Real World Excel Formulas

By Mike Gowlett (PMP Prince 2 Practitioner)
http://uk.linkedin.com/in/michaelgowlett
XLS Formula Tracker
1-STOP GUIDE FOR REAL WORLD EXCEL EXAMPLES
Version 0.6 - # 36
01/05/2016
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A B C D E F G H I J
I'VE HAD TO CREATE THIS IN A PDF VERSION BECAUSE I CAN'T UPLOAD AN
XLS VERSION TO SLIDESHARE. THIS FILE IS BEST USED IN XLS FORMAT BUT
CAN BE USED IN PDF AS A GUIDE. AN XLS COPY IS AVIALBLE BY EMAIL:
MIKEY_GEE@HOTMAIL.COM.
This PDF is broken into 4 parts:
1. OVERVIEW:
Welcome to My Excel Formula Tracker - One stop shop for real-world EXCEL formula
examples, supported with source videos I've used to help me master the codes I use
regularly. The source training videos are very easy to follow because these Excel
PRO's who explain formulas in a simple and understandable language for beginners
through to advance levels.
I've created this document to help a wider audience reduce all of the soul searching
I've done to try and obtain specific formula's I've needed to use to speed up some of
the things I've had to do whilst creating presentations or crunching data. The internet
is a fantastic source for trying to find Excel formulas but sometimes its really difficult to
find good sources that REALLY explain how to write proper formulas that you can
actually use, don't you agree? This attempts to minimise the guess work.
Below are real world examples you can use directly. I've created formulas that you
can either copy and paste from this pdf document into an Excel workbook once you
know what you want to do, or you can request the Excel version from me by emailing
me directly. In most cases you only need to make minor changes to the formula (re-
alignment to your cell references) so you can get the best use of them.
Regular updates will be made and uploaded to this workbook/PDF.
Please be aware that I'm using the latest version of MS Office, (2016) at the time of
writing this article, so if you obtain this workbook from me and you see some errors in
the formulas (only in the Excel version) its most likely because I am using a new
function in Excel 2016 which is not backward compatible with the office version
you are using, so please bare that in mind when using the master Excel source file
only. I will try to include backward compatible formulas were possible.
Enjoy and I hope this document is useful for you.
2. File Content
This PDF contains and refers to 9 column headings described below:
COLUMNS:
A - Functions Used: The XLS function used within the formula.
B - Basic Formula Description: High Level explanation of the formula.
C - Detailed Formula Description: Detailed level explanation of the formula.
D - Source Data: Source data example I've used to perform the function.
E,F,G: Scenario Col: In some instances where I've needed to reflect functions that
need multiple columns to produce the result I.e. VLOOKUP's - These multiple
columns are needed to support functions that need multiple reference points.
H - Result: This cell contains any example of the formula actually working.
J - Formula: Full formula defined in column H to get the result, you can copy and
paste this formula into a spreadsheet along with the other columns to replicate it.
I - Training Source: URL's to media sources that teach you the functions in use per
function and row.
ROWS:
Each row will contain a real example you can use or refer too.
3. How To Use This PDF:
It is easier to use the Excel version of this PDF so you can filter on the [Basic
Formula Description] field column to find out what you are trying to do. Once you
know what you want to do, read through the [Detailed Formula Description] field as a
reference point to understand what the formula in column I is actually doing.
Ask yourself if the example shown is similar or an exact match to what you want to
do? Try it! Copy & paste the complete rows you want to use into your own workbook
so that each column in your book is the same as mine, I've added the columns in
mine so you can replicate the cell data, to align the cell references.
I will update this file on Slide Share with new formulas periodically, watch for version
control by Row # mentioned in the Header.
Special Thanks Too: MrExcelOnline; EXCELISFUN and TEACH EXCEL
I recommend to anyone if you have an interest in Excel, subscribe to these providers
on youtube or directly.
Giving Back To My Fellow
Programme Mgmt. Professionals 1
Sources Like This Gain You Time, Back In Your Day
To Concentrate On More Effective Issues

