chinese
government responded by banning searching
via all Google search sites (not only google.cn but all language
versions, e.g., google.co.jp. google.com.au),
including Google Mobile. Google then created an automatic
redirect to Google Hong Kong, which stopped
June 30, 2010, so that Google would not lose its license to
operate in China. Today, Google, Inc. is acting
in compliance with the Chinese government’s censorship laws
and Chinese users of Google.cn see filtered
results as before. More recently, European antitrust officials
claimed that Google’s search engine unfairly
generates results that favor its shopping sites over those of its
competitors and that its Android mobile phone
operating system unfairly features Google as the default search
engine.17
15 Marty Toohey, “More Than 100,000 Austin Energy
Customers Hit by Billing Errors from $55 Million IBM
System,” Statesman (February 18, 2012),
http://www.statesman.com/news/local/more‐than‐100‐000‐austin
‐energy‐customers‐hit‐2185031.html (accessed February 20,
2012).
16 Qwikster = Gonester (October 10, 2011),

http://www.breakingcopy.com/netflix‐kills‐qwikster (accessed
February 20, 2012).
17 “Viewed as a Monopoly in Europe, Google Takes on Role as
a Wireless Trust‐Buster in U.S.,” The New York Times (May 8,
2015), B1, B6.
c02.indd 49 11/26/2015 6:20:50 PM
http://www.statesman.com/news/local/more%E2%80%90than%E
2%80%90100%E2%80%90000%E2%80%90austin%E2%80%90e
nergy%E2%80%90customers%E2%80%90hit%E2%80%9021850
31.html
http://www.breakingcopy.com/netflix%E2%80%90kills%E2%80
%90qwikster
Every business decision has risks associated with it.
However, with the large expenditure of IT resources needed
to create sustainable, strategic advantages, the manager should
carefully identify and then design a mitigation strat-
egy to manage the associated risks.
Co‐Creating IT and Business Strategy
This chapter has discussed the alignment of IT strategy with
business strategy. Certainly, the two strategies must
be carefully choreographed to ensure receiving maximum value
from IT investments and obtaining the maximum
opportunity to achieve the business strategy. However, in the
fast‐paced business environment where information

is increasingly a core component of the product or service
offered by the fi rm, managers must co‐create IT and
business strategy. That is to say that IT strategy is business
strategy; one cannot be created independently of the
other. In many cases, they are now one in the same.
For companies whose main product is information, such as fi
nancial services companies, it ’ s clear that information
management is the core of the business strategy itself. How an
investment fi rm manages the clients ’ accounts, how
its clients interact with the company, and how investments are
made are all done through the management of
information. A fi nancial services company must co‐create
business and IT strategy.
But consider a company like FedEx , most well known as the
package delivery company. Are customers paying
to have a package delivered or to have information about that
package ’ s delivery route and timetable? One could
argue that they are one in the same and that increasingly the
company ’ s business strategy is its IS strategy. Certainly,
there are components of the operation that are more than just
information. There are actual packages to be loaded
on actual trucks and planes, which are then actually delivered to
their destinations. However, to make it all work,
the company must rely on IS. Should the IS stop working or
have a serious failure, FedEx would be unable to do

business. A company like this must co‐create IT strategy and
business strategy.
This was not true a few years ago. Companies could often
separate IS strategy from business strategy in part
because their products or services did not have a large
information component. For example, a few years ago,
should the IS of a trucking company stop working, the trucks
would still be able to take their shipments to their
destination and pick up new ones. It might be slower or a bit
more chaotic, but the business wouldn ’ t stop. Today,
that ’ s not the case. Complicated logistics are the norm, and IS
are the foundation of the business as seen at FedEx .
With the increasing number of IS applications on the Web and
on mobile devices, fi rms increasingly need to
co‐create business and IT strategy. Managers who think they
can build a business model without considering the
opportunities and impact of information systems, using both the
resources owned by the fi rm and those available on
the Web, will fi nd they have signifi cant diffi culties creating
business opportunities as well as sustainable advantage
in their marketplace.
Geographic Box: Mobile‐Only Internet Users Dominate
Emerging Countries
More than 25% of mobile Web users in emerging markets

