Software Project Management (monitoring and control)
- 1. PROJECT MONITORING AND CONTROL Prepared by: Israr Ullah 164016
- 2. OVERVIEW ïą What is Control? ïą What is Monitoring? ïą What is project Control? ïą What is project Monitoring? ïą What is Project Monitoring and Control? ïą Steps(Processes) of Project Monitoring and Control
- 3. ïą Control is a function of management which helps to check errors in order to take corrective actions. This is done to minimize deviation from standards and ensure that the stated goals of the organization are achieved in a desired manner. ïą Monitoring is the regular observation and recording of activities taking place in a project or program. It is a process of routinely gathering information on all aspects of the project. What is Control? What is Monitoring?
- 4. ïą The tools, process, people skills and experience, when integrated provide the right information at the right time to enable the right decision to be made. ïą What? ïą Why? ïą When? ïą Where? ïą How? ïą Project monitoring helps to track project performance and progression using key performance indicators (KPIs) agreed during project planning. Project Control Project monitoring
- 5. PROJECT MONITORING AND CONTROL ïą Monitoring and Controlling are processes needed to track, review, and regulate the progress and performance of the project. It also identifies any areas where changes to the project management method are required and initiates the required changes. ïą The Monitoring & Controlling process group includes eleven processes, which are:
- 7. MONITORING & CONTROLLING PROCESS ïą Monitor and control project work: The generic step under which all other monitoring and controlling activities fall under. ïą Perform integrated change control: The functions involved in making changes to the project plan. When changes to the schedule, cost, or any other area of the project management plan are necessary, the program is changed and re- approved by the project sponsor.
- 8. ïą Validate scope: The activities involved with gaining approval of the project's deliverables. ïą Control scope: Ensuring that the scope of the project does not change and that unauthorized activities are not performed as part of the plan (scope creep).
- 9. ïą Control schedule: The functions involved with ensuring the project work is performed according to the schedule, and that project deadlines are met. ïą Control costs: The tasks involved with ensuring the project costs stay within the approved budget.
- 10. ïą Control quality: Ensuring that the quality of the projects deliverables is to the standard defined in the project management plan. ïą Control communications: Providing for the communication needs of each project stakeholder.
- 11. ïą Control Risks: Safeguarding the project from unexpected events that negatively impact the project's budget, schedule, stakeholder needs, or any other project success criteria. ïą Control procurements: Ensuring the project's subcontractors and vendors meet the project goals.
- 12. ïą Control stakeholder engagement: The tasks involved with ensuring that all of the project's stakeholders are left satisfied with the project work.