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A B C D E F G H I J
4. XLS FORMULA TRACKER
Functions Used Basic Formula
Description
Formula Description Source Data Scenario
Col
Scenario
Col
Scenario
Col
Result Formula Training
TRIM
RIGHT
SUBSTITUTE
LEFT
FIND
Full Email
Extraction
Extracts a single email address
from a single cell which can
contains multiple words. For this
formula to work the email address
must have a space before the
email address. This command
looks for the "." and the "@" to
return the email address.
Michael Gowlett email address
is as follows:
lucy@hotmail.com
lucy@hotmail.com =TRIM(RIGHT(SUBSTITUTE
(LEFT($D$35,FIND("@",$D$
35)-1)," ",REPT("
",99)),99))&MID($D$35,FIND
("@",$D$35),FIND("
",$D$35&"
",FIND("@",$D$35))-
FIND("@",$D$35))
http://superus
er.com/questi
ons/946293/e
xtracting-
email-from-
text-string-in-
excel-google-
spreadsheet
LEFT, FIND Content
Extraction
This formula shows how you can
extract specific text which has
spaces in the source data.
6618 Bridgegate Dr Spring, Tx 6618 Bridgegate Dr =LEFT($D$36,FIND("
",$D$36,1+FIND("
",$D$36,1+FIND(" ",$D$36)))-
1)
https://www.y
outube.com/w
atch?v=zghj4l
eb2dg
LEFT, FIND Content
Extraction
Extracts the 1st part of a cells
contents using the FIND function.
This formula uses the spaces in the
source data cell as a ref point to
extrapolate the 1st part of the cells
source data.
John Adams (1789-1797) John =LEFT($D$37,FIND("
",$D$37)-1)
https://www.y
outube.comw
atch?v=AVPZ-
3YD3eg
MID Content
Extraction
This formula extracts any word
from the source data cell, with this
formula you can change the # in
the formula (3-1). This example
extracts word # 3.
Testing one two three two =TRIM(MID(SUBSTITUTE($
D$38," ",REPT("
",LEN($D$38))), (3-
1)*LEN($D$38)+1,LEN($D$3
8)))
https://www.y
outube.com/w
atch?v=Itezfi
V7SrQ
MID, FIND Content
Extraction
Extracts the Middle part of a cells
This formula uses "spaces" in the
source data cell as a ref point to
extrapolate the middle part of the
cells source data.
John Adams (1789-1797) Adams =MID($D$39,FIND("
",$D$39)+1,FIND("
",$D$39,FIND(" ",$D$39)+1)-
1-FIND(" ",$D$39))
https://www.y
outube.comw
atch?v=AVPZ-
3YD3eg

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A B C D E F G H I J
Description
Col
Scenario
Col
Scenario
Col
40
41
42
43
44
45
46
47
48
49
RIGHT, TRIM,
SUBSTITUTE,
REPT,LEN
Content
Extraction
This formula takes the last word
from context written in a cell
Testing one two three three =TRIM(RIGHT(SUBSTITUTE
($D$40," ",REPT("
",LEN($D$40))),
LEN($D$40)))
https://www.y
outube.com/w
atch?v=Itezfi
V7SrQ
RIGHT Content
Extraction
Extracts the last part of a cells
This formula uses the "spaces" in
the source data cell as a ref point
to extrapolate the last part of the
cells source data.
John Adams (1789-1797) (1789-1797) =RIGHT($D$41,LEN($D$41)-
FIND(" ",$D$41,FIND("
",$D$41)+1))
https://www.y
outube.comw
atch?v=AVPZ-
3YD3eg
LEFT, LEN, FIND Content
Extraction
Extrapolates any length surname
before the @ symbol
Gowlett@gmail.com Gowlett =LEFT($D$42,LEN($D$42)-
FIND("@",$D$42)-2)
N/A
LEFT, SEARCH Content
Extraction
Extrapolates any surname length
which has a single initial after the
surname
GowlettM@gmail.com Gowlett =LEFT($D$43,SEARCH("@"
,$D$43)-2)
N/A
Extraction
Extrapolates any length of text with
a FirstInitialSurname before the @
symbol
MGowlett@gmail.com MGowlett =LEFT($D$44,SEARCH("@"
,$D$44)-1)
N/A
Extraction
Extrapolates any length
FirstnameSurname from an email
address that contains the @
symbol.
GowlettMichael@Gmail.com GowlettMichael =LEFT($D$45,SEARCH("@"
,$D$45)-1)
N/A
MID Content
Extraction
Extrapolates the firstname, using or
any amount of characters that you
call. I.e. formula calls 7 characters.
MichaelGowlett@gmail.com Michael =MID($D$46,1,7) N/A
MID, FIND Content
Extraction
Extrapolates the 1st Initial from an
email address if a "." resides after
the 1st letter.
M.Gowlett@gmail.com M =LEFT($D$47,FIND(".",$D$4
7)-1)
N/A
MID, SEARCH Content
Extraction
Extrapolates a surname length if
the address has a "." in it, after the
1st initial.
M.Gowlett@gmail.com Gowlett =MID($D$48,
SEARCH(".",$D$48)+1,SEA
RCH("@",$D$48)-
SEARCH(".",$D$48)-1)
N/A
RIGHT, LEN,
FIND
Content
Extraction
Extrapolates any length email
address after the @ symbol
Michael.Gowlett@gmail.com gmail.com =RIGHT($D$49,LEN($D$49)-
FIND("@",$D$49))
N/A