connect to the Internet solely through mobile devices.
This is the case for 70% of mobile Web users in Egypt, 59% in
India, and 50% in Nigeria but only for 25% of U.S. and
22% of U.K. mobile Web users. Malaysia is emerging as a test
case for a mobile‐only Internet. It has rolled out a
next‐generation, high‐speed broadband network that covers
most of its population. This infrastructure makes it
possible to make video calls with Apple ’ s FaceTime
application in locations throughout the country using a tiny
pocket router that accesses a WiMAX wireless‐broadband
network set up by a local conglomerate, YTL Corp.
Bhd . To further encourage the spread of Internet, Malaysia ’ s
leaders have pledged not to censor the Internet.
Sources: G. Dunaway , “ Mobile‐Only Internet Users
Dominate Emerging Markets ” Adotas.com (October 24, 2011),
http://www.adotas.
com/201w1/10/mobile‐only‐internet‐users‐dominate‐emerging‐
markets/ (accessed August 19, 2015) ; J. Hookway , “
Broadband in
the Tropics ,” The Wall Street Journal (September 21, 2011 ) ,
B6.
c02.indd 50 11/26/2015 6:20:50 PM
http://www.adotas.com/201w1/10/mobile%E2%80%90only%E2
%80%90internet%E2%80%90users%E2%80%90dominate%E2%
80%90emerging%E2%80%90markets/

51Discussion Questions
S U M M A R Y
• Information resources include data, technology, people, and
processes within an organization. Information resources can
be either assets or capabilities.
• IT infrastructure and information repositories are IT assets.
Three major categories of IT capabilities are technical skills,
IT management skills, and relationship skills.
• Using IS for strategic advantage requires an awareness of the
many relationships that affect both competitive business
and information strategies.
• The five competitive forces model implies that more than just
the local competitors influence the reality of the business
situation. Analyzing the five competitive forces—threat of new
entrants, buyers’ bargaining power, suppliers’ bargaining
power, industry competitors, and threat of substitute products—
from both a business view and an information systems
view helps general managers use information resources to
minimize the effect of these forces on the organization.
• The value chain highlights how information systems add value
to the primary and support activities of a firm’s internal
operations as well as to the activities of its customers and of
other components of its supply chain.
• The resource‐based view (RBV) helps a firm understand the
value created by its strategy. RBV maintains that compet-
itive advantage comes from a firm’s information resources.
Resources enable a firm to attain and sustain competitive

advantage.
• IT can facilitate strategic alliances. Ecosystems are groups of
strategic alliances working together to deliver goods and
services. Supply chain management (SCM) is a mechanism that
may be used for creating strategic alliances.
• Co‐opetition is the complex arrangement through which
companies cooperate and compete at the same time with other
companies in their value net.
• Numerous risks are associated with using information systems
to gain strategic advantage: awaking a sleeping giant,
demonstrating bad timing, implementing poorly, failing to
deliver what customers want, avoiding mobile‐based alterna-
tives, and running afoul of the law.
K E Y T E R M S
business ecosystem (p. 34)
co‐opetition (p. 48)
customer relationship management
(CRM) (p. 42)
enterprise resource planning
(ERP) (p. 42)
information resources (p. 36)
IT asset (p. 36)

IT capability (p. 36)
network effects (p. 34)
resource‐based view (RBV) (p. 45)
strategic alliance (p. 48)
social capital (p. 47)
supply chain management
(SCM) (p. 42)
D I S C U S S I O N Q U E S T I O N S
1. How can information itself provide a competitive advantage
to an organization? Give two or three examples. For each
example, describe its associated risks.
2. Use the five competitive forces model as described in this
chapter to describe how information technology might be used
to
provide a winning position for each of these businesses:
a. A global advertising agency
b. A local restaurant
c. A mobile applications provider
d. An insurance company
e. A Web‐based audio book service
c02.indd 51 11/26/2015 6:20:50 PM

