Replacing obsolete ERP software systems with Genio
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The document discusses the challenges and drivers for replacing obsolete ERP systems, highlighting factors such as ineffective support for business strategies, user dissatisfaction, and technological advancements. It emphasizes the importance of selecting a new ERP system that offers agility, improved analytics, solid integration, and enhanced end-user satisfaction. Upto is presented as a solution for transitioning from outdated systems, allowing for the recreation of old systems while migrating data seamlessly.
Replacing obsolete ERP software systems with Genio
- 1. Replacing Old & Obsolete Software systems Utilização do Genio para substituir ERP obsoletos
- 2. Obsolete system definition ERP Systems can become Obsolete! adjective • 1. no longer in general use; fallen into disuse: • 2. of a discarded or outmoded type; out of date: • 3. no longer in use, especially, out of use for at least the past century. … Compare archaic • 4. effaced by wearing down or away. Source: http://www.dictionary.com/browse/obsolete • How to Recognize an Obsolete System?
- 3. Drivers to replace an obsolete system • Your current ERP system does not support the new business strategy effectively. • Merger or acquisition process and you need to standardize the systems being used. • End-users Experience – Users are becoming frustrated and unhappy because the system does not help them do their jobs • Innovation - Technology change and your system doesn´t. For example, mobile and cloud computing are becoming more and more a part of businesses. • Regulatory and Compliance issues. • High costs of upgrades, support, add-ons, customizations, manual processes due to a lack of functionality in the software. • Maintenance issues - Lack of regular upgrades could mean the solution is on its way out and you should get out before you are forced to do it at the last minute. • No Fit issues - Maybe you made an incorrect ERP selection the first time around but decided to make the best of it… • Lack of functionality and flexibility limits your company’s growth and agility. • Performance – Difficult to access your critical information due to poor system performance. • Below market standards - market technology has advanced beyond what your system can do which makes it tough to keep up your competitive advantage. • Hardware issues – infrastructure is becoming unreliable, expensive, equipment is being discontinued, etc. • ERP vendor relationship. Your vendor should be considered a business partner, and if you are unable to work with them it’s time to make a change. • Need for Differentiation - Every business is different and you should always evaluate your systems base • Integration issues - Lack of Business data integration
- 4. Challenges to replace obsolete system • The RIP-and-replace approach is expensive! • Replacing tends to impact performance or even interrupt business! • Lack of internal knowledge on ERP system! • Lack of confidence on ERP System Vendor / Partner! • Lack of IT and staff help to identify how the obsolete system was being used • Level of Confidence on Migration & Risk management methodology • Time consuming - with many high profile examples of issues with projects going significantly over time or budget, or both. • Needing for huge resources including external consultants to replace and implement an ERP system • Issues with cost of making changes to the new system or simply maintaining it. • ROI Calculation – lack of sustainability on ROI time and profits • Other … ___________________________ • Other … ___________________________
- 5. Levers for new ERP system success • Agility – capable to address quickly to Business changes and new requirements • Big Data – Access high Quality data & better Analytics! • Overall Quality ERP system! – manage to work 24x7x365 • Innovation - Deployment Modern & New Gen technologies like Portals, Mobility or Collaboration tools • Skills availability - Easy to find new ERP skills in the market • End-user satisfaction - Better End-user Experience! • Decrease operation costs - Low Maintenance & Support costs • Deploy Digital strategy - SaaS and/or Cloud offerings • Efficiency. The system eliminates repetitive processes and will also streamline business processes and makes it easier and more efficient for companies to collect data. • Integrated Information. All information is now located in a single location. Data is also kept consistent and up-to-date. • Reporting. With improved reporting capabilities, your company can respond to complex data requests more easily. Users can also run their own reports without relying on help from IT. • Customer Service. Ability to provide high-quality customer service using an ERP system. • Security. A new system will improve the accuracy, consistency and security of data. • Other…
- 6. • How can UPTO help? – UPTO (Updating Technologically Obsolete Platforms) is a controlled automatic development process allowing rapid technological advances. This methodology overcomes the limitations and constraints usual in this transition type and are responsible for millions of euros losses. – With UPTO Quidgest is able to recreate any old system, including all its features. Furthermore, it is possible to migrate data from the old to the new system, without losing and being able to include new functionalities easily. – Good examples & Case studies
- 7. Replacing Old & Obsolete Software systems Conclusions - Infographic
Editor's Notes
- #3: The symptoms of such a decline are clear in lack of road maps, versioning, and the pace of improvements and enhancements. A solution is in trouble when the vendor stops publishing the road map, or when it becomes vague or merely focuses on issues such as compatibility with new operating systems and database versions. And as end of life approaches, new versions contain few major improvements to their capability. A distinctive trait is the ‘lipstick on a pig’ problem, where new versions provide cosmetic enhancements while significant functionality remains unchanged. A notable example surrounds the emergence of web enablement; older products unable to be deployed in this manner are ‘wrapped’ with technology that renders their old screens via a separate web service. However, the limitations of the older architecture will continue to operate as a constraint on conceptualizing and implementing new ways of working. Ultimately, the design deficiencies aren’t addressed, as they become prohibitively expensive for the software principals to correct. The more-aware users of such systems are also likely to understand and appreciate the consequences of impending obsolescence and seek improved alternatives. As a consequence, the vendor in question will experience a decline in market share and a reduction in implementation and support partners.
- #4: There is a lot of research out there that talks about the lifespan of an ERP system. Some of it says you should expect your system to last 7 years while others say 10-15 and others think 15-20 years is the average life expectancy of an ERP system. Whatever the real average is, one thing is for certain. Your ERP system will not last forever and eventually your will need to think about ERP system replacement. Every business is different and you should always evaluate your systems based on your own specific business needs and this is in no way a comprehensive list. But if any of the above do ring true, then it might be time for you to consider ERP system replacement. But where do you start? Remember that ERP selection is the first step towards setting your company up for success.