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A B C D E F G H I J
Description
Col
Scenario
Col
Scenario
Col
50
51
52
53
54
55
56
57
58
59
REPLACE Content
Extraction
Extrapolates the 2nd word or
anything after the space. Note the
"" at the end of the formula are a
requirement.
Mike Gowlett Gowlett =REPLACE($D$50,1,SEAR
CH(" ",$D$50),"")
REPLACE,
SEARCH,LEFT
Content
Extraction
This command will allow you to
take the first letter of the 1st word +
the full 2nd word as long as there is
a Space in the cell
Mike Gowlett M Gowlett =REPLACE($D$51,1,SEAR
CH(" ",$D$51)-
1,LEFT($D$51,1))
SUBSTITUTE How to extract
specific text in
a cell
How to take specific & repetitive
strings of text with the same
naming convention from a cell. In
this example I've extracted text and
replaced it with nothing ""
BPC-123-654 BPC- =SUBSTITUTE("BPC-
",$D$52,"")
Gowlett =MID($D$53,MATCH(1,(CO
DE(MID($D$53,ROW($1:$27
2),1))>=65)*(CODE(MID($D$
53,ROW($2:$272),1))<90),)+
1,255)
Mike =SUBSTITUTE($D$53,$H$5
3,"")
Source Data - [ID] VLOOKUP
Series
ProdName
Code Product
Name
Formula Result
APPN-45-XYZ IPad 98 IPhone IPad =VLOOKUP(MID($D$56,6,2)
+0,$F$56:$G$59,2,0)
QWWR-56-TYV HTC 45 IPad HTC =VLOOKUP(MID($D$57,6,2)
+0,$F$56:$G$59,2,0)
ERRT-89-UHG Galaxy Tab 89 Galaxy
Tab
Galaxy Tab =VLOOKUP(MID($D$58,6,2)
+0,$F$56:$G$59,2,0)
RTTY-98-IHJ IPhone 56 HTC IPhone =VLOOKUP(MID($D$59,6,2)
+0,$F$56:$G$59,2,0)
MID, CODE,
ROW,
SUBSTITUTE
Segregates
words by the
Capital letters
in the sentence
only
Note this formula can only be used
when there are no spaces in the
text and Caps are between the
words.
MikeGowlett
VLOOKUP, MID
https://www.y
outube.com/w
atch?v=7hAu
wGcxXe4
VLOOKUP up
& Data
Association
Columns D,E,F,G contain the
source data and col H is used to
show the formula working. This
formula uses the VLOOKUP
function coupled with the MID
function to extrapolate the number
shown in the Source Data ID field &
match it in the lookup table in
columns F&G. Column H shows
the formula working.
https://www.y
outube.com/w
atch?v=2RN
mHMWBuyU
http://www.ex
celtip.com/ex
cel-
text/extract-
the-first-
middle-and-
last-name-in-
microsoft-
excel.html