3. Using the value chain model, describe how information
technology might be used to provide a winning position for each
of
these businesses:
4. Use the resource‐based view as described in this chapter to
describe how information technology might be used to provide
and sustain a winning position for each of these businesses:
5. Some claim that the only sustainable competitive advantage
for an organization is its relationships with its customers. All
other advantages eventually erode. Do you agree or disagree?
How can information systems play a role in maintaining the
organization ’ s relationship with its customers? Defend your
position.
6. Cisco Systems has a network of component suppliers,
distributors, and contract manufacturers that are linked through
Cisco ’ s extranet. When a customer orders a Cisco product at
its Web site, the order triggers contracts to manufacturers of

printed circuit board assemblies when appropriate and alerts
distributors and component suppliers. Cisco ’ s contract manu-
facturers are aware of the order because they can log on to its
extranet and link with Cisco ’ s own manufacturing execution
systems. What are the advantages of Cisco ’ s strategic
alliances? What are the risks to Cisco? To the suppliers?
Groupon, Inc. raised $700 million at its IPO in the fall of
2011, instantly providing a valuation of almost $13 billion for a
company that was only three years old at the time. Some
question the value, claiming Groupon has no sustainable
compet-
itive advantage. Others see Groupon as an innovative company
with high potential.
Groupon sells Internet coupons for events, services, and other
popular items that customers might want to buy. Customers
sign up for daily e‐mails targeted to their local market. The
daily deal, offered for one‐day only and only if a predetermined
minimum number of customers buy it, gives customers 50% off
the “retail” price. For example, a $100 three‐month health
club membership would sell for $50 on Groupon . The customer
pays $50 to Groupon and prints a certifi cate to redeem at the
health club. Groupon keeps 50% of the revenue, or $25 in this
case, and gives the rest to the health club. Effectively, retailers
are offering 75% off with the customer saving 50% and
Groupon taking the rest.

Groupon pays the retailer when the coupon is redeemed,
making money both on the fl oat between the time revenue is
collected and the time the retailer is paid and on the certifi cates
that are never redeemed at all, which the industry calls break-
age. Retailers make money in the long run by introducing
customers to their products, selling them additional products
and
services when they come in to redeem their coupons, and
turning them into repeat customers. And retailers benefi t from
the
buzz created when their business is on Groupon .
In August 2010, Groupon launched its fi rst national deal, a
coupon worth $50 of Gap apparel and accessories for $25.
It sold over 440,000 coupons, netting Groupon and the Gap
close to $11 million. But not all vendors are the size of the
Gap , and smaller vendors have been overwhelmed with too
many coupons. One local business owner said the company lost
$8,000 on its Groupon promotion when too many coupons were
issued. In fact, a study of 150 retailers showed that only
66% found their deals profi table.
Around the time of the IPO, analysts and observers alike
claimed that Groupon ’ s business model was not sustainable.
In
addition to the large number of retailers who found their deals
unprofi table, observers noted that Groupon does not produce

anything of value, and it isn ’ t adding value to the retailers.
Further, there are no barriers to entry to stop competitors. In
May
2011, more than 450 competitors offering discounts and deals
included LivingSocial , another daily deal site; restaurant.com,
a site for restaurant gift certifi cates at a deep discount; and
overstock.com and woot.com , sites offering discounted
merchan-
dise, not to mention deep‐pocketed competitors like
Amazon.com .
■ CASE STUDY 2‐1 Groupon
c02.indd 52 11/26/2015 6:20:50 PM
53Case Study
Zipcar is an answer for customers who want to rent a car for
a few hours in their home city rather than for a few days from
a traditional rental agency. Car reservations are for a specifi c
pick‐up time and location around the city, often in neighbor-
hoods so the customers need only to walk to pick up their
reserved car. Customers apply for a Zipcard, which enables
them
to reserve a car online and unlock their car when they arrive at
its location.
The company operates with a very small staff compared to

