Reports
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Business reports provide objective information to help with decision making and problem solving. They should be brief, understandable, accurate, precise, and logically structured. There are different types of business reports such as progress reports, periodic reports, and justification reports. When writing a business report, one should determine the scope, consider the audience, gather and analyze information, determine the key findings, organize the report, and structure it with an introduction, body, and conclusion. The report writing process involves planning, collecting and analyzing data, organizing information, structuring the report, and editing drafts.
Reports
- 2. Reports An orderly and objective presentation of information that helps in decision making problem solving
- 3. Business Reports Brief and understandable Appropriate to the purpose and audience Accurate and clear Precise and logically structured
- 4. Business report Progress report Periodic report Justification report
- 5. Writing Business Reports Determine the scope Consider the audience Gather your information Analyse the information Determine the information Organise the report
- 6. Scope Determine the most imp. factors Limit the amount of information to collect Define the boundary
- 7. Consider your audience Think in terms of your audience Primary Audience -who act or make decision based on reports Secondary Audience- who get affected by the report or actions of the primary audience Immediate -evaluating the report and sending to the right people
- 8. Gather your Information Primary Information -gather and record yourself-surveys, observation. Secondary Information- which you collect from books. Net other reports. Manage the information
- 9. Analysis of your Information Make sense Interpret objectively Significance No personal bias
- 10. Determine the Solution Based on analysis Recommend solution Should be based on facts and figures
- 11. Organize the report Prepare the outline Separate major and supporting ideas Flesh the major ideas Develop details Create structure of the report from outline
- 12. Structure of the Report Front Section/Introduction Body Text End Section /Conclusion
- 13. Front Section Title Page-title of the report, authors name Covering letter -methodology, recommendation etc Table of Contents List of annexure Executive Summary Introductory section -purpose, scope and limits, assumptions data collection methodology etc
- 14. Structure Centre Section – detailed discussion Procedures, methods, criteria Heading must be used for separate ideas Final Section Conclusion, recommendation Informed opinions, possible actions Appendix Any additional material for ex copy of questionnaire Bibliography List of references and sources of information
- 15. Report Writing Process Data Collection Format Order Structure First draft Editing Final draft Business Report
- 16. Report writing Stages Know the purpose Set the outline=Planning Collection of Data Organizing Information Report Structuring
- 17. Report Structuring Title Page Acknowledgement Contents Abstract/Summary Introduction Methodology Findings Discussion Conclusion References Appendences
- 18. First draft Active/Passive Simplicity Use of subjective language Layout –progressive numbering system Subsection 1.1 1,2 Presentation Leave wide margin for binding Paragraph should be short Headings –highlighted/bold All diagrams are numbered and labelled Technical glossary
- 19. Final Editing Check Structure Content Style
- 20. Readers assessment Writers should know the purpose of the report The information of the report can be used for decision making Writers have identified the users of the report Writers have been able to include the readers concerns, perspective Possible arguments Possible objections
- 21. Discussion