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A B C D E F G H I J
Description
Col
Scenario
Col
Scenario
Col
60
61
62
63
64
65
66
67
68
69
This formula calculates how much
$$ you need to invest over a set
period of yrs. on a fixed interest
rate to earn £50k
Excel Formula:
=PV(rate,nper,pmt, [FV], [type])
Definition:
:Rate: = Interest rate
:nper: - Number of periods
:pmt: - payments
:FV: Future value
:Type: Denotes whether you are
going to input money at the
beginning or at the end of the
period. If you leave the type blank
or use a zero (0) its assumed it will
be at the end of the period. If you
omit a one it assumes you will
invest at the start of the period.
Source Data - [ID] Values https://www.y
outube.com/w
atch?v=fp2nB
l07Qws&list=
PLC8A934A0
21D038F7
FV 50000 £36,313.61 =-PV($E$62,$E$63,0,$E$61)
Interest Rate 3.25% £36,313.61 =$E$61/((1+$E$62)^$E$63)
Years 10
Yearly Interest Rate MTh Int Rate Period Inv $$
6.00% 0.500% 72 5000000 £7,160,221.39 =-FV(0.06/12,6*12,,5000000)
£7,160,221.39 =-FV($E$65,$F$65,,$G$65)
£7,160,221.39 =-FV(0.06/12,6*12,,5000000)
£7,092,595.56 =-FV(0.06,6,,$G$65)
Calculates FV on a fixed yearly
interest rate or a compounded rate
monthly over a # of years. See PV
function for definition description of
Excel formula
=FV(rate,Nper,pmt,PV,[type]
Item ROW 63 is BLUE this is a
yearly Int rate. The rest are
compounded monthly examples
How to
Calculate
Future Values
which are
compounded
monthly or as a
single year rate
PV
FV https://www.y
outube.com/w
atch?v=bNW
RCQVo24M&
index=11&list
=PLC8A934A
021D038F7
2 ways to
formulate
Present Value
Manual formula: Col I57 is the
formula written manually. Giving
you the same answer.

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A B C D E F G H I J
Description
Col
Scenario
Col
Scenario
Col
70
71
72
73
74
75
76
77
78
79
Product ID Product State
1296 Bellen CA 1296-Bellen-CA =TEXTJOIN("-
",,$D$73:$F$73)
https://www.y
outube.com/w
atch?v=H_j8
KAK8PlI
1296 Bellen CA 3876-Yanaki-NY
1297 Carlota CA 3871-Aspen-CO
3871 Aspen CO 1187-QUAD-PA
3876 Yanaki NY 1296-Bellen-CA
1187 QUAD PA 1297-Carlota-CA
CONCATENATE 2007 onwards
formula to join
multiple cell
data together
Joins data from multiple cells
together. This is the old version.
1296 Bellen CA 1296-Bellen-CA =CONCATENATE($D$79,"-
",$E$79,"-",$F$79)
N/A
IFS New IFS
Function Only
Available In
Excel 2016 or
Office 365
New 2016 IFS formula that allows
you to use multiple logical criteria's
to depict a result. Go ahead and try
it. On the Excel version of this
document change the number in
cell D78 to see the result. Or copy
and paste the formula and cells
D78 and H78 into your excel and
try it.
6000 1000 =IFS($D$80<1000,0,$D$80<
2000,200,$D$80<3000,300,$
D$80<400,400,$D$80<4500,
450,$D$80=5000,500,$D$80
>=5000,1000)
https://www.y
outube.com/w
atch?v=VTXh
YqKpRFw&in
dex=4&list=P
LHrPHBbDHg
T08G3spUFN
ceOQpFYT5
Gwoq
SWITCH New SWITCH
Function Only
Available In
Excel 2016 or
Office 365
New 2016 SWITCH Function, its
similar to the old CHOOSE
FUNCTION but it allows you to use
logical formulas to make specific of
multiple answers in a single or
multiple cells. Try changing the
number in cell D79 between 1-7
and if you choose a # outside of
this range it equals "No Match"
2 Tuesday =SWITCH($D$81,1,"Monday
",2,"Tuesday",3,"Wednesday
",4,"Thursday",5,"Friday",6,"
Saturday",7,"Sunday","No
Match")
https://www.y
outube.com/w
atch?v=ih_mt
wAYNyY&ind
ex=5&list=PL
HrPHBbDHg
T08G3spUFN
ceOQpFYT5
Gwoq
Joins data from multiple cells
together its far more efficient and
its only available from Excel 2016
onwards.
2016 formula
replacing the
old
concatenate
function to join
multiple cell
data together
TEXTJOIN
TEXTJOIN, ROW,
INDEX,
RANDBETWEEN
2016 formula -
Join text &
randomly flick
different results
2016 formula - Join text & randomly
flick different results within the
range. Only available in the Excel
version by press F9 then items
within the table will randomly
change.
See
TEXTJOIN
Video
=TEXTJOIN("-
",,INDEX($D$74:$F$78,RAN
DBETWEEN(1,ROWS($D$7
4:$D$78)),))