traditional rental agencies. Very little human interaction is
required between the customer and Zipcar for a transaction. A
customer reserves a car online, enters into the reserved car by
waving the RFID‐enabled Zipcard against the card reader
mounted behind the driver ’ s side windshield, returns the car to
the
same location, and is billed on the credit card already on fi le.
The customer can check all rental records and print receipts
from the online reservation system. The system also has a
color‐coded time chart showing the availability and location of
all
rental cars in the vicinity. This transparent information
exchange allows a customer to pick the car he or she wants, if
avail-
able, or delay the reservation until that car is returned by
another customer. Zipcar also created and installed a
GPS‐enabled
wireless device in each car, which allows members to fi nd and
reserve a vehicle nearby using a cell phone. Customers also
can use an iPhone or Android app on their iPhone or Android
mobile device to fi nd and reserve a Zipcar on a 24/7 basis.
Zipcar sends text alerts near the end of the rental period, and
customers can text back if they want to extend their rental time.
All cars were outfi tted with patented wireless technology.
Zipcar ’ s proprietary IT platform carries information fl ow bet-

ween customers, vehicles, and the company. It is used to
monitor car security, fulfi ll reservations, record hourly usage,
and
maintain mileage information. The platform also relays vital
technical information such as battery voltage and fuel level. It
even informs the central system if a customer forgot to turn off
headlights, which can quickly drain battery power.
This business model provides unique advantages over
traditional car rentals. Customers do not have to stand in line or
fi ll out papers to rent a car. They know exactly which make and
model they will be getting. Unlike most off‐airport rental
agency locations, which are open only during business hours,
Zipcar locations are open 24 hours. The company ’ s rates also
include the cost of gas and insurance as well as reserved
parking spots at some locations.
Additionally, the company uses social networking technologies
to develop an online community of Zipcar members—
Zipsters. It encourages Zipsters to talk about their Ziptrips (i.e.,
share their personal experiences with Zipcar ).
Thus, information technology is not only the key enabler of
this business model but also a facilitator in creating a
buzz and encouraging community development around the
concept. Zipcar changed the rules of the rental car industry by
■ CASE STUDY 2‐2 Zipcar

But Groupon added to its business strategy with mobile
capability and new services. In February 2012, it purchased
Kima Labs , a mobile payment specialist, and Hyperpublic , a
company that builds databases of local information. In May
2011, in a few cities, the company launched Groupon Now, a
time‐based local application that gives customers instant deals
at merchants nearby using location‐based software. CEO
Andrew Mason told Wall Street analysts in February 2012 that
he
saw signifi cant growth potential, including working on new
features that will help customers personalize offers and avoid
deals they don ’ t want.
1. How does information technology help Groupon
compete?
2. Do you agree or disagree with the statement that
“Groupon has no sustainable competitive advantage?” Please
explain
your point of view.
3. How does Groupon add value to the companies whose
offers are sold on the site?
4. What impact, if any, will Groupon Now have on Groupon
’ s competitive position? Explain.
5. What would you advise Groupon leaders to consider as

their next application?
6. Analyze the business model of Groupon using Porter ’ s
five forces model.
Sources: Adapted from
http://mashable.com/2010/08/19/gap‐groupon/ (accessed
February 21, 2012); http://www.forbes.com/sites/
petercohan/2011/06/06/memo‐to‐sec‐groupon‐has‐no‐competitiv
e‐advantage‐stop‐its‐ipo/ (accessed February 21, 2012);
http://blogs.
wsj.com/venturecapital/2010/09/29/rice‐university‐study‐groupo
n‐renewal‐rate‐not‐so‐hot/ (accessed February 21, 2012);
http://articles.
chicagotribune.com/2011‐05‐18/business/ct‐biz‐0519‐groupon‐n
ow‐20110518_1_groupon‐chief‐executive‐andrew‐mason‐fi
rst‐phase
(accessed February 21, 2012);
http://www.reuters.com/article/2012/02/09/us‐groupon‐idUSTR
E81727 B20120209 (accessed February 21,
2012).
c02.indd 53 11/26/2015 6:20:50 PM
http://mashable.com/2010/08/19/gap%E2%80%90groupon
http://www.forbes.com/sites/petercohan/2011/06/06/memo%E2
%80%90to%E2%80%90sec%E2%80%90groupon%E2%80%90ha
s%E2%80%90no%E2%80%90competitive%E2%80%90advantag
e%E2%80%90stop%E2%80%90its%E2%80%90ipo/
http://blogswsj.com/venturecapital/2010/09/29/rice%E2%80%90
university%E2%80%90study%E2%80%90groupon%E2%80%90r
enewal%E2%80%90rate%E2%80%90not%E2%80%90so%E2%8
0%90hot/%20
http://articles.chicagotribune.com/2011%E2%80%9005%E2%80
%9018/business/ct%E2%80%90biz%E2%80%900519%E2%80%
90groupon%E2%80%90now%E2%80%9020110518_1_groupon

%E2%80%90chief%E2%80%90executive%E2%80%90andrew%
E2%80%90mason%E2%80%90first%E2%80%90phase
http://www.reuters.com/article/2012/02/09/us%E2%80%90group
on%E2%80%90idUSTRE81727
bringing the new Web 2.0 mind‐set of focusing on automation,
customer empowerment, transparency, and community.
Zipcar is very successful; as of August 2015, its Website boasts
over 900,000 paying members and renting over 10,000
vehicles in 30 major metro markets in the United States,
Canada, and the United Kingdom, as well as 400 college cam-
puses and 50 airports.
1. Apply the resource‐based view to Zipcar ’ s business
model to show how information resources may be used to gain
and
sustain competitive advantage.
2. Discuss the synergy between the business strategy of
Zipcar and information technology.
3. What network effects are part of Zipca r ’ s strategy? How
do they add value?
4. As the CEO of Zipca r, what is your most threatening
competition? What would you do to sustain a competitive

advantage?
Sources: Adapted from Paul Boutin , “ A Self‐Service
Rental Car ,” Businessweek (May 3 , 2006 ),
http://www.bloomberg.com/bw/
stories/2006‐05‐03/a‐self‐service‐rental‐car (accessed August
19, 2015) ; Mary K. Pratt , “ RFID: A Ticket to Ride ,”
Computerworld (Decem-
ber 18, 2006 ),
http://www.computerworld.com/article/2554153/mobile‐wireles
s/rfi d—a‐ticket‐to‐ride.html (accessed August 19, 2015) ;
“Zipcar: Our Technology Downloaded,”
http://www.zipcar.com/how/technology; Zipcar: “Zipcar
Overview,” http://www.zipcar.com/
press/overview (accessed August 19, 2015).
c02.indd 54 11/26/2015 6:20:51 PM
%80%9003/a%E2%80%90self%E2%80%90service%E2%80%90
rental%E2%80%90car
http://www.computerworld.com/article/2554153/mobile%E2%80
%90wireless/rfi
http://www.zipcar.com/how/technology
http://www.zipcar.com
55
3
chapter
In order for information systems (IS) to support an
organization in achieving its goals, the
organization must refl ect the business strategy and be
coordinated with the organizational

strategy. This chapter focuses on linking and coordinating the
IS strategy with the three
components of organizational strategy:
• Organizational design (decision rights, formal reporting
relationships and structure,
informal networks)
• Management control systems (planning, data collection,
performance measurement,
evaluation, incentives, and rewards)
• Internal culture (values, locus of control)
Organizational Strategy
and Information Systems
After 20 years of fast growth, in 2014 Cognizant
Technology
Solution
s was a company with $8.84
billion in revenues from providing IS outsourcing services.
However, growing at such a breakneck
speed, it had to reinvent its organizational structure many times
to make sure that it facilitated the

