ProjectControlModuleforSystemInteg&Arc.pptx
- 2. What is Project Control? Project control is the process of monitoring and managing a project's progress to ensure it stays on track. It involves comparing actual performance against the plan, identifying deviations, and making necessary adjustments.
- 3. is used to handle the planning, organizing, and managing the completion of a project from its creation till its end. He is responsible for day-to-day project management. provides a structure and control of the project environment so that the agreed activities will produce the right products or services to meet the customer’s expectations What do Project Controls Include? Project controls cover several important parts that help project managers keep things on track and get the job done right. PROJECT MANAGER PROJECT MANAGEMENT
- 4. 4. Quality Assurance- Ensuring the work meets required standards. 2. Cost Management - Budgeting, tracking expenses, and controlling costs. 3. Risk Management - Identifying potential problems and planning solutions. What do Project Controls Include? 1. Scheduling- Planning when tasks should start and finish. 5. Performance Measurement- Tracking progress and productivity.
- 5. Why are Project Controls Important? Project controls are super important for making sure projects go smoothly. Efficient Resource Use: Allocating time, money, and manpower effectively. Risk Management: Identifying and mitigating potential problems early. Budget Control: Keeping costs within approved limits. On-Time Delivery: Ensuring deadlines are met. Clear Communication: Keeping stakeholders informed and aligned. Smart Decision-Making: Using data to make informed adjustments. Quality Assurance: Ensuring high standards are met. :
- 6. Differences between Project Controls and Project Management Basis Project Controls Project Management Focus Project controls keep an eye on project progress, risks, and resources. Project management handles everything from planning to finishing a project. Scope Controls deal with specific things like scheduling, costs, risks, quality, and performance. Management looks at the whole project from start to finish. Timeframe Controls work throughout the project, keeping things on track. Management is most active during planning and doing the project work. Responsibility Controls are often handled by specialists or a project management office (PMO). Management is led by the project manager, who's in charge of the whole project. Tools and Techniques Controls use tools like scheduling software, risk lists, and cost trackers. Management uses software, plans, and strategies to get the project done. Decision-making Controls help make decisions based on project data and risks. Management makes decisions about the project's goals, resources, and changes.
- 7. Avoiding problems before they arise by planning, risk assessment, and effective communication. Identifying variances from the plan early to minimize disruptions. Early detection requires tracking systems and work processes that enable timely measurement of project results. Common detection methods include performance reporting and review meetings. Taking corrective steps to bring the project back on track. The three most common action types are corrective actions, change control procedures, and lessons learned. Principles of Project Control An easy way to remember what project control is all about is to think PDA. PDA stands for Prevention, Detection, and Action. Let’s take a closer look at these fundamental principles of project control: Prevention Detection Action
- 8. Most Common Types of Action : 1. Corrective Actions – Steps taken to fix issues that are causing a project to deviate from the plan. Example: If a project is behind schedule, assigning extra resources to speed up work is a corrective action. 2. Change Control Procedures – The formal process of evaluating, approving, and implementing changes in a project. Example: If a client requests an additional feature in a software project, the change control process ensures it is assessed, approved, and scheduled properly. 3. Lessons Learned – Documenting insights from project successes and failures to improve future projects. Example: If a project faced delays due to unclear communication, the team might decide to use more frequent status meetings in future projects.
- 9. Techniques for Project Control Effective project control uses several techniques: Small Work Packages: Breaking tasks into smaller, manageable parts. Baselines: Setting initial plans for scope, schedule, and cost to measure against. Status Meetings: Regular check-ins to track progress and resolve issues. Completion Criteria: Defining what 'done' looks like for each task. Reviews: Evaluating progress at key points. Milestones & Checkpoints: Setting critical deadlines. Track Requirements: Ensuring all project needs are met. Formal Signoffs: Gaining approvals before moving to the next phase. Independent QA Auditor: Having external reviewers verify quality. V Method: Ensuring verification and validation for each step. Escalation Thresholds: Defining when senior management should step in. The key value of this technique is that it helps define tolerance levels, set expectations, and cla when senior management should get involved in corrective action procedures.
- 10. THANK YOU!