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A B C D E F G H I J
Description
Col
Scenario
Col
Scenario
Col
80
81
82
83
84
85
86
87
88
89
90
91
92
93
RANDBETWEEN,
DATE
Switch that
allows you to
randomise
between dates,
numbers and
much more
Randomises data between set
criteria's that you choose. F9 will
randomise the date. If you want to
input lots of these dates only once
and you want to retain those dates
the randomisation generates you
must overwrite the entries using the
copy and paste function, pasting
the values only.
06/11/1980 =RANDBETWEEN(DATE(19
52,11,1),DATE(1990,12,1))
http://www.te
chrepublic.co
m/blog/micro
soft-
office/generat
e-random-
dates-within-a-
specific-date-
range/
how may I help you?? How may I help you?? =REPLACE($D$83,1,1,UPP
ER(LEFT($D$83,1)))
how may I help you?? How may I help you?? =CONCATENATE(UPPER(L
EFT($D$84,1)),RIGHT($D$8
4,LEN($D$84)-1))
how may I help you?? How May I Help You?? =PROPER($D$85)
How May I Help You? How may i help you? =CONCATENATE(UPPER(L
EFT($D$86,1)),LOWER(RIG
HT($D$86,LEN($D$86)-1)))
How May I Help You? How may i help you? =REPLACE((LOWER($D$87
)),1,1,(LEFT($D$87,1)))
Many commands allow you to
capitalise letters in words or
sentences. Here is a mixture. Most
of these you can copy & paste into
your own sheet. BUT you must
remember to change the cell
reference in the formula so it points
to the cell of where you want to
change the data from.
These
commands will
allow you to
capitalise or de-
capitalise
letters in words
written in
sentences
CONCATENATE,
REPLACE,
UPPER, LEFT,
RIGHT, PROPER,
LOWER
http://howtous
eexcel.net/ho
w-to-
capitalize-the-
first-letter-in-a-
cell-in-excel

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A B C D E F G H I J
Description
Col
Scenario
Col
Scenario
Col
94
95
96
97
98
99
100
101
102
103
104
105
106
107
£2,500 £1,976 £4,200 £2,000 £20,561 =SUMIF($D$84:$F$87,">=30
00")
http://myexcel
online.com/bl
og/sumif-
function-
introduction/c
omment-page-
1/#comment-
1246
£975 £1,700 £5,976 £1,500 £7,011 =SUMIF($D$84:$F$87,"<"&$
G$84,$D$84:$F$87)
£400 £1,650 £6,154 £28,387 =SUMIF($D$84:$F$87,">="&
$G$85,$D$84:$F$87)
£250 £4,231 £60 >500 £29,362 =SUMIF($D$84:$F$87,$G$8
7)
N/A
John Jersey £5,467 £10,880 =SUMIFS($F$88:$F$91,$D$
88:$D$91,"John",$E$88:$E$
91,"Jersey")
Mark New York £2,547 £5,523 =SUMIFS($F$88:$F$91,$D$
88:$D$91,"Mark",$E$88:$E$
91,"New York")
Mark New York £2,976
John Jersey £5,413
SUMIFS SUMS 2
separate
criterias But it
can sum
mutiple
criteria's if
each criteria
range is in a
single column.
SUMIFS(Sum_Range,Criteria_Ran
ge1,Criteria1,Criteria_Range2,Crite
ria2)
SUMIFS(Returns the Sum from this
Range,Evaluate this Range,With
this Criteria,Evaluate that
Range,With that Criteria)
SUMS specific values in a range
which are < than or >= a hardcoded
value embedded in the formula or
the preferred method: Referencing
a value in a specific cell allowing
the data in the cell reference to
change without hindering your
formula. For the latter option you
need to use the concatenate
operator & as well.
The fields in purple font are the
criteria interchangers, which you
can change any time to any value
based upon what values you want
to total in the range. Copy & paste
the whole table into your sheet and
change cell ref.
The last example uses a Data
Validation list in $G$87. With
different sum criteria's values:
>3000,>2000,>1000. etc. Flip the
value in cell $G$87 to see the total
sum when the list changes.
SUMS, set
criteria's in a
range based
upon specific
req or a value
in a specific
cell.
SUMIF
https://produc
tforums.googl
e.com/forum/
#!topic/docs/J
lcdqxm74JY
http://myexcel
online.com/bl
og/sumifs-
function-
introduction/

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A B C D E F G H I J
Description
Col
Scenario
Col
Scenario
Col
108
109
110
111
112
113
114
115
116
117
118
119
120
121
122
123
124
cat 1 Cat 2 =INDEX($E$94:$E$98,MAT
CH(TRUE,EXACT($F$94,$D
$94:$D$98),0))
Cat 2 Cat 5 =VLOOKUP($F$95,$D$94:$
E$98,2)
cAt 3
caT 4
CAT 5
30/06/15 30/09/15 20/07/15 66 =NETWORKDAYS($D$87,$
E$87,$F$86)
01/07/15 01/10/15 21/07/15 64 =NETWORKDAYS($D$87,$
E$87,$F$87:$F$89)
02/07/15 02/10/15 22/07/15 66 =NETWORKDAYS($D$88,$
E$88,
DATEVALUE({"26/9/15","30/
9/15"}))
03/07/15 03/10/15 23/07/15
NOW Time & Date
now
Provides the time and date at the
time of input.
01/05/2016 20:42 =NOW()
TODAY Date today Provides the date at the time of
input.
01/05/2016 =TODAY()
http://www.ke
ynotesupport.
com/excel-
functions/net
workdays-
function.shtml
N/A
vlookup doesn't allow case
sensitive lookups. The 2nd formula
in this example shows case
sentitivity not working, if you
change the name in cell $F$95. Try
changing the name to a name in
the lookup array yourself (the 2nd
name in red) you will see the
correct number isn't reflected in
$H$95 when you change it. Now try
changing the name in cell $F$94
you will see $H$94 works and
changes to the correct # in the
lookup table. Note this formula is
using an array, so you have to
use the "Control Shift Enter"
when finishing you your formula.
Alternative
method when
case sensitive
vlookups don't
work. Use
INDEX,
MATCH,
EXACT,
Functions
INDEX,MATCH,
EXACT
Calculates the number of working
days between 2 dates inclusive of
single or muti-day durations. Which
if hardcoded requires the DATE
VALUE function. This is not
recommended, use cell ranges to
reference a range of dates between
a starting date and a return date.
Calculates the
number of
working days
between 2
dates including
holidays
NETWORKDAYS,
DATEVALUE
https://www.y
outube.com/w
atch?v=-
aH6mvRiF0g

XLS Formula Tracker
Version 0.6 - # 36
01/05/2016
34
A B C D E F G H I J
Description
Col
Scenario
Col
Scenario
Col
125
126
127
128
Ian 11 830 500 =IF(AND($E$90>=11,$F$90
>=800),"500","250")
Kim 10 770 250 =IF(AND($E$91>=11,$F$91
>=800),"500","250")
Mike 12 690 250 =IF(AND($E$92>=11,$F$92
>=800),"500","250")
Stef 14 825 500 =IF(AND($E$93>=11,$F$93
>=800),"500","250")
http://www.ke
ynotesupport.
com/excel-
functions/and-
if-functions-
together.shtm
l
IF, AND IF statements
using set
criteria's
IF & AND Functions allow
resources to specify set criteria's
so they can decipher values or text
based upon criteria's hardcoded
criteria's within the formula.

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