fl ow of information. Initially, its India‐centric structure located
managers of each group in India
along with software engineers. Employees at customer locations
worldwide reported to the man-
agers. As the company grew and its focus shifted from simple,
cost‐based solutions to complex,
relationship‐based solutions, this structure had to be changed to
be more customer oriented. Under
the redesigned reporting structure, managers were moved to
customer locations but software engi-
neers remained in India. This change improved customer
relations but brought about new headaches
on the technical side. Under the new arrangement, managers had
to spend their days with cus-
tomers and unexpectedly ended up spending their nights with
software engineers to clarify customer
requirements and fi x bugs. This created a tremendous strain on

managers, who threatened to quit.
It also hampered the company ’ s business of systems
development. Thus, neither of these organiza-
tional structures was working well. Neither structure was well
aligned with the business strategy
and the IS strategy.
However, Cognizant found that despite these problems, some
work teams were working and
performing well. Upon an extensive analysis of those groups,
the company decided to adopt a matrix
structure of comanagement throughout the company. In this
matrix structure, each project has two
managers equally responsible for the project in a location. One
manager is in India and the other
is at the client site. They work out among themselves how and
when to deal with issues. And both

managers are equally responsible for customer satisfaction,
project deadlines, and group revenue.
The new structure (Figure 3.1 ) enables Cognizant to work
more closely with its clients to focus on
improving operations. That is, the new matrix structure makes it
possible to build IS that the cus-
tomers wanted.
During the same time period in 2008, the largest
outsourcing company and software exporter
in India, Tata Consultancy Services (TCS), also found that
growth led to problems. “As we scale
up over 100,000 employees, TCS needs a structure that allows
us to build a nimble organization to
c03.indd 55 11/26/2015 6:22:12 PM
56 Organizational Strategy and Information Systems

capture new growth opportunities,” said then TCS CEO and
Managing Director S. Ramadorai.1 Growth led to a
high volume of issues that needed the attention of the CEO and
COO, and eventually it was difficult to keep up.
At the same time, there was a need to spend significantly more
time investigating new potential markets and new
strategic initiatives than the CEO/COO could spare. In 2011, the
new TCS CEO N. Chandrasekaran modified the
structure and added a new layer of leaders to oversee the
businesses and free up their time to work on strategy (see
Figure 3.2). The new layer focuses on customers and aims to
boost revenue growth.2
While both Cognizant and TCS are large Indian outsourcing
companies that found they needed to reorganize
to respond to problems resulting from growth, their problems
were profoundly different. Cognizant’s main prob-

lem was its lack of necessary information flows between the
software engineers in India and the customer service
managers on the client location. Its complex problems resulted
in a correspondingly complex matrix structure. It
focused on the delivery of information systems that reflect
refined technical solutions to their problems to its cus-
tomers. Its new organization structure both improves customer
responsiveness and necessary information flows.
It focuses on system development and delivery and seeks to
address the information flow problem that Cognizant
previously experienced in building systems.
In contrast, TCS’s organization chart reflects a focus not only
on current customers but also on future markets.
That is why it added major units called “New Growth Markets”
and “Strategic Initiative Unit.” The Business Pro-
cess Outsourcing and Small and Medium Enterprise solutions in
this latter major unit indicate the strategic direc-

tions that TCS wants to take. The organizational structure is
designed to emphasize these new growth areas and
facilitate information flows along these lines in the
organization. Its focus is on building an ever bigger market for
its IS and the IS services that it provides.
CEO
Vertical Functions
Software Engineer
Business Manager
Customer 1 USA
H
o
ri
z
o

n
ta
l
F
u
n
c
ti
o
n
s
Business Manager
Customer 2 UK
Business Manager
Customer 3 China

Database Manager
Telecommunication
Specialist
FIGURE 3.1 Example of possible cognizant matrix structure.
Source: Adapted from “The Issue: For Cognizant, Two’s
Company,” Businessweek (January 17, 2008),
http://www.bloomberg.
com/bw/stories/2008‐01‐17/the‐issue‐for‐cognizant‐twos‐compa
nybusinessweek‐business‐news‐stock‐market‐and‐financial‐advi
ce
(accessed August 20, 2015).
1 “Reinvented Blog by Prashanth Rai” (March 19, 2008),
http://cio‐reinvented.typepad.com/cioreinvented/2008/03/tcs—
new‐organ.html (accessed
December 19, 2011).
2 N. Shivapriya, “TCS CEO N Chandrasekaran Creates New
Layer to Oversee Verticals” (May 25, 2011),
http://articles.economictimes.indiatimes.
com/2011‐05‐25/news/29581999_1_tcs‐ceo‐n‐chandrasekaran‐tc

s‐spokesperson‐structure (accessed December 19, 2011).
c03.indd 56 11/26/2015 6:22:12 PM
%80%9017/the%E2%80%90issue%E2%80%90for%E2%80%90c
ognizant%E2%80%90twos%E2%80%90companybusinessweek%
E2%80%90business%E2%80%90news%E2%80%90stock%E2%8
0%90market%E2%80%90and%E2%80%90financial%E2%80%9
0advice
http://cio%E2%80%90reinvented.typepad.com/cioreinvented/20
08/03/tcs%E2%80%94new%E2%80%90organ.html
http://articles.economictimes.indiatimes.com/2011%E2%80%90
05%E2%80%9025/news/29581999_1_tcs%E2%80%90ceo%E2%
80%90n%E2%80%90chandrasekaran%E2%80%90tcs%E2%80%
90spokesperson%E2%80%90structure
57 Organizational Strategy and Information Systems
Cognizant and TCS are both in the same business but chose
different organizational structures to carry out
their objectives. The point is that different organizational
structures reflect different organizational strategies

that are used to implement business strategies and accomplish
organizational goals. These organizational strat-
egies need to be aligned with IS strategies. When used
appropriately, IS leverage human resources, capital, and
materials to create an organization that optimizes performance.
Companies that design organizational strategy
without considering IS strategies run into problems like those
Cognizant experienced. A synergy results from
designing organizations with IS strategy in mind—a synergy
that cannot be achieved when IS strategy is just
added on.
Chapter 1 introduced a simple framework for understanding the
role of IS in organizations. The Information
Systems Strategy Triangle relates business strategy with IS
strategy and organizational strategy. In an organization
that operates successfully, an overriding business strategy

drives both organizational strategy and information strat-
egy. The most effective businesses optimize the
interrelationships between the organization and its IS,
maximizing
efficiency and productivity.
Organizational strategy includes the organization’s design, as
well as the managerial choices that define, set
up, coordinate, and control its work processes. As discussed in
Chapter 1, many models of organizational strategy
are available. One is the managerial levers framework that
includes the complementary design variables shown
in Figure 3.3. Optimized organizational designs support optimal
business processes, and they, in turn, reflect the
firm’s values and culture. Organizational strategy may be
considered as the coordinated set of actions that lever-
ages the use of organizational design, management control
systems, and organizational culture to make the orga-

nization effective by achieving its objectives. The
organizational strategy works best when it meshes well with
the IS strategy.
This chapter builds on the managerial levers model. Of primary
concern is how IS impact the three types of
managerial levers: organizational, control, and cultural. This
chapter looks at organizational designs that incorpo-
rate IS to define the flow of information throughout the
organization, explores how IS can facilitate management
control at the organizational and individual levels, and
concludes with some ideas about how culture impacts IS
and organizational performance. It focuses on
organizational‐level issues related to strategy. The next two
chapters
complement these concepts with a discussion of new approaches
to work and organizational processes.
Chief Executive

Officer
Chief Operating
Officer
Director,
